OFFICE SUPPLIES SECTIONPUBLIC SERVICES DIVISION

RUEL DUMANDAN

Inspects and Accepts deliveries of office supplies, equipments, service vehicles and medical supplies

Releases office supplies, equipments, service vehicles and medical supplies

Warehouse Man I

Core Function:

Facilitates the organization of supplies in the stockroom while observing 5S

Focal Person of Gulayan sa GSO

MARLOU ALQUIZAR

Encodes Purchase Orders , Acceptance Report & RIS received from BAC Office

Make follow-ups to suppliers on deliveries

Facilitates the organization of supplies in the stockroom while observing 5S

Stockroom Personnel

Core Function:

Assists in receiving deliveries of Office Supplies based on Purchase Orders

Assists in the releasing of Supplies to offices

Assists in the segregation of Acceptance Report with necessary documents needed, reviewed and segregated

NICHOL CELMAR

Facilitates the organization of supplies in the stockroom while observing 5S

Assists in receiving deliveries of Office Supplies based on Purchase Orders

Assists in the releasing of Supplies to offices

Stockroom Personnel

Core Function:

Assists in the Inspection of Items of Office supplies, equipments, service vehicles and medical supplies

Assists in the Gulayan sa GSO

MA. KHRISTIA ANGELICA COLINA

Encodes items based on Purchase Orders

Encodes items based on Requisition Issue Slip

Maintains and controls the number per Requisition and Issue Slip

Encoder

Core Function:

Prepares utilization report of all office supplies , medicines, several capital outlays and submit to the Accounting Office for reconciliation of inventory accounts

Maintains office files of Purchase Orders and Acceptance & Inspection Report

Maintains office files of Requisition and Issue Slip

NORBEL LUTERTE

Delivers Purchase Orders with RIS to Requisitioning Offices for withdrawal of supplies

Endorses Inspection and Acceptance Reports to Inspectorate Team

Liaison

Core Function:

Endorses to BAC and COA supporting documents for payment to suppliers

Delivers endorsements, communications and reports to various offices

Assists in the organization of supplies in the stockroom

In-Charge In the cleanliness, sanitation and upkeep of GSO Warehouse

MARCELA SUASE

Check and evaluate Purchase Order from the GSO Inspector regarding delivered items/units from the Supplier/s

Accept and sign Acceptance Report

Supply Officer III

Core Function:

Approves Acceptance Report with necessary documents needed, reviewed and segregated

Approves Requisition and Issue Slip signed for issuance of supplies

Prepares Endorsement for approved Acceptance Report for COA and Purchase Order for Bids Awards Committee (BAC)

Review and check Utilization Report of all office supplies , medicines, and several capital outlays to be submitted to the Accounting Office for reconciliation of inventory accounts

ACTUALACCOMPLISHMENTS

Inspects and Accepts deliveries of office supplies, equipments, service vehicles and medical supplies

Purchase Order evaluated and rechecked from the GSO Inspector regarding the delivered items/units from the Supplier/s

Approved Acceptance Report with necessary documents needed, reviewed and segregated per month

536 P.O

2,259 P.O

1,830 A.R

For the month of January to July 2016

Approved Requisition and Issue Slip signed for issuance of supplies

Encodes Purchase Orders , Acceptance Report & RIS received from BAC Office

Encodes items based on Purchase Orders

Encodes items based on Requisition Issue Slip

1,830 R.I.S

2,477 P.O & R.I.S

7,984 P.O/ Items

8,592 R.I.S/ Items

For the month of January to July 2016

Endorsements prepared for approved Acceptance Report for COA and Purchase Order for Bids Awards Committee (BAC)

Utilization reports reviewed and checked for all Office Supplies, Medicines and several Capital Outlays

Maintains and controls the number per Requisition and Issue Slip

1,830 P.O

109 Reports

1,475 R.I.S

For the month of January to July 2016

PLANNING

Items for Delivery of Office Supplies should have Time Limit (for reporting purposes)

Complete delivery of Medical SuppliesCategorize Office Supplies (Consolidated, Per Office, Medicines/Medical supplies and Capital Outlay)

Use of Stock Cards

SUGGESTION

Incase of office transfer during 4th Quarter; Stocks should be delivered to the New City Hall

Declaration of savings should be w/ in the GSO office

Items per Purchase Order should be arranged alphabetically

Regarding BAC-P.O’s; there should only be one description of items per Purchase Order