Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Notice is given that an ordinary meeting of the Motueka Community Board will be held on: Date: Time: Meeting Room: Venue: Tuesday 16 June 2020 4.00pm Motueka Service Centre (Community Board members only) Via Zoom Videoconferencing (Public Forum) Motueka Community Board AGENDA MEMBERSHIP Chairperson B Maru Deputy Chairperson D Armstrong Members R Horrell J Tomsett Cr B Dowler Cr D Ogilvie Cr T Walker (Quorum 4 members) Contact Telephone: 03 528 2015 Email: [email protected]Website: www.tasman.govt.nz
Transcript
Note: The reports contained within this agenda are for consideration and should not be construed as Council policy
unless and until adopted.
Notice is given that an ordinary meeting of the Motueka Community Board will be held on:
Tasman District Council Motueka Community Board Agenda – 16 June 2020
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Item
7.1
7 REPORTS
7.1 ARRIVALS AND DEPARTURES SCULPTURE- PORT MOTUEKA
Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Mark Johannsen, Property Services Manager
Report Number: RMCB20-06-1
1 Summary
1.1 The Motueka Arts Council Inc.(MAC) completed a sculpture situated on the embankment
above the marina in Ward Street, Port Motueka in 2019.The sculpture is named “Arrivals
and Departures”
1.2 MAC wish to gift this sculpture and its surrounding landscaping to the Council for ongoing
care and maintenance. They do not foresee any major work for the next 15-20 years.
2 Draft Resolution
That the Motueka Community Board:
1. receives the Arrivals and Departures Sculpture- Port Motueka report RMCB20-06-
1; and
2. recommends that the Council accepts the gifting of the Arrivals and Departures
sculpture at Ward street, Port Motueka.
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7.1
3 Purpose of the Report
3.1 To ascertain the Boards support for receiving as a gift from the MAC the Arrivals and
Departures sculpture situated at Port Motueka.
4 Background and Discussion
4.1 In 2019 MAC completed a sculpture named ‘Arrivals and Departures” situated on the
embankment above the marina in Ward Street, Port Motueka.
4.2 The Board supported this work through its Special Projects fund.
4.3 MAC wish to gift this sculpture and it’s surrounding landscaping to the Council for ongoing
care and maintenance. They do not foresee any major work requirement for the next 15-20
years.
4.4 The land on which the sculpture is sited is managed by the Council’s Property Services
Department, however as this is not within their normal operational ambit and it is proposed
that operational management is through the Reserves and Facilities team.
5 Options
5.1 There are two options being either to accept or decline the offer.
5.2 The advantage of accepting the offer is that it transfers the asset into public ownership on a
perpetual basis. The disadvantage is that there will be ongoing operational costs relating to
landscaping maintenance, lighting bulb replacements and possibly graffiti removal and the
like (albeit minimal).
6 Strategy and Risks
6.1 There is a risk that a significant event could cause damage to the structure of the sculpture
which would require a lump sum funding for repairs, however ongoing maintenance is
expected to be minimal.
7 Climate Change Impact Assessment
Climate Change
Consideration
Assessment Explanation of Assessment
Is this activity associated
with one of the goals in
Council’s Climate Action
Plan?
No
Not applicable
Will this decision affect the
ability of Tasman District to
NA
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7.1
proactively respond to the
impacts of climate change?
8 Policy / Legal Requirements / Plan
8.1 There are no policy or legal implications.
9 Consideration of Financial or Budgetary Implications
9.1 It is estimated that annual operational costs in general maintenance would be circa $1000.
9.2 It is proposed to use community board funding to meet any operational outgoings.
10 Significance and Engagement
10.1 This is a minor issue that does not require community engagement.
Issue Level of
Significance Explanation of Assessment
Is there a high level of public
interest, or is decision likely to
be controversial? Low
This is considered to be a minor
operational decision.
Is there a significant impact
arising from duration of the
effects from the decision? No
Does the decision relate to a
strategic asset? (refer
Significance and Engagement
Policy for list of strategic assets)
No
Does the decision create a
substantial change in the level
of service provided by Council? No
Does the proposal, activity or
decision substantially affect
debt, rates or Council finances
in any one year or more of the
LTP?
No
If the gifting is accepted it is expected that
only minor operational costs will be
incurred.
Does the decision involve the
sale of a substantial
proportion or controlling interest
in a CCO or CCTO?
No
Does the proposal or decision
involve entry into a private
sector partnership or contract to
carry out the deliver on any
Council group of activities?
No
Does the proposal or decision
involve Council exiting from or No
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7.1
Issue Level of
Significance Explanation of Assessment
entering into a group of
activities?
Does the proposal require
inclusion of Māori in the
decision making process
(consistent with s81 of the
LGA)?
No
11 Conclusion
11.1 It is recommended that the Board accepts in principle this community gift and recommends
to the Council that it formally accepts the offer.
12 Next Steps / Timeline
12.1 If the Board accepts this gift a report will be presented to the next available Full Council
meeting recommending that Council accepts the offer.
13 Attachments
Nil
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7.2
7.2 MOTUEKA LIBRARY STREET TREES AND BUS STOP
Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Chris Blythe, Project Manager
Report Number: RMCB20-06-2
1 Summary
1.1 There are design decisions for the Motueka Library that require approval from the Motueka
Community Board under the Council’s Delegation Register.
1.2 There is an opportunity to relocate an unused bus shelter from Richmond’s Queen Street to
replace the bus stop on Wallace Street, which can be done as part of the library project.
This change requires approval by the Community Board.
1.3 The two large street trees on Wallace Street conflict with the proposed design. There are
options to address this, but any changes that require removal of the trees will require
approval from the Community Board.
2 Draft Resolution
That the Motueka Community Board:
1. receives the Motueka Library Street Trees and Bus Stop report RMCB20-06-2; and
2. approves replacing the current bus stop with the one from Queen Street Richmond,
as outlined in Figure 1 to this report; and
3. approves moving the location of the bus stop eastwards along Wallace Street
towards the Japanese garden, as indicated in Figure 2 in this report; and
4. agree that the Community Board’s preference is to remove / retain the street trees
affected by the library design.
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7.2
3 Purpose of the Report
3.1 This report is required because some of the design elements proposed in the Motueka
Library preliminary design require the Board’s approval under the Council’s Delegation
Register. The Community Board has delegated responsibility to approve the design and
location of bus stops (3.3.3) and shelters and the removal of street trees (3.3.6).
4 Background and Discussion
Bus Stop and Shelter
4.1 The Council’s Transportation Manager has suggested the bus shelter that was removed
from Queen Street in Richmond could be used to replace the current bus shelter on Wallace
Street to enhance the library frontage and bus facilities. JTB Architects has provided a
drawing to show the placement of the bus shelter on Wallace Street. The Transportation
budget is able to fund the installation of the bus shelter. There are no obvious negatives to
this proposal and I recommend the Community Board approves this proposal.
4.2 The Community Board has two recommendations to approve – the new location of the bus
stop and the use of the Richmond bus shelter.
4.3 The proposal to move the bus stop along the street means there is a clearer view of the
building and means buses won’t need to park alongside the library, affecting the view in and
out of the library.
4.4 This proposal is supported by the Council staff
Figure One – Bus Shelter Design
Figure 2 – Proposed Bus Shelter Location
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7.2
Design and Street Trees
4.5 Figure 2 also shows the current location of the two street trees on Wallace Street.
4.6 The proposed library design requires the removal of the two street trees on Wallace Street.
The Reserves and Facilities Manager, in consultation with his team, has requested the
Council keeps the trees, as they are a significant feature for the park and street. Keeping
the trees will require some redesign, largely to ensure the roots are protected.
4.7 The existing trees were proposed to be removed by the architect on the basis of the
following:
Opportunity to create an urban piazza space in front of the library.
The current trees are bit out of scale and suitability for such a space.
Removal will reduce issues of leaves around the building, in gutters and roofs.
Removal will reduce the impact of trees on construction of building and reticulation
services.
4.8 JTB Architects advise that it is still possible to change the design to keep the trees, but note
the trees require a significant trim to reduce their impact and allow for construction
scaffolding.
4.9 The other impacts of keeping the trees include managing the works around trees, including;
Power box relocation will add a further $15,000 if the proposed location is not
acceptable.
Placement of bus stop
An update to the landscape design which is outside of budget/fees at
present. Changes to date have been undertaken with ‘good will’ from the architect.
May require an amendment to the resource consent application.
Ongoing maintenance of the library to remove leaves from gutters etc.
4.10 JTB Architects has reviewed the implications of this change and estimate a cost of
approximately $30,000 to accommodate this change. Much of this cost is the re-routing off
the power cables to avoid the tree routes to the current location for the power box.
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7.2
4.11 An alternative to remain in budget is to change the location of the power box as shown
below. This location is supported by the Reserves and Facilities Manager and
Transportation Manager. Both managers have commented that the location of the box by the
bus stop is better as it is more out of the way for pedestrians, but recognise the additional
cost of this location to protect the tree roots.
5 Options
Bus stop and shelter
5.1 Option 1: Keep the current bus stop location and shelter. No cost to the project or the
Transportation budget.
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7.2
5.2 Option 2: Move current shelter to new location. There will be a small cost, likely to be
covered by the project. The shelter is not improved.
5.3 Option 3: Put the new shelter at the current location. Installation costs will be partially
covered by the Transportation budget. This site results in buses parking outside the library,
affecting the aesthetics of the library and potential noise for library users of buses outside.
5.4 Option 4: New shelter and the new location. This option will have the same cost as 5.3 but
improved aesthetics and environment for library users and for bus stop users.
Street trees
5.5 Option 1: Remove the street trees. Removal of the trees makes construction of the library
easier and removes some cost risks. There is no impact on the budget. The removal of
trees will assist ongoing maintenance of the library, as fewer leaves will needs to be cleared
out of the gutters.
5.6 Option 2: Keep the street trees. This option adds some complications of construction and
library maintenance. There is a risk the trees get damaged during construction. Some
budget increase for the change ranging from costs for design updates, to increased cabling
and protection costs depending on the location of the power box. The estimate for these
costs is $30,000.
5.7 The Reserves and Facilities Team support keeping the trees. The trees are a large mature
Golden Elm and a large Melia. The Golden Elm is between 8-10 metres high. They will help
reduce the scale of the new building. They are a landscape feature at the frontage to the
reserve. The trees can be pruned back from the building and be clear of the roofline. The
landscape plans put in with the tender proposal showed the two trees remaining.
6 Strategy and Risks
6.1 There are some risks to the project of keeping the trees. They can be difficult to work
around and it is likely some minor costs will be incurred to work through the design and site
works as they undertake work around the trees.
6.2 There are likely to be mixed views within the Motueka community on moving the bus stop
and removing the two street trees. There is likely to be some negative feedback, particularly
about the loss of the two street trees.
7 Climate Change Impact Assessment
Climate Change
Consideration
Assessment Explanation of Assessment
Is this activity associated
with one of the goals in
Council’s Climate Action
Plan?
Yes The improvement of public
transport infrastructure supports
climate goals to reduce
greenhouse emissions.
Removing trees, and not
replacing them, could be seen as
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Item
7.2
counter to the climate goals. The
landscaping plan will add to the
planting in the reserve, but will be
of smaller trees and plants.
Will this decision affect the
ability of Tasman District to
proactively respond to the
impacts of climate change?
This decision will have
minor positive effect on
resilience to Climate
Change and the ability
of the Council or
District to proactively
respond to the impacts
of climate change.
AS above;
Transport improvements are a
positive effect on climate change
resilience.
Removing trees are a negative
effect if they are not replaced.
8 Policy / Legal Requirements / Plan
8.1 The decisions in this report are delegated to the Motueka Community Board under items
3.3.3 and 3.3.6 of the Delegations Register.
9 Consideration of Financial or Budgetary Implications
9.1 There are cost risks to keeping the trees – changing the design, working around the trees to
avoid damage and some potential extra cabling costs depending on the location of the
power box. However, we have mitigated most of these and we expect only minimal costs to
alter the design documents.
10 Significance and Engagement
10.1 This decision is of low significance overall and the Community Board does not need to
consult with the public prior to making the decision.
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7.2
Issue Level of
Significance Explanation of Assessment
Is there a high level of public
interest, or is decision likely to
be controversial? Low/Moderate
Some members of the community will
not want to see the trees removed.
Is there a significant impact
arising from duration of the
effects from the decision? No
Does the decision relate to a
strategic asset? (refer
Significance and Engagement
Policy for list of strategic assets)
No
Does the decision create a
substantial change in the level
of service provided by Council? No
Does the proposal, activity or
decision substantially affect
debt, rates or Council finances
in any one year or more of the
LTP?
No
Does the decision involve the
sale of a substantial
proportion or controlling interest
in a CCO or CCTO?
No
Does the proposal or decision
involve entry into a private
sector partnership or contract to
carry out the deliver on any
Council group of activities?
No
Does the proposal or decision
involve Council exiting from or
entering into a group of
activities?
No
Does the proposal require
inclusion of Māori in the
decision making process
(consistent with s81 of the
LGA)?
No
Iwi have been involved in the design of
the library and would prefer to see plants
that reflect the historical Te Maatu
forest.
11 Conclusion
11.1 I recommend that the Motueka Community Board approves placement of the new bus
shelter at the new location to the east of the library on Wallace Street.
11.2 I seek direction from the Motueka Community Board about the removal of the street trees.
12 Next Steps / Timeline
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7.2
12.1 The decisions will be confirmed with the architect and contractor as part of the Developed
Design stage.
13 Attachments
Nil
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Item
7.3
7.3 MOTUEKA MUSEUM FRONTAGE POLICY REPORT
Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Anna Gerraty, Policy Advisor
Report Number: RMCB20-06-3
1 Summary
1.1 The parcel of land containing the Motueka Museum and street frontage area is a reserve,
subject to the Reserves Act 1977. The reserve is vested in Council in trust for museum
purposes.
1.2 The museum building is subject to a lease between the Council and the Museum Trust.
Muses Café has a sublease for the café premises. The café also accesses some outdoor
space for outdoor customer service. The museum frontage is not part of the lease or
sublease, but the area does provide pedestrian access to both premises, as well as service
and delivery vehicles.
1.3 The ‘Motueka Museum Frontage Policy’ (‘the policy’) provides guidance for assessing
applications for temporary use of the Motueka museum frontage area. The Council has
delegated the authority to make decisions under this policy to the Team Leader – Customer
Services (Motueka Office).
1.4 The current policy had not been reviewed since the Council adopted the ‘Reserves General
Policies’ document or the Motueka Ward Reserve Management Plan (2019). An updated
version of the policy, incorporating relevant guidance from both documents, is attached to
this report for consideration and adoption by the Motueka Community Board.
2 Draft Resolution
That the Motueka Community Board:
1. receives the Motueka Museum Frontage Policy Report RMCB20-06-3; and
2. adopts the updated Motueka Museum Frontage Policy, included as Attachment 1
to this report; and
3. notes that Council’s Chief Executive Officer must also approve the updated policy,
before it will take effect; and
4. acknowledges that the Council has delegated the authority to make decisions
under this policy to the Team Leader – Customer Services (Motueka Office).
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7.3
3 Purpose of the Report
3.1 To present an updated version of the ‘Motueka Museum Frontage Policy’ to the Motueka
Community Board for their consideration and adoption.
4 Background and Discussion
4.1 The Motueka Museum and most of the area referred to as the ‘museum frontage’ is held
within the same parcel of land (outlined in blue in the image below): Sec 299 Blk IV Motueka
S D. This land is protected under the Reserves Act 1977 and is classified as Local Purpose
(Community Buildings) Reserve. The reserve is vested in Council in trust for museum
purposes.
4.2 In addition to the Reserves Act, both the Council’s Reserves General Policies (2015)
document and the Motueka Ward Reserve Management Plan (2019) provide guidance for
this reserve.
4.3 The museum building is subject to a lease between the Council and the Museum Trust.
Muses Café has a sublease for the café premises. The café also accesses some outdoor
space for outdoor customer service. The museum frontage is not part of the lease or
sublease, but the area does provide pedestrian access to both premises, as well as
servicing and delivery vehicles.
4.4 The ‘Motueka Museum Frontage Policy’ (‘policy’) provides guidance for assessing
applications for temporary use of the Motueka museum frontage area. The Council has
delegated the authority to make decisions under this policy to the Team Leader – Customer
Services, Motueka Office.
4.5 The current policy had not been reviewed for several years. An updated version of the
policy, incorporating relevant guidance from both documents listed in paragraph 4.2 above,
is attached to this report for consideration and adoption by the Motueka Community Board.
4.6 Staff have contacted the Motueka District Museum Trust and asked the Trust Board to
consider the updated policy and provide any feedback. As a result of this feedback, the
bookable area shown on the map included within the policy was extended slightly to the
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Item
7.3
north. The wording relating to the fee payable to the Museum for use of power when booking
the frontage area was also updated, along with some other minor edits to policy wording.
Other than these requests, the Trust Board had no issues with the updated policy wording.
5 Options
5.1 The Motueka Community Board has three options:
(a) adopt the updated policy as presented; or
(b) adopt the updated policy subject to minor amendments; or
(c) rely on the current, outdated policy (this option is not recommended by staff).
5.2 The advantages of adopting the updated policy are that it aligns with the Councils Reserves
General Policies document and Motueka Ward Reserve Management Plan 2019. The map
within the policy has also been updated to show that the emergency exit area outside the
museum building must be kept clear at all times.
5.3 There are no disadvantages to adopting the updated policy, however Community Board
members may know of additional issues that staff are unaware of that may need to be
addressed by the policy. If that is the case, amended wording can be tabled and accepted
at the meeting.
5.4 Alternatively, the Board could choose to rely on the current, outdated policy for guidance.
This option is not recommended, as it does not align with other policy documents or require
users to keep the emergency exit area in front of the museum clear at all times.
6 Strategy and Risks
6.1 The main risk associated with continuing to use the outdated policy is that it doesn’t align
with other guidance that is already in place for the reserve area, and people booking the
frontage may block the emergency access area near the Museum entrance.
7 Climate Change Impact Assessment
Climate Change
Consideration
Assessment Explanation of Assessment
Is this activity associated
with one of the goals in
Council’s Climate Action
Plan?
Climate change
considerations are not
relevant to this report.
Not relevant to this report.
Will this decision affect the
ability of Tasman District to
proactively respond to the
impacts of climate change?
NA.
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7.3
8 Policy / Legal Requirements / Plan
8.1 Relevant legal requirements, policies and plans include the Reserves Act 1977, Council’s
Reserves General Policies document (2015) and the Motueka Ward Reserve Management
Plan (2019). The updated policy includes references to relevant sections of both Council
documents, to ensure that the guidance provided is consistent with these.
9 Consideration of Financial or Budgetary Implications
9.1 There are no financial or budgetary implications associated with adoption of the updated
policy.
10 Significance and Engagement
10.1 The significance of this policy is low. Over the past two years, very few people or groups
have applied to the Motueka office to book the museum frontage area for temporary use.
Much of the guidance contained in the updated policy is already included in the Motueka
Ward Reserve Management Plan (2019), which has recently been through a thorough public
consultation process. As discussed in paragraph 4.6, the Motueka District Museum Trust
Board has already been consulted and is now comfortable with the policy content.
11 Conclusion
11.1 The current ‘Motueka Museum Frontage Policy’ is out of date and does not reflect guidance
provided by the Council’s Reserves General Policies (2015) document or the Motueka Ward
Reserve Management Plan (2019) document. An updated version of the policy,
incorporating relevant guidance from both documents, is attached to this report for the
Motueka Community Board’s consideration and adoption.
12 Next Steps / Timeline
12.1 After the Motueka Community Board adopts the updated policy, the Council’s Chief
Executive also needs to adopt the policy before it will take effect.
13 Attachments
1.⇩ Motueka Museum Frontage Policy (updated June 2020) 21
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7.3
Motueka Museum Frontage Policy
ORGANISATIONAL POLICY
POLICY REFERENCES
Sponsor: Community Development Manager
Effective date: issued 2011, updated June 2020
Internal review due: 2023
Legal compliance: Reserves Act 1977
Associated Documents/References
Section 5.6.10 of the Motueka Ward Reserve Management Plan 2019 Relevant policies from Tasman District Council Reserves General Policies 2015
Policy Number
Approved by Chief Executive
Approved by Motueka Community
Board
Purpose This policy provides guidance for decisions on whether or not to allow temporary activities to take place on the Motueka Museum frontage area. Definitions A plan of the public space land covered by this policy is shown on the next page. This plan also shows the lease area for the Motueka Museum and the outdoor dining area utilised by the café under a license to occupy agreement. Application This policy provides guidance to the Team Leader – Customer Services, Motueka Office, for assessing applications for temporary use of the Motueka museum frontage area. Policy Contents:
1 Preamble ....................................................................................................................... 3 2 General ......................................................................................................................... 3 3 Museum Frontage Policy (refer also to Section 5.6.10 of the Motueka Ward Reserve
Management Plan 2019) ............................................................................................... 4 4 Motueka Ward Reserve Management Plan ................................................................... 5 5 Tasman District Council Reserves General Policies (2015) ........................................... 6
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Policy
1 Preamble
The museum building is subject to a lease between Council and the Motueka District Museum Trust Board. Muses Café has a sublease for the café premises. The café also accesses some outdoor space for outdoor customer service. The museum frontage provides pedestrian access to both premises, as well as service and delivery vehicles. The Museum Trust Board acknowledges that the frontage is a public area and that local residents see it as the ‘de facto’ town centre. The area is covered also by the Reserves Act 1977 and the Motueka Ward Reserve Management Plan 2019 (‘the Plan’). One of the key improvements identified in the Plan is for the museum frontage to be developed, to make it more attractive, and to exclude most vehicles, to make it safer for pedestrians. The Plan also notes that the frontage area is to be kept free of commercial uses, other than for outdoor dining associated with the museum café and some other exceptions (e.g. activities associated with community events, fundraising for non-profit groups etc). This policy provides guidance for decisions on whether or not to allow temporary activities to take place on the museum frontage area.
2 General
(a) Decision making for the temporary use of the frontage to be vested in one person: the
Team Leader - Customer Services, Motueka Office, Tasman District Council. (b) A notice to be placed at the front to indicate that usage of the frontage for community
activities is only by prior arrangement with the Motueka Office, Tasman District Council. (c) The Team Leader - Customer Services will use a short checklist to decide if the proposed
activity meets the Museum Frontage policy. (d) If the Team Leader - Customer Services feels that the proposed activity is worthwhile but
lies outside the policy, the request will be taken to the Motueka Community Board. (e) No fee will be charged for booking the frontage, but the Tasman District Council staff are to
advise the Museum when a booking is made. If electricity is required, the cost is at the discretion of the Motueka District Museum Trust Board, and will be agreed on prior to the site being used.
(f) Complaints procedure: any complaints to be directed to the Tasman District Council
(Motueka office initially). (g) Onsite parking for one vehicle is permitted at the southern end of the Museum, for
Museum use only. (h) Parklands School (Ministry of Education). The grassed area adjacent to the path leading
to Parklands School is owned by the Ministry of Education. Activities on this area is at the authority of the school.
(i) Tasman District Council will review this policy at three-yearly intervals, in conjunction with
the Motueka Community Board. The Museum Trust is to be consulted on any changes proposed.
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3 Museum Frontage Policy (refer also to Section 5.6.10 of the Motueka Ward Reserve Management Plan 2019)
(a) That the following activities be permitted, with the conditions laid out in sections 4 and 5
below, on the open space in front of the Museum: (i) information provision by a community agency or charitable organisation; (ii) sale of goods by local charitable agencies (eg service clubs); (iii) local fundraisers (eg for school teams, the hospital); (iv) entertainment events associated with community occasions; (v) information and events from political or religious organisations (subject to (b)
below). (b) Political and religious “soap-boxing” by any individual is permitted on any day (from 10.00
am to 12 noon) only. (c) That the following activities NOT be permitted, at any time, on the open space in front of
the Museum: (i) the sale of goods, tickets or services for commercial purposes. (d) Applications The Motueka Museum Frontage is available to individuals and organisations for events and
fundraising. Each application must be in writing (email is fine) and forwarded to the Team Leader -Customer Services, Motueka Office for consideration.
Applications must include: i. the name of organisation, contact name and details (including phone number);
ii. the nature of the event (what the space is to be used for);
iii. the timing (dates and times) and duration of the event, including setup and clean-up;
iv. the desired location (area to be occupied) and rationale for that location;
v. the anticipated level of attendance;
vi. any requirements regarding infrastructure and use of facilities;
vii. proposed fundraising activities to be undertaken on the site;
viii. access requirements;
ix. considerations regarding public health and safety; and
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x. if electricity is required, a fee is payable to the Museum prior to the booking date. The cost is at the discretion of the Motueka District Museum Trust Board and will be agreed on prior to the site being used.
(e) User Conditions
i. Respect any other allocated space.
ii. Museum and cafe signs are not to be moved without agreement from the Museum Manager and Muses Café.
iii. Respect adjoining businesses and users of the museum frontage by allowing for movement of pedestrians plus vehicle access for deliveries and the museum supervisors vehicle (subject to site-map supplied).
iv. Respect adjoining businesses with regard to noise levels.
v. Regular use (beyond three weeks in succession) may require a licence and consideration of the relevant policies contained within the Motueka Ward Reserve Management Plan and Council’s Reserve General Policies document.
vi. Ensure area is left clean and tidy after each use, with all refuse to be removed off site.
vii. Any damage or complaints to be reported to the Tasman District Council.
viii. Where necessary users must comply with Council’s Street Trading Bylaw and any other applicable bylaws or legislation.
ix. The Council reserves the right to terminate any use of the Museum frontage for any reason without notice.
4 Motueka Ward Reserve Management Plan
The Motueka Museum property is a local purpose reserve and is included in the Motueka Ward Reserve Management Plan (2019). Policies specific to this reserve, outlined in section 5.6.10 of the Plan, are: 1. Continue to support the Motueka Museum Management Committee [i.e. the Motueka District
Museum Trust Board] to manage the land and building. Develop and maintain the museum frontage area as a focal point on High Street, where people can gather and enjoy non-commercial community events. Improve this area with landscaping, additional seating and installation of a removable bollard, to prevent vehicles accessing the area (other than those utilising a designated loading zone for the museum/museum café).
2. Continue to allow the Motueka Museum to occupy and use the museum building on the
reserve, in accordance with the terms and conditions of a lease, with a term of up to five years (see Appendix 3, Table A).
3. Continue to allow a café business to occupy part of the Motueka Museum building (including
the covered seating area at the north end of the building) and part of the museum frontage area for outdoor dining, in accordance with the terms and conditions of a license to occupy the site, with a term of up to five years (see Appendix 3, Table A).
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4. The terms of both the lease over the museum building and license to run a café on site should have the same end dates, so they can both be reviewed concurrently in future.
5. Occupation of sites on the museum frontage by commercial stalls/businesses (other than for
outdoor dining at the museum café, fundraising for non-profit/community groups, or if ancillary to a non-profit community event being held on the site) should not be permitted.
6. Occassional occupation of sites on the museum frontage may be granted for temporary, non-
commercial purposes, at the discretion of the manager of Council’s Motueka Service Centre.
5 Tasman District Council Reserves General Policies (2015)
All policies contained within Council’s Reserves General Policies document apply to the museum and frontage, unless they contradict the policies in Section 5.6.10 of the Reserve Management Plan (see above), in which case the Plan policies take precedence. Policies of particular relevance include: 4.12.2.1 All reserves shall be promoted as Smokefree environments. 4.7.2.8 Busking shall be only permitted on reserves subject to Council’s districtwide
policies, unless excluded by a reserve management plan. 4.7.2.9 Commercial activities shall be limited to specified sites detailed in leases, licences
and concessions and in compliance with reserve management plans. 4.7.2.10 Licences, leases and concessions shall define where and when
commercial or sponsorship signage can be displayed, and in accordance with relevant permitted activity rule in the TRMP, resource consent or TDC bylaws.
4.7.2.12 Licences and concessions shall require holders to ‘make good’ damage to reserves, and a relevant bond may be requested by Council.
4.1.2.4 Reserve users shall be responsible for ensuring that any adverse effects on the
reserve, reserve users, or adjoining landowners are avoided, remedied or mitigated, unless otherwise authorised by Council.
4.3.2.7 Where security of tenure is necessary, Council will provide a lease or licence where
the activity complies with the Reserves Act and/or other relevant legislation. All applications for leases for long-term exclusive use will be considered in relation to the: a) purpose of the reserve; b) preservation of special features; c) leasing powers of the Council; d) retention of an adequate proportion of the reserve as open space or for public
access (in general); and e) the requirements of the Reserves Act, reserve management plans, f) this [Reserves General Policies] document and relevant statutes.
4.3.2.8 It is generally expected that potential lessees are societies, charitable trusts or
companies, incorporated and registered under the appropriate legislation. Any use of the Museum frontage must take account of these policies.
Tasman District Council Motueka Community Board Agenda – 16 June 2020
The Top of The South Dark Skies Committee would like to encourage your community board and constituents to make a submission to the Tasman District Long Term Plan (LTP) that recommends establishing principles for good lighting management. Please encourage all in your community to make submissions before the final date, June 12th. You can make submissions on the TDC website https://www.tasman.govt.nz/ - look for the "2020 vision of the future" feature and click "More information". The TDC includes in the four high level strategic priorities 'a healthy and sustainable natural environment' and 'enabling positive growth and development.' Lighting management is consistent with these strategic priorities. Good lighting management policies provide economic advantages as new technologies are adopted while at the same time protecting vulnerable species in the environment and mitigating the health effects of light at night on constituents. This will also make for a more attractive and appealing district for people to live and work in. If the Tasman 2020 vision for the LTP includes policies associated with good lighting practises, we can set a model for sustainable growth that protects the environment and provides a healthy space and desirable living environment for constituents. The Top of The South Dark Sky Committee has been advocating that the Tasman District be included in an internationally recognised Dark Sky Reserve like the fabulously successful Aoraki Mackenzie International Dark Sky Reserve around Tekapo. We have the opportunity to enhance future tourism opportunities by enhancing our eco-credentials and by entering the astrotourism sector. We have the pristine dark skies that are required for this recognition, but an essential requirement is that local body authorities to recognise the value of these pristine dark skies in formal policies and establish lighting management plans within their jurisdictions. This is where local community boards can make a real difference, by sending a clear message to the District Council that the community expectation is that this taonga should be treasured, defended and protected. We do not need to establish any policy that demands immediate rework of existing installed equipment. But we can defend our night skies from deteriorating and we can set aspirational and achievable goals to gradually make improvements that will enhance our communities. The Tasman 2020 vision needs to: * Recognise the taonga of our pristine night skies in the district * Protect this taonga by adopting principles such as those below * Protect the night by ensuring new rules that are created conform to these principles and future lighting projects conform to these lighting rules * Set the expectation that the Tasman District will progressively make improvements to reduce existing artificial light at night as extant
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installations are maintained The IES (Illuminating Engineers Society) and the IDA (International Dark Sky Association) recommend the following five principles that can and should be adopted when formulating specific policies for our region: 1) USEFUL: All light should have a clear purpose. Before installing or replacing a light, determine if light is needed. Consider how the use of light will impact the area, including wildlife and the environment. Consider using reflective paints or self-luminous markers for signs, curbs and steps to reduce the need for permanently installed outdoor lighting. 2) TARGETED: Light should be directed only to where needed. Use shielding and careful aiming to target the direction of the light beam so that it points downward and does not spill beyond where it is required 3) LOW LIGHT LEVELS: Light should be no brighter than necessary. Use the lowest light level required. Be mindful of surface conditions as some surfaces may reflect more light into the night sky than intended. 4) CONTROLLED: Light should be used only when it is useful. Use controls such as timers or motion detectors to ensure that light is available when it is needed, dimmed when possible, and turned off when not needed. 5) COLOUR: Use warmer colour lights where possible. Limit the amount of shorter wavelength (blue-violet) light to the least amount needed. Please feel free to contact us if there is some way to assist you in making appropriate recommendations to the Long Term Plan. Top of the South Dark Sky Committee. Ralph Bradley (Chair)
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On 13/05/2020 12:07 pm, Scott Woods wrote: Dear Sirs & Madams, We are residents of Riwaka and are sick and tired of being smoked out due to orchard waste burning. It is often done when there is no wind and the entire of Riwaka and often Motueka can end up in a heavy blanket of smoke. It currently is so bad here on Wednesday 13-5-2020 that we are having to stay inside with all the doors & windows shut. Riwaka primary school has had to keep its students inside on some days (over last few years) due to the pollution from the orchard smoke. This is not good enough for such young lungs and would not make positive news articles for the region and I will be raising this with the Ministry of Environment and Ministry of Health as a clear defined risk that needs to be managed. The smoke is a pollutant and health hazard and there are clear guidelines to air quality in New Zealand which I would be pretty sure are being exceeded currently (but will start to collect data to show).This is not a forest fire like Pigeon Valley was, this is a man made issue so we should not have to "grin and bear it" because it has always been done. Times have changed and we no longer have chemical waste dumps on the land for very good reasons so why does the TDC still allow orchard burn offs of waste to pollute the Tasman area. I feel that the TDC has not moved on this issue as it is in the too hard basket but it is time to get with the times and stop unnecessary pollution and the health effects we suffer due to this practice. We have decided to make this our project to get this practice stopped but would hope the council would step up and deal with this of their own accord. Between the health & environmental pollution issues, the climate change affects, the bad look for tourism in Tasman, and the bad look for exported products and the foreign owners of some of our local orchards I think we will be get traction on various fronts regarding the issue over the next few years. I would hope the TDC will move to manage this issue proactively instead. I look forward to any details that the TDC can provide regarding their investigation into this issue and details of the future management of this pollution problem. Regards Scott Woods C: 0278130266 56 Horizon Way Riwaka
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Motueka Covid Recovery
David Armstrong, June 1 2020
I've been part of an increasing number of Facebook and face-to-face conversations about how the
Covid event is and will affect the Motueka community. It got me thinking that while TDC is doing a
great job in supporting wide sectors of the district to survive and rebuild, it's time for some local
(Motueka specific) leadership across our community and ward. Several organisations such as Our
Town Motueka, Work & Income, churches and small groups are offering support and thought
within their own sectors, but it's time for a bigger, broader initiative. I believe the Motueka
Community Board could and should be using its status and mana to innovate in this way, and I
propose that we look at building what I'll term the Motueka Covid Recovery team.
How can the Community Board help?
This crisis is such a profound disruption to our normal way of life that someone needs to take and
analyse an overview of how it is affecting Motueka for the critical time periods (I see these as the
next 6 months and 2 years, see below), to research and paint a realistic and hopeful image of the
post-Covid town, and provide linkages to where help can be found. Although TDC is being very
effective in giving a good overview and practical assistance for administration of the whole district,
in addition Motueka needs an extra credible activator and channel for issues specific to the ward.
This would also help create a more positive image of TDC in the eyes of ratepayers.
Had this pandemic happened 5 years ago Vision Motueka may well have put its hand up to
facilitate such a service as a major community development project, but even then it may have
been only partly successful due to its lack of broad acceptance and profile. Of all the existing
community organisations that have a goal of looking after sectors of the community, the
Community Board is best placed to serve the whole area. And with the Board currently enjoying a
period of good credibility among the community, I believe its work in such a role would be
welcomed.
There is no existing budget for this, but there need not be. A special sub-committee (if not the
whole board) could work on gathering information systematically and preparing a plan that would
involve linking and utilising the offerings of existing local organisations. I'll call this
group/committee the Motueka Covid Recovery team. It could co-opt reps from leading
organisations such as OTM, Family Service Centre, churches, tourism etc to either be members of
the team or advisors to it.
If ever there was a time for the Community Board to stand up, look at the big picture and guide the
town to and through a sustainable recovery, this is it. We could be passive onlookers while the
town sorts itself out, or we could be active, forward-looking leaders and facilitators. I suggest that
a project like this could become a key activity and role of the Board for the remainder of its term.
As far as finances are concerned, I would be confident that a few local philanthropists would like to
pitch in small sums to cover things like venue hires for meetings and hui, an informational website
(if thought useful) and anything else the team thinks would be a useful output. I would be happy to
start this off with a $500 donation. Some TDC and government funds may also be available.
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Outcomes
The MCR team would need some outcome goals to be really effective and avoid being just
another talking committee. These would be decided by the team, but I would suggest some as
starters.
Intangible outcomes could be:
Setting up a forum (online) or way for widely shared community opinions and comments
Understanding the wide picture of issues and available help/support
The Community Board get a better overall picture of what makes our community tick.
Tangible outcomes may be:
an online resource of consolidated information about what the team is finding
some expert seminars on future realistic economic, social and environmental prospects for
Motueka
assistance with local business advisory services to help affected businesses change
direction
Effective and efficient use of community-building providers such as Inspiring Communities
Sourcing and channelling of available (govt and/or TDC) funds for post-Covid support or
development initiatives.
Governance
One big issue is how the team/initiative fits within standard local government accountability. The
proposal would not work if:
The full MCB must okay each step taken before taking that step
Worse still, if full council has to approve and risk-assess each step
The use of social media to gain information and publicise events under the auspices of
TDC must be cleared first for each post
Income and expenditure for the work of the team must go through council books and be
approved (though later auditing would be OK)
Work cannot start pretty well immediately
The support and authority of the Community Board for the work is not made explicit
The project will only be effective if it can start very soon and be most active over the next few
months, with information gathering and community input over the next 3-4 months. Generally, in
order to be able to get on with it quickly, the whole board may need to operate this work on a trust
basis, trusting team members to work within council codes of ethics and to be financially prudent.
On the financial side, one of three models could operate:
1. An internal closed account within the MCB budget operate for this work. All donations go to
this account and expenditure from it.
2. The team operate as a charitable trust and have its own bank account. (The trust could be
set up quickly with a bare minimum of details in the trust deed.)
3. (Preferred option) Totally private funding, at least for the first few months. No money
passes through the official board accounts, but rather donations made to a team which is
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trusted to manage funds in and out. It would be helpful if the team report such to the full
board at each monthly meeting. If the initiative proves really useful, financial management
To: Brent Maru <[email protected]> Hi Brent, This afternoon I met with Isobel Mosley & Paul Mosley (Chair & Secretary respectively) of Keep Motueka Beautiful Committee. KMB has been active in Sanctuary Ponds with management & plantings in recent years, with support from Council. Isobel Mosley has asked Lynne Hall re various areas of low shrubbery of Coprosma which are mass revegetating near the ponds, & requested that KMB remove them. Lynne has explained this is a decision of the Community Board, per the earlier resolution re shrubs & trees. I inspected today & agree that any below 3 metres could be removed. Isobel stated a 3 metre condition would be fine. This would protect those which are more tree-like than “shrubbery shrubs”. Will you forward the KMB request, with my comment, to the Board Members for their comment? This decision may need to wait until the next Board meeting, but if Members can consider the request earlier KMB can remove the offending shrubs soon. If a Board member needs to inspect the area & the shrubs involved, please contact me or Isobel Mosley at 528-9599. Regards, David Ogilvie
1.1 The financial report for the period ending 31 May 2020 is attached (Attachment 1).
1.2 The net financial position as at 31 May is a surplus of $21,904.
1.3 Closed account interest earnt on the Motueka Community Board opening surplus was
$1,125 (YTD).
1.4 The net position of the Motueka Community Board’s overall funds as at 31 May 2020 is a
surplus balance of $115,669.
2 Draft Resolution
That the Motueka Community Board receives the Financial Report RMCB20-06-5
3 Attachments
1.⇩ Financial Summary May 2020 45
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7.6
7.6 ACTION LIST
Information Only - No Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Verity Simpson, Motueka Community Board Secretary
Report Number: RMCB20-06-6
1 Summary
1.1 Attached is the Action List for the Motueka Community Board to review.
2 Draft Resolution
That the Motueka Community Board receives the Action List report RMCB20-06-6.
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3 Attachments
1.⇩ Action List 49
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Note – updated from the Board meeting of 17th March 2020
Item Minute/Action Accountable
Officer
Status
August 2019 Monitor the derelict sheds on King Edward
Street. Board Members
To monitor, owned by Wakatu Estate.
February 2020 Chair Maru to invite Council Officers from
the Environment and Planning and
Building Departments to a
workshop/meeting to provide the Board
with information on the TRMP and Building
Act requirements/restrictions in relation to
Tiny Homes.
Chair Maru 19/02/20 Email sent
18/03/2020 Date to be finalised.
February 2020 Chair Maru to email Adrian Humphries
requesting a review of the Dog Control
Bylaw and for Little Kaiteriteri to be
reconsidered to be a dog prohibited area
along with the Golden Bay Community
Boards requests.
Chair Maru 19/02/20 Email sent
20/02/20 Response from Adrian Humphries
“I have included Little Kaiteriteri in the potential review of the
Bylaw and my report will go to Council on 12 March.”
Report Content to be workshopped
17/03/20 Response from Adrian Humphries
“I have been tasked by Council to support the Board through
the review process. The first thing I need to do is a report which
covers the areas of the existing Bylaw that the Council have
included in the review. In your case it is the Little Kaiteriteri
area, specifically Little Kaiteriteri Beach and the Alex Ryder
Memorial Reserve. Once I have drafted the report I will
workshop the content with your Board and we will start the
Special Consultative Procedure (SCP). It should be noted that
other elements of the Bylaw are being reviewed in Golden Bay
so their Board will go through the same process. Both areas
will be included in the same SCP. I will give you more detail
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Item Minute/Action Accountable
Officer
Status
once I have everything ready to go”.
February 2020 Chair Maru to respond to Grey Power in
relations to the Janie Seddon.
DOC are not responsible for this structure.
Chair to follow up on whose responsibility
this structure is.
Chair Maru 20/02/20 Email sent to Grey Power
26/02/20 Chair has spoken to the Harbour Master re Janie
Seddon and he will investigate under what body / bodies have
authority over this.
17/03/20 Chair Maru agreed to follow this up with the
Harbourmaster and provide a reply to Mr Fourie.
February 2020 Chair Maru to organise a meeting with
Police and include Board Member Horrell
and Cr Walker to discuss the police
presence in Motueka and to meet with the
Mayor Tim King to update him.
Chair Maru/Board Member Horrell/Cr walker
March 2020 Chair Maru to respond to Beth Bryant
regarding the colour of the Harbour Master
Building at George Quay and advise the
colour was selected as a result of a
condition of the Resource Consent and
cannot be changed and a landscaping plan
will be investigate on completion of the
building.
Chair Maru
March 2020 Board secretary to enter a Confirm request
for some yellow lines on Wallace Street at
the Wilkinson Street end where the parallel
parking currently is due to lack of visibility
and potential danger to people
Board Secretary
18/03/2020 Confirm request entered.
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Item Minute/Action Accountable
Officer
Status
March 2020 Board secretary to enter confirms to parks
and reserves about the urgent playground
maintenance required bought to the
attention of the Board by the Youth Council
Representative Chris Davies.
Board Secretary
18/03/2020 Confirm request entered
March 2020 Chair Maru to speak to Council staff about
the Youth Councils involvement with the
Motueka Playground maintenance and
upgrades and to advise they have the
Boards full support. To also put forward the
ideas of a “mouse wheel” and an
adjustable basketball hoop on a concrete
pad as potential additions to the decks
reserve playground.
Chair Maru
March 2020 Chair Maru to choose three dates for the
Board to attend the Sunday Market three
times a year and to advertise these dates.
Chair Maru
March 2020 Chair Maru to speak to Adrian Humphries
about ensuring Decks Reserve is vacated
to accommodate the lessor of space to
hold the Motueka Sunday Market.
Chair Maru
March 2020 Board Secretary to query the members
figure on the financial report Board Secretary
18/03/2020 contacted finance
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7.7
7.7 SPECIAL PROJECTS ACTION LIST
Information Only - No Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Verity Simpson, Motueka Community Board Secretary
Report Number: RMCB20-06-7
1 Summary
1.1 Attached is the Special Projects Action List for the Motueka Community Board to review.
2 Draft Resolution
That the Motueka Community Board receives the Special Projects Action List report
RMCB20-06-7.
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3 Attachments
1.⇩ Special Projects Action List 55
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Note – updated from the Board meeting of 17th March 2020
Approved Projects 2019/20 Funds
Awarded
Status Allocated Overseer
Playground Update (carried over 18/19) $10,000 18/03/2020 - Chair Maru to arrange for the Motueka Youth Council to engage with Glenn Thorn.
Motueka Youth Council/Chair Maru
Enhancement of Marahau (carried over
18/19)
$4,297.78 In progress
Footpath Pah – Queen Victoria Street
(carried over 18/19)
$10,000 Waiting for a land purchase agreement
with Iwi
Continued upgrade of Motueka Skate
Park
$10,000 Board Member Tomsett/Youth
Council/Chair Maru
Upgrade of Motueka’s CCT coverage $10,000 16/01/2020 – Completed N/A
Shared walking/cycling lane High Street
(Woodlands to Monahan)
$10,000 09/03/2020 – Jamie McPherson
comments: Although the path is quite
wide it is not a safe or appropriate
option as a shared path with a white
line. Providing for cyclists and
pedestrians on a footpath at the side of
a main street with private accessways
and other obstacles is not a safe
outcome. Consideration of appropriate
accessways will be considered as part
of the Active Transport Strategy
currently being developed.
Cr Ogilvie/R Kirby
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Approved Projects 2019/20 Funds
Awarded
Status Allocated Overseer
18/03/2020 Funding to possibly be re-
purposed.
Cycle lanes – Pah/Grey/Whakarewa
Streets
$10,000 18/03/2020 Pending the Active
Transport Plan
Chair Maru
Raised safe crossing Poole Street,
adjacent to Memorial Park walkway
$10,000 18/03/2020 Steve Elkington waiting for
a response from Wakatu.
Cr Ogilvie
Installation and upgrade of Social
Seating
$10,000 28/02/2020 Board member Armstrong
to arrange meeting with Board member
Tomsett and Council Officer Lynne Hall
to discuss the project.
17/03/2020 Board Member Armstrong
said Memorial Park is the preferred site
and will continue managing the project
and provide a shortlist.
Board Member Armstrong/Tomsett
Footpath – Martin Farm Road, Kaiteriteri $10,000 18/03/2020 Cr Ogilvie in contact with
Steve Elkington and discussing how
this money is best spent.
Cr Ogilvie
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Motueka Community Board Special Projects 2019/20 Budget
TOTAL Special Projects balance as at 1st November 2019
$95,363.00
Completed Projects
TOTAL
Carry Over Projects 2018/19
Playground Update -$10,000.00 Enhancement of Marahau -$4,297.78
Footpath Pah – Queen Victoria Street -$10,000.00
Allocated 2018/19 projects -$24,297.78
Balance for allocation 2019/20
$71,065.22
2019/20 Approved Projects
TOTAL
Continued upgrade of Motueka Skate Park $10,0000 Upgrade of Motueka’s CCT coverage $10,000 Shared walking/cycling lane High Street (Woodlands to Monahan) $10,000
Cycle lanes – Pah/Grey/Whakarewa Streets $10,000 Raised safe crossing Poole Street, adjacent to Memorial Park walkway $10,000
Installation and upgrade of social seating $10,000
Footpath – Martin Farm Road, Kaiteriteri $10,000
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$70,000.00
BALANCE $1,065.22
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8.1
8 CORRESPONDENCE
Information Only - No Decision Required
Report To: Motueka Community Board
Meeting Date: 16 June 2020
Report Author: Verity Simpson, Motueka Community Board Secretary
Report Number: RMCB20-06-8
1 Summary
1.1 This report includes incoming and outgoing correspondence during April, May and June
2020.
2 Draft Resolution
That the Motueka Community Board receives the Correspondence report RMCB20-06-8.
Tasman District Council Motueka Community Board Agenda – 16 June 2020
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8.1
3 Attachments
1.⇩ Email from Cushla Moorhead re opening reserves & camping areas 61
2.⇩ Freedom Camping Letter from Di Fairhall 63
3.⇩ Freedom camping Motueka Beach Reserve 65
4.⇩ Motueka Districts Support Neighourhood Trust - Discretionary fund extension
request
67
5.⇩ Our Town Motueka Submission - Arataki 69
6.⇩ Motueka Community Board Letter of Support - Shovel Ready Project 71
7.⇩ Email from Empowerment Trust re time extension for a discretionary fund 75
8.⇩ Marahau priorities for Tasman District Plan 2020-2021 and the LTP 2021-2031 77
Tasman District Council Motueka Community Board Agenda – 16 June 2020
I acknowledge that their maybe legislation that suggests that Freedom Camping sites throughout Tasman should re-open, however I strongly question the re-opening of Freedom Camping sites under COVID-19 Alert Level#2. Is CDEM still in-acted at Level#2 (if so they can continue to utilise CDEM powers) or surely the lack of any contact tracing is in breach of the current Govt. guidelines. In essence opening Freedom Camping invites an uncontrolled and untraceable "bubble"? Certainly Janine as CEO has the power and discretion to use delegated authority to close Reserves if a H&S issue exists.
As the CEO and Mayor will understand trying to alleviate the risk imposed by Freedom Camping in Motueka under previous COVID-19 Alert Levels was a considerable task and one that took some time to resolve. To now look at re-opening sites without prior thought or implementation of Council's obligations under the HSWA 2015 challenges my interpretation of this piece of legislation as well as the messaging from Govt. that Contact Tracing is still a key component of our national plan.
I did raise my concerns via Public Forum about the uncontrolled reopening of Freedom camping sites under current COVID-19 alert levels through the Responsible Camping Strategy session and still remain steadfast that Tasman should not be considering reopening sites until we see and Alert Level #0.
From my perspective I would be strongly opposing the re-opening of Freedom camping across Tasman at COVID-19 Alert Level #2. Perhaps Council has received legal advice to the contrary but I cannot see any logic in re-opening any sites in the District where untraceable contact tracing is simply not possible in sites where close contact and shared amenities are utilised.
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From: Dennis Bush-King <[email protected]> Subject: RE: Opening reserves/camping areas Date: 8 May 2020 at 3:23:59 PM NZST To: "[email protected]" <[email protected]> Cc: Robyn Scherer <[email protected]> Dear Cushla I have been asked to respond to your email to the Mayor. Parks and reserves will be open under Alert Level 2. We cannot close them off to some users and not others, provided the use is authorised. Whether there will be any freedom campers around is still to be seen but they have to observe the same rules as set in the Bylaw as to duration of stay. They also have to observe the Covid-19 requirements if they do appear and the Council contractors will be undertaking the same cleaning routines as required under the Covid-19 requirements. Dennis Bush-King From: Cushla Moorhead <[email protected]> Sent: Friday, 8 May 2020 11:07 am Subject: Opening reserves/camping areas Hi I have heard a rumour that freedom camping sites such as the one in North Street in Motueka will have the bans lifted when we go to Level 2. I ask you to please keep them closed until we are out of all restrictions. Apart from anything else there is a health risk as there are no proper facilities to wash hands except in one basin of cold water where dishes are washed too. Apart from that, I have seen men in the women’s toilet facilities in Deck’s Reserve, Motueka washing dishes in the sink. This is totally unsatisfactory at any time but more so it is a risk in these uncertain times. I feel it is totally unnecessary to open any freedom camping sites in any of the areas and especially not in level 2. It seems to me to be common sense to keep them closed. The reserve at the end of North Street needs to be there for the use of the community. There is a Petanque area there that people can’t get near because of campers vans which is unacceptable. The community needs to be able to access recreational facilities and not have to run the gauntlet of campers. Regards Cushla Moorhead
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From: Eric Jansen-Hendriks Sent: Saturday, May 9, 2020 2:35:02 PM To: [email protected] <[email protected]> Subject: Freedom camping Motueka Beach Reserve To Community board and Councillors Since the lockdown residents and the community have enjoyed this area without the constant influx of freedom campers who primarily come here because it’s a free place to stay. We would like the freedom camp to remain closed at the Motueka Beach Reserve for these reasons; The area can continue to recover. The community can have the reserve back to enjoy. Residents can have a peaceful environment to live in. Yours sincerely Eric and Amy Benge 7 Everett Street Motueka
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From: Hilary Carson-Campbell <[email protected]> Sent: Wednesday, 15 April 2020 12:02 pm To: Verity Simpson Subject: Motueka Community Board Grant Good Morning Verity Motueka Districts Neighbourhood Support Society $500 Grant approved at Motueka Community Board Meeting 17 December 2019. Grant to be used by 30 September 2020 I wish to apply for a 9 month extension for this $500 grant we received 16/01/2020 from the Community Board. The grant was to provide Safety Training Workshops for the Community plus expenditure on ink cartridges. Two workshops were arranged for Brooklyn and Riwaka School communities. Although the Brooklyn School venue take place on 12 March no one from Brooklyn area attended as they had a fund raiser Quiz night at the Sprig and Fern. Unfortunately with all the contact I had with the school administrator prior to 12 March she did not mention that they had the fund raiser on our scheduled training workshop night. Had I known I would have changed our date. We had only 5 attendees from Tasman. Although the Paramedics did attend they wrote after the event and said in the circumstances they were not invoicing us for their session on 12 March. FENZ had a directive from their National Manager to say they were not to attend any public gatherings/meetings unless it was life threatening. We had to cancel the 19 March Workshop that day as soon as I received the email from FENZ. Ngatamoti Community has asked for a Training Workshop. We will be holding all the workshops whenever people are allowed to gather together in numbers and I secure the venues and all the presenters. I am asking for a 9 month extension. I take part in the Workshop. However, I had planned to be overseas all of September and 2 weeks into October. That of course is uncertain now but I need the extra time in case I am able to travel. Please let me know if we can have the extension and the new date. Kind Regards Hilary MDNSS Secretary
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From: Deborah McConochie <[email protected]> Sent: Wednesday, 3 June 2020 12:50 pm To: Verity Simpson <[email protected]> Subject: Motueka Community Board - Discretionary Fund Kia ora Verity Last year Empowerment Trust was granted $435 to deliver our empowerment programme to teens in Motueka. After an initial delay, the session was scheduled to run on May 26th however due to the current COVID19 pandemic, had to be postponed. The good news is that the High School is keen to reschedule for Term 3 for this long awaited session. The Teenpower programme is engaging and interactive giving teens the opportunity to learn and practice awareness, boundary-setting & advocacy using constructive skills which the students have with them all the time. Sometimes it helps to have a little encouragement to identify and use those skills. During the programme teens will practise how to:
Project an attitude of awareness and confidence Set and protect personal boundaries Deal with unwanted attention Take charge of emotional triggers Use their voice as an assertive tool Deal confidently and effectively with verbal aggression
We hope that you will grant us a further extension until the end of September so that we can deliver the programme during Term 3. Sincere thanks for your consideration and understanding and we look forward to reporting positively on completion of the programme. Ngā mihi nu Deborah
