In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the City Recorder at 766-9793 at least three day prior to the meeting. CITY OF SARATOGA SPRINGS CITY COUNCIL MEETING Tuesday, March 31, 2015 Meeting held at the City of Saratoga Springs City Offices 1307 North Commerce Drive, Suite 200, Saratoga Springs, Utah 84045 CITY COUNCIL AGENDA Councilmembers may participate in this meeting electronically via video or telephonic conferencing. POLICY SESSION- Commencing at 7:15 p.m. • Call to Order. • Roll Call. • Invocation / Reverence. • Pledge of Allegiance. • Public Input - Time has been set aside for the public to express ideas, concerns, and comments. Please limit repetitive comments. • Awards and Recognitions. • Introduction of the Saratoga Springs Royalty. POLICY ITEMS 1. Consent Calendar: a. Consideration and Possible Approval to Amend the City of Saratoga Springs Consolidated Fee Schedule. i. Ordinance 15-12 (3-31-15): An Ordinance amending the Consolidated Fee Schedule for the City of Saratoga Springs and establishing an effective date. b. Consideration and Possible Approval of the Amended Plat for Landrock Connection located at 1600 South 400 West, Clay Peck, applicant. i. Settlement Agreement regarding Payment-in-Lieu of Open Space and Landrock Easements. c. Consideration and Possible Approval for the Hillcrest Condominiums Plats M & N Final Plat located at 1985 North Hillcrest Road, Flagship, applicant. i. Resolution R15-14 (3-31-15): Addendum to resolution of the City of Saratoga Springs pertaining to the City Street Lighting Special Improvement District to include additional subdivision lots. (Hillcrest Condominiums Plats M & N) d. Consideration and Possible Approval of the Community Strategic Plan. i. Resolution R15-15 (3-31-15): A resolution of the City Council of the City of Saratoga Springs, Utah adopting the Community Strategic Plan of the City of Saratoga Springs as a guiding document for Elected Officials and City staff. e. Consideration and Possible Approval of the Mallard Bay Phase 1 Secondary Water Upsize Reimbursement Agreement. f. Consideration and Possible Approval of the Infrastructure Development Agreement regarding Riverside Street and Market Street. g. Minutes: i. March 17, 2015. 2. Presenting the Tentative Budget for Fiscal Year 2015-2016 to the City Council. 3. Consideration and Possible Approval of the Preliminary Plat and Final Plat for the Legacy Farms Plan Plats 1A-1F located at 400 South Redwood Road, DR Horton, applicant. i. Resolution R15-16 (3-31-15): Addendum to resolution of the City of Saratoga Springs pertaining to the City Street Lighting Special Improvement District to include additional subdivision lots. (Legacy Farms Plats 1A-1F) 4. Administration communication with Council to discuss the Secondary Water Rates. 5. Motion to enter into closed session for the purchase, exchange, or lease of property, pending or reasonably imminent litigation, the character, professional competence, the deployment of security personnel, devices or systems or the physical or mental health of an individual. 6. Adjournment. Notice to those in attendance: • Please be respectful to others and refrain from disruptions during the meeting. • Please refrain from conversing with others in the audience as the microphones are sensitive and can pick up whispers in the back of the room. • Keep comments constructive and not disruptive. • Avoid verbal approval or dissatisfaction of the ongoing discussion (e.g., applauding or booing). • Please silence all cell phones, tablets, beepers, pagers, or other noise making devices. • Refrain from congregating near the doors to talk as it can be noisy and disruptive.
Transcript
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the City Recorder at 766-9793 at least three day prior to the meeting.
CITY OF SARATOGA SPRINGS
CITY COUNCIL MEETING Tuesday, March 31, 2015
Meeting held at the City of Saratoga Springs City Offices
1307 North Commerce Drive, Suite 200, Saratoga Springs, Utah 84045
CITY COUNCIL AGENDA
Councilmembers may participate in this meeting electronically via video or telephonic conferencing.
POLICY SESSION- Commencing at 7:15 p.m.
• Call to Order. • Roll Call. • Invocation / Reverence. • Pledge of Allegiance. • Public Input - Time has been set aside for the public to express ideas, concerns, and comments. Please limit repetitive comments. • Awards and Recognitions. • Introduction of the Saratoga Springs Royalty.
POLICY ITEMS
1. Consent Calendar: a. Consideration and Possible Approval to Amend the City of Saratoga Springs Consolidated Fee Schedule.
i. Ordinance 15-12 (3-31-15): An Ordinance amending the Consolidated Fee Schedule for the City of Saratoga Springs and establishing an effective date.
b. Consideration and Possible Approval of the Amended Plat for Landrock Connection located at 1600 South 400 West, Clay Peck, applicant. i. Settlement Agreement regarding Payment-in-Lieu of Open Space and Landrock Easements.
c. Consideration and Possible Approval for the Hillcrest Condominiums Plats M & N Final Plat located at 1985 North Hillcrest Road, Flagship, applicant. i. Resolution R15-14 (3-31-15): Addendum to resolution of the City of Saratoga Springs pertaining to the City Street Lighting Special Improvement District to include additional subdivision lots. (Hillcrest Condominiums Plats M & N)
d. Consideration and Possible Approval of the Community Strategic Plan. i. Resolution R15-15 (3-31-15): A resolution of the City Council of the City of Saratoga Springs, Utah adopting the Community Strategic Plan of the City of Saratoga Springs as a guiding document for Elected Officials and City staff.
e. Consideration and Possible Approval of the Mallard Bay Phase 1 Secondary Water Upsize Reimbursement Agreement. f. Consideration and Possible Approval of the Infrastructure Development Agreement regarding Riverside Street and Market Street. g. Minutes:
i. March 17, 2015. 2. Presenting the Tentative Budget for Fiscal Year 2015-2016 to the City Council. 3. Consideration and Possible Approval of the Preliminary Plat and Final Plat for the Legacy Farms Plan Plats 1A-1F located at 400 South
Redwood Road, DR Horton, applicant. i. Resolution R15-16 (3-31-15): Addendum to resolution of the City of Saratoga Springs pertaining to the City Street Lighting Special Improvement District to include additional subdivision lots. (Legacy Farms Plats 1A-1F)
4. Administration communication with Council to discuss the Secondary Water Rates. 5. Motion to enter into closed session for the purchase, exchange, or lease of property, pending or reasonably imminent litigation, the character,
professional competence, the deployment of security personnel, devices or systems or the physical or mental health of an individual. 6. Adjournment.
Notice to those in attendance: • Please be respectful to others and refrain from disruptions during the meeting. • Please refrain from conversing with others in the audience as the microphones are sensitive and can pick up whispers in the back of the room.
• Keep comments constructive and not disruptive.
• Avoid verbal approval or dissatisfaction of the ongoing discussion (e.g., applauding or booing). • Please silence all cell phones, tablets, beepers, pagers, or other noise making devices.
• Refrain from congregating near the doors to talk as it can be noisy and disruptive.
Sarah Carroll, Senior Planner
[email protected] 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
801-766-9793 x 106 • 801-766-9794 fax
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City Council
Memorandum
Author: Sarah Carroll, Senior Planner
Memo Date: Tuesday, March 24, 2015
Meeting Date: Tuesday, March 31, 2015
Re: Planning Department Fee Schedule
Background:
Revisions to the fee schedule were presented to and adopted by the City Council on September 3, 2013
and on November 18, 2014. It has since come to Staff’s attention that the amendments that were adopted
on November 18, 2014 also included out-of-date fees in place prior to the 2013 changes. The fees
presented with this memorandum include a combination of all changes that were approved in 2013 and
2014, newly proposed changes, and minor cleanup items as outlined below.
Outline of Changes:
2013 amendments to be readopted:
o The fees are alphabetized.
o The annexation fee is reduced to $500 plus $10 per acre (formerly $500 plus $50 per acre).
o Appeal to City Council/Planning Commission decisions increased from $300 to $500.
o The Inspection fees have been moved to Section 5.
o The Master Development Agreement/Plan major amendment fee is increased to $3200.
New amendments:
o Reduce the Concept Plan fee now that these applications stop at the staff level.
o Add a Comment Review Meeting Fee for certain applications that require multiple
meetings.
o The term “Board of Adjustment” is replaced with “Hearing Examiner” because the City
does not have a Board of Adjustment.
o The term “Zoning Administrator” is replaced with “Planning Director” because the City
does not have a Zoning Administrator.
o “Street/Open Space Dedication Plat” is separated into two categories for ease of finding
the applicable fee.
o “Zoning Compliance Letter” is removed because the City does not offer these. The
applicant can request the project information through a GRAMA request form if necessary.
Analysis:
Staff estimated the amount of time that would be spent on each of the new and modified processes by
comparing similar processes and calculating the related costs. This analysis was presented to the Council
with the previous changes and is attached to demonstrate support for the additional changes.
Sarah Carroll, Senior Planner
[email protected] 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
801-766-9793 x 106 • 801-766-9794 fax
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Staff is currently in the process of hiring an outside consultant to conduct a more thorough analysis of the
existing fees, and provide the City with a comprehensive update to the fees. At that time, the Council may
choose to increase or decrease the amount of cost recouped by fees, and either raise or lower the fees. In
the meantime, the City must re-adopt the fee schedule to combine all previously adopted fees.
Recommendation
Staff recommends that the Council review the proposed fees, and after review, Staff also recommends that
the Council adopt a resolution adopting the amended fee schedule.
Attachments
A. Proposed Fees, Redlined Version (pages 3-5)
B. Cost Analysis for Changed Fees (pages 6-7)
C. Resolution for Amended Fees (pages 8-10)
EXHIBIT A 4. Community Development:
A. Annexation Application Fee $500 plus $10 $50 per acre or portion thereof
B. Change of Use Permit $50
C. Concept Plan, Residential $500 plus $50 per lot Concept Plan Review – All Other $500 plus $50 per 1000 s.f. of building area,
or per acre for outdoor uses D. Code Amendment $1,000 $500
E. Comment Review Meeting (CRM):
1. Final Plat, Preliminary Plat, Site Plan First 3 CRMs are covered with application fee. More than 3 meetings are $250 per meeting
1.2. MDA, District Area Plan, Community Plan, Village Plan First 10 CRMs are covered with application fee. More than 10 meetings are $250 per meeting
(Planning Commission review required) $350 3. Conditional Use-amendment or existing site $250 4. Conditional Use-all other $500
G. General Plan Amendment $1000
H. Hearing Examiner: Board of Adjustment:
1. Appeal of City Council/Planning Commission Decision $500 $300 2. Appeal of Interpretations by Zoning AdministratorPlanning Director Decision $500 3. Variance $500 Inspection Fees: (Based on Engineer’s Calculation of the total bond amount (115%) prior to any bond releases or reductions that may be authorized before the posting of the final bond amount) 1. $1.00 to $50,000 5% 2. $50,001 to $250,000 $2500.00, plus 2 ½% of remaining balance greater than $50,000, but not more than $250,000. 3. $250,001 to $500,000 $7500.00, plus 2% of remaining balance greater than $250,000, but not more than $500,000. 4. Over $500,001 $11,250.00, plus 1% of remaining balance greater than $500,000
I. Master Development Agreement/Plan: 1. Master Development Agreement/Plan Application, standalone $12,000
(standalone: not accompanying another master plan, e.g. a District Area Plan or Community Plan) 2. Amendment to an Approved Master Development Agreement/Plan Amendment, Major $2,5003,200 3. Amendment to a Master Development Agreement/Plan Amendment, Minor $500
J. Planned Community Zone (aka Smart Code)
1. Community Plan, New $500 plus $80 per acre or portion thereof 2. Community Plan, Amendment $500 plus $25 per acre or portion thereof 3. District Area Plan, New $500 plus $100 per acre or portion thereof 4. District Area Plan, Amendment $500 plus $25 per acre or portion thereof 5. Village Plan, New $500 plus $65 per acre or portion thereof 6. Village Plan, Amendment $500 plus $20 per acre or portion thereof
Comment [SRC1]: Decreased in 2013
Comment [SRC2]: NEW CHANGE: Propose reducing to $500 now that this stops at the staff level and eliminate distinction between “residential” and “all other” concept plans
Comment [SRC3]: Increased in 2013
Comment [SRC4]: NEW CHANGE: Proposed for complex applications that require extensive meetings
Comment [SRC5]: NEW CHANGE: City does not use a Board of Adjustment
Comment [SRC6]: Increased in 2013
Comment [SRC7]: NEW CHANGE: City does not have a Zoning Administrator
Comment [SRC8]: Moved to Section 5 in 2013
Comment [SRC9]: Changed in 2013
Comment [SRC10]: NEW CHANGE: This is to clarify that the acreage is rounded up
K. Public Noticing:
1. Newspaper public notice fee $75 per advertisement + 2. Mailed notice (postcards) $1 per postcard
L. Rezoning Request: $500 for first acre plus $50 per acre or portion thereof
M. Signs: 1. Permit Fee (Staff Review Only) $100 2. Permit Fee (Planning Commission Review Required) $250 3. Temporary and Special Event Sign Deposit Fee* $50 4.1. Development Information Sign $300 5.2. Development Information Sign Panel $50 6.3. Development Information Sign Renewal $50 7.4. Permanent Sign Permit $150 (Staff review) $300 (Planning
Commission Review) 5. Temporary Sign Permit $50
N. Site Plan Review Fees: 1. Residential Site Plan Review, Residential $60 per unit or $5,000, whichever
is less 2. Non-Residential Site Plan Review, Non-Residential $5,000 3. Site Plan Amendment, Residential, Major $500.00 plus $50 per unit 4. Site Plan Amendment, Non-Residential, Major $500 plus $50 per 1000 sq.ft. of building
area, or per acre for outdoor uses 5. Site Plan Amendment, Minor $250.00
O. Subdivisions: 1. Final Plat, residential $400 plus $50 per lot 2. Final Plat, commercial $1,000 plus $50 per lot
$400.00 plus $75.00 per lot up to two reviews; $200.00, plus $40.00 per lot for subsequent reviews
3. Lot Line Adjustment $300 4. Minor Subdivision $750 plus $100 per lot 5. Street/Open Space Dedication Plat $500 6. Plat Amendment $500 plus $50 per lot 7. Plat Vacation/Closure $500750 8. Preliminary Plat, Residential $500 plus $100 per lot 9. Preliminary Plat, Commercial $1000 plus $100 per lot 10. Recording Fee Current fee charged by Utah County
Recorder Streets – Street dedication or vacation $2000
11. Street Dedication Plat $500 12. Zoning Compliance Letter $50 13.12. Streets- Street/Right of Way Vacation $2000
P. Temporary Use Permit $125
5. New Installations or New Business.
1. Inspection Fees: (Based on Engineer’s Calculation of the total bond amount (115%) prior to any bond releases or reductions that may be authorized before the posting of the final bond amount)
a. $1.00 to $50,000 5% b. $50,001 to $250,000 $2500, plus 2.5% of remaining balance
Comment [SRC11]: Delete the “+” sign
Comment [SRC12]: New change, for consistency in fee format
Comment [SRC13]: NEW CHANGE: Not necessary - we have 3 categories for signs and they all have a fee assigned, not sure what this was for. #3 was previously removed.
Comment [SRC14]: NEW CHANGE: PC review is not required for sign applications. (However signs are required to be submitted with a site plan application and that review is included in the site plan application fee)
Comment [SRC15]: Changed in 2013
Comment [SRC16]: Added in 2013. NEW CHANGE: Separated these into two categories for ease of finding the applicable fee
Comment [SRC17]: Added in 2013
Comment [SRC18]: The City does not offer these.
greater than $50,000, but not more than $250,000.
c. $250,001 to $500,000 $7500, plus 2% of remaining balance greater than $250,000, but not more than $500,000.
d. Over $500,001 $11,250, plus 1% of remaining balance greater than $500,000
Comment [SRC19]: Moved From Section 4 in 2013
Current Fee: $1000+($75/ad) Hours Cost/hr Total Proposed Fee: $500 Hours Cost/hr Total
Total Cost/hr 11 $401.30 $805.38 Total Cost/hr 5.75 $401.30 $425.17
Comment Review Meeting
Preliminary Plat (Residential)
Preliminary Plat (Commercial)
Temporary Use Permit
Plat Vacation
Street/Open Space Dedication Plat
Code Amendment
Plat Amendment
Final Plat - Residential
Final Plat - Commercial
ORDINANCE NO. 15-12 (3-31-15)
AN ORDINANCE AMENDING THE CONSOLIDATED
FEE SCHEDULE FOR THE CITY OF SARATOGA
SPRINGS AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the governing body of the City of Saratoga Springs is empowered pursuant to Utah law to adopt a resolution establishing fees and has previously established an equitable system of fees to cover certain costs of providing some municipal services; and WHEREAS, the City Council recently adopted new development processes for which fees must be created; and
WHEREAS, the City Council has compared the new processes to existing processes to identify appropriate fees; and
NOW, THEREFORE be it resolved by the City Council of the City of Saratoga Springs that the following fees and charges set forth in this resolution are hereby amended, enacted, and adopted:
Community Development:
A. Annexation Application Fee $500 plus $10 per acre or portion thereof
B. Change of Use Permit $50
C. Concept Plan $500
D. Code Amendment $1,000
E. Comment Review Meeting (CRM): 1. Final Plat, Preliminary Plat, Site Plan First 3 CRMs are covered with application
fee. More than 3 meetings are $250 per CRM 2. MDA, District Area Plan, Community Plan, Village Plan First 10 CRMs are covered with application
(Planning Commission review required) $350 3. Conditional Use-amendment or existing site $250
4. Conditional Use-all other $500
G. General Plan Amendment $1000
H. Hearing Examiner:
1. Appeal of City Council/Planning Commission Decision $500
2. Appeal of Planning Director Decision $500
3. Variance $500
I. Master Development Agreement/Plan:
1. Master Development Agreement/Plan Application, standalone $12,000
(standalone: not accompanying another master plan, e.g. a District Area Plan or Community Plan)
2. Master Development Agreement/Plan Amendment, Major $3,200
3. Master Development Agreement/Plan Amendment, Minor $500
J. Planned Community Zone (aka Smart Code)
1. Community Plan, New $500 plus $80 per acre or portion thereof
2. Community Plan, Amendment $500 plus $25 per acre or portion thereof
3. District Area Plan, New $500 plus $100 per acre or portion thereof
4. District Area Plan, Amendment $500 plus $25 per acre or portion thereof
5. Village Plan, New $500 plus $65 per acre or portion thereof
6. Village Plan, Amendment $500 plus $20 per acre or portion thereof
K. Public Noticing:
1. Newspaper public notice fee $75 per advertisement
2. Mailed notice (postcards) $1 per postcard
L. Rezoning Request: $500 plus $50 per acre or portion thereof
M. Signs:
1. Development Information Sign $300
2. Development Information Sign Panel $50
3. Development Information Sign Renewal $50
4. Permanent Sign Permit $150
5. Temporary Sign Permit $50
N. Site Plan:
1. Site Plan, Residential $60 per unit or $5,000, whichever
is less 2. Site Plan, Non-Residential $5,000
3. Site Plan Amendment, Residential, Major $500.00 plus $50 per unit
4. Site Plan Amendment, Non-Residential, Major $500 plus $50 per 1,000 sq.ft. of building
area, or per acre for outdoor uses 5. Site Plan Amendment, Minor $250.00
O. Subdivisions:
1. Final Plat, Residential $400 plus $50 per lot
2. Final Plat, Commercial $1,000 plus $50 per lot
3. Lot Line Adjustment $300
4. Minor Subdivision $750 plus $100 per lot
5. Open Space Dedication Plat $500
6. Plat Amendment $500 plus $50 per lot
7. Plat Vacation $750
8. Preliminary Plat, Residential $500 plus $100 per lot
9. Preliminary Plat, Commercial $1000 plus $100 per lot
10. Recording Fee Current fee charged by Utah County
Recorder 11. Street Dedication Plat $500
12. Street/Right of Way Vacation $2000
P. Temporary Use Permit $125
5. New Installations or New Business.
1. Inspection Fees: (Based on Engineer’s Calculation of the total bond amount (115%) prior to any bond releases or
reductions that may be authorized before the posting of the final bond amount)
a. $1.00 to $50,000 5%
b. $50,001 to $250,000 $2500, plus 2.5% of remaining balance greater than
$50,000, but not more than $250,000.
c. $250,001 to $500,000 $7500, plus 2% of remaining balance greater than
$250,000, but not more than $500,000.
d. Over $500,001 $11,250, plus 1% of remaining balance greater than
$500,000
ADOPTED AND PASSED by the City Council of the City of Saratoga Springs, Utah, this 31st day of March, 2015. Signed: __________________________ Jim Miller, Mayor Attest: ___________________________ __________________ Lori Yates, City Recorder Date
VOTE Shellie Baertsch Rebecca Call _____ Michael McOmber _____
Scott Langford, AICP, Senior Planner
1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045 [email protected] • 801-766-9793 x116 • 801-766-9794 fax
City Council
Staff Report
Landrock Connection
Amended Plat
March 31, 2015
Report Date: March 25, 2015 Applicant/Owner: Lakeview Land and Rock Development Company / Clay Peck
Location: South of the intersection of Valley View Drive and Grandview Ct.
Major Street Access: Grandview Boulevard Parcel Number(s) & Size: 59-003-0006 & -0007; 4.485 acres
Parcel Zoning: R-3 Adjacent Zoning: R-3
Current Use of Parcel: Vacant
Adjacent Uses: Low Density Residential and Undeveloped Previous Meetings: April 5, 2011 City Council; Jan. 21, 2014 Planning Commission;
Feb. 18, 2014 City Council Previous Approvals: Preliminary Plat, 8-8-06 (expired); Final Plat, 2-12-08 (expired);
Preliminary Plat, 04-05-11 (expired); Road Dedication Plat for Sageview Ct. and Landview Blvd. (recorded 2-21-2013); PC
Preliminary Plat, 01-23-14; CC Preliminary Plat 02-18-14; CC
Final Plat 07-15-2014 Land Use Authority: City Council
Future Routing: Utah County Recordation Author: Scott Langford, Senior Planner
A. Executive Summary: This is a request for an Amended Plat to re-approve the Landrock Connections subdivision which
will create 13 new single family residential lots. The City Council approved the Landrock Connections Subdivision on July 15, 2014. The proposed amendment to the approved plat
removes a temporary turn-around on the west end of Landview Drive, and amends the terms
associated with the payment in lieu of open space agreement (attached; Exhibit I). In association with, but as a separate motion, the City Council is also being asked to review and
approve a settlement agreement that, if approved, will supersede the payment-in-lieu agreement and will provide a general release of all claims associated with applicant/owner.
Recommendation:
Staff recommends that the City Council hold a public meeting and at their discretion
take public comment, and/or discuss the proposed final plats, and choose from the options in Section “I” of this report. Options include a motion for approval as proposed, a
motion to continue the item to gather additional supportive information, or a motion for a denial based on non-compliance with findings of specific criterion.
There have been a number of previous approvals on this property for the exact same 13 lot subdivision. The most recent approval from the City Council occurred in April 2011. Due to
inactivity this plat expired; however, the applicant applied for and received a road dedication plat from the City Council that was recorded on February 21, 2013. The purpose of the road
dedication plat was to provide a connection between the Benches subdivision and the Land Rock
Estates subdivision.
On January 23, 2014 the Planning Commission held a public hearing and discussed the proposed subdivision. The Planning Commission was unanimously in favor of forwarding a positive
recommendation to the City Council to approve the 13 lot residential subdivision.
On February 18, 2014 the City Council approved the Preliminary Plat subject to the following
conditions of approval:
1. That per Section 19.12.02(5) of the City Code, the Preliminary Subdivision Plat shall remain valid for twenty-four months from the date of City Council approval. The City Council may
grant extensions of time when such extensions will promote the public health, safety, and
general welfare. Said extensions must be requested within twenty-four months of site plan/Subdivision approval and shall not exceed twelve months.”
2. At the time of Final Plat approval (required during the review of the first plat) the applicant shall submit a proposal to the City Council for approval of a payment in lieu of open space
program, as outlined in Section 19.13.090. 3. The boundary of Phase 3 (Plat 3) shall be amended to include the road dedication of Sage
View Court and Landview Drive between Lots 2-3 and 3-6/3-7.
4. All of the required semi-private fencing associated with this subdivision shall be consistent with the existing wrought iron style fencing.
5. All requirements of the City Engineer shall be met, including but not limited to those in the attached report.
6. All requirements of the Fire Chief shall be met, including but not limited to those in the
attached report. 7. That the Preliminary Plat shall be amended to reflect all the requirements of Code Section
19.04.13 including and not limiting to amending the lot widths in Phases 1 and 3 to meet the minimum lot width requirements of 80 feet.
On May 6, 2014 the Final Plat request was pulled from the City Council agenda at the applicant’s request so they could take more time to assess the costs associated with the payment in lieu of
open space, as well as the other fees needed to record these plats.
On July 15, 2015 the Final Plat was approved by the City Council, subject to the following conditions of approval:
1. That per Section 19.12.02(5) of the City Code, the Final Subdivision Plats shall remain valid for twenty-four months from the date of City Council approval. The City Council may grant
extensions of time when such extensions will promote the public health, safety, and general welfare. Said extensions must be requested within twenty-four months of site
plan/Subdivision approval and shall not exceed twelve months.”
2. That the Preliminary Plat condition of approval requiring the lots to be amended to reflect the minimum lot width requirement of 80 feet be removed to reflect the current code
requirement listed in Section 19.04.13(6), which is 70 feet. 3. That per Section 19.04.13(4) and the Findings listed in this report, Lot 1-4 shall be no less
than 10,134 square feet in size. 4. All of the required semi-private fencing associated with this subdivision shall be black
wrought iron style fencing, consistent with the existing fencing located on the east side of
Plat 1.
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5. That the applicant may pursue payment in lieu of open space improvement for the 0.486
acre deficiency by working with the City to either 1) follow previous agreements if verified as relevant, or 2) agree to pay what is required per Section 19.13.09 of the Land Development
Code. 6. All requirements of the City Engineer shall be met, including but not limited to those in the
report attached as Exhibit 1.
7. All requirements of the Fire Chief shall be met, including but not limited to those in the report attached as Exhibit 1.
C. Specific Request:
The property is zoned R-3, Low Density Residential. The proposed 13 lot development will facilitate single family home development, which is permitted in the R-3 zone. The amended plat
removes the need to have a temporary turnaround on the west side of the development and
amends the terms of the payment-in-lieu agreement (attached). The payment-in-lieu agreement is a code requirement for developments that do not provide sufficient open space improvements
associated with their development. In association with these proposed amendments, but as a separate motion, the City Council is being asked to consider the approval of a separate
settlement agreement that will supersede the payment-in-lieu agreement and provide a general
release of all claims from the applicant/owner.
D. Process: Per section 19.12.09 of the City Code, the City Council has the authority to review and approve
both amended plats and payment in lieu of open space requests. A plat amendment is not deemed a subdivision of property and shall not be required to be reviewed in a public hearing.
E. Community Review: Per 19.12.09 of the City Code, this item does not require a public hearing
F. General Plan:
The site is designated as Low Density Residential on the adopted Future Land Use Map. The
General Plan states that areas designated as Low Density Residential are “designed to provide areas for residential subdivisions with an overall density of 1 to 4 units per acre. This area is to be characterized by neighborhoods with streets designed to the City’s urban standards, single-family detached dwellings and open spaces.”
Staff analysis: consistent. The proposed development provides a design that can be developed in a way that is consistent with the General Plan because it provides a design that will
enable low density single family residential development.
G. Code Criteria: Section 19.12.03 of the City Code states, “All subdivisions are subject to the provisions of Chapter 19.13, Development Review Process”. The following criteria are pertinent requirements for Plats
listed in Sections 19.12 and 19.04.13 of the City Code.
Permitted or Conditional Uses: complies. Section 19.04.13(2 & 3) lists all of the permitted and conditional uses allowed in the R-3 zone. The Final Plats provide residential building lots
which are supported as a permitted use in the R-3 zone.
Minimum Lot Width: complies. Section19.04.13(6) used to require lot widths of 80 feet when
the City Council reviewed this Preliminary Plat in November 2013. Since that time, the City Council has adopted a code amendment that has changed this requirement from 80 feet back to
the original 70 foot requirement; therefore the Preliminary Plat condition of approval which required the plats to be amended to show 80 wide lots is no longer applicable. The amended
plats included with this report all have lots that meet the 70 foot minimum lot width requirement.
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Minimum Lot Sizes: can comply. 19.04.13(4) states that the minimum lot size for residential
lots is 10,000 square feet. The smallest lot shown within the development is 10,008 square feet (Lot #1-2).
Section 19.12.06 provides additional general requirements for new subdivisions. One provision
within this section states that “corner lots for residential use shall be platted ten percent larger than interior lots in order to facilitate conformance with the required street setback for both streets.” Since this development received approval under a previous code, staff has found that
Lot 1-4 (which is 10,134 square feet) does not comply with this provision. Typically, moving a few property lines around to gain compliance with this provision would be fairly straight forward;
however, since the road in this area is already built and all the accompanying utilities have been installed (including laterals), movement of these property lines creates a situation where utility
laterals and easements would not be properly aligned if the property lines were moved.
As a solution to this extenuating circumstance, the City Council used their authority given under
Code Section 19.04.13(4) and allowed a lot size reduction of ten percent for Lot 1-4; essentially counter acting the requirement found in Section 19.12.06 that requires corner lots to be ten
percent larger than interior lots. On July 15, 2014 the City Council found that the reduction
serves a public or neighborhood purpose.
Setbacks and Yard Requirements: complies. Section 19.04.13(5) outlines the setbacks required by the R-3 zone. These requirements are:
Front: Not less than twenty-five feet.
Sides: 8/20 feet (minimum/combined)
Rear: Not less than twenty-five feet
Corner: Front 25 feet; Side abutting street 20 feet
The typical setback and P.U.E. details shown on the plats show compliance with all of these
minimum setback requirements.
Parking, vehicle and pedestrian circulation: complies. Section 19.09.11 requires single-
family homes to have a minimum 2 parking stalls within an enclosed garage. Driveways leading to the required garages must be a minimum 20 feet in length. Even though this requirement will
be reviewed by the building department with each individual building permit application, staff believes that the proposed lots are of sufficient size to support this requirement.
The proposed 13 residential lots should not generate a lot of traffic. The existing roads in the
area are adequate to provide ingress and egress to this development.
Fencing: complies. Plat 3 is located adjacent to the future alignment of Foothill Boulevard.
Per the City’s Master Transportation Plan, Foothill Blvd. will be a major arterial roadway. Part of the design for this future transportation corridor is a 30-foot wide landscaped pedestrian trail
system. The Code requires a 6 foot tall semi-private fence along the property line backing this
future open space corridor. The plat calls out a 6-foot vinyl semi-private fence at this location, which meets the code minimum; however, this fencing does not match the current wrought iron
style fencing installed between Lots in Phase 1 and the City’s existing secondary water pond and culinary water tank. The City Council required, as a condition of Preliminary Plat approval, that all
of the required semi-private fencing associated with this subdivision be consistent with the existing wrought iron style fencing.
Open Space: can comply. Plat 3 has 0.28 acres of open space that will provide a 30-foot
- 5 -
landscape buffer between the back of Lots 3-3 and 3-4 and the future Foothill Boulevard. This
will count towards the 15% open space requirement. The remaining open space required to achieve 15% open space is 0.486 acres. Staff has determined that there are parks nearby that
can serve this small subdivision and recommends that the creation of a pocket park is not in the best interest of the City or the residents in this location. Therefore, staff recommends that the
applicant participate in the payment in lieu of open space program, as outlined in Section
19.13.090.
19.13.09. Payment in Lieu of Open Space.
1. Purpose. In order to meet the City’s recreational needs and to create a more attractive community, Open Space shall be dedicated to the City of Saratoga Springs in accordance
with the standards provided in Chapters 19.04 and 19.07 of the Land Development Code.
In cases where the City Council finds that a voluntary payment to the City in lieu of providing all of the open space required by the City’s Land Development Code will better
meet the City’s recreational needs, the City Council may allow a developer to utilize the City’s Payment in Lieu of Open Space Program as described in this Section.
2. Payment in Lieu of Open Space Program. The City’s Payment in Lieu of Open Space Program may be utilized for developments in the R-2, R-3, and R-4 zones. The
percentage of open space that may be satisfied with a Payment in Lieu of Open Space shall be determined by the City Council taking into account the following:
a. The proximity of regional parks; Staff conclusion: The Benches Nature Park, the Benches Park, and the Saratoga Hills Park which are nearby public parks, are within walking distance of this development.
b. The size of the development; Staff conclusion: The development is 4.485 acres with 13 lots and would result in a park that would be 0.486 acres. The nearby parks are 8.89 acres (Benches Nature Park), 5.44 acres (Benches Park), and 1.91 acres (Saratoga Hills) respectively.
c. The need of the residents of the proposed subdivision for open space amenities;
Staff conclusion: The needs of the future residents may be met by utilizing the nearby parks.
d. The density of the project; Staff conclusion: This is a low density residential project, with a density of 2.89 units per acre.
e. Whether the Payment in Lieu furthers the intent of the General Plan; and
Staff conclusion: The General Plan states “Open spaces shall include useable recreational features as outlined in the City’s Parks, Trails, Recreation and Open Space Master Plan.” This plan recommends that the City not continue to create or accept parks less than 5 acres in size. If the 0.49 acres were to be developed within this phase, it would need to be a private park and would not be open to the public.
f. Whether the Payment in Lieu will result in providing open space and parks in more desirable areas.
Staff conclusion: The payment in lieu of open space will allow the City to purchase or improve park space in other areas in the City.
- 6 -
3. Excluded Open Space. Specific types of open space do not qualify for this program
including landscaping strips, regional trail segments, landscaping buffers, sensitive lands, landscaping in parking areas, or other types of open space that may be specifically
required by City ordinances and standards. Staff conclusion: The requested payment in lieu of open space is not being proposed for the above listed non-qualifying open spaces.
4. Qualification for the Program. Developments that would result in better projects and
would meet the above described standards may qualify for the Payment in Lieu of Open Space Program.
a. Such developments will be presented to the Planning Commission and City Council as part of the review process for Concept Plans or Master Development Plans. Said
payments in lieu of open space shall be presented for approval in connection with
preliminary and final plat approval. During that review, the Planning Commission will make a recommendation to the City Council on the implementation of the Payment in
Lieu of Open Space program. Staff conclusion: The Preliminary Plat was approved by the City Council with the condition, “2. At the time of Final Plat approval (required during the review of the first plat) the applicant shall submit a proposal to the City Council for approval of a payment in lieu of open space program, as outlined in Section 19.13.090.” Section “I” of this report explains the amount of money acceptable for the payment in lieu option. The applicant has requested to pay $21,170 (average ~$1.00 per square foot) toward the amount needed for the payment in lieu of the deficient improved open space.
b. Subsequent to the Planning Commission’s review, the City Council may approve, approve with modifications, or deny a request to implement the Payment in Lieu of
Open Space Program. The City Council maintains complete discretion as to whether a
request to provide Payment in Lieu of Open Space shall be granted. Staff conclusion: The payment in lieu of open space option was discussed during the Preliminary and Final Plat review. Staff recommends that the payment in lieu of open space option be considered for the 0.486 acre deficiency because this small amount of open space will not be beneficial to the City as an individual parcel and there are nearby parks that may be used by the future residents of this development.
The City has met with the property owners and discussed some of the development history in
this area and some of the past agreements between the City and the applicant to secure necessary easements to access the City’s water facilities. As of the completion of this report,
applicant has not been able to secure documentation specifying the details of these agreements.
In order to bring resolution to these claims, the proposed payment in lieu of open space agreement (attached) provides language that through the adoption of the agreement; the
applicant can no longer seek compensation for the easements provided to the City. H. Recommendation and Alternatives:
After evaluating the required standards for Amended Plats located in an R-3 zone, staff recommends that the City Council conduct a public meeting and choose one of the following
motions:
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Recommended Motion for Amended Plat and Payment In Lieu - Approval:
“I move to approve the Amended Landrock Connection Subdivision Plats 1, 2, and 3, and the Landview Drive Road Dedication Plat, removing the temporary turnaround on the west end of
Landview Drive and amending the terms of the payment in lieu of open space agreement, on property located South of the intersection of Valley View Drive and Grandview Court as
identified in Exhibit 2 (parcel #’s 59:003:0007 & :006), with the findings and conditions
contained in the Staff report:
Findings: 1. As stated in Section G of this Staff report, the proposed subdivision plats are
consistent with the General Plan and Land Development Code. All findings in Section G of this Staff report are incorporated into these findings by this reference.
Conditions: 1. Meet all of the requirements of the Final Plat approval.
2. Any other conditions as articulated by the City Council:
Recommended Motion for Settlement Agreement - Approval:
“I move that the City enter into a settlement agreement with the applicant/owner of the
Landrock Connection subdivision subject to the terms listed in Exhibit 7, “Settlement Agreement”.
Alternative Motions:
Alternative Motion A “I move to continue the item to another meeting, with direction to the applicant and Staff on
information and/or changes needed to render a decision, as follows:
Alternative Motion B
“Based upon the evidence and explanations received today and the following findings, I move to
deny the Amended Landrock Connection Final Subdivision Plats 1, 2, 3, and Landview Drive Road Dedication Plat, removing the temporary turnaround on the west end of Landview Drive and
amending the terms of the payment in lieu of open space agreement, on property generally located South of the intersection of Valley View Drive and Grandview Court. Specifically I find
that the following standards and/or code requirements have not been met:”
List Specific Code Standards and Requirements:
I. Exhibits:
1. Payment In Lieu Of Open Space Agreement
2. Zoning / Location map 3. Aerial Photo
4. Final Plat Exhibits 5. April 5, 2011 Approved Preliminary Plat
6. July 15, 2014 City Council Minutes 7. Settlement Agreement
PAYMENT IN LIEU OF OPEN SPACE AGREEMENT LANDROCK CONNECTION SUBDIVISION
THIS AGREEMENT is made and entered into as of March 31, 2015 by and between the CITY OF
SARATOGA SPRINGS (the “City”) and Lakeview Land and Rock Development Company (“Developer”). RECITALS:
A. The City approved Final Plats (Plats 1 – 3) for the Landrock Connection Subdivision (the “Development”) on March 31, 2015. The final plat approval for all three phases (including required road dedication) consists of 4.485 acres and allows the Developer to participate in the Payment in lieu of open space option that is outlined in Section 19.13.09 of the Land Development Code (“Payment in Lieu Ordinance”) for 0.486 acres of open space.
B. The City and the Developer are executing this Agreement to set forth the terms, conditions and agreements regarding payment in lieu of open space as recommended by the Planning Commission and approved by the City Council. AGREEMENT:
NOW THEREFORE, for and in consideration of the mutual covenants, conditions and terms hereinafter set forth and set forth in the Recitals, the receipt, sufficiency, and adequacy of which is hereby acknowledged, the parties hereby agree as follows:
1. Compliance with Requirements of Payment in Lieu Ordinance. The City Council has approved a final plat for the Development. The Development consists of 0.28 acres of open space, leaving a deficiency of 0.486 acres of open space. The following sets forth the required findings, which are accepted by the parties as meeting all applicable City ordinances, of the Payment in Lieu Ordinance:
a. The proximity of nearby parks;
The Benches Nature Park, the Benches Park, and the Saratoga Hills Park which are nearby public parks, are within walking distance of this development.
b. The size of the development; The development is 4.485 acres with 13 lots and would result in a park that is 0.486 acres, which is not cost effective to maintain.
c. The need of the residents of the proposed subdivision for open space amenities; The needs of the future residents may be met by utilizing the nearby parks (as listed in “a”.
d. The density of the project;
This is a low density residential project, with a density of 2.89 units per acre.
e. Whether the Payment in Lieu furthers the intent of the General Plan; and The General Plan states “Open spaces shall include useable recreational features as outlined in the City’s Parks, Trails, Recreation and Open Space Master Plan. This plan recommends that the City does not continue to create or accept parks less than 5 acres in size. If the 0.486 acres were to be developed within this subdivision, it would need to be a private park and would not be open to the public.
2
f. Whether the Payment in Lieu will result in providing open space and parks in more desirable areas.
The payment in lieu of open space will allow the City to purchase park space in other areas in the City.
2. Compliance with Value Requirements of Payment in Lieu Ordinance. The Payment in Lieu
ordinance allows the City and the Developer to agree as to the market value of the in lieu land so long as there are circumstances that assure that the agreed value is at least equal to the expected appraised value and estimated cost of the improvements. Developer has provided an appraisal as specified in Section 19.13.09 of the City Code. The appraisal that was submitted values the property at $20,000 per acre for a total of $9,738 for the land needed to make up the open space deficiency. The payment in lieu Ordinance also requires the developer to pay an amount equal to the estimated costs of the open space improvements for the deficient amount of open space, which is $21,170. The Ordinance also requires the developer to pay an amount equal to the estimated costs of water connections and water rights for the land if it were developed as open space, which is $7,387. The total payment for land value, open space improvement, and water connection and water rights shall be $38,295 for the Development. Developer has offered to pay to the City and the City has agreed to accept these amounts. By signing this Agreement, Developer hereby consents to pay these amounts and waives any right to challenge under any theory of law or equity the validity of the fee in lieu and the costs of water connections and water rights for the land.
3. Payment Prior to Recording. Developer shall pay the above amount as payment in lieu of
open space prior to recording the subdivision plat for the Development. 4. Miscellaneous Provisions. 4.1. This Agreement supersedes any and all negotiations, dealings, and agreements, whether
written or oral, by the parties as to the matters addressed herein.
4.2. The parties to this Agreement agree to cooperate with each other in effectuating the terms and conditions of this Agreement and agree to execute such further agreements, conveyances and other instruments as may be reasonably required to carry out the intent and purposes of this Agreement.
4.3. It is agreed that time is of the essence in the performance of duties and obligations under this Agreement. No failure or delay in exercising any right, power or privilege hereunder on the part of any party shall operate as a waiver hereof. No waiver shall be binding unless executed in writing by the party making the waiver.
4.4. The parties agree that should any party default in any of the covenants or agreements herein contained, the defaulting party shall pay all costs and expenses, including reasonable attorney's fees, which may arise or accrue from enforcing this Agreement or in pursuing any remedy provided hereunder or by applicable law, whether such remedy is pursued by filing suit or otherwise.
5. Runs with the Land. This Agreement is a servitude running with the land and binding
upon the Developer and, upon recordation, is binding on all subsequent owners of the Development or any portion thereof, whether or not such owners had actual notice of this Agreement and whether or not the deed of transfer specifically referred to the transfer being under and subject to this Agreement.
6. Effective Date and Term.
6.1. Effective Date. This Agreement shall become effective on the date it is executed by
3
Developer and the City. 6.2. Term. The term of this Agreement (the "Term") shall commence upon the Effective Date
and continue for until such time as the final plat approval expires. Unless otherwise agreed between the City and Developer in writing, Developer’s vested interest(s) and right(s) contained in this Agreement expire at the end of the Term, or upon termination of this Agreement.
7. Compliance With Conditions Imposed By City. Developer agrees to comply with any and all conditions imposed by the Planning Commission or the City Council during the approval process of the final plat approval and this Agreement as set forth in the official minutes of the City Planning Commission and City Council and audio recordings of such proceedings. Such conditions are hereby incorporated herein by this reference.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date first hereinabove written.
CITY OF SARATOGA SPRINGS
By:______________________________
Its:________________________
ATTEST: _________________________
DEVELOPER
By ______________________________
Its:________________________
Zoning and Location Map
Aerial Photo
SLangford
Polygon
SLangford
Callout
To be Removed Prior to Recordation.
SLangford
Polygon
SLangford
Callout
To be Removed Prior to Recordation.
SLangford
Callout
To be Removed Prior to Recordation.
SLangford
Polygon
PARK STRIPPARK STRIP
ROAD BASE COURSE
SIDEWALK W/6" THICK
5" THICK CONCRETE
ROAD BASE COURSE
SIDEWALK W/6" THICK
5" THICK CONCRETE
CURB AND GUTTER
HIGH BACK
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
SALT LAKE BASE AND MERIDIAN
TOWNSHIP 6 SOUTH, RANGE 1 WEST,
QUARTER OF SECTION 3,
LOCATED IN A PORTION OF THE NORTHEAST
PRELIMINARY PLAT
LANDROCK CONNECTION
1 inch = 50 ft.
( IN FEET )
GRAPHIC SCALE
050 25 50 100 200
N
S
EW
S 0°12’21"
W - 740.66’
N 1°29’07"
E - 245.11’
N 10°42’40"
E - 296.83’
S 89°44’27" E - 166.54’
SECTION LINE BEARING = S 89°44’27" E
THE BENCHES PLAT 6
2742.955’ - FIELD (RECORD = 2742.87’)
BASIS OF BEARING: S 89°42’23" E ALONG THE SECTION LINE
SALT LAKE BASE AND MERIDIAN
TOWNSHIP 6 SOUTH, RANGE 1 WEST,
NORTHEAST CORNER OF SECTION 3,
N88°43’12"E 138.03’
119.47’ 18.55’
76.47’
101.23’
99.61’
S88°43’12"W
132.26’
110.52’ 28.01’28.01’
131.99’N 89°22’23" E
S1°16’48"
E
321.58’
92.17’
87.56’
279.33’
C5
C6
C2 C3C4
C7
C9
C10
C11
49.54’
N 1°16’48" W
51.59’
S 1°16’48" E
C1
LOT 1
C12
36.6
0’
32.51’
90.74’
104.86’
0.295 AC
12834.257 SQ FT
0.282 AC
12285.821 SQ FT
S88°43’12"W
151.84’
0.378 AC
16449.353 SQ FT
0.242 AC
10548.985 SQ FT
28’
56’
R/
W
28’
56’ R/W
1615 S.
405 W.
C12
C1
C12
LOT 11
LOT 12
LOT 13
55’
R
56’ RIGHT OF WAY
DA
TE: 09-D
ec-1
0 13:0
2
FIL
E: J:\2010\0
58_Landro
ck C
onnection\Preli
min
ary\P
RE
LIM P
LA
T.d
gn
LANDROCK ESTATES PLAT 1
(FOUND BRASS CAP)
SALT LAKE BASE AND MERIDIAN
TOWNSHIP 6 SOUTH, RANGE 1 WEST,
NORTH 1/4 CORNER OF SECTION 2,
SUBDIVISION BOUNDARY
PUBLIC UTILITY EASEMENT
FOUND SECTION CORNER
LEGEND
PROPOSED STREET LIGHT
EXISTING FIRE HYDRANT
BUILDING SETBACK LINE
PROPOSED FIRE HYDRANT
EXISTING STREET LIGHT
ROAD CL MONUMENT
" REBAR & CAP85SET
SUBDIVISION BOUNDARY CORNER
LOT LINE
EASEMENT
15’SEWER
N88°43’12"E
76.47’
56’ ROW
C13C14
C20
C19
C25
C24
LOT 5
LOT 6
LOT 7
LOT 8
LOT 9
LOT 10
S0°1
2’21"
W -
196.32’
S0°
12’21"
W - 10
2.4
0’
L1
L2
N1°29’07"
E - 156.21’
S0
°12’21"
W
82.71’
0.24 Acres
10441.11 Sq. Ft.
0.25 Acres
11048.55 Sq. Ft.
0.30 Acres
13152.46 Sq. Ft.
0.44 Acres
18990.21 Sq. Ft.
0.30 Acres
13273.96 Sq. Ft.
0.26 Acres
11288.93 Sq. Ft.
S0°12’21"
W - 136.66’
C15
74.98’
C16
C17
C18
C21
C22
C23
C26
90.81’
S78°45
’55"E -
165.7
9’116.73’
187.74’
S84°36’28"W
99.77’
GRANDVIEW
CIR.
CURVE DELTA RADIUS LENGTH CHORD
CURVE TABLE
CH BRG TANGENT
41.30
207.07
27 06°10’41" 2157.99 232.69 232.58 N62°55’45"W
26 01°28’10" 528.00 13.54 13.54 N89°27’17"E
25 06°00’02" 2158.00 226.00 225.90 N63°01’05"W
24 04°53’23" 2157.99 184.17 184.11 N57°34’22"W
23 41°31’33" 30.50 22.11 21.62 N22°02’35"W
22 273°13’37" 55.00 262.28 75.56 N86°11’33"W
21 43°35’55" 55.00 41.85 40.85 N21°00’24"W
20 45°41’28" 55.00 43.86 42.71 N23°38’17"E
19 45°41’28" 55.00 43.86 42.71 N69°19’45"E
18 45°41’28" 55.00 43.86 42.71 S64°58’47"E
17 92°33’19" 55.00 88.85 79.50 S04°08’36"W
16 51°42’04" 30.50 27.52 26.60 S24°34’14"W
15 13°28’50" 200.00 47.06 46.95 S05°27’37"W
14 80°09’24" 15.00 20.98 19.32 N38°47’55"E
13 90°00’00" 15.00 23.56 21.21 S46°16’48"E
12 10°53’25" 2158.00 410.17 409.56 N60°34’23"W
11 12°00’35" 472.00 98.94 98.76 N78°26’21"E
10 11°41’41" 528.00 107.77 107.58 S79°12’34"W
9 06°26’34" 128.00 14.39 14.39 N75°39’20"E
8 07°37’06" 528.00 70.21 70.15 S86°00’05"E
7 09°50’29" 472.00 81.07 80.97 N86°21’33"W
6 90°00’00" 15.00 23.56 21.21 S43°43’12"W
5 105°21’28" 15.00 27.58 23.86 N53°57’32"W
4 12°20’01" 500.00 107.63 107.42 N78°36’03"E
3 16°17’09" 100.00 28.42 28.33 N80°34’38"E
2 9°26’36" 500.00 82.41 82.31 S86°33’30"E
1 11°06’57" 2128.00 412.85 412.20 N60°07’31"W
116.46
6.77
113.11
92.14
11.56
-1.00
22.00
23.17
23.17
23.17
57.51
14.78
28.51
12.62
15.00
205.71
49.65
54.07
7.20
35.15
40.64
15.00
19.68
54.02
14.31
BEARINGLINE LENGTH
LINE TABLE
L1 15.19’ N01°16’48"W
L2 2.67’ S01°16’48"E
OF SARATOGA SPRINGS)
(DEDICATED TO THE CITY
LOT "A"0.28 ACRES
12345.07 SF
(FOUND BRASS CAP)
SALT LAKE BASE AND MERIDIAN
TOWNSHIP 6 SOUTH, RANGE 1 WEST,
NORTH 1/4 CORNER OF SECTION 3,
P.O.B.
#35:504:0616SHORT,
ZAKARY & KAYLENE
(typ)
10’ P.U.E.
(typ)
10’ P.U.E.
(typ)
10’ P.U.E.
CORNER LOTINTERIOR LOT
(typ)10’ P.U.E.
TYPICAL SETBACK & P.U.E. DETAILS
25’
10’ 10’ 10’
25’
25’
25’
20’
SERIAL # 59:003:0004UTAH STATE DEP.
NATURAL RESOURCES
VICINITY MAP
GRANDVIEW
LOCATIONSITE
TABULATIONS
UNITS/ACRE= 2.54
# OF LOTS= 13
ROAD ACRES= 1.10 ACRES
LOT ACRES= 3.73 ACRES
OPEN SPACE= 0.28 ACRES
PROJECT= 5.11 ACRES
FRONT
FR
ON
T
50.41’
44.79’
(typ)
10’ P.U.E.
S89°22’22"W
126.94’
S89°22’22"W
128.98’
S89°22’22"W 131.36’
76.17’
77.00’
26.12’
273.14’
LOT 2
LOT 3
LOT 4
71.44’
78.65’
77.01’
28.08’
15’
130.97’S89°22’22"W
0.230 AC
10008.131 SQ FT
78.65’
0.231 AC
10063.59 SQ FT
0.233 AC
10134.412 SQ FT
15’SEWER ACCESS ROAD
FR
ON
T
A Parcel of land situated in the Northeast quarter of Section 3, Township 6 South, Range 1 West,
Salt Lake Base and Meridian, said parcel being more particularly described as follows:
Beginning at the Northeast Corner of Section 3, Township 6 South, Range 1 West, Salt Lake Base and
Meridian; thence South 0°12’21" West along the Section line a distance of 740.66 feet; thence along an
arc 412.85 feet to the left, having a radius of 2128.00 feet through a central angle of 11°06’57", the
chord of which is North 60°07’31" West for a distance of 412.20 feet; thence North 1°29’07" East a
distance of 245.11 feet; thence North 10°42’40" East a distance of 296.83 feet to the North Section
line of said Section; thence South 89°44’27" East along the North Section line a distance of 166.54 feet;
thence North 1°16’48" West a distance of 49.54 feet; thence North 89°22’23" East a distance of 131.99
feet; thence South 1°16’48" East a distance of 51.59 feet to the POINT OF BEGINNING.
The above described parcel contains 5.109 acres (222553.871 sq. ft.)
Acres: 5.109 No. of Lots: 13
RE
GIS
TE
REDLAND
SUR
VE
YO
R
HATUFOETAT
S
ANDREASONBARRY
NO.166572
CITY ENGINEER’S SEAL
ACCEPTANCE BY LEGISLATIVE BODY
SURVEYOR’S CERTIFICATE
OWNERS DEDICATION
MAYOR
CLERK-RECORDER SEALSURVEYOR’S SEAL
S.S.}STATE OF UTAH
(SEE SEAL BELOW)
CLERK/RECORDER
ATTEST
CORPORATE ACKNOWLEDGMENT
On the day of , 201 , personally appeared before me and, who being by me
duly sworn did say each for himself, that he,, the said is the President and he the said
is the Secretary of Corporation, and that the within and foregoing instrument was
signed in behalf of said Corporation by authority of a resolution of its borad of directors and said
and each duly ackknowledge to me that said Corporation executed the same and that the seal
affixed is the seal of said Corporation.
Notary Public residing atMy commision expires:
COUNTY OF UTAH
THE MAYOR OF THE CITY OF SARATOGA SPRINGS, COUNTY OF UTAH, APPROVES THIS SUBDIVISION SUBJECT TO THE
CONDITIONS AND RESTRICTIONS STATED HEREON, AND HEREBY ACCEPTS THE DEDICATION OF ALL STREETS, EASEMENTS,
OWNER’S ACKNOWLEDGEMENT
S.S.}STATE OF UTAH
Notary Public residing atMy commision expires:
COUNTY OF UTAH
On the day of , 201 , personally appeared before me, the undersigned Notary Public in and for the
County of Utah is said State of Utah, the signer(s) of the above Owner’s dedication,
in number, who duly ackknowledged to me that signed it freely and voluntarily and for
the uses and purposes therein mentioned.
caused same to be subdivided into lots and streets to be hereafter known as
to be dedicated for the perpetual use of the public all parcels of land shown on this plat as intended for public use.
The owner(s) warrant and defend and save the City harmless against any easements or other encumbrance on a
dedicated street which will interfere with the City’s use, maintenance and operation of the street.
in witness hereof have hereunto set this day of , A.D. 20 .
zoning ordanances.
staked on the ground, meet frontage width and areas requirements of the applicible
shown on this plat. I further certify that all lots have been correctly surveyed and
tract of land into lots, blocks, streets, and easements and that the same as
the tract of land shown on this plat and described below, and have subdivided said
Utah. I further certify that, by authority of the owners, I have made a survey of
that I hold Certificate No. 166572, as prescribed under the laws of the State of
I, Barry Andreason, do hereby certify that I am a Professional Land Surveyor, and
Barry Andreason Date
BOUNDARY DESCRIPTION
AND OTHER PARCELS OF LAND INTENDED FOR THE PUBLIC PURPOSE OF THE PERPETUAL USE OF THE PUBLIC.
SCALE 1"= 50’
SARATOGA SPRINGS, UTAH COUNTY, UTAH
TOWNSHIP 6 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN.
LOCATED IN A PORTION OF THE NORTHEAST QUARTER OF SECTION 3,
BEARING SOUTH 89°42’23" EAST
OF SECTION 2, TOWNSHIP 6 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
BASIS OF BEARING FROM THE NORTHEAST CORNER OF SECTION 3 TO THE NORTH QUARTER CORNER
NOTARY PUBLIC SEAL
THIS DAY OF ,A.D. 20 .
LANDROCK CONNECTION
tract of land having
Know all men by these presents that ,the undersigned owner(s) of the above described
FIRE CHIEF APPROVAL PLANNING COMMISSION APPROVAL ENGINEER APPROVALSARATOGA SPRINGS
SARATOGA SPRINGS ATTORNEY
578 East 770 North, Orem UT 84097
Office: (801) 377-1790 Fax: (801) 377-1789
BY THE CITY FIRE CHIEF.
APPROVED THIS DAY OF A.D. 20
CITY FIRE CHIEF
BY THE PLANNING COMMISSION.
APPROVED THIS DAY OF A.D. 20
CITY CIVIL ENGINEER
BY THE CITY CIVIL ENGINEER.
APPROVED THIS DAY OF A.D. 20
A.D. 20 BY THE CITY ATTORNEY.
APPROVAL AS TO FORM THIS DAY OF
COMMISSION
CHAIRMAN, PLANNING
ATTORNEY
SPRINGS
SARATOGA
LANDROCK CONNECTION PRELIMINARY PLAT
W/ 3 STRAND BARBED WIRE
LINK FENCE REQ’D
6’ VINYL COATED CHAIN
43.
74’
C8
FENCE REQ’D
6’ WROUGHT IRON
LOT 14 LOT 13 LOT 12
LOT 24 LOT 23
CITY OF SARATOGA SPRINGS
CITY OF SARATOGA SPRINGS
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1615 SOUTH
#35:504:0617PETTIBONE,
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CITY OF SARATOGA SPRINGS
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HILLSSARATOGA
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6" - 3/4" UNTREATED
2%2%
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TRAVEL LANE
2’
56’
PLPL 12" GRANULAR BARROW (TYP.)
3" ASPHALT
2%
N.T.S.
TRAVEL LANE
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6" ROAD BASE
9’4’ 13’13’ 9’ 4’
SLangford
Typewritten Text
April 2011 Preliminary Plat
N 89°44’27" W - 132.03’SECTION LINE BEARING = S 89°44’27" E 2742.955’ - FIELD (RECORD = 2742.87’)
BASIS OF BEARING: S 89°42’23" E ALONG THE SECTION LINE
FIRE CHIEF APPROVAL PLANNING COMMISSION APPROVAL ENGINEER APPROVALSARATOGA SPRINGS
SARATOGA SPRINGS ATTORNEY
NOTES
RE
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ANDREASONBARRY
NO.166572
CITY ENGINEER’S SEAL
ACCEPTANCE BY LEGISLATIVE BODY
SURVEYOR’S CERTIFICATE
OWNERS DEDICATION
MAYOR
CLERK-RECORDER SEALSURVEYOR’S SEAL
S.S.}STATE OF UTAH
(SEE SEAL BELOW)
CLERK/RECORDER
ATTEST
CORPORATE ACKNOWLEDGMENT
On the day of , 20 , personally appeared before me and, who being by me
duly sworn did say each for himself, that he,, the said is the President and he the said
is the Secretary of Corporation, and that the within and foregoing instrument was
signed in behalf of said Corporation by authority of a resolution of its borad of directors and said
and each duly ackknowledge to me that said Corporation executed the same and that the seal
affixed is the seal of said Corporation.
Notary Public residing atMy commision expires:
COUNTY OF UTAH
THE MAYOR OF THE CITY OF SARATOGA SPRINGS, COUNTY OF UTAH, APPROVES THIS SUBDIVISION SUBJECT TO THE
CONDITIONS AND RESTRICTIONS STATED HEREON, AND HEREBY ACCEPTS THE DEDICATION OF ALL STREETS, EASEMENTS,
OWNER’S ACKNOWLEDGEMENT
S.S.}STATE OF UTAH
Notary Public residing atMy commision expires:
COUNTY OF UTAH
County of Utah is said State of Utah, the signer(s) of the above Owner’s dedication,
in number, who duly ackknowledged to me that signed it freely and voluntarily and for
the uses and purposes therein mentioned.
caused same to be subdivided into lots and streets to be hereafter known as
to be dedicated for the perpetual use of the public all parcels of land shown on this plat as intended for public use.
The owner(s) warrant and defend and save the City harmless against any easements or other encumbrance on a
dedicated street which will interfere with the City’s use, maintenance and operation of the street.
in witness hereof have hereunto set this day of , A.D. 20 .
Barry Andreason Date
BOUNDARY DESCRIPTION
AND OTHER PARCELS OF LAND INTENDED FOR THE PUBLIC PURPOSE OF THE PERPETUAL USE OF THE PUBLIC.
QWEST
ROCKY MOUNTAIN POWER
QUESTAR GAS
COMCAST DATE
DATE
DATE
DATE
EASEMENT APPROVAL
578 East 770 North, Orem UT 84097
Office: (801) 377-1790 Fax: (801) 377-1789
DEPARTMENT AT 1-800-366-8532.
FOR FURTHER INFORMATION PLEASE CONTACT QUESTAR’S RIGHT-OF-WAY
CONSTITUTE A GUARANTEE OF PARTICULAR TERMS OF NATURAL GAS SERVICE.
THOSE SET IN THE OWNERS DEDICATION AND THE NOTES AND DOES NOT
ACKNOWLEDGMENT OF ANY TERMS CONTAINED IN THE PLAT, INCLUDING
APPROVAL DOES NOT CONSTITUTE ACCEPTANCE, APPROVAL OR
RIGHTS, OBLIGATIONS OR LIABILITIES PROVIDED BY LAW OR EQUITY. THIS
DOES NOT CONSTITUTE ABROGATION OR WAIVER OF ANY OTHER EXISTING
OTHER EASEMENTS IN ORDER TO SERVE THIS DEVELOPMENT. THIS APPROVAL
THAT THE PLAT CONTAINS PUBLIC UTILITY EASEMENTS. QUESTAR MAY REQUIRE
QUESTAR APPROVES THIS PLAT SOLELY FOR THE PURPOSE OF CONFORMING
SUBDIVISION BOUNDARY
PUBLIC UTILITY EASEMENT
FOUND SECTION CORNER
LEGEND
BUILDING SETBACK LINE
1 INCH = 40 FT.
( IN FEET )
SCALE 1"= 40’
SARATOGA SPRINGS, UTAH COUNTY, UTAH
TOWNSHIP 6 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN.
LOCATED IN A PORTION OF THE SOUTHWEST QUARTER OF SECTION 3,
BEARING SOUTH 89°42’23" EAST
OF SECTION 2, TOWNSHIP 6 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
BASIS OF BEARING FROM THE SOUTHWEST CORNER OF SECTION 3 TO THE NORTH QUARTER CORNER
SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN.
LOCATED IN THE SOUTHWEST QUARTER OF SECTION 3, TOWNSHIP 6
NOTARY PUBLIC SEAL
BY THE CITY FIRE CHIEF.
APPROVED THIS DAY OF A.D. 20
CITY FIRE CHIEF
BY THE PLANNING COMMISSION.
APPROVED THIS DAY OF A.D. 20
CITY CIVIL ENGINEER
BY THE CITY CIVIL ENGINEER.
APPROVED THIS DAY OF A.D. 20
A.D. 20 BY THE CITY ATTORNEY.
APPROVAL AS TO FORM THIS DAY OF
COMMISSION
CHAIRMAN, PLANNING
THIS DAY OF ,A.D. 20 .
tract of land having
Know all men by these presents that ,the undersigned owner(s) of the above described
ATTORNEY
SPRINGS
SARATOGA
SUBDIVISION BOUNDARY CORNER
LOT LINE
SERIAL # 59:003:0004UTAH STATE DEP.
NATURAL RESOURCES
VICINITY MAP
GRANDVIEW
LOCATIONSITE
CITY OF SARATOGA SPRINGS
CITY OF SARATOGA SPRINGS
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THE BENCHES PLAT 6A Parcel of land situated in the Northeast quarter of Section 3, Township 6 South, Range 1 West,
Salt Lake Base and Meridian, said parcel being more particularly described as follows:
Final Plat Hillcrest Condo’s Phase 3, M and N March 31, 2015 Public Meeting
Report Date: March 24, 2015
Applicant: Nate Hutchinson (Flagship Homes) Owner: Solitude Construction LLC
Location: Approximately 1900 North Crest Road Major Street Access: Redwood Road
Parcel Number(s) & Size: A portion of 41:581:0020; approximately 1.91 acres
Land Use Map Designation: High Density Residential Parcel Zoning: 14, High Density Residential Adjacent Zoning: R-14, R-3, R-3 PUD, MU, A Current Use of Parcel: Undeveloped
Adjacent Uses: Low and High Density Residential
Previous Meetings: MDA review in 2002, site plan review in 2003, Phase 1 final plat review in 2004, Phase 2 preliminary and final plat review in 2011-2013
Previous Approvals: 8/13/02, MDA approval (signed 11/16/04, with a six year term) 10/14/03, site plan approval
1/4/11, Phase 2G Final Plat; 7/13/11, Phase 2H Final Plat
4/17/12, Phase 2I Final Plat; 10/2/12, Phase 2J and 2K Final Plat 8/20/13, Phase 2L Final Plat
7/15/14, Phase 3 Preliminary Plat Land Use Authority: City Council
Future Routing: None
Author: Sarah Carroll, Senior Planner
A. Executive Summary:
This is a request for Final Plat approval for Hillcrest Condominiums Phase 3, M and N, located at approximately 1900 North Crest Road. The proposal includes 24 condominium units on 1.91 acres.
Recommendation:
Staff recommends that the City Council conduct a public meeting, take public comment at
their discretion, and/or discuss the proposed final plat, and choose from the options in Section “H” of this report. Options include approval with conditions, tabling the item to a future
meeting, or denial.
Sarah Carroll, Senior Planner 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
On July 15, 2014 the City Council approved the Hillcrest Condominiums Phase 3 Preliminary Plat and Phasing plan which includes Buildings M through S, attached. The applicant is requesting final plat approval
for buildings M and N. They plan to construct this plat in two phases as proposed in the attached drawings. The elevations were also approved with the preliminary plat application and are the same elevations that
have been constructed in Phase 2, also attached.
Preliminary Plat Conditions:
1. That all requirements of the City Engineer be met, including those listed in the attached report. 2. That all requirements of the City Fire Chief be met.
3. The Site Plan is amended as proposed. 4. The phasing plan for Phase 3 is approved as proposed.
5. The following amenities shall be installed with Phase 3:
i. Construct a basketball half-court east of Building D with Phase 3, Building O ii. Complete the landscaping west of Building F
iii. Complete the detention pond and landscaping iv. Playground north of Building 3-O; details for the playground are required with the final plat
application for Phase 3-O and the playground shall be installed with phase 3-O
6. Two of the parking stalls between Buildings 3-O and 3-N need to be removed since there are 11 stalls in a row in this location.
7. Complete and combined landscape plans shall be submitted with each sub-phase final plat application.
8. Added by the Planning Commission: Federal law requires that this project comply with the fair housing act design manual. The manual outlines requirements for interior and site accessibility.
The City may direct the developer to the pertinent manual; however, the responsibility for
compliance remains solely with the architect and builder of the project.
Condition #5 does not apply to this phase, except that the Council requested that the landscaping west of Building F be complete as soon as possible; the applicant is waiting for the water to be turned on to
complete this landscaping. Condition #6 has been addressed. Condition #7 has been addressed and is
attached. The applicant has provided the attached letter to address #8.
C. Specific Request: The applicant is requesting final plat approval for Hillcrest Condominiums Phase 3, M and N.
D. Process: Section 19.13.04 of the City Code states that Final Plats require approval by the City Council.
E. Community Review: Prior to the Planning Commission review of the Preliminary Plat, this item was noticed as a public hearing in the Daily Herald; and notices were mailed to all property owners within 300 feet of the subject property. The public hearing was held with the Planning Commission in June 2014.
F. General Plan: The General Plan recommends High Density Residential for this area. The Land Use
Element of the General Plan states “Densities in the High Density Residential areas will typically range from
14 to 18 units per acre while they may reach as high as 24 units per acre in limited situations.”
Finding: consistent. The overall project is 228 units on 16.9 acres (17.4 acres minus 0.50 acres of sensitive lands); resulting in a density of 13.49 units per acre. Thus, the proposed density is consistent
with the General Plan.
G. Code Criteria: The property is zoned R-14, High Density Residential. Section 19.04.18 regulates the R-14
zone and is evaluated below.
Sarah Carroll, Senior Planner 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
Density: Density in the R-14 zone shall not exceed 14 ERUs per acre. The Hillcrest development consists
of 228 units on 16.9 acres (17.4 acres minus 0.50 acres of sensitive lands), with an overall density of 13.49 units per acre and complies with this requirement.
Permitted or Conditional Use: complies. “Multi Family Structures” are a permitted use in the R-14
zone. Phase 3 consists of seven buildings with twelve units each. The proposed structures are a permitted
use in this zone.
Minimum Lot Size: complies. For multi-family structures where each dwelling is separately owned, the minimum lot size shall be based on each building rather than each individual dwelling. The proposed units
are approximately 1,200 square feet in size and each building is proposed to be on a lot that is 0.54 acres or larger (see preliminary phasing plan). The units/lots comply with this requirement.
Setbacks/Yard Requirements: complies. The R-14 zone requires front setbacks of 25 feet, multifamily structures require 10 feet between the sides of the buildings, and rear setbacks of 20 feet. For corner lots
the side yard abutting the street is to be 20 feet. Accessory buildings are required to be five feet from the rear and side yards.
The proposed plans meet the setback requirements, as further reviewed: Buildings 3P, 3Q, 3R, and 3S are located 20 feet from the boundary of the project, meeting the rear setback requirement. The proposed
garages are located approximately 20 feet from the boundary of the project exceeding the requirement of five feet. The proposed garages are located more than five feet from the main structures. The proposed
multi-family structures are all separated by more than 10 feet, meeting the side yard setback requirements. For buildings 3N and 3M there is 15’ between the entryways and over 25 feet between the
remainder of the buildings. Although the project will be recorded in phases, the setbacks were reviewed
from the project boundaries.
Minimum Lot Width: complies. Every lot in this zone shall be 50 feet in width at the front building setback. For multi-family structures where each unit is separately owned, the minimum lot width shall be
based on each building rather than each individual dwelling. The proposed buildings are 57’ x 106’ and
comply with this requirement.
Minimum Lot Frontage: complies. Every lot in this zone shall have at least 35 feet of frontage along a public street. For multi-family structures where each unit is separately owned, the minimum lot frontage
shall be based on each building rather than each individual dwelling. The proposed buildings are 57’ x 106’
and front private parking lots that will serve the buildings. These buildings and parking areas are accessed from private streets.
Maximum Height of Structures, Maximum Lot Coverage, Minimum Dwelling Size: complies. No
structure in the R-14 zone shall be taller than 35 feet. Maximum lot coverage in the R-14 zone is 50%. The minimum dwelling size in the R-14 zone is 800 square feet of living space above grade. The preliminary
plat plans indicate that they can comply with each requirement. These requirements will be reviewed
further by the building department with each individual building permit application.
Open Space: complies. The R-14 zone requires 20% of the total project area to be installed as open space to be either public or common space not reserved in individual lots.
The plans indicate the total project area for Phase 3 is 5.98 acres with 2.14 acres (36%) of landscaped area that will be common area within the development. This plat includes 20,794 square feet of
landscaping (0.47 acres), which is 24.6% of the phase.
The definition for open space, found in Section 19.02, requires “park or landscaped areas that meet the minimum recreational needs of the subdivision.” This phase will be joined with the existing Hillcrest HOA
and will have access to the existing amenities on the site such as the playgrounds, swimming pool,
Sarah Carroll, Senior Planner 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
clubhouse, and open space. In order to receive credit for the existing amenities in Phase 1, when the
developer began developing Phases 2 and 3 they entered into a development agreement that required outstanding puchlist items in Phase 1 to be completed.
Sensitive Lands: complies. This phase does not include sensitive lands. The detention basin is located in a later phase.
The R-14 zone requires that sensitive lands shall not be included in the base acreage when
calculating the number of ERUs permitted in any development and no development credit shall be
given for sensitive lands. The Hillcrest development consists of 204 units on 17.4 acres. After the detention basin (0.50 acres) is subtracted from the total the project has 16.9 acres to be used in
the density calculation and results in an overall density of 12.07. The R-14 zone requires all sensitive lands to be placed in protected open space. The sensitive
lands are the detention basin and will be part of the HOA common area open space.
The R-14 zone requires that no more than 50% of the required open space area shall be
comprised of sensitive lands. The detention area is approximately 0.50 acres (8.3% of the Phase 3
open space and 2.87% of the overall project open space) and does not exceed this requirement.
Landscaping: complies. Section 19.06.07 lists specific landscaping requirements. The plans indicate 20,794 square feet of landscaping which requires 9 deciduous trees at 2” caliper, 7 evergreen trees at 6’
tall, 27 shrubs and 25% turf. These requirements are exceeded with 33 deciduous trees at 2” caliper, 32
evergreen trees at 6’ tall, 144 shrubs and 39% turf.
Second access: complies. This phase of development will loop the internal private roads and provide two points of access for the development. Building 3M and 3N will be the first sub-phase in Phase 3 and
include this connection. This connection will bring the existing phases into compliance with the current code, Section 19.12.06, regarding second access. The private roads in the development access onto
Hillcrest Drive which connects to Harvest Hills Boulevard and Redwood Road.
Parking: complies. 2.25 spaces per unit are required for multi-family units, including one stall within an
enclosed garage. Phase 3 indicates 84 units which requires a total of 189 parking stalls (105 stalls may be outside of a garage and 84 stalls shall be within an enclosed garages).
The Phase 3 plans indicate 72 single car garages; in addition, 12 of the garages for building M were constructed with Plat 2L and are included on the Phase 2L plans. There are also 112 unenclosed stalls;
thus meeting the requirements. The plat for Buildings M and N include 18 single-car garages and 59 uncovered parking stalls.
Phasing plan: complies. Section 19.12.02 (6) requires that when a development is proposed to occur in
stages, then the open space or recreational facilities shall be developed in proportion to the number of
dwellings intended to be developed during any stage of construction. The phasing plan was approved by the City Council with the Preliminary Plat approval (attached). The Preliminary Plat approval lists specific
open space requirements for the sub-phases within Phase 3. Sub-phase M and N does not have landscaping and amenities requirements beyond the phase boundary. The plans indicate that each sub-
phase will include the required parking and landscaping for the respective sub-phase.
For the purpose of obtaining certificates of occupancy, the applicant is requesting to divide the construction
the proposed plat for M and N into two phases, as shown on the attached landscape drawings.
Existing Phasing: The clubhouse and swimming pool have been in place in Phase 1 for several years, Phase
2 has a tot lot, and Phase 3 includes a future tot lot. Each phase includes or has included common area open space and the amenities are to be shared by residents of all phases.
Sarah Carroll, Senior Planner 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
Staff recommends that the City Council review the proposed Final Plat, discuss any public input received at their discretion, and make the following motion:
Recommended Motion:
I move that the City Council approve the Final Plat for Hillcrest Condominiums Phase 3, M and N, located at
approximately 1900 North Crest Road, based on the findings and conditions listed below:
Findings: 1. The proposed final plat is consistent with the General Plan as explained in the findings in Section
“F” of this report, which findings are incorporated herein by this reference. 2. The proposed final plat meets all the requirements in the Land Development Code as explained in
the findings in Section “G” of this report, which findings are incorporated herein by this reference.
Conditions
1. That all requirements of the City Engineer be met, including those listed in the attached report. 2. That all requirements of the City Fire Chief be met.
3. The M and N plat may be constructed in two phases. The landscaping within the proposed phasing
lines shall be installed prior to the issuance of a certificate of occupancy, weather permitting. 4. Any other conditions as articulated by the City Council:
Alternative Motion A “I move to continue the final plat to another meeting, with direction to the applicant and Staff on
information and/or changes needed to render a decision as to whether the application meets the requirements of City ordinances, as follows:
Alternative Motion B
“Based upon the evidence and explanations received today and the following findings, I move that the City Council deny the Hillcrest Condominium Phase 3, M and N Final Plat, generally located at 1900 North Crest
Road. I find that the application does not meet the requirements of City ordinances as more specifically stated below.”
List reasons why the application does not meet City ordinances:
I. Exhibits:
A. Engineering Staff Report
B. Location Map C. Letter Regarding Accessibility Compliance
D. Approved Phase 3 Preliminary Plat E. Approved Phase 3 Phasing Plan
F. Approved Elevations
G. Proposed Final Plat H. Proposed Landscape and Sub-Phasing Plans
City Council Staff Report
Author: Jeremy D. Lapin, City Engineer Subject: Hillcrest Condominiums Phase 3 Date: June 26, 2014 Type of Item: Preliminary Plat Approval Description: A. Topic: The Applicant has submitted a final plat application. Staff has reviewed the submittal
and provides the following recommendations. B. Background:
Applicant: Nate Hutchinson (Flagship Homes) Request: Final Plat Approval Location: Approximately 1900 North Crest Road Acreage: 1.89 acres – 24 Condominium units
C. Recommendation: Staff recommends the approval of Final Plat subject to the following
conditions: D. Conditions:
A. Meet all engineering conditions and requirements in the construction of the subdivision and recording of the plats. Review and inspection fees must be paid as indicated by the City prior to any construction being performed on the project.
B. All review comments and redlines provided by the City Engineer are to be
complied with and implemented into the Final plat and construction drawings. C. Developer must secure water rights as required by the City Engineer, City
Attorney, and development code. D. Submit easements for all off-site utilities not located in the public right-of-way. E. Developer is required to ensure that there are no adverse effects to future
homeowners due to the grading practices employed during construction of these plats.
F. Project must meet the City Ordinance for Storm Water release (0.2 cfs/acre for
all developed property) and all UPDES and NPDES project construction requirements.
G. Final plats and plans shall include an Erosion Control Plan that complies with all City, UPDES and NPDES storm water pollution prevention requirements.
H. All work to conform to the City of Saratoga Springs Standard Technical
Specifications, most recent edition. I. Project bonding must be completed as approved by the City Engineer prior to
recordation of plats. J. Developer may be required by the Saratoga Springs Fire Chief to perform fire flow
tests prior to final plat approval and prior to the commencement of the warranty period.
K. Submittal of a Mylar and electronic version of the as-built drawings in AutoCAD
format to the City Engineer is required prior acceptance of site improvements and the commencement of the warranty period.
L. Developer shall prepare and submit easements for all public facilities not located in the
public right-of-way. No Utility main, not including laterals, shall be within 10’ of any building or foundation or structure to ensure there is adequate room for access for future maintenance needs.
M. Final plats and plans shall include an Erosion Control Plan that complies with all City,
UPDES and NPDES storm water pollution prevention requirements. Project must meet the City Ordinance for Storm Water release (0.2 cfs/acre for all developed property) and shall identify an acceptable location for storm water detention. All storm water must be cleaned as per City standards to remove 80% of Total Suspended Solids and all hydrocarbons and floatables.
N. Project shall comply with all ADA standards and requirements. O. Developer shall ensure that private roads meet the City standard private road cross
sections for this zone. Roads shall also meet minimum curve radii. P. Developer shall improve all common areas and open spaces and shall indicate on the
plat that these will be dedicated to and maintained by the HOA. All landscaped areas will require complete landscaping and irrigation plans.
Q. Developer shall protect all existing utility infrastructure, a 12’ paved access must be
provide to all manholes that are outside the ROW. R. Developer shall ensure there is sufficient capacity in the existing storm water detention
pond for all of phase 1 and 2 as well as for this portion of phase 3. Developer shall make any modifications necessary to provide adequate capacity, to ensure the pond meets all current design standards, and that outflow peak flows and water quality meet city
standards. S. Developer shall verify utility infrastructure in phases 1 and 2 have sufficient capacity to
support the proposed uses in phase 3 with no reduction in the level of service to existing residents.
T. Developer shall commit to completing those punch list items in Phase 1 associated with
Plat/Building L as directed by the City and as outlined in any development agreement, bond agreements and conditions of approval.
U. Final plat shall designate all common areas as utility easements to the City of Saratoga
Springs.
Exhibit C
Letter Regarding Accessibility Compliance
Exhibit D: Approved Phase 3 Preliminary Plat
Exhibit E: Approved Phase 3 Phasing Plan
Exhibit F: Approved Elevations
Exhibit F: Approved Elevations
Exhibit G: Proposed Final Plat
Exhibit G: Proposed Final Plat
Exhibit H: Proposed Landscaping and Sub-Phasing Plans
Exhibit H: Proposed Landscaping and Sub-Phasing Plans
Exhibit H: Proposed Landscaping and Sub-Phasing Plans
Exhibit H: Proposed Landscaping and Sub-Phasing Plans
RESOLUTION NO. R15-14 (3-31-15)
ADDENDUM TO RESOLUTION OF THE CITY OF
SARATOGA SPRINGS PERTAINING TO THE
CITY STREET LIGHTING SPECIAL
IMPROVEMENT DISTRICT TO INCLUDE
ADDITIONAL SUBDIVISION LOTS. (Hillcrest
Condominium Plats M & N)
WHEREAS, on May 10, 2001, the City Council adopted Resolution No. 01-0510-01 creating a street lighting special improvement district (the “Lighting SID”) consisting of all lots and parcels included within the Subdivisions set out in said Resolution for the maintenance of street lighting within the Lighting SID. WHEREAS, Utah Code Ann. § 17A-3-307 provides that additional properties may be added to the special improvement district and assessed upon the conditions set out therein. WHEREAS, the City Council has given final plat approval to Hillcrest Condominium Plats M &N, (the “Subdivision”) conditioned upon all lots in the Subdivision being included in the Lighting SID. WHEREAS, the City Council finds that the inclusion of all of the lots covered by the Subdivision in the Lighting SID will benefit the Subdivision by maintaining street lighting improvements, after installation of such by the developer of the Subdivision, which is necessary for public safety, and will not adversely affect the owners of the lots already included within the Lighting SID. WHEREAS, the owners of the property covered by the Subdivision have given written consent: (i) to have all lots and parcels covered by that Subdivision included within the Lighting SID, (ii) to the improvements to that property (maintenance of the street lighting), (iii) to payment of the assessments for the maintenance of street lighting within the Lighting SID, and (iv) waiving any right to protest the Lighting SID and/or assessments currently being assessed for all lots in the Lighting SID (which consent is or shall be attached as Exhibit 1 to this Resolution). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS THAT:
1. All lots and parcels in the Subdivision be added to and included in the Lighting SID based upon the above findings and the written consent attached as Exhibit 1 to this Resolution.
2. City staff is directed to file a copy of this Resolution, as an Addendum to Resolution
No. 01-0510-01 creating the Lighting SID, as required by Utah Code Ann. § 17A-3-307.
3. Assessments will be hereafter levied against owners of all lots within the Subdivision
on the same basis as assessments are being levied against other lots included in the Lighting SID.
4. The provisions of this Resolution shall take effect upon the passage and publication of
this Resolution as required by law.
Passed this 31st day of March, 2015 on motion by Councilor _____________________, seconded by Councilor ______________________. CITY OF SARATOGA SPRINGS A UTAH MUNICIPAL CORPORATION Signed: _______________________________________
Mayor Date Attest: _______________________________________ Recorder Date
CONSENT OF OWNER OF PROPERTY
TO BE INCLUDED IN STREET LIGHTING SPECIAL IMPROVEMENT DISTRICT
WHEREAS the City of Saratoga Springs (the “City”), by and through its City Council, has created a Street Lighting Special Improvement District (the “Lighting SID”) to pay for maintenance of street lighting within the Condominiums covered by the Lighting SID. WHEREAS the undersigned (“Developer”) is the developer of Hillcrest Condominiums Plat M & N (the “Condominiums”) located within the City for which the City Council has given or is expected to give final plat approval. WHEREAS, Utah Code Ann. § 17A-3-307 provides that before the completion of the improvements covered by a special improvement district, additional properties may be added to the special improvement district and assessed upon the conditions set out therein. Since the improvements covered by the Lighting SID are the maintenance of street lighting in the Lighting SID, said improvements are not completed so additional properties may be added to the Lighting SID pursuant to said § 17A-3-307. WHEREAS, the City is requiring that the Condominiums be included within the Lighting SID in order to provide for the maintenance of street lighting within the Condominiums as a condition of final approval of the Condominiums. WHEREAS, Developer, as the owner of the property covered by the Condominiums, is required by Utah Code Ann. § 17A-3-307 to give written consent to having the property covered by that Condominiums included within the Lighting SID and to consent to the proposed improvements to the property covered by the Condominiums and to waive any right to protest the Lighting SID. NOW THEREFORE, Developer hereby consents to including the units and parcels within the Condominiums in the Lighting SID. On behalf of itself and all lot purchasers and/or successors in interests, Developer consents and agrees as follows: 1. Consents to have all property covered by the Condominiums and all units and parcels created by the Condominiums included within the Lighting SID. The legal description and the tax identification number(s) of the property covered by the Condominiums are set out in Exhibit A attached to this Consent. 2. Consents to the improvements with respect to the property covered by the Condominiums -- that is the maintenance of street lighting within the Condominiums. The street lighting within the Condominiums will be installed by Developer as part of the “Condominiums Improvements.”
3. Agrees to the assessments by the Lighting SID for the maintenance of street lighting within the Lighting SID. 4. Waives any right to protest against the Lighting SID and/or the assessments currently being assessed for all units in the Lighting SID. Dated this ____ day of _____________, 2015. DEVELOPER: Name: Flagship Homes Authorized Signature: Its:
City Council
Staff Report
Author: Owen Jackson, Public Relations & Economic Development
Manager
Subject: Community Strategic Plan
Date: March 31, 2015
Type of Item: Resolution
Description:
A. Topic: The Strategic Planning Advisory Committee (SPAC) has completed their efforts to create a
Community Strategic Plan to present to the City Council for consideration.
B. Background: In 2014 the City Council commissioned a group of citizens to serve on the SPAC to
provide the City with a community driven strategic plan. The SPAC began their efforts in March 2014 and
volunteered numerous hours to help gather citizen feedback, collect data, conduct focus groups and
develop citizen priorities.
The central purpose in this undertaking was to provide Saratoga Springs with a tool that can be used by
elected officials and city staff to guide goal setting and focus efforts on those things that residents have
identified as their highest priorities.
The strategic planning process began with SPAC meetings with the City Council in order to define
expectations and council member understanding regarding community priorities. These meetings also
assisted the committee in identifying critical stakeholder groups that would need to be engaged during
the strategic planning process.
Stakeholder meetings were then held with business groups, service clubs, faith-based organizations,
educational/parent groups, ethnic groups, and a host of others. Open houses were held, and the public
was invited to participate in generating both community priorities and ideas that would eventually form
the basis for these strategic directives communicated in the plan. Finally, surveys were administered on
the city website as well as distributed to city email groups, volunteers and community event attendees.
The process of gathering stakeholder input spanned more than six months.
At the end of this process, the SPAC began to synthesize the hundreds of pieces of information they had
gathered from citizens into more specific focus areas, more commonly referred to as “strategic
directives.” Ultimately, six strategic directives were produced. The committee, utilizing these community
priorities, then produced specific strategic initiatives associated with each focus area. Preliminary
findings of the strategic planning process were presented to the city council at its January 2015 planning
retreat. The final plan is being considered by the Council at the March 31, 2015 City Council Meeting.
The strategic plan is intended to stand as the planning blueprint for the city until 2019.
C. Department Review: City Manager, Legal
Recommendation: Staff recommends the adoption of the Community Strategic Plan.
Community Strategic Planof the City of Saratoga Springs
February 2015
Imaginesaratoga springs
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Table of Contents
Message from the Mayor ...........................................................................................................3
Some Interesting Things About Saratoga Springs .......................................................................4
Citizen Directive 6: Fiscal Sustainability And Responsibility ....................................................16
The Strategic Planning Process .................................................................................................17
Implementation of the Plan.......................................................................................................19
Appendix: The Tool Box...........................................................................................................20
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Message
from the Mayor “I take great pleasure in presenting to you our city’s 5-year community-based vision and strategic plan. Literally thousands of hours have been invested in its creation, most of those offered by volunteer citizens with a sincere desire to contribute to the future of our community.
In looking to the creation of this plan, we were careful to set up a process that would be driven by citizens, rather than elected officials or city staff. I’d like to personally thank the members of our strategic planning advisory committee, citizens from all areas of the city
who sacrificed countless hours in the creation of this plan. They gathered citizen surveys and planned meetings where residents could share their thoughts on the future of our community and where we need to focus our efforts as a city.
We have been truly overwhelmed by the response. The committee spent hours reading through literally thousands of written responses and evaluating feedback from citizen meetings. Thank you to those that took this opportunity to share your thoughts!
I expect this plan to serve as a guide for city staff and elected officials over the coming years as we make decisions about how to best allocate the scarce resources entrusted to us by our citizens. This will form the basis of our annual budget. By building our budget upon citizen priorities, we can be much more secure in knowing that we are doing the people’s business.
We are committed to using what resources we have in ways that advance the priorities identified in the document that follows. Imagine the future we can create if we unite our efforts in advancing those things that our citizens have identified as most important. I look forward to joining with you in building that future.”
Mayor Jim Miller
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Some Interesting Things About
Saratoga Springs
Saratoga Springs boasts a high quality of life that includes beautiful lakeshore living, a quiet and rural atmosphere, great air quality, superb views and an excellent central location midway between the Provo/Orem and Salt Lake City metro areas. There is good access to I-15 for both north and south travel and to the Bangerter Highway via Redwood Road for quick travel to Salt Lake International Airport (30-40 minutes by car) or other critical locations north of the City. Provo/Orem is located approximately 20-25 minutes by car via I-15.
The City has required that large donations of property for parks, open spaces and trails be set aside as a part of its normal and standard development requirements. The City offers outstanding lake access for skiers and boaters with an 8-acre public City Marina. An 18-hole golf course along the lakeside opened in the spring of 2003. There are office and retail areas planned in and around the views available from the foothills and within close proximity of the golf course.
The City provides full urban services including water, sewer, police, and fire and emergency medical response. There is a fully functioning administrative office with staff providing city management, building permitting and inspections, development services, public works, utility billing and records management.
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Saratoga Springs’ Strategic Plan The central purpose in this undertaking was to provide Saratoga Springs with a tool that can be used by elected officials and city staff to guide goal setting and focus efforts on those things that residents have identified as their highest priorities. In order to truly be effective, this plan needs to become part of how elected officials and city staff operate and think about programs and services. Ultimately, it needs to be incorporated into how we measure success. No matter how comprehensive this plan is, the test of its usefulness will be defined by how effective it is in guiding decisions and creating the future to which citizens aspire.
The Methodologies
The City Council commissioned a group of citizens to serve on the City’s Strategic Planning Advisory Committee (SPAC). The purpose of this committee was to gather data from the citizenry and synthesize that information into a set of recommended strategic directives.
The methodologies utilized by the SPAC included the following:• Stakeholder focus group meetings• Open houses• Citizen surveys• Special events• Business meetings
In all, the committee was able to gather thousands of pieces of citizen feedback and input and synthesize them into clear citizen priorities. Participants in the process were also able to provide the SPAC with information related to key initiatives and improvements they would like to see implemented.
“We love the beautiful neighborhoods and see potential for this area developing and becoming even greater than it is!”
“It is a beautiful family community with a low crime rate and a fiscally responsible local government.”
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Explanation and Definition of Key Strategic Plan Elements
In the process of examining this strategic plan, the reader will encounter various terms and phrases associated with key elements of the plan. It is important that we place an understanding of the strategic plan within the context of what these elements are intended to contribute.
Primary DirectiveThis is a clear statement that describes the city’s rationale for existing. It is the product of what we in Saratoga Springs are passionate about, where our competencies lie, and what we believe provides the means to realize our community vision. The Primary Directive represents the highest level directive, serving as the hub of the plan to which all other strategic directives are attached.
Strategic DirectiveThis plan contains six strategic directives. A strategic directive is a very high level priority that is articulated in a way that effectively describes a community priority. Such is not intended to describe specific initiatives, ideas, programs, or services. It merely captures in a very general way what citizens believe is most important in their community.
Strategic InitiativeEach strategic directive is accompanied by a number of strategic initiatives which assist in bringing the directive to the level of application. In other words, strategic initiatives are more specific actions, programs, and ideas designed to bring about the realization of the strategic directives. A directive is a destination and the initiatives represent the directions that will enable us to arrive at our destination.
Tool BoxTool box items are included in the appendix and contain very specific recommendations and ideas that emerged from the strategic planning process. They are usually descriptive of a prescribed action or improvement. Unlike strategic initiatives, tool box items are included in the strategic plan simply to generate additional ideas and to provide a clearer strategic context. They should not be considered as the city’s “to do list.” This exhaustive list of ideas contains elements that may or may not be legally, financially, or physically possible. The term “tool box” is appropriate since city staff will refer to this section in an effort to bring into focus the thoughts and intentions that served as the genesis of strategic directives and initiatives.
Saratoga Springs’ Strategic Plan
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The Primary Directive of Saratoga SpringsThe primary purpose of government is to provide the basis or foundation for civilized living. While this concept may appear elementary and more than intuitive, much debate in recent years has swirled around the role of government. It is therefore critical that, before presenting the community strategic direction, the City define its role in the lives of its citizens. We do this by formulating and articulating the Primary Directive of Saratoga Springs.
This is the essence and reason sustaining the existence of the City of Saratoga Springs. It lies at the intersection of three things.
1) What city leaders and staff have a deep passion for – Why do we come to work every day? What motivates us? Why do we care about what happens in Saratoga Springs?2) What we believe the city can do well or even better than any other city – Are we uniquely positioned to do something extraordinary? What are we equipped to accomplish? This is a question of not only what we can do, but what we can do better than others.3) What drives the city’s resource engine – What is it that needs to happen in order to empower us to realize this primary directive?
In Saratoga Springs, our Prime Directive is:
“To provide and sustain an environment wherein individuals, families, and businesses join together in creating an exceptional quality of life.”
What are we deeply passionate about?In Saratoga Springs, we have a passion for elevating and sustaining quality-of-life. We understand completely the sacred trust that is ours; to maximize our citizens’ investment by supporting those programs, initiatives, and ideas that will translate into an opportunity for them to live an exceptional quality of life. We believe that our passionate commitment to our community vision and values, combined with careful planning and purposeful follow-through, will translate into every resident’s opportunity for a better life.
What can we be the best in the world at?Who can ask for a better environment than we have in Saratoga Springs? In very few community venues have so many positive elements come together. We firmly hold that a citizen commitment to and participation in the beautification of this unique area will bring about long-term benefits, not only to ourselves but our children as well. We believe that our community is unlike any other in Utah and that the opportunities that present themselves today, if capitalized upon, will allow us to create a place with an unparalleled quality of life.
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The Primary Directive of Saratoga Springs
What drives our economic, or in the public sector, our resource engine?We believe that as we are able to lift our citizens’ quality-of-life, we will have demonstrated our competency and trustworthiness. Citizen trust, meanwhile, is generated at the intersection of competency and trustworthiness. As our citizens’ trust increases, they are more likely to continue to invest in the services that we provide. As they do so, we are empowered to continue lifting our level of service, which results in greater trust, and so the process repeats itself. Public trust drives Saratoga Springs’ resource engine.
All programs, initiatives, and energy must therefore be focused on achieving the Primary Directive. All metrics and outcomes should support this Primary Directive. The strategic plan’s role in fulfilling the Primary Directive begins by defining what citizens believe is essential to quality of life. As a precursor to developing the strategic plan, the Strategic Planning Advisory Committee was able to identify six factors that citizens believe define quality of life in Saratoga Springs. These are:
1. A strong sense of community2. The preservation of our natural beauty and promotion of community aesthetics3. Quality planning and growth4. A healthy and safe community5. Modern and well-maintained transportation systems6. Fiscal sustainability and responsibility
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Strategic Directive 1
SENSE OF COMMUNITY“In Saratoga Springs, we value a strong sense of community. We seek to build and nurture this by providing opportunities for citizen participation in local governance and planning, problem solving, and volunteerism. Communication between citizens and local government is clear, abundant, diverse, and transparent. We take advantage of opportunities to further build our sense of community through celebrations of our community’s heritage, participation in local activities and events, and by investing in the quality of our city and neighborhoods.”
Value Statement
This directive speaks to the importance of consistently engaging citizens in both community work and play. Citizens want to feel valued, important, and included. They also want to feel pride and ownership in their local government, and want to be involved and informed. In Saratoga Springs, we value our heritage and share the responsibility for building a bright future.
Strategic Initiatives• Connect and engage residents and business partners via the use of a multifaceted
communications and engagement strategy which effectively utilizes multiple communication media and citizen/business learning experiences such as a citizens’ academy.
• Utilize gateway signage and other visual elements to clearly identify city boundaries.• Conduct a feasibility study associated with the development of a new community
recreation center. Study elements should include an analysis of all possible funding, as well as one-time and ongoing costs, preferred amenities, land acquisition costs and possible locations, and all other elements that will enable the elected body and citizens to determine a development timeline.
• Create a civic identity by working toward the development of a new city hall, library, and other elements congruent with a new city center.
• Celebrate the achievements and accomplishments of our residents and businesses.
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Strategic Directive 1
SENSE OF COMMUNITYDesired Outcomes
• Citizens are provided various learning and serving experiences that are engaging and edifying.
• The city utilizes fully all traditional and social media in regular engagement of and outreach to citizens and other stakeholder groups.
• Our city boundaries are visually acknowledged at each major ingress in a uniform, aesthetically pleasing manner that in every regard represents the pride we have in our community.
• A feasibility study is conducted to explore the possible development of a new community recreation center. Such study investigates all aspects of center development, as well as financing and ongoing fiscal support. The study includes citizen input and the results are fully and publicly communicated.
• A master plan and design of a new Saratoga Springs Civic Center is created and adopted. This plan begins to serve as a blueprint for the future development of a new city core.
• We regularly and publicly recognize and celebrate the achievements of our staff, citizens, and businesses.
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Strategic Directive 2NATURAL BEAUTY and COMMUNITY AESTHETICS
“In Saratoga Springs, we cherish our natural beauty and environment. We recognize that these characteristics represent the reason why many have made their homes here. We therefore place high importance on preserving and enhancing the natural beauty of this very unique location. As we work together to promote the quality and cleanliness of our neighborhoods and commercial areas, it will inspire citizens and visitors to appreciate and take pride in the shared beauty of the environment that is uniquely Saratoga Springs.”
Value StatementThis directive speaks to the importance of preserving and enhancing the reasons why many came to Saratoga Springs. With its proximity to Utah Lake and unparalleled mountain vistas, citizens want to continue to take pride in the natural beauty that makes Saratoga Springs so unique. The aesthetic quality of our community and neighborhoods also plays a critical role in preserving Saratoga Springs’ natural beauty and quality of life.
Strategic Initiatives • Employ policies and initiatives to preserve green space and open space where appropriate
and practicable.• Develop and implement a plan for significant lakefront preservation as venues for
community amenities that expand public enjoyment of this unique natural resource.• Protect and celebrate our natural environment.• Utilize enforcement and communication/education tools to educate residents and
businesses regarding the importance and civic responsibility associated with keeping our community clean and appealing.
• Reevaluate community building guides/codes, promoting modifications that clarify policies, streamline processes, and encourage quality and aesthetically contributing development.
• Promote a diversity of quality architectural styles and standards.• Expand the city’s inventory of trees.
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Strategic Directive 2NATURAL BEAUTY and COMMUNITY AESTHETICSDesired Outcomes
• We take advantage of opportunities to preserve natural aspects of the beauty of our community and open space.
• The city fosters, maintains and enforces policies to protect our environment, while helping to provide for programs and events that build appreciation for and celebrate our natural beauty.
• The city has developed and is implementing a plan focused on providing substantially increased community lakefront amenities designed to expand public enjoyment of life on the Lake.
• Our code enforcement program is active and robust, yet focuses on several means, including education, to encourage compliance with codes designed to keep our community clean and appealing.
• Our building codes communicate the unique environment that is Saratoga Springs; and our policies and procedures are clear, simplified, and streamlined in a manner that encourages aesthetically contributing development.
• Development in Saratoga Springs, both residential and commercial, is diverse and represents a high quality of architectural styles and standards.
• Saratoga Springs enjoys the urban forestry program which annually builds on our inventory of healthy trees.
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Strategic Directive 3QUALITY PLANNING and GROWTH
“In Saratoga Springs, we value our rural and unique character. Growth and development is therefore planned and executed in a manner that preserves not only our community character but also our natural beauty and environment. Economic development is conducted with the objective of elevating quality of life by enhancing convenient access to goods and services. Residential development, meanwhile, emphasizes single-family home development while still providing for an adequate level of carefully located other housing options.”
Value StatementThis directive speaks to the importance of balancing necessary and inevitable growth and development with those qualities and characteristics that originally attracted residents to Saratoga Springs. In Saratoga Springs, we place prime importance on preserving the natural beauty that makes our community unique. At the same time, we work to ensure that commercial and residential development contribute to and don’t detract from our quality of life.
Strategic Initiatives• Conduct a General Plan review.• Clarify, simplify, and deregulate the development process.• Develop and implement a comprehensive economic development strategic plan.• Modify the General Plan to anticipate and plan for major amenities – cemetery,
hospital, movie theater, Civic Center, etc.• Communicate trade-offs between development/density and economic development.• Ensure city zoning prescribes a feathering approach to densities.• Look at “Age in place” development possibilities.
Desired Outcomes• Zoning districts endeavor to prescribe higher densities in the urban core with densities
decreasing as development moves away from the city center.• Our General Plan is reviewed optimally every three years and no less than every five years.• Saratoga Springs’ General Plan anticipates future development of major community
amenities.• The development process has been analyzed, and modifications have been put into
place which simplify and streamline the process as much as possible, while increasing customer service.
• An economic development plan has been assembled and implemented, drawing on synergies between the city and state/regional partners such as GOED and EDCUtah.
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Strategic Directive 4
HEALTHY and SAFE COMMUNITY“In Saratoga Springs, we value an active, safe, and healthy lifestyle. We believe that local government plays a role in realizing this by promoting the walk-ability of our community and safe walking routes for schoolchildren, by helping to provide an abundance of recreational opportunities, by promoting the development of parks and trails, and by working toward the future development of recreational and community facilities/amenities.”
Value StatementThis directive speaks to the important role that local government plays in promoting a healthy and safe community. In Saratoga Springs, we work to provide the opportunities, infrastructure, and facilities that promote an active and safe lifestyle for ourselves and our children.
Strategic Initiatives• Develop police and fire protection in a manner that accommodates the needs of future
growth.• Develop and continue maintenance of parks and trails.• Implement the trails master plan and continue the development of trails. • Expand youth and adult sports/recreation programming.• Plan for the development of a senior center and creation of additional senior living
options.• Plan for the development of public amenities that facilitate the use and enjoyment
of the city’s natural assets (e.g. Lakefront picnic tables, beach, fire pits, boardwalk, expanded parking, etc.)
Desired Outcomes• The growth and development of emergency services parallels the needs of a growing
population.• Saratoga Springs residents enjoy convenient access to well-maintained parks, trails, and
open space.• Recreation programming is abundant and diverse, providing programs for adults and
youth oriented to both athletic and nonathletic activities.• The city has planned for and developed facilities and programs for seniors.• The creation and beginning implementation of a Lakefront master plan.
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Strategic Directive 5TRANSPORTATION
“In Saratoga Springs, we invest in the development and maintenance of a modern transportation system. We accomplish this by taking appropriate measures to mitigate traffic, expand critical corridors, and provide timely and essential maintenance of our roadway system.”
Value StatementThis directive speaks to the impact that a quality transportation system has on quality of life. In Saratoga Springs, we value the benefits of a well-maintained and modern transportation system, and we recognize the role that such plays in both economic development and community health and safety.
Strategic Initiatives• Long-term planning for major roads and corridors.• Adequate ingress/egress for residential developments.• Proactive and timely maintenance of roads and street lights.
Desired Outcomes• The city’s streets master plan is up-to-date and includes planning and anticipation of
primary corridors/roadways.• The city has created a pavement management plan. This plan is adequately funded and
followed.• Signalization at all intersections that meet warrants has been installed.
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Strategic Directive 6FISCAL SUSTAINABILITY and RESPONSIBILITY
“In Saratoga Springs, we create a sustainable future for our community that does not place undue financial or other burdens on future generations. As such, we develop sustainable revenue models for funding local government services while minimizing the financial impacts on citizens.”
Value StatementThis directive speaks to the need to prudently manage community resources and provide critical services in such a way that maximizes citizen return on investment. In Saratoga Springs, we plan for economic storms and maintain fiscal capabilities to ensure the delivery of citizen services and the proactive maintenance of critical infrastructure. We likewise work to accomplish this while striving to not place undue financial burdens on citizens.
Strategic Initiatives• Ensure that adequate funding is in place to support and maintain all future projects.• Create a comprehensive fiscal sustainability plan.• Ensure that all primary master plans are up to date and reviewed on a regular basis and
that maintenance of infrastructure is performed in a proactive and timely manner.• Appropriately use bonding as a means of funding projects that will benefit multiple
generations of residents. As part of this, develop a communications strategy to inform residents regarding generational equity. (i.e. – – how bonding enables municipal government to place the cost burden on those who benefit from the use of major amenities and infrastructure).
Desired Outcomes• The city has developed and follows a comprehensive fiscal sustainability plan.• The city maintains transportation and other infrastructure in a proactive and timely
manner.• All master plans are regularly reviewed and updated.• Debt levels are well within prudent parameters and the city follows a policy of debt
utilization that emphasizes the use of debt to ensure equity of burden.• The city maintains three months of operating reserves.• Enterprise funds maintain fund reserves adequate to provide proactive maintenance and
repairs as well as meet unanticipated emergency situations.
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The Strategic Planning Process The Saratoga Springs Council determined the need to bring focus to spending priorities. Key to this endeavor was the creation of a community strategic plan. The Council determined that such an initiative, if it were to survive and become truly useful to the community, would need to become a community initiative driven by citizens.
The Mayor and Council therefore commissioned a committee of citizen volunteers, known as the Strategic Planning Advisory Committee (SPAC) to drive the strategic planning process. The strategic planning process began with SPAC meetings with the City Council in order to define expectations and council member understanding regarding community priorities. These meetings also assisted the committee in identifying critical stakeholder groups that would need to be engaged during the strategic planning process.
Citizen open houses, stakeholder focus groups, survey, and other information gathering.
SPAC composes plan and presents to City Council for ratification.
SPAC identifies strategic directives and composes strategic initiatives.
City Council commissions Strategic Planning Advisory Committee
SPAC identifies critical methods and stakeholders and defines theme and timetable
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Stakeholder meetings were then held with business groups, service clubs, faith-based organizations, educational/parent groups, ethnic groups, and a host of others. Open houses were held, and the public was invited to participate in generating both community priorities and ideas that would eventually form the basis for these strategic directives communicated in this plan. Finally, surveys were administered on the city website as well as distributed to city email groups, volunteers, and community event attendees. The process of gathering stakeholder input spanned more than six months. At the end of this process, the SPAC began to synthesize the hundreds of pieces of information they had gathered from citizens into more specific focus areas, more commonly referred to as “strategic directives.” Ultimately, six strategic directives were produced. The committee, utilizing these community priorities, then produced specific strategic initiatives associated with each focus area. Preliminary findings of the strategic planning process were presented to the city council at its January 2015 planning retreat. The final plan was adopted by the Council in March of the same year. It will stand as the planning blueprint for the city until 2019.
The Strategic Planning Process
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Implementation of the PlanSimply having a plan does not ensure its implementation. The city should take specific measures in order to implement this strategic plan and measure its progress toward its realization. Specifically, the city should:
• Utilize this plan as the basis for annual strategic planning and goal setting.• Annually establish and review outcome measures associated with strategic plan
directives. Make adjustments as necessary to ensure close correlation between outcome measures and plan directives.
• Create a community scorecard for city and citizen use. This should be in a highly illustrative format, accessible electronically via the city’s website. The site should provide data associated with previously identified outcome measures. It is critical that this information is kept as current as possible.
• Annually provide the City Council and departmental decision-makers with a city business plan, which ties Council goals to strategic directives, identifying critical outcomes, measures, objectives, and expected budget impacts.
• Report semi-annually strategic plan implementation progress and impacts.
Special ThanksThe strategic planning process and composition is a broad-based community endeavor. Generally speaking, the broader the base of community participation, the greater the survivability of the plan. In Saratoga Springs, this was certainly and fortunately the case. Nevertheless, the city expresses its appreciation to specific individuals and groups that made this initiative possible. Special thanks go to:
• The Strategic Planning Advisory Committee (David Weber, Aleta Wilkinson, Elizabeth Holliday, Matt Niepraschk, Mica Cain).
• Dan Griffiths – Tanner LLC, public sector consulting, for the facilitation of the strategic planning process and the production of the strategic plan.
• The Saratoga Springs Kiwanis Club, the Saratoga Springs Business Alliance, Saratoga Springs Empty Nester groups, and the development community for its assistance in facilitating focus group discussions.
• The Citizens of Saratoga Springs, without whose participation this plan would not be possible.
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Appendix: The Tool Box Tool box items contain very specific recommendations and ideas that emerged from the strategic planning process. They are usually descriptive of a prescribed action or improvement. Unlike strategic initiatives, tool box items are included in the strategic plan simply to generate additional ideas and to provide a clearer strategic context. They should not be considered as the city’s “to do list.” This exhaustive list of ideas contains elements that may or may not be legally, financially, or physically possible. The term “tool box” is appropriate since city staff will refer to this section in an effort to bring into focus the thoughts and intentions that served as the genesis of strategic directives and initiatives.
Strategic Directive 1 Tool Box Items • Provide more community events such as parades, concerts, and the Harvest Festival,
Ensure adequate public communications regarding events and appropriate venues• Improve elected official/citizen public meeting interactions and experiences by holding
town hall meetings, providing maximum transparency open forums as part of every Council meeting, reporting highlights of public meetings online, and closing the communication loop with citizens who offer comment at public meetings
• Civic center/downtown• Define a Main Street• Address divisive attitude between the north and south ends of the city• Get more involved with residents• Broaden vision• Promote open forum style of government• Keep mission of the city and residents at core of everything done• More schools• Higher education options in town• Ask the people what they want• Help people become proud of where they live• Engage citizens face-to-face• Focus on customer service at City Hall• Separate post office• Celebrate and honor community heritage• Gateway at city limits with ability of service clubs to co-locate signage• Business welcome packet• Improve business alliance• More robust public arts programs
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Appendix: The Tool BoxStrategic Directive 2 Tool Box Items
• Advocate with appropriate agencies and jurisdictions the cleanup of the Lake • Improve entrance to Jacobs Ranch neighborhood• Facilitate yard cleanup• Improve the appearance of green spaces along Redwood Road south of Centennial
Boulevard• Encourage beautification of commercial areas• Greater promotion of xeriscape landscaping where practical• Enhance and expand recreational amenities• Improve Jordan River Parkway, add trash bins and provide for the general restoration of
the River• Green waste pickup• More trees• Simplify the development plan in order to facilitate citizen understanding• Community garden• Sweepers clean bike lanes• Sponsor photographic contests and exhibitions using Saratoga Springs’ natural
environment as subject matter • Utilize images of our natural environment in public buildings, communications, and
venues. Promote access and activities that help bring people into contact with natural environment
• Promote the Lake as a recreational amenity • Consider the provision of dump passes
Strategic Directive 3 Tool Box Items• Thank businesses for being here, improve relationships with businesses • Wholesale/bulk items stores• Commercial gyms• Quick serve and full-service restaurants, upscale restaurant• Larger lots• Cemetery• Movie theater• Home improvement/hardware store• Health food store• Lakefront development/businesses on the pier• Balance commercial development across community - with inclusion of groceries,
clothing, convenience/gas, fitness, unique grocery, etc. • High-speed fiber• Address lack of businesses south of the Crossroads• Craft store• Promote economic development in the South• Gas station near the boat docks• Clothing store• Gas station south of Pioneer
• Revitalize Crossroad• Grocery store at Pelican Point• Revisit General Plan to incorporate more open space and agricultural land• Bring hospitality businesses to Utah Lake• Encourage business development near Jacobs Ranch subdivision• Technology jobs and businesses• Deregulate business development• No more homes along Redwood Road• Encourage unique restaurant opportunities• Light industry• Robust shopping district
Strategic Directive 4 Tool Box Items• Implement citywide trail system that includes interconnectivity between
neighborhoods, Marina access trails, mountain bike trails, and urban trails along major corridors
• Expand recreation programming to include both athletic and nonathletic activities, as well as programs for both youth and adults
• Community recreation center and swimming pool• Splash pad• Library expansion• Hospital• Skate park• Beach with fire pits• More mosquito and other pest abatement• Edible parks and greenways• Sports complex• More baseball fields • Boardwalk• Tennis courts• Marina development with sailboat rentals• Extended walking trail to Reid and Ursula Wayman Park• Expand parking at Marina• Park in Sunset Haven• Fix parking and roads around Neptune Park• Improve secondary water pressure• Traffic lights at Vista and Westlake• Connect neighborhoods to Jordan Trail• Road improvements near 800 N., especially near all schools• 5 acre park in Saratoga Hills neighborhood• More restrooms in parks• Lower speed limits as warranted• Maximize sidewalk width around Thunder Ridge Elementary
• Recycle pickup every week• Create a dog park• Investigate methods of reducing alkalinity of secondary water• Park on Coyote Run• Implement traffic calming measures on Colt Drive as warranted• Additional organized community watch groups• Improve water quality• RADD kids classes• Trail connectivity with Eagle Mountain trail system• Greater pedestrian connectivity on Redwood Road from Arctic Circle to Saratoga Hills• Facilitate community docks at the Lake • More recreation staff• Promote winter sports on the lake• Senior center• Sewer improvements• Expand fire and ambulance services with volunteers
Strategic Directive 5 Toolbox Items• Signal at 800 W./Pony Express• Expand Redwood Road to four lanes south of Grandview• Keep up with road striping• Advocate Mountain View Corridor extension• Highway across the Lake• Ease traffic on Redwood Road• Fix 400 N. in entirety, widen and replace• Investigate and determine appropriate timing before Eagle Mountain egress to I 15,
including direct line Pony Express Parkway access to Pioneer Crossing• Complete Swainson from Hawks Landing to Sage Hills Elementary• Fix 800 W. pavement• Extend school zone at Riverview Elementary to at least the length of the school and
perhaps to the crossing area east of the school by the bridge over the canal.• Local transit to parks• Improve traffic along Redwood Road between Grandview and 73• Public transit such as Frontrunner, TRAX, etc• Remove median on 73• Develop more north/south routes besides just Redwood Road• Encourage UTA to provide more buses• Signaled intersection of Pony Express and 800 by Vista Heights• Wider road with a turn lane into the middle school• More road lanes south of 400 S• Extend the concrete divider in front of Smiths, so people going south will have no
choice but to turn at Commerce Drive
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Appendix: The Tool BoxStrategic Directive 5 Toolbox Items - Cont.
• Encourage UDOT to extend Lehi’s 2100 N. to the west of Redwood Road, move around the west side of Harvest Hills, and then connect to 73
• Improve slurry of Harvest Hills area• More East/West transportation• Signaled intersection at Fairway Boulevard and Redwood Road
Strategic Directive 6 Tool Box Items• Fiscal conservatism• Keep taxes as low as possible• Additional foresight and planning• Moderate utility rates• More moderate thinking. We want services and understand that we need to pay for
them• Focus expenditures in areas that benefit greatest number of people• More budget transparency• Low taxes are great, but we need community services to match the growth
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RESOLUTION NO. R15-15 (3-31-15)
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA SPRINGS, UTAH
ADOPTING THE COMMUNITY
STRATEGIC PLAN OF THE CITY OF
SARATOGA SPRINGS AS A GUIDING
DOCUMENT FOR ELECTED OFFICIALS
AND CITY STAFF.
WHEREAS, on March 31, 2015, the City of Saratoga Springs Strategic Planning
Advisory Committee presented their final Strategic Plan document to the City Council for consideration;
WHEREAS, the City Council has previously commissioned the Strategic
Planning Advisory Committee to help gather citizen feedback, collect data, conduct focus groups and develop citizen priorities into a community-driven strategic plan;
WHEREAS, the central purpose Strategic Planning Advisory Committee is to
provide Saratoga Springs with a tool that can be used by elected officials and city staff to guide goal setting and focus efforts on those things that residents have identified as their highest priorities.
NOW THEREFORE, it resolved, that the City Council of the City of Saratoga Springs hereby approves the Community Strategic Plan of the City of Saratoga Springs, attached as Exhibit A, to be used as a guiding document for elected officials and city staff to guide City efforts in achieving goals and directives set annually by the City Council.
Resolved and ordered this 31st day of March, 2015. Signed: Jim Miller, Mayor Attest:
Lori Yates, City Recorder Date
EXHIBIT A
Community Strategic Plan
Community Strategic Planof the City of Saratoga Springs
February 2015
Imaginesaratoga springs
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Table of Contents
Message from the Mayor ...........................................................................................................3
Some Interesting Things About Saratoga Springs .......................................................................4
Citizen Directive 6: Fiscal Sustainability And Responsibility ....................................................16
The Strategic Planning Process .................................................................................................17
Implementation of the Plan.......................................................................................................19
Appendix: The Tool Box...........................................................................................................20
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Message
from the Mayor “I take great pleasure in presenting to you our city’s 5-year community-based vision and strategic plan. Literally thousands of hours have been invested in its creation, most of those offered by volunteer citizens with a sincere desire to contribute to the future of our community.
In looking to the creation of this plan, we were careful to set up a process that would be driven by citizens, rather than elected officials or city staff. I’d like to personally thank the members of our strategic planning advisory committee, citizens from all areas of the city
who sacrificed countless hours in the creation of this plan. They gathered citizen surveys and planned meetings where residents could share their thoughts on the future of our community and where we need to focus our efforts as a city.
We have been truly overwhelmed by the response. The committee spent hours reading through literally thousands of written responses and evaluating feedback from citizen meetings. Thank you to those that took this opportunity to share your thoughts!
I expect this plan to serve as a guide for city staff and elected officials over the coming years as we make decisions about how to best allocate the scarce resources entrusted to us by our citizens. This will form the basis of our annual budget. By building our budget upon citizen priorities, we can be much more secure in knowing that we are doing the people’s business.
We are committed to using what resources we have in ways that advance the priorities identified in the document that follows. Imagine the future we can create if we unite our efforts in advancing those things that our citizens have identified as most important. I look forward to joining with you in building that future.”
Mayor Jim Miller
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Some Interesting Things About
Saratoga Springs
Saratoga Springs boasts a high quality of life that includes beautiful lakeshore living, a quiet and rural atmosphere, great air quality, superb views and an excellent central location midway between the Provo/Orem and Salt Lake City metro areas. There is good access to I-15 for both north and south travel and to the Bangerter Highway via Redwood Road for quick travel to Salt Lake International Airport (30-40 minutes by car) or other critical locations north of the City. Provo/Orem is located approximately 20-25 minutes by car via I-15.
The City has required that large donations of property for parks, open spaces and trails be set aside as a part of its normal and standard development requirements. The City offers outstanding lake access for skiers and boaters with an 8-acre public City Marina. An 18-hole golf course along the lakeside opened in the spring of 2003. There are office and retail areas planned in and around the views available from the foothills and within close proximity of the golf course.
The City provides full urban services including water, sewer, police, and fire and emergency medical response. There is a fully functioning administrative office with staff providing city management, building permitting and inspections, development services, public works, utility billing and records management.
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Saratoga Springs’ Strategic Plan The central purpose in this undertaking was to provide Saratoga Springs with a tool that can be used by elected officials and city staff to guide goal setting and focus efforts on those things that residents have identified as their highest priorities. In order to truly be effective, this plan needs to become part of how elected officials and city staff operate and think about programs and services. Ultimately, it needs to be incorporated into how we measure success. No matter how comprehensive this plan is, the test of its usefulness will be defined by how effective it is in guiding decisions and creating the future to which citizens aspire.
The Methodologies
The City Council commissioned a group of citizens to serve on the City’s Strategic Planning Advisory Committee (SPAC). The purpose of this committee was to gather data from the citizenry and synthesize that information into a set of recommended strategic directives.
The methodologies utilized by the SPAC included the following:• Stakeholder focus group meetings• Open houses• Citizen surveys• Special events• Business meetings
In all, the committee was able to gather thousands of pieces of citizen feedback and input and synthesize them into clear citizen priorities. Participants in the process were also able to provide the SPAC with information related to key initiatives and improvements they would like to see implemented.
“We love the beautiful neighborhoods and see potential for this area developing and becoming even greater than it is!”
“It is a beautiful family community with a low crime rate and a fiscally responsible local government.”
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Explanation and Definition of Key Strategic Plan Elements
In the process of examining this strategic plan, the reader will encounter various terms and phrases associated with key elements of the plan. It is important that we place an understanding of the strategic plan within the context of what these elements are intended to contribute.
Primary DirectiveThis is a clear statement that describes the city’s rationale for existing. It is the product of what we in Saratoga Springs are passionate about, where our competencies lie, and what we believe provides the means to realize our community vision. The Primary Directive represents the highest level directive, serving as the hub of the plan to which all other strategic directives are attached.
Strategic DirectiveThis plan contains six strategic directives. A strategic directive is a very high level priority that is articulated in a way that effectively describes a community priority. Such is not intended to describe specific initiatives, ideas, programs, or services. It merely captures in a very general way what citizens believe is most important in their community.
Strategic InitiativeEach strategic directive is accompanied by a number of strategic initiatives which assist in bringing the directive to the level of application. In other words, strategic initiatives are more specific actions, programs, and ideas designed to bring about the realization of the strategic directives. A directive is a destination and the initiatives represent the directions that will enable us to arrive at our destination.
Tool BoxTool box items are included in the appendix and contain very specific recommendations and ideas that emerged from the strategic planning process. They are usually descriptive of a prescribed action or improvement. Unlike strategic initiatives, tool box items are included in the strategic plan simply to generate additional ideas and to provide a clearer strategic context. They should not be considered as the city’s “to do list.” This exhaustive list of ideas contains elements that may or may not be legally, financially, or physically possible. The term “tool box” is appropriate since city staff will refer to this section in an effort to bring into focus the thoughts and intentions that served as the genesis of strategic directives and initiatives.
Saratoga Springs’ Strategic Plan
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The Primary Directive of Saratoga SpringsThe primary purpose of government is to provide the basis or foundation for civilized living. While this concept may appear elementary and more than intuitive, much debate in recent years has swirled around the role of government. It is therefore critical that, before presenting the community strategic direction, the City define its role in the lives of its citizens. We do this by formulating and articulating the Primary Directive of Saratoga Springs.
This is the essence and reason sustaining the existence of the City of Saratoga Springs. It lies at the intersection of three things.
1) What city leaders and staff have a deep passion for – Why do we come to work every day? What motivates us? Why do we care about what happens in Saratoga Springs?2) What we believe the city can do well or even better than any other city – Are we uniquely positioned to do something extraordinary? What are we equipped to accomplish? This is a question of not only what we can do, but what we can do better than others.3) What drives the city’s resource engine – What is it that needs to happen in order to empower us to realize this primary directive?
In Saratoga Springs, our Prime Directive is:
“To provide and sustain an environment wherein individuals, families, and businesses join together in creating an exceptional quality of life.”
What are we deeply passionate about?In Saratoga Springs, we have a passion for elevating and sustaining quality-of-life. We understand completely the sacred trust that is ours; to maximize our citizens’ investment by supporting those programs, initiatives, and ideas that will translate into an opportunity for them to live an exceptional quality of life. We believe that our passionate commitment to our community vision and values, combined with careful planning and purposeful follow-through, will translate into every resident’s opportunity for a better life.
What can we be the best in the world at?Who can ask for a better environment than we have in Saratoga Springs? In very few community venues have so many positive elements come together. We firmly hold that a citizen commitment to and participation in the beautification of this unique area will bring about long-term benefits, not only to ourselves but our children as well. We believe that our community is unlike any other in Utah and that the opportunities that present themselves today, if capitalized upon, will allow us to create a place with an unparalleled quality of life.
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The Primary Directive of Saratoga Springs
What drives our economic, or in the public sector, our resource engine?We believe that as we are able to lift our citizens’ quality-of-life, we will have demonstrated our competency and trustworthiness. Citizen trust, meanwhile, is generated at the intersection of competency and trustworthiness. As our citizens’ trust increases, they are more likely to continue to invest in the services that we provide. As they do so, we are empowered to continue lifting our level of service, which results in greater trust, and so the process repeats itself. Public trust drives Saratoga Springs’ resource engine.
All programs, initiatives, and energy must therefore be focused on achieving the Primary Directive. All metrics and outcomes should support this Primary Directive. The strategic plan’s role in fulfilling the Primary Directive begins by defining what citizens believe is essential to quality of life. As a precursor to developing the strategic plan, the Strategic Planning Advisory Committee was able to identify six factors that citizens believe define quality of life in Saratoga Springs. These are:
1. A strong sense of community2. The preservation of our natural beauty and promotion of community aesthetics3. Quality planning and growth4. A healthy and safe community5. Modern and well-maintained transportation systems6. Fiscal sustainability and responsibility
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Strategic Directive 1
SENSE OF COMMUNITY“In Saratoga Springs, we value a strong sense of community. We seek to build and nurture this by providing opportunities for citizen participation in local governance and planning, problem solving, and volunteerism. Communication between citizens and local government is clear, abundant, diverse, and transparent. We take advantage of opportunities to further build our sense of community through celebrations of our community’s heritage, participation in local activities and events, and by investing in the quality of our city and neighborhoods.”
Value Statement
This directive speaks to the importance of consistently engaging citizens in both community work and play. Citizens want to feel valued, important, and included. They also want to feel pride and ownership in their local government, and want to be involved and informed. In Saratoga Springs, we value our heritage and share the responsibility for building a bright future.
Strategic Initiatives• Connect and engage residents and business partners via the use of a multifaceted
communications and engagement strategy which effectively utilizes multiple communication media and citizen/business learning experiences such as a citizens’ academy.
• Utilize gateway signage and other visual elements to clearly identify city boundaries.• Conduct a feasibility study associated with the development of a new community
recreation center. Study elements should include an analysis of all possible funding, as well as one-time and ongoing costs, preferred amenities, land acquisition costs and possible locations, and all other elements that will enable the elected body and citizens to determine a development timeline.
• Create a civic identity by working toward the development of a new city hall, library, and other elements congruent with a new city center.
• Celebrate the achievements and accomplishments of our residents and businesses.
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Strategic Directive 1
SENSE OF COMMUNITYDesired Outcomes
• Citizens are provided various learning and serving experiences that are engaging and edifying.
• The city utilizes fully all traditional and social media in regular engagement of and outreach to citizens and other stakeholder groups.
• Our city boundaries are visually acknowledged at each major ingress in a uniform, aesthetically pleasing manner that in every regard represents the pride we have in our community.
• A feasibility study is conducted to explore the possible development of a new community recreation center. Such study investigates all aspects of center development, as well as financing and ongoing fiscal support. The study includes citizen input and the results are fully and publicly communicated.
• A master plan and design of a new Saratoga Springs Civic Center is created and adopted. This plan begins to serve as a blueprint for the future development of a new city core.
• We regularly and publicly recognize and celebrate the achievements of our staff, citizens, and businesses.
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Strategic Directive 2NATURAL BEAUTY and COMMUNITY AESTHETICS
“In Saratoga Springs, we cherish our natural beauty and environment. We recognize that these characteristics represent the reason why many have made their homes here. We therefore place high importance on preserving and enhancing the natural beauty of this very unique location. As we work together to promote the quality and cleanliness of our neighborhoods and commercial areas, it will inspire citizens and visitors to appreciate and take pride in the shared beauty of the environment that is uniquely Saratoga Springs.”
Value StatementThis directive speaks to the importance of preserving and enhancing the reasons why many came to Saratoga Springs. With its proximity to Utah Lake and unparalleled mountain vistas, citizens want to continue to take pride in the natural beauty that makes Saratoga Springs so unique. The aesthetic quality of our community and neighborhoods also plays a critical role in preserving Saratoga Springs’ natural beauty and quality of life.
Strategic Initiatives • Employ policies and initiatives to preserve green space and open space where appropriate
and practicable.• Develop and implement a plan for significant lakefront preservation as venues for
community amenities that expand public enjoyment of this unique natural resource.• Protect and celebrate our natural environment.• Utilize enforcement and communication/education tools to educate residents and
businesses regarding the importance and civic responsibility associated with keeping our community clean and appealing.
• Reevaluate community building guides/codes, promoting modifications that clarify policies, streamline processes, and encourage quality and aesthetically contributing development.
• Promote a diversity of quality architectural styles and standards.• Expand the city’s inventory of trees.
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Strategic Directive 2NATURAL BEAUTY and COMMUNITY AESTHETICSDesired Outcomes
• We take advantage of opportunities to preserve natural aspects of the beauty of our community and open space.
• The city fosters, maintains and enforces policies to protect our environment, while helping to provide for programs and events that build appreciation for and celebrate our natural beauty.
• The city has developed and is implementing a plan focused on providing substantially increased community lakefront amenities designed to expand public enjoyment of life on the Lake.
• Our code enforcement program is active and robust, yet focuses on several means, including education, to encourage compliance with codes designed to keep our community clean and appealing.
• Our building codes communicate the unique environment that is Saratoga Springs; and our policies and procedures are clear, simplified, and streamlined in a manner that encourages aesthetically contributing development.
• Development in Saratoga Springs, both residential and commercial, is diverse and represents a high quality of architectural styles and standards.
• Saratoga Springs enjoys the urban forestry program which annually builds on our inventory of healthy trees.
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Strategic Directive 3QUALITY PLANNING and GROWTH
“In Saratoga Springs, we value our rural and unique character. Growth and development is therefore planned and executed in a manner that preserves not only our community character but also our natural beauty and environment. Economic development is conducted with the objective of elevating quality of life by enhancing convenient access to goods and services. Residential development, meanwhile, emphasizes single-family home development while still providing for an adequate level of carefully located other housing options.”
Value StatementThis directive speaks to the importance of balancing necessary and inevitable growth and development with those qualities and characteristics that originally attracted residents to Saratoga Springs. In Saratoga Springs, we place prime importance on preserving the natural beauty that makes our community unique. At the same time, we work to ensure that commercial and residential development contribute to and don’t detract from our quality of life.
Strategic Initiatives• Conduct a General Plan review.• Clarify, simplify, and deregulate the development process.• Develop and implement a comprehensive economic development strategic plan.• Modify the General Plan to anticipate and plan for major amenities – cemetery,
hospital, movie theater, Civic Center, etc.• Communicate trade-offs between development/density and economic development.• Ensure city zoning prescribes a feathering approach to densities.• Look at “Age in place” development possibilities.
Desired Outcomes• Zoning districts endeavor to prescribe higher densities in the urban core with densities
decreasing as development moves away from the city center.• Our General Plan is reviewed optimally every three years and no less than every five years.• Saratoga Springs’ General Plan anticipates future development of major community
amenities.• The development process has been analyzed, and modifications have been put into
place which simplify and streamline the process as much as possible, while increasing customer service.
• An economic development plan has been assembled and implemented, drawing on synergies between the city and state/regional partners such as GOED and EDCUtah.
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Strategic Directive 4
HEALTHY and SAFE COMMUNITY“In Saratoga Springs, we value an active, safe, and healthy lifestyle. We believe that local government plays a role in realizing this by promoting the walk-ability of our community and safe walking routes for schoolchildren, by helping to provide an abundance of recreational opportunities, by promoting the development of parks and trails, and by working toward the future development of recreational and community facilities/amenities.”
Value StatementThis directive speaks to the important role that local government plays in promoting a healthy and safe community. In Saratoga Springs, we work to provide the opportunities, infrastructure, and facilities that promote an active and safe lifestyle for ourselves and our children.
Strategic Initiatives• Develop police and fire protection in a manner that accommodates the needs of future
growth.• Develop and continue maintenance of parks and trails.• Implement the trails master plan and continue the development of trails. • Expand youth and adult sports/recreation programming.• Plan for the development of a senior center and creation of additional senior living
options.• Plan for the development of public amenities that facilitate the use and enjoyment
of the city’s natural assets (e.g. Lakefront picnic tables, beach, fire pits, boardwalk, expanded parking, etc.)
Desired Outcomes• The growth and development of emergency services parallels the needs of a growing
population.• Saratoga Springs residents enjoy convenient access to well-maintained parks, trails, and
open space.• Recreation programming is abundant and diverse, providing programs for adults and
youth oriented to both athletic and nonathletic activities.• The city has planned for and developed facilities and programs for seniors.• The creation and beginning implementation of a Lakefront master plan.
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Strategic Directive 5TRANSPORTATION
“In Saratoga Springs, we invest in the development and maintenance of a modern transportation system. We accomplish this by taking appropriate measures to mitigate traffic, expand critical corridors, and provide timely and essential maintenance of our roadway system.”
Value StatementThis directive speaks to the impact that a quality transportation system has on quality of life. In Saratoga Springs, we value the benefits of a well-maintained and modern transportation system, and we recognize the role that such plays in both economic development and community health and safety.
Strategic Initiatives• Long-term planning for major roads and corridors.• Adequate ingress/egress for residential developments.• Proactive and timely maintenance of roads and street lights.
Desired Outcomes• The city’s streets master plan is up-to-date and includes planning and anticipation of
primary corridors/roadways.• The city has created a pavement management plan. This plan is adequately funded and
followed.• Signalization at all intersections that meet warrants has been installed.
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Strategic Directive 6FISCAL SUSTAINABILITY and RESPONSIBILITY
“In Saratoga Springs, we create a sustainable future for our community that does not place undue financial or other burdens on future generations. As such, we develop sustainable revenue models for funding local government services while minimizing the financial impacts on citizens.”
Value StatementThis directive speaks to the need to prudently manage community resources and provide critical services in such a way that maximizes citizen return on investment. In Saratoga Springs, we plan for economic storms and maintain fiscal capabilities to ensure the delivery of citizen services and the proactive maintenance of critical infrastructure. We likewise work to accomplish this while striving to not place undue financial burdens on citizens.
Strategic Initiatives• Ensure that adequate funding is in place to support and maintain all future projects.• Create a comprehensive fiscal sustainability plan.• Ensure that all primary master plans are up to date and reviewed on a regular basis and
that maintenance of infrastructure is performed in a proactive and timely manner.• Appropriately use bonding as a means of funding projects that will benefit multiple
generations of residents. As part of this, develop a communications strategy to inform residents regarding generational equity. (i.e. – – how bonding enables municipal government to place the cost burden on those who benefit from the use of major amenities and infrastructure).
Desired Outcomes• The city has developed and follows a comprehensive fiscal sustainability plan.• The city maintains transportation and other infrastructure in a proactive and timely
manner.• All master plans are regularly reviewed and updated.• Debt levels are well within prudent parameters and the city follows a policy of debt
utilization that emphasizes the use of debt to ensure equity of burden.• The city maintains three months of operating reserves.• Enterprise funds maintain fund reserves adequate to provide proactive maintenance and
repairs as well as meet unanticipated emergency situations.
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The Strategic Planning Process The Saratoga Springs Council determined the need to bring focus to spending priorities. Key to this endeavor was the creation of a community strategic plan. The Council determined that such an initiative, if it were to survive and become truly useful to the community, would need to become a community initiative driven by citizens.
The Mayor and Council therefore commissioned a committee of citizen volunteers, known as the Strategic Planning Advisory Committee (SPAC) to drive the strategic planning process. The strategic planning process began with SPAC meetings with the City Council in order to define expectations and council member understanding regarding community priorities. These meetings also assisted the committee in identifying critical stakeholder groups that would need to be engaged during the strategic planning process.
Citizen open houses, stakeholder focus groups, survey, and other information gathering.
SPAC composes plan and presents to City Council for ratification.
SPAC identifies strategic directives and composes strategic initiatives.
City Council commissions Strategic Planning Advisory Committee
SPAC identifies critical methods and stakeholders and defines theme and timetable
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Stakeholder meetings were then held with business groups, service clubs, faith-based organizations, educational/parent groups, ethnic groups, and a host of others. Open houses were held, and the public was invited to participate in generating both community priorities and ideas that would eventually form the basis for these strategic directives communicated in this plan. Finally, surveys were administered on the city website as well as distributed to city email groups, volunteers, and community event attendees. The process of gathering stakeholder input spanned more than six months. At the end of this process, the SPAC began to synthesize the hundreds of pieces of information they had gathered from citizens into more specific focus areas, more commonly referred to as “strategic directives.” Ultimately, six strategic directives were produced. The committee, utilizing these community priorities, then produced specific strategic initiatives associated with each focus area. Preliminary findings of the strategic planning process were presented to the city council at its January 2015 planning retreat. The final plan was adopted by the Council in March of the same year. It will stand as the planning blueprint for the city until 2019.
The Strategic Planning Process
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Implementation of the PlanSimply having a plan does not ensure its implementation. The city should take specific measures in order to implement this strategic plan and measure its progress toward its realization. Specifically, the city should:
• Utilize this plan as the basis for annual strategic planning and goal setting.• Annually establish and review outcome measures associated with strategic plan
directives. Make adjustments as necessary to ensure close correlation between outcome measures and plan directives.
• Create a community scorecard for city and citizen use. This should be in a highly illustrative format, accessible electronically via the city’s website. The site should provide data associated with previously identified outcome measures. It is critical that this information is kept as current as possible.
• Annually provide the City Council and departmental decision-makers with a city business plan, which ties Council goals to strategic directives, identifying critical outcomes, measures, objectives, and expected budget impacts.
• Report semi-annually strategic plan implementation progress and impacts.
Special ThanksThe strategic planning process and composition is a broad-based community endeavor. Generally speaking, the broader the base of community participation, the greater the survivability of the plan. In Saratoga Springs, this was certainly and fortunately the case. Nevertheless, the city expresses its appreciation to specific individuals and groups that made this initiative possible. Special thanks go to:
• The Strategic Planning Advisory Committee (David Weber, Aleta Wilkinson, Elizabeth Holliday, Matt Niepraschk, Mica Cain).
• Dan Griffiths – Tanner LLC, public sector consulting, for the facilitation of the strategic planning process and the production of the strategic plan.
• The Saratoga Springs Kiwanis Club, the Saratoga Springs Business Alliance, Saratoga Springs Empty Nester groups, and the development community for its assistance in facilitating focus group discussions.
• The Citizens of Saratoga Springs, without whose participation this plan would not be possible.
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Appendix: The Tool Box Tool box items contain very specific recommendations and ideas that emerged from the strategic planning process. They are usually descriptive of a prescribed action or improvement. Unlike strategic initiatives, tool box items are included in the strategic plan simply to generate additional ideas and to provide a clearer strategic context. They should not be considered as the city’s “to do list.” This exhaustive list of ideas contains elements that may or may not be legally, financially, or physically possible. The term “tool box” is appropriate since city staff will refer to this section in an effort to bring into focus the thoughts and intentions that served as the genesis of strategic directives and initiatives.
Strategic Directive 1 Tool Box Items • Provide more community events such as parades, concerts, and the Harvest Festival,
Ensure adequate public communications regarding events and appropriate venues• Improve elected official/citizen public meeting interactions and experiences by holding
town hall meetings, providing maximum transparency open forums as part of every Council meeting, reporting highlights of public meetings online, and closing the communication loop with citizens who offer comment at public meetings
• Civic center/downtown• Define a Main Street• Address divisive attitude between the north and south ends of the city• Get more involved with residents• Broaden vision• Promote open forum style of government• Keep mission of the city and residents at core of everything done• More schools• Higher education options in town• Ask the people what they want• Help people become proud of where they live• Engage citizens face-to-face• Focus on customer service at City Hall• Separate post office• Celebrate and honor community heritage• Gateway at city limits with ability of service clubs to co-locate signage• Business welcome packet• Improve business alliance• More robust public arts programs
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Appendix: The Tool BoxStrategic Directive 2 Tool Box Items
• Advocate with appropriate agencies and jurisdictions the cleanup of the Lake • Improve entrance to Jacobs Ranch neighborhood• Facilitate yard cleanup• Improve the appearance of green spaces along Redwood Road south of Centennial
Boulevard• Encourage beautification of commercial areas• Greater promotion of xeriscape landscaping where practical• Enhance and expand recreational amenities• Improve Jordan River Parkway, add trash bins and provide for the general restoration of
the River• Green waste pickup• More trees• Simplify the development plan in order to facilitate citizen understanding• Community garden• Sweepers clean bike lanes• Sponsor photographic contests and exhibitions using Saratoga Springs’ natural
environment as subject matter • Utilize images of our natural environment in public buildings, communications, and
venues. Promote access and activities that help bring people into contact with natural environment
• Promote the Lake as a recreational amenity • Consider the provision of dump passes
Strategic Directive 3 Tool Box Items• Thank businesses for being here, improve relationships with businesses • Wholesale/bulk items stores• Commercial gyms• Quick serve and full-service restaurants, upscale restaurant• Larger lots• Cemetery• Movie theater• Home improvement/hardware store• Health food store• Lakefront development/businesses on the pier• Balance commercial development across community - with inclusion of groceries,
clothing, convenience/gas, fitness, unique grocery, etc. • High-speed fiber• Address lack of businesses south of the Crossroads• Craft store• Promote economic development in the South• Gas station near the boat docks• Clothing store• Gas station south of Pioneer
• Revitalize Crossroad• Grocery store at Pelican Point• Revisit General Plan to incorporate more open space and agricultural land• Bring hospitality businesses to Utah Lake• Encourage business development near Jacobs Ranch subdivision• Technology jobs and businesses• Deregulate business development• No more homes along Redwood Road• Encourage unique restaurant opportunities• Light industry• Robust shopping district
Strategic Directive 4 Tool Box Items• Implement citywide trail system that includes interconnectivity between
neighborhoods, Marina access trails, mountain bike trails, and urban trails along major corridors
• Expand recreation programming to include both athletic and nonathletic activities, as well as programs for both youth and adults
• Community recreation center and swimming pool• Splash pad• Library expansion• Hospital• Skate park• Beach with fire pits• More mosquito and other pest abatement• Edible parks and greenways• Sports complex• More baseball fields • Boardwalk• Tennis courts• Marina development with sailboat rentals• Extended walking trail to Reid and Ursula Wayman Park• Expand parking at Marina• Park in Sunset Haven• Fix parking and roads around Neptune Park• Improve secondary water pressure• Traffic lights at Vista and Westlake• Connect neighborhoods to Jordan Trail• Road improvements near 800 N., especially near all schools• 5 acre park in Saratoga Hills neighborhood• More restrooms in parks• Lower speed limits as warranted• Maximize sidewalk width around Thunder Ridge Elementary
• Recycle pickup every week• Create a dog park• Investigate methods of reducing alkalinity of secondary water• Park on Coyote Run• Implement traffic calming measures on Colt Drive as warranted• Additional organized community watch groups• Improve water quality• RADD kids classes• Trail connectivity with Eagle Mountain trail system• Greater pedestrian connectivity on Redwood Road from Arctic Circle to Saratoga Hills• Facilitate community docks at the Lake • More recreation staff• Promote winter sports on the lake• Senior center• Sewer improvements• Expand fire and ambulance services with volunteers
Strategic Directive 5 Toolbox Items• Signal at 800 W./Pony Express• Expand Redwood Road to four lanes south of Grandview• Keep up with road striping• Advocate Mountain View Corridor extension• Highway across the Lake• Ease traffic on Redwood Road• Fix 400 N. in entirety, widen and replace• Investigate and determine appropriate timing before Eagle Mountain egress to I 15,
including direct line Pony Express Parkway access to Pioneer Crossing• Complete Swainson from Hawks Landing to Sage Hills Elementary• Fix 800 W. pavement• Extend school zone at Riverview Elementary to at least the length of the school and
perhaps to the crossing area east of the school by the bridge over the canal.• Local transit to parks• Improve traffic along Redwood Road between Grandview and 73• Public transit such as Frontrunner, TRAX, etc• Remove median on 73• Develop more north/south routes besides just Redwood Road• Encourage UTA to provide more buses• Signaled intersection of Pony Express and 800 by Vista Heights• Wider road with a turn lane into the middle school• More road lanes south of 400 S• Extend the concrete divider in front of Smiths, so people going south will have no
choice but to turn at Commerce Drive
DRAFT FOR REVIEW
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Appendix: The Tool BoxStrategic Directive 5 Toolbox Items - Cont.
• Encourage UDOT to extend Lehi’s 2100 N. to the west of Redwood Road, move around the west side of Harvest Hills, and then connect to 73
• Improve slurry of Harvest Hills area• More East/West transportation• Signaled intersection at Fairway Boulevard and Redwood Road
Strategic Directive 6 Tool Box Items• Fiscal conservatism• Keep taxes as low as possible• Additional foresight and planning• Moderate utility rates• More moderate thinking. We want services and understand that we need to pay for
them• Focus expenditures in areas that benefit greatest number of people• More budget transparency• Low taxes are great, but we need community services to match the growth
DRAFT FOR REVIEW
City Council
Staff Report
Author: Jeremy D. Lapin, P.E., City Engineer
Subject: Mallard Bay Phase 1 Secondary Water Upsize
Reimbursement Agreement
Date: March 31, 2015
Type of Item: Reimbursement Agreement
Description:
A. Topic:
This item is for the approval of a Reimbursement Agreement with Holmes Homes for the Upsize of a
portion of the Secondary Water System in Mallard Bay phase 1
B. Background:
Mallard Bay Phase 1 has been working with the City to ensure their Secondary Water System designs not
only serve their project needs but also address existing issues the City has identified in this area. After
working with the City’s Engineering Consultant, Hansen, Allen, and Luce, the City requested the
developer upsize a portion of their secondary Water System from 6-inches to 8-inches to provide
additional capacity in the system to meet the needs of this area as growth continues. Staff notified the
developer the upsize and potential reimbursement would be subject to approval from the City Council.
The Developer has agreed to proposed upsize of a portion of the Secondary Water System.
C. Analysis:
The Developers has agreed to the requested Secondary Water System Upsize for an estimated
reimbursement for the following.
Increase in Approx. 1,700 LF of Waterline from 6-inch to 8-inch $ 5,865.00
Increase in Hot Tap from 6-inch to 8-inch $ 700
Increase in Approx. 6 Valves and Fittings from 6-inch to 8-inch $3,000.00
Increase in PRV and Vault from 6-inch to 8-inch $ 3,500
13,065.00
Recommendation: Staff recommends that the City Council approve the reimbursement agreement with
Holmes Homes in the amount of $13,065.00 to provide Developer Secondary Water Impact Fee Credits
at the time of recordation as satisfaction in whole of any additional expenses incurred by Developers for
the proposed secondary water system upsize.
1
REIMBURSEMENT AGREEMENT AND GENERAL RELEASE
OF ALL CLAIMS
This Reimbursement Agreement and Release (hereinafter “Agreement”) is entered into this ___ day of
_________ 2015, by and between the City of Saratoga Springs, a political subdivision of the State of Utah (hereinafter “City”), and Holmes Homes, (“Developer”).
RECITALS
WHEREAS, Developer is the owner and Developer of the Mallard Bay Phase 1 Development in Saratoga Springs, Utah consisting of 23 single family lots; and
WHEREAS, the development required certain secondary water facilities and improvements included but
not limited to water lines, valves, fittings, and a Pressure Reducing Valve (PRV) assembly ; and
WHEREAS, City desires to increase the size of a portion of the secondary water system from 6-inches to 8-inches (“Secondary Water Upsize”) to ensure the system has the capacity to meet the needs of the overall City secondary water System; and
WHEREAS, Developer has agreed to increase the size of the specified portion of the secondary water system; and WHEREAS, this increase in size from 6-inc to 8-inches will result in additional costs for the secondary water system, and City wishes to provide Developer a one-time secondary water Impact Fee Credit as satisfaction in whole of any additional expenses incurred by Developer by upsizing a portion of the secondary water system;
NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Developer agree as follows:
AGREEMENT
1. COMPENSATION OF CONSIDERATION
In consideration of the promises and covenants contained herein, and as a compromise and full settlement of all claims which Developer may have against the City, Developer agrees to withdraw with prejudice any and all claims it may have against the City for compensation, capacity reservations, and credits with regard to the Secondary Water Upsize, and the City’s Secondary Water System.
2. REIMBURSABLE EXPENSES
Developer and City hereby agree that the following table enumerates in full the estimated additional expenses (and as evidenced by Developer’s bid from BD Bush Excavation included as Exhibit “A”) incurred by Developer to install the Secondary Water Upsize Improvements above and beyond that which Developer is responsible for (the “Reimbursable Expenses”):
TABLE A
Increase in Approx. 1,700 LF of Waterline from 6-inch to 8-inch $ 5,865.00 Increase in Hot Tap from 6-inch to 8-inch $ 700 Increase in Approx. 6 Valves and Fittings from 6-inch to 8-inch $3,000.00 Increase in PRV and Vault from 6-inch to 8-inch $ 3,500 13,065.00
Developer agrees to accept the following credit as satisfaction in whole of City’s obligations under this agreement:
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$13,065.00 (“Secondary Water Impact Fee Credit”)
City shall reimburse Developer for the Reimbursable Expenses as the work is completed and after
Developer submits a request for reimbursement and meets the other requirements herein. Reimbursement shall be primarily based upon the unit prices and quantities specified in Table A. Table A represents plan quantities while final reimbursement shall be based on the actual quantities and measurements of work performed during the installation of Secondary Water Upsize Improvements as evidenced by material tickets and invoices. In no case shall the City be obligated to reimburse Developer for an item until sufficient evidence is provided as to the actual quantities and prices of the installed and accepted Storm Drain Improvements. In addition, in no case shall the City be obligated to reimburse Developer for expenses that exceed the total amount of $13,065.00. Further, in no case shall City reimburse Developer for any labor, products, tools, equipment, plant, transportation, services, incidentals, erection, installation costs, overhead, or any item not listed in Table A above.
3. MUTUAL RELEASE OF CLAIMS
In return for the Credit, the receipt and sufficiency of which is hereby accepted, and for other good and
valuable consideration, each party hereby fully and completely releases and forever discharges the other party, its elected officials, officers, agents, servants, employees, and former elected officials, officers, agents, servants, and employees from any and all claims, damages, and demands of every nature whatsoever which were asserted, could have been asserted, or will be asserted by either party arising out of and pertaining to each party’s obligations for the Secondary Water Upsize, including but not limited to any claims for impact fee credits, illegal exactions, reimbursements, or credits because of Developer’s installation of the additional improvements.
4. AUTHORITY TO SETTLE; INDEMNIFICATION
As an express condition of the City’s Secondary Water Impact Fee Credit, Developer individually and together represents and warrants that they:
4.1 have the power to enter into and perform this Agreement; 4.2 are the lawful representatives of the Developer 4.3 are the sole owners, assignees, heirs, obligors, beneficiaries, etc. of Mallard Bay Phase 1; 4.4 have not transferred, assigned, or sold, or promised to transfer, assign, or sell their interest in Mallard Bay Phase 1; 4.5 shall indemnify, defend, and hold harmless the City with respect to any future claim related to this agreement and with respect to any claim against the City for compensation, reimbursement, reservation of capacities, and credits for the installation of the Secondary Water Upsize brought against the City by any party, person, entity, corporation, homeowners association, government entity, third party, etc.
5. PARTIES REPRESENTATIVES; NOTICES
All notices, demands, and requests required or permitted to be given hereunder shall be in writing and shall be deemed duly given if delivered in person or after three business days if mailed by registered or certified mail, postage prepaid, addressed to the following:
Developer: Holmes Homes City: Mark Christensen, City Manager City of Saratoga Springs
1307 North Commerce Drive, Suite 200
3
Saratoga Springs, Utah 84045
Either party shall have the right to specify in writing another name or address to which subsequent notices to such party shall be given. Such notice shall be given as provided above. 6. COMPLETE AGREEMENT, MODIFICATION
This Agreement, together with the attached exhibits, constitutes the entire agreement between the parties
and supersedes and replaces any and all prior negotiations, representations, warranties, understandings, contracts, or agreements, whether written or oral, between the parties on all matters. This Agreement cannot be modified except by written agreement between the Parties. 7. SETTLEMENT
The undersigned certifies that he or she has read this Agreement, that it:
7.1 voluntarily enters into it of its’ own free will; 7.2 has had ample opportunity to review this Agreement with legal counsel; 7.3 is a legally incorporated entity, 7.4 has performed all corporate formalities to execute this Agreement; and 7.5 acceptance of the consideration set forth herein is in full accord and satisfaction of claims which it may have with respect to the subject matter.
8. ATTORNEY FEES
Each party hereto shall bear its own attorneys’ fees and costs arising from the actions of its own counsel in connection with this Agreement and the subject matter. In any action of any kind relating to this Agreement, the prevailing party shall be entitled to collect reasonable attorneys’ fees and costs from the non-prevailing party in addition to any other recovery to which the prevailing party is entitled.
9. GOVERNMENTAL IMMUNITY
Nothing in this Agreement shall adversely affect any immunity from suit, or any right, privilege, claim, or defense, which the City or its employees, officers, and directors may assert under state or federal law, including but not limited to The Governmental Immunity Act of Utah, Utah Code Ann. §§ 63G-7-101 et seq., (the “Act”). All claims against the City or its employees, officers, and directors are subject to the provisions of the Act, which Act controls all procedures and limitations in connection with any claim of liability.
10. MISCELLANEOUS PROVISIONS
10.1 If, after the date hereof, any provision of this Agreement is held to be invalid, illegal, or unenforceable under present or future law effective during its term, such provisions shall be fully severable. In lieu thereof, there shall be added a provision, as may be possible, that give effect to the original intent of this Agreement and is legal, valid, and enforceable.
10.2 The validity, construction, interpretation, and administration of this Agreement shall be governed by the laws of the State of Utah.
10.3 All titles, headings, and captions used in this Agreement have been included for administrative convenience only and do not constitute matters to be construed in interpreting this Agreement.
10.4 This Agreement and release given hereunder shall be effective upon execution by both parties.
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IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed hereunder by their respective officers having specific authority to enter into this Agreement and to bind respectively the City and Developer to its terms. FOR SARATOGA SPRINGS:
______________________________ Mark Christensen, City Manager
ATTEST: ________________________ Lori Yates, City Recorder APPROVED AS TO FORM AND LEGALITY:
Kevin Thurman, City Attorney
FOR CAPITAL ASSETS FINANCIAL SERVICES: By _______________________________ It’s________________________________ STATE OF ______________ ) )ss. CITY OF _______________ ) The foregoing instrument was acknowledged before me this ___ day of ___________, 2015, by _____________________________. __________________________ NOTARY PUBLIC
Subject: Market Street and Riverside Drive Infrastructure and
Reimbursement Agreement
Date: March 17, 2015
Type of Item: Reimbursement Agreement
Description:
A. Topic:
This item is for the approval to enter into a Reimbursement agreement with Suburban Land
Reserve (SLR) for Market Street and Riverside Drive.
B. Background:
SLR is the owner of the property where the Market Street and Riverside Drive projects will be
constructed. Furthermore, SLR has agreed to contribute $2,470,000 for the City’s construction
and installation of the roadways and various utilities. City Staff has been working with SLR to
put together a development and reimbursement agreement to lay out the conditions under
which SLR will be obligated to dedicate the right-of-way and easements for the road projects as
well as to reimburse the city the agreed upon amount of $2,470,000.
C. Analysis:
The proposed agreement requires SLR to dedicate all of the ROW and easements for the road
project prior to the City agreeing to commence construction. SLR will also be required to set up
an escrow account with First American Title Company in the amount of $2,470,000. The City
will then be able to draw down on this money by submitting invoices of completed
improvements to SLR. SLR will then have 10 working days to confirm the request and release
the money to the City. The agreement also provide for various temporary construction
easements and temporary work areas for the contractor. Staff desires to have this agreement
approved and executed prior to commencing construction on the road projects.
Recommendation:
Staff recommends that the City Council approve the Infrastructure Development Agreement
with SLR for Market Street and Riverside Drive.
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INFRASTRUCTURE DEVELOPMENT AGREEMENT
THIS INFRASTRUCTURE DEVELOPMENT AGREEMENT (this “Agreement”) is made and entered into this ____ day of March, 2015, by and between SUBURBAN LAND RESERVE, INC., a Utah corporation (“SLR”) and the CITY OF SARATOGA SPRINGS, a Utah municipal corporation (the “City”).
RECITALS
A. SLR is the owner of certain real property located in the City of Saratoga Springs, Utah, as more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the “Property”).
B. The City intends to construct two separate roadway improvements, Riverside Drive (“Riverside Drive”) and Market Street (“Market Street,” collectively Riverside and Market are referred to hereinafter as the “Roads”), within, adjacent to, and/or near the Property, as more fully set forth below. C. SLR and the City have agreed to certain terms and provisions relating to the development and installation of the Roads and certain other infrastructure
AGREEMENTS
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, SLR and City each hereby agree as follows:
1. Recitals. The recitals set forth above are true, correct and complete in all material respects, and the parties hereto incorporate the above recitals into this Agreement by this reference.
2. Plans. The City, at City’s sole cost and expense, has caused the Roads and all improvements related thereto to be designed, drafted, and planned on or before the date first set forth above. SLR has reviewed and approved such plans, designs, and drawings (collectively, the “Plans”), including reviewing and confirming (i) that the actual locations of the Roads are not in conflict with SLR’s development of the Property (in SLR’s reasonable business judgment), and (ii) that all utilities of all kinds included within the right-of-way for the Road, including without limitation, storm drainage, sewer, irrigation, and water (collectively, the “Utilities”), are acceptable and adequate to SLR. An index or list of the Plans, as approved by SLR, is attached hereto as Exhibit B. The Plans cannot be changed without the prior written consent of SLR and the City.
3. Construction of Improvements. The City has previously, or promptly shall, bid out and hire a contractor to construct and install all aspects of the Roads and all improvements related thereto, including all Utilities and conduits (collectively, the “Improvements”) in accordance with the approved Plans.
4. Dedication of the Road for Public Use. Within thirty (30) days after the date of this Agreement, and prior to the City’s commencing construction of the Improvements, SLR shall dedicate the
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right-of-ways and easements areas for the Road approved by SLR and provided for in the approved Plans (the “Road Dedication Area”). SLR is not obligated to dedicate any additional right-of-way to the City in connection with the Roads other than what is identified in the Plans unless mutually agreed to by the parties in the future.
5. Completion of Construction. In all events, on or before December 15, 2015 (the Completion Date”): (i) construction and installation of the Improvements shall be substantially completed, and (ii) the Road shall be open for vehicular and pedestrian use by the general public (collectively, the “Completion Date Conditions”). An extension to the Completion Date not to exceed 90 days shall not be unreasonably withheld.
6. Payment of Road Costs. SLR will contribute TWO MILLION FOUR HUNDRED SEVENTY THOUSAND DOLLARS ($2,470,000.00) for the City’s construction and installation of the Improvements (“Total Payment Amount”). The City shall be liable for all costs for construction and installation of the Improvements in excess of the Total Payment Amount, except the City shall not be responsible to reimburse SLR for the Road Dedication Area. Upon SLR’s receipt and approval of the City’s Plans for the Improvements, SLR shall open an escrow account (the “Escrow Account”) with First American Title Insurance Company, 560 South 300 East, Salt Lake City, Utah 84111 (“Escrow Agent”), and deposit therein the Total Payment Amount (the “Escrow Funds”). The Escrow Funds shall be released as follows:
6.1 Portions of the Escrow Funds will be released to the City by the Escrow Agent from time to time upon request by the City for payment of costs associated with the Improvements, provided the City has presented a written disbursement request (a “Draw Request”) to SLR and Escrow Agent, as more fully described in Section 6.2 below.
6.2 Portions of the Escrow Funds will be released to the City not more often than one time every calendar month for payment of all costs for the Improvements, provided the City has presented to SLR and SLR has approved (all in a form reasonably accepted to SLR) a written Draw Request including (i) copies of the actual invoices submitted to the City for the portion of the Improvements performed; (ii) a letter from the City stating that all Improvements included in the Draw Request have been installed and completed pursuant to the Plans; (iii) written evidence of payments by the City for all amounts for which the Draw Request has been requested, and (iv) copies of all conditional partial lien waivers related thereto. In addition, prior to any disbursement by Escrow Agent, SLR shall have ten (10) business days after receipt of any Draw Request to confirm the amount requested in the Draw Request has been used to perform the Improvements in accordance with the Plans.. Upon notice by the City and SLR to Escrow Agent of completion of the Improvements, Escrow Agent shall release all Withheld Amounts to City.
6.3 Upon completion of the Improvements, SLR shall have twenty (20) business days following delivery to SLR of the items necessary for completion of the Improvements in which to confirm that all Improvements were performed in accordance with the Plans. Failure by SLR to object within the applicable time period shall be deemed SLR’s waiver of this confirmation right. SLR may object to the Improvements under this paragraph only if the Improvements fail to meet the requirements and specifications of the Plans.
6.4 In the event that funds remain in the Escrow Account after all Improvements have been completed in accordance with the Plans, then all such remaining funds shall be disbursed to SLR upon written notice from City that all of the City’s costs in installing the Improvements up to the Total Payment Amount have been reimbursed.
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7. Return of the Escrow Funds. Notwithstanding any language to the contrary in Section 6
above, in the event that all of the Completion Date Conditions have not been fully satisfied on or before the Completion Date, then the Escrow Agent shall immediately return to SLR all then remaining Escrow Funds.
8. Access to the Road. The parties hereby acknowledge that SLR owns the real property on both sides of the Road. As additional consideration for SLR’s initial contribution of the Total Payment Amount, SLR shall have the right to connect to the Roads through access roads and/or curb cuts on both sides of the Roads (collectively “Access Points”). Such Access Points for Market Street are generally depicted in the Plans attached hereto. SLR shall have the right to actually connect to and construct however many Access Points that SLR deems necessary (in SLR’s reasonable business judgment) for the development of the Property. In addition to the Access Points for Market Street as shown on the Plans, the City hereby agrees to provide any additional Access Points to Market Street requested by SLR in the future to the extent such requests satisfy all then-current safety and distance requirements of the City relating to street access. Further, while the Plans do not show any specific Access Points with respect to Riverside Drive, SLR shall have the right to connect to and access Riverside Drive in any locations requested by SLR to the extent such requested locations satisfy all then-current safety and distance requirements of the City relating to street access. In all events, SLR shall have all rights relating to development of the Property and access thereto from public streets as are set forth in that certain Saratoga Springs City Center District Area Plan. The exact location of the Access Points shall be determined by SLR in SLR’s sole discretion, so long as the Access Points are in accordance with established City zoning ordinances and standards (which standards shall be the same standards established for all similar roads and/or curb cuts throughout the City). Other than any costs of constructing additional improvements to the Roads to actually connect such Access Points to the Roads, no additional fees, compensation, payments, or amounts shall be due from SLR to the City with respect to such Access Points and the connection thereof to the Roads.
9. Utilities. In addition to the rights granted to SLR in Section 6 and Section 8 above, as further consideration of SLR’s initial contribution of the Total Payment Amount, SLR shall in all events have the right to connect to and use the Utilities in the roads, provided SLR shall pay the then-established normal and customary connection fees, impact, and/or tap fees established by the City. Any connection, impact, and/or tap fees against the Property and/or any other SLR owned property within the City shall not be greater than the then-current and established connection, impact, and/or tap fees as adopted by the City generally and shall be determined based on one or more reasonable and customary connection, impact, and/or tap fees (or similar) studies performed by the City in accordance with all applicable laws, rules, and regulations related thereto. In no event shall any such connection, impact, and/or tap fees paid by SLR be greater than those paid by other third parties in the same general area or vicinity of the Property. The City hereby agrees to reserve capacity within any Utilities run or installed in the Road for use by SLR in connection with the Property so long as the constructed Utilities are sufficient, based on City standards, to service the needs of the residential and commercial uses actually constructed on the Property and so long as capacity remains in offsite utilities which are connected to the Utilities. SLR shall have the right to sell, convey, and/or transfer any or all such right to use such Utilities. Any use of the Utilities shall be subject to any laws or regulations, including City Ordinances, policies, inspection requirements, or fees applicable to the Utility installation; provided same are applied uniformly and non-discriminately to all persons, residents, and/or users within the City. 10. License to Construct the Improvements. In connection with the construction of the Improvements, SLR hereby grants to the City a revocable, temporary license to use (i) a portion of the Property in a location to be agreed upon in writing by SLR for temporary staging and storing of
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construction materials and equipment (the “Staging Area”), (ii) a portion of the Property in a location to be agreed upon in writing by SLR for temporary construction uses by the City (the “Temporary
Construction Area”), and (iii) a portion of the Property in a location agreed upon in writing by SLR for the grading and spreading of dirt and fill excavated from the Road Dedication Area in connection with the construction (the “Grading Area”). The license to use the Staging Area, Temporary Construction Area, and Grading Area shall be subject to the following terms and conditions:
A. Grant of License. The license granted herein is granted without warranty, on a temporary and non-exclusive basis for the specific uses described above and for no other purposes. The license shall terminate and expire, and the City shall have no rights to continue to use the Staging Area, Temporary Construction Area, or Grading Area, upon the earliest to occur of: (i) the completion of construction of the Road, (ii) the completion of the work to be performed on the applicable area, and (iii) the Completion Date. All property of the City shall be removed from the Staging Area, Temporary Construction Area, and Grading Area prior to the termination or expiration of license as set forth above. The rights granted under this license are contractual only in nature and no actual property right in connection with the Staging Area, Temporary Construction Area, or Grading Area has been or shall be conveyed to the City.
B. Access. The City and its agents, servants, employees, consultants, contractors and subcontractors (collectively, the “City’s Agents”) will have the right to reasonably enter upon the Staging Area, Temporary Construction Area, and Grading Area, with prior notice to and permission from Licensor, for the express purposes permitted herein. To the fullest extent possible, the City shall use the current roadways and driveways on the Staging Area, Temporary Construction Area, and Grading Area to access such portions of the Property.
C. Reservation by SLR. SLR hereby reserves the right to use the Staging Area, Temporary Construction Area, or Grading Area for any use not directly contrary to the City’s permitted use of the Staging Area, Temporary Construction Area, or Grading Area.
D. No Disruption to Current Use. In no event shall the City disrupt, limit, disturb,
or otherwise restrict the current agricultural use of all or any portion of the Property not part of the Road Dedication Area during or after the construction of the Improvements.
11. Condition of the Property. The City accepts the Road Dedication Area, Staging Area,
Temporary Construction Area, and Grading Area, together with all aspects thereof, in its “AS IS”, “WHERE IS” condition, without warranties, either express or implied, “WITH ALL FAULTS”, including but not limited to both latent and patent defects, and the existence of hazardous materials, if any. Without limiting the generality of the foregoing, the right to use the Staging Area is granted to the City subject to: (i) any state of facts which an accurate ALTA/ASCM survey (with Table A items) and physical inspection of the Property might show, (ii) all zoning regulations, restrictions, rules and ordinances, building restrictions and other laws and regulations now in effect or hereafter adopted by any governmental authority having jurisdiction; and (iii) reservations, easements, rights-of-way, covenants, conditions, restrictions, encroachments, liens, and encumbrances and all other matters of record or enforceable at law or in equity. The City shall obtain any and all other consents, approvals, permissions, and agreements to cross, encumber or encroach upon any other easements or rights of others as may be necessary related to its use of the Staging Area, Temporary Construction Area, and Grading Area. The City and all of the City’s Agents will enter upon the Staging Area, Temporary Construction Area, and Grading Area at their sole risk and hazard. The City hereby releases SLR from any claims relating to the condition of the Staging Area, Temporary Construction Area, and Grading Area and the entry upon same by the City and any of the City’s Agents. In connection with the construction and installation of the
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Improvements, the City hereby agrees (a) to work cooperatively and in good faith with any and all the owners, occupants, and/or users of the Property, and (b) to not harm, destroy, damage, impair, injure, tamper with, move, relocate, remove, or use any personal property owned by SLR and/or any owners, occupants, and/or users of the Property.
12. Maintenance and Restoration. During the term of this Agreement, the City shall
maintain the Staging Area, Temporary Construction Area, and Grading Area in a neat, clean, and safe condition and in good working order on, throughout, and after the construction process.
13. Hazardous Substances. The City agrees and covenants not to transport, generate, store,
dispose of, spill, release, discharge, or use, or allow the use of, any Hazardous Substances of any kind on or within the Property or the Staging Area, Temporary Construction Area, or Grading Area (except the Road Dedication Area). In addition, the City agrees and covenants not to transport, generate, store, dispose of, spill, release, discharge, or use, or allow the use of, any Hazardous Substances of any kind on or within the Road Dedication Area, other than customary and ordinary substances necessary in the construction of the Improvements and only in amounts reasonably necessary for the construction and installation thereof that would result in leaking or spillage onto property owned by SLR including the Staging Area, Temporary Construction Area, and Grading Area. The City agrees to immediately notify SLR of any leaking or spillage of Hazardous Substances onto or within the Staging Area, Temporary Construction Area, or Grading Area. The City shall be exclusively liable for all cleanup and remediation costs of Hazardous Substances released or discharged into or onto any portion of the Property outside of the Road Dedication Area by the City, or any of the City’s Agents. As used in this Agreement, the term “Hazardous Substances” means all hazardous and toxic substances, wastes or materials, including without limitation, hydrocarbons (including naturally occurring or man-made petroleum and hydrocarbons), flammable materials, explosives, urea formaldehyde insulation, radioactive materials, biologically hazardous substances, PCBs, pesticides, herbicides, and any other kind and/or type of pollutants or contaminants (including, without limitation, asbestos and raw materials which include hazardous constituents), sewage sludge, industrial slag, solvents and/or any other similar substances or materials which, because of toxic, flammable, ignitable, explosive, corrosive, reactive, radioactive, or other properties may be hazardous to human health or the environment and/or are included under, subject to or regulated by any Hazardous Waste Laws. In addition, as used in this Agreement, the term “Hazardous Waste Laws” means any and all present and future applicable (i) federal, state and local statutes, laws, rules or regulations governing Hazardous Substances; (ii) judicial or administrative interpretations thereof, including any judicial or administrative orders or judgments; and (iii) ordinances, codes, plans, injunctions, decrees, permits, demand letters, concessions, grants, franchises, licenses, agreements, notices, or other governmental restrictions, relating to the protection of the public health, welfare, and the environment, or to any actual, proposed or threatened storage, holding, existence, release, emission, discharge, spilling, leaking, pouring, pumping, injection, dumping, discarding, burying, abandoning, generation, processing, abatement, treatment, removal, disposition, handling, transportation or other management of any Hazardous Substance or any other activity or occurrence that causes or would cause any such event to exist.
14. Security. SLR shall have no responsibility, obligation, or duty of any kind with respect to the security and/or safeguarding of the Property, Road Dedication Area, Staging Area, Temporary Construction Area, Grading Area, any personal property of the City located on any of the foregoing areas, and/or any materials or supplies related to construction of the Improvements. All use of the Road Dedication Area, Staging Area, Temporary Construction Area, and Grading Area, and all installation and/or storage of the any personal property, materials, or supplies on or within the Road Dedication Area, Staging Area, Temporary Construction Area, and Grading Area shall be at the City’s own risk (provided,
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however, the City shall only store any such personal property, materials, or supplies within such areas to the extent permitted under the terms of the license granted in Section 10 above).
15. Insurance. During the City’s use of the Staging Area, Temporary Construction Area, and
Grading Area, the City or its contractors, at the City’s or contractor’s sole expense, hereby agrees to provide insurance, including (without limitation) liability insurance and property insurance, with respect to the Improvements and the installation thereof, which insurance shall (i) be approved by SLR, (ii) not allow any changes to, or terminations of, such policies without SLR prior written consent, (iii) include any minimum coverage amounts requested by SLR, and (iv) be evidenced by an insurance certificate reasonable acceptable to SLR.City hereby agrees that City shall be an additional insured on any insurance of the City’s contractors and shall reasonably enforce any applicable insurance if requested by SLR.
16. Contractors. All contractors shall be property licensed, bonded, and insurance to SLR’s reasonable satisfaction, and in accordance with any and all applicable laws.
17. Liens. The City shall keep the Staging Area, Temporary Construction Area, Grading
Area, and all other portions of the Property, except for the Road Dedication area, free from any liens arising out of any work performed, materials furnished, or obligations incurred by, through, for or under the City, and shall indemnify, hold harmless and agree to defend SLR from any liens that may be placed on the Staging Area, Temporary Construction Area, Grading Area, or any other portions of the Property excluding the Road Dedication area, pertaining to any work performed, materials furnished or obligations incurred by, through, for, or under the City or any of the City’s Agents.
18. Compliance with Laws. The City will comply with all present or future laws, statutes,
codes, acts, ordinances, rules, regulations, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations, directions and requirements of and agreements with all governments, departments, commissions, boards, courts, authorities, agencies, officials and officers, foreseen or unforeseen, ordinary or extraordinary, including, without limitation, any Hazardous Waste Laws. 19. Indemnification. The City and its successors and assigns hereby agree to indemnify, defend (with counsel acceptable to SLR) and hold harmless SLR, and any entity controlling, controlled by or under control with SLR (“Affiliates”), and its Affiliates’ officers, directors, employees, managers, members, agents, and servants from and against any and all liens, encumbrances, costs, demands, claims, judgments, penalties, fees, and/or damages caused by or arising out of (whether directly or indirectly): (a) the acts and omissions of the City and its agents, servants, employees, and/or contractors in the construction and/or installation of the Roads and/or Utilities, (b) the use of the Property and/or the Improvements by the City, its agents, servants, employees, or contractors; (d) the use of the Staging Area, Temporary Construction Area, and Grading Area by the City, and/or (e) any breach or default by the City or its agents, servants, employees, and/or contractors of the City’s obligations under this Agreement. The terms and conditions of this provision shall remain effective after the expiration or termination of this Agreement, so long as the event for which the indemnification is needed occurred prior to such expiration or termination. 20. Governmental Immunity Waiver. The Parties acknowledge that City is an entity of the State of Utah, and/or other similar governmental entity, and as such is subject to and bound by the provisions of the Utah Governmental Immunity Act, Utah Code Section 63-30-1 et. seq., and/or other similar laws (collectively, the “Act”). Notwithstanding the foregoing, City hereby waives such provisions of the Act, and any other immunity related laws or statutes, that may invalidate in any way (i) the obligations, duties and/or responsibilities of City to SLR under this
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Agreement (including without limitation, City’s indemnity obligations hereunder if any), or (ii) any express rights or remedies of SLR hereunder.
21. No Third-Party Beneficiary. No term or provision of this Agreement or the Exhibits attached hereto is intended to be, nor shall any such term or provision be construed to be, for the benefit of any person, firm, corporation, or other entity not a party hereto, and no such other person, firm, corporation, or entity shall have any right or cause of action hereunder. 22. GRAMA. SLR acknowledges that this Agreement and other documents related thereto are subject to public disclosure by the City pursuant to the Utah Government Records Access Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101, et seq. If SLR deems any documents or portions of documents to be proprietary and protected, SLR must make those designations in accordance with GRAMA. Disclosure of any documents or portions of documents designated as proprietary by SLR will be pursuant to GRAMA and at the sole but reasonable discretion of the City. Notwithstanding the foregoing, subject to all applicable laws, regulations, and ordinances, including GRAMA, the City and SLR hereby agree that each shall use commercially reasonable efforts to keep and maintain all aspects, terms, and conditions of this Agreement confidential; provided, however, (i) the City is hereby authorized to disclose the applicable aspects, terms, and conditions of this Agreement to the extent necessary for the City to obtain all approvals and consents of the City Council and/or other applicable governing bodies that are necessary for the execution hereof and/or the performance hereunder, and (ii) no information shall be disclosed to any party without such party properly requesting same through a formal written GRAMA request.
23. Notices. Any notice required or permitted to be given or transmitted between the parties pursuant to this Agreement shall be; (i) personally delivered; (ii) mailed, postage prepaid by certified mail, return receipt requested; (iii) sent for next business day delivery by a recognized overnight carrier; or (iv) sent by facsimile transmission addressed as follows: THE CITY: City of Saratoga Springs 1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 Attn: Mark Christensen (or current City Manager) Email: [email protected] WITH A COPY TO: Kevin Thurman (or current City Attorney) City Attorney 1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 [email protected]
SLR: Suburban Land Reserve, Inc. 51 S. Main Street, Suite 301 Salt Lake City, Utah 84111 Attn: Steve Romney and Thane Smith Email: [email protected] and [email protected] WITH A COPY TO: Kirton McConkie 50 East South Temple Suite 400 Salt Lake City, Utah 84111 Attn: Kirk Grimshaw Email: [email protected]
Either party may designate a different address for itself by giving written notice in the manner required by this Paragraph.
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25. Miscellaneous.
A. Entire Agreement. This Agreement contains the entire agreement between the parties. All previous agreements, communications, discussions and negotiations relating to the subject matter hereof have been merged and finalized. This Agreement may only be modified or amended in writing by both parties hereto. B. Successors and Assigns. Subject to the terms and conditions of this Agreement, the provisions of this Agreement shall be considered a covenant that runs with the land herein described and as such the terms, conditions, and provisions hereof shall extend to and be binding upon the heirs, executors, administrators, personal representatives, successors and assigns of the parties hereto C. Memorandum. At SLR’s request, the parties shall execute a memorandum of this Agreement that may be recorded in the applicable public records against the Property to provide notice of SLR’s rights under Section 8, Section 9, and Section 10 above. No other memorandum, summary, or notice of this Agreement shall be recorded against the Property or any portion thereof. D. Interpretation. This Agreement shall be interpreted and construed only by the contents hereof, and there shall be no presumption or standard of construction in favor of or against either party. E. Captions. The captions in this Agreement are for convenience only and do not constitute a part of the provisions hereof. F. Severability. If any term or provision of this Agreement or the application of it to any person, entity or circumstance shall to any extent be invalid and unenforceable, the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is invalid or unenforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and shall be enforced to the extent permitted by law. G. Applicable Law. This Agreement, and the interpretation, validity, effect and performance hereof, shall be governed by the laws of Utah. H. Attorneys’ Fees and Costs. If any action at law or in equity, or any special proceeding (including bankruptcy proceedings and appeals from lower court rulings), be instituted by either party against the other party to enforce this Agreement or any rights arising hereunder, or in connection with the subject matter hereof, the prevailing party shall be entitled to recover all costs of suit and reasonable attorneys’ fees. For purposes of this Paragraph, the term “prevailing party” shall, in the case of a claimant, be the party who is successful in obtaining substantially all of the relief sought, and in the case of the defendant or respondent, the party who is successful in denying substantially all of the relief sought by the claimant. I. Time is of the Essence. Time is expressly made of the essence of each and every provision of this Agreement. J. Authority. The individuals executing this Agreement represent and warrant that they have the power and authority to do so and to bind the entities for which they are executing this Agreement.
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K. Non-Fiduciary or Agency Relationship. The parties hereto expressly disclaim and disavow any partnership, joint venture, fiduciary, agency or employment status or relationship between them and expressly affirm that they have entered into this Agreement as part of an “arms-length” transaction. No party hereto has the authority to make any representation or warranty or incur any obligation or liability on behalf of any other party hereto, nor shall they make any representation to any third party inconsistent with this Paragraph. L. Counterparts. This Agreement may be signed in multiple counterparts, all of which taken together shall constitute one and the same agreement. Further, copied or electronically or facsimile transmitted signatures of an original signature shall be treated for all purposes as an original signature. After execution and delivery of this Agreement, a copy of the signed Agreement shall be considered for all purposes as an original of the Agreement to the maximum extent permitted by law, and no party to this Agreement shall have any obligation to retain a version of the Agreement that contains original signatures in order to enforce the Agreement, or for any other purpose, except as otherwise required by law.
[SIGNATURES TO FOLLOW]
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IN WITNESS WHEREOF, each of the parties hereto has duly signed and sealed this Agreement or caused such to be done, effective as of the date of this Agreement.
SLR:
SUBURBAN LAND RESERVE, INC., a Utah corporation By: _____________________________ Name:________________________ Title: ________________________
CITY:
ATTEST:
CITY OF SARATOGA SPRINGS, UTAH By: _____________________________ Name: _______________________ Title: ________________________ By: _____________________________ Name: _______________________ Title: ________________________
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EXHIBIT A
Legal Description of the Property
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EXHIBIT B
Plans
1 4838-3933-1106
When Recorded, Mail To: City of Saratoga Springs Attn: _____________________ 1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 With a Copy To: Suburban Land Reserve, Inc. c/o Kirton McConkie Attn: Kirk Grimshaw 50 East South Temple Street Salt Lake City, Utah 84020
______________________________________________________________________________ (Space Above for Recorder’s Use Only)
WATER LINE EASEMENT AND AGREEMENT
This WATER LINE EASEMENT AGREEMENT (this “Agreement”) is made and entered into effective as of the ____ day of _________________, 2015 (the “Effective Date”), by and between SUBURBAN LAND RESERVE, INC., a Utah corporation (“Grantor”), and the CITY OF SARATOGA SPRINGS, a Utah municipal corporation (“Grantee”).
R E C I TA L S
A. Grantor is the owner of that certain real property located in the City of Saratoga Springs,
Utah County, Utah (the “Grantor Property”). B. Grantee desires to obtain and Grantor is willing to convey a water line easement over the
Grantor Property subject to the terms and conditions of this Agreement. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
TERMS AND CONDITIONS
1. Grant of Easement. Grantor does hereby convey, without warranty, unto Grantee for the benefit of Grantee a non-exclusive easement (the “Water Line Easement”) under and across that portion of the Grantor Property more particularly described on Exhibit A and depicted Exhibit B, both of which are attached hereto and incorporated herein by this reference (the “Water Line Easement Area”), for construction, replacement, relocation, removal, operation, use, maintenance and repair of water line improvements located therein from time to time (the “Water Line Improvements”). During the term of this Agreement, no permanent building above- or below-ground improvement of any kind shall be constructed or maintained on the Water Line Easement Area which shall materially prevent or impair the use or exercise of the easement rights granted hereby. Grantee hereby agrees that Water Line Improvements shall be constructed and placed underground and shall not be visible from the surface of the Grantor Property. All costs of the Water Line Improvements and all construction, replacement, relocation, removal, operation, use, maintenance and/or repair thereof, shall be the sole responsibility of Grantee.
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2. Access. Grantee and its agents, servants, employees, consultants, contractors and subcontractors (collectively, “Grantee’s Agents”) shall have the right to enter upon the Water Line Easement Area solely for the purposes permitted by this Agreement. Grantee shall enter upon the Water Line Easement Area from existing roads at its sole risk and hazard, and Grantee and its successors and assigns, hereby release Grantor from any and all claims relating to the condition of the Water Line Easement Area and the entry upon the Water Line Easement Area by Grantee and Grantee’s Agents. In the event Grantee needs to access the Water Line Easement Area to perform any maintenance, repair, or restoration work on the Water Line Easement Area, Grantee shall (i) use reasonable efforts to minimize any interference or disruption to Grantor’s use and occupancy of the Water Line Easement Area and (ii) except in the case of an emergency, perform such work on days other than Sunday (and in the event of any emergency on Sunday, work will only be performed to the minimum extent necessary to cure or remediate such emergency).
3. Reservation by Grantor. Notwithstanding anything to the contrary stated herein, Grantor hereby reserves the right to use the Water Line Easement Area for any use not inconsistent with Grantee’s permitted use of the Water Line Easement Area. Without limiting the above, Grantor reserves the right (i) to relocate, or require the relocation of the Water Line Improvements and the Water Line Easement Area at any time at Grantor’s cost and expense, provided that such relocation provides Grantee with comparable easement rights and functionality and such relocation terminates the use of the easement in its prior location, and (ii) to grant additional rights, easements or encumbrances to other third parties to use or occupy the Water Line Easement Area (or the surface of the Grantor Property above same). Grantee hereby understands and agrees that this Water Line Easement is granted on a non-exclusive basis and that other third parties have been, and/or may be in the future, granted the right by Grantor to use the Water Line Easement Area and/or surrounding areas in a way that does not materially prevent or impair the use or exercise of the easement rights granted hereby.
4. Condition of Easement Area. Grantee accepts the Water Line Easement Area and all aspects thereof in their “AS IS,” “WHERE IS” condition, without warranties, either express or implied, “WITH ALL FAULTS,” including but not limited to both latent and patent defects, the existence of hazardous materials, if any, and any other easements, rights, or other encumbrances affecting the Water Line Easement Area. Grantee hereby waives all warranties, express or implied, regarding the title, condition and use of the Water Line Easement Area, including, but not limited to any warranty of merchantability or fitness for a particular purpose. Without limiting the generality of the foregoing, the Water Line Easement Area is granted to Grantee subject to: (a) any state of facts which an accurate ALTA/ASCM survey (with Table A items) or physical inspection of the Water Line Easement Area might show, (b) all zoning regulations, restrictions, rules and ordinances, building restrictions and other laws and regulations now in effect or hereafter adopted by any governmental authority having jurisdiction; and (c) reservations, easements, rights-of-way, covenants, conditions, restrictions, encroachments, liens, and encumbrances and all other matters of record or enforceable at law or in equity. Grantee must obtain any and all consents, approvals, permissions, and agreements to cross, encumber or encroach upon any other easements or rights of others related to its use and improvement of the Water Line Easement Area.
5. Maintenance and Restoration. Grantee, at its sole cost and expense, shall maintain and repair the Water Line Improvements and any and all related improvements installed by Grantee, in good order and condition. Grantee shall promptly repair any damage to the Grantor Property and Grantor’s improvements located thereon (including, without limitation, any and all landscaping, trees, fences, water and/or irrigation pipes, lines and ditches, curbs, gutters, asphalt surfaces, fences, signs, lighting, buildings, etc.) caused by Grantee and/or Grantee’s Agents, and shall restore the Grantor Property and the improvements thereon to the same or better condition as they existed prior to any entry onto or work
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performed on the Grantor Property by Grantee and Grantee’s Agents. Grantee’s restoration responsibilities shall also include, but not be limited to: (i) removal of all improvements, equipment or materials other than the Water Line Improvements which it has caused to be placed upon the Grantor Property; (ii) mounding of the same topsoil which was originally removed in the excavation process, in all areas excavated by Grantee such that the mounded areas shall settle to the approximate depth of the surrounding surface after the construction activities; (iii) the filling in and repairing of all other portions of the Grantor Property which are damaged, rutted or otherwise disturbed as a result of Grantee’s operations with the same topsoil existing prior to said construction activities as necessary such that all disturbed areas are ready for re-vegetation; (iv) compacting the soil after it is backfilled to a density acceptable to Grantor; (v) grading the areas in which the soils were removed and relocated; and (vi) leaving the Grantor Property in a condition which is clean, free of debris and hazards which may be caused by Grantee’s activities, and subject to neither, environmental hazards, nor liens caused by Grantee’s activities.
6. Damage Fees. Grantee will reimburse Grantor for any losses (including lost profits) and expenses due to loss of rental income or other loss or damage that results from Grantee’s, or Grantee’s Agents’: (i) entry onto, presence upon, or work performed on the Grantor Property and/or (ii) failure to comply with any of the terms or conditions of this Agreement.
7. Construction of the Improvements. Grantee will conduct all construction activities in a good and workmanlike manner in compliance with all laws, rules, and ordinances, both present and future. Upon completion of the Water Line Improvements, Grantee shall provide Grantor with evidence reasonably satisfactory to Grantor of such completion.
8. Compliance with Laws. Grantee will comply with all present or future laws, statutes, codes, acts, ordinances, rules, regulations, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations, directions and requirements of and agreements with all governments, departments, commissions, boards, courts, authorities, agencies, officials and officers, foreseen or unforeseen, ordinary or extraordinary, including, without limitation, any building, zoning and land use laws.
9. Insurance. Prior to entering onto the Water Line Easement Area, Grantee shall maintain, or shall cause to be maintained, policies which, at a minimum, provide Grantor the protections set forth below. Such insurance may be carried under a “blanket” policy or “blanket” policies covering other properties of Grantee, and may be subject to such self-insured retentions as Grantee may desire. Grantee will ensure that prior to entering onto the Water Line Easement Area, such policies name Grantor as an additional insured. Prior to any entry onto, or construction within, the Water Line Easement Area by Grantee, Grantor shall have the right to approve Grantee’s insurance and Grantee shall provide certificates to Grantor evidencing such insurance (and Grantor’s rights as an additional insured) in a form acceptable to Grantor.
9.1. Liability Insurance Coverage and Limits. A commercial general liability insurance policy insuring Grantee’s interests against claims for personal injury, bodily injury, death, property damage occurring on, in or about the Water Line Easement Area and the ways immediately adjoining the Water Line Easement Area, with a “Combined Single Limit” covering personal injury liability, bodily injury liability and property damage liability of not less than Two Million Dollars ($2,000,000.00). The coverage set forth above shall be primary coverage and shall apply specifically to the Water Line Easement Area, activities on the Grantor Property, and adjacent areas;
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9.2. Workers’ Compensation Insurance. All Workers’ Compensation and Employers’ Liability Insurance required under applicable Workers’ Compensation Acts and/or applicable law; and
9.3. Automobile Insurance. Automobile Liability Insurance with a minimum limit of not less than One Million Dollars ($1,000,000.00) Combined Single Limit per accident, and coverage applying to “Any Auto.”
10. Indemnification by Grantee. Grantee hereby agrees to indemnify, save, defend (with counsel reasonably acceptable to Grantor) and hold harmless Grantor, and any entity controlling, controlled by, or under control with Grantor, and its and their Affiliates’ officers, directors, employees, managers, members, agents and servants (“Affiliates”) from and against any and all liens, encumbrances, costs, demands, claims, judgments, and/or damage that may be incurred by Grantor or its Affiliates as a result of any liabilities, damages, judgments, costs, expenses, penalties, and/or injuries to persons or property caused by or arising out of, either directly or indirectly, (i) the use of the Water Line Easement Area by Grantee and/or Grantee’s Agents; (ii) any entry onto the Water Line Easement Area and/or the Grantor Property by Grantee and/or Grantee’s Agents; and (iii) any work performed on the Water Line Easement Area by Grantee and/or Grantee’s Agents, except to the extent caused directly by the gross negligence and/or willful act or omission of Grantor and/or its Affiliates.
11. Waiver of Governmental Immunity. The Parties acknowledge that Grantee is an entity of the State of Utah, and/or other similar governmental entity, and as such is subject to and bound by the provisions of the Utah Governmental Immunity Act, Utah Code Section 63-30-1 et. seq., and/or other similar laws (collectively, the “Act”). Notwithstanding the foregoing, Grantee hereby waives such provisions of the Act, and any other immunity related laws or statutes, that may invalidate in any way (i) the obligations, duties and/or responsibilities of Grantee to Grantor and its successors and assigns under this Agreement (including without limitation, Grantee’s indemnity obligations hereunder), or (ii) any express rights or remedies of Grantor or its successors and assigns hereunder.
12. Liens. Grantee shall keep the Water Line Easement Area and the Grantor Property free
from any liens arising out of any work performed, materials furnished, or obligations incurred by, through, for, or under Grantee, and shall indemnify, hold harmless and agree to defend Grantor from any liens that may be placed on the Water Line Easement Area and/or the Grantor Property pertaining to any work performed, materials furnished, or obligations incurred by, through, for, or under Grantee or any of Grantee’s Agents. Any such liens shall be released of record within thirty (30) days.
13. Remedies.
13.1 Self Help and Other Remedies. If any party defaults in the performance of its obligations hereunder and the default is not cured within ten (10) days following delivery of written notice to such defaulting party then the non-defaulting party shall have the right to (i) perform such obligation on behalf of the defaulting party, in which event such defaulting party shall reimburse such non-defaulting party for all amounts expended by the non-defaulting party on behalf of the defaulting party, together with interest thereon at the lesser of twelve percent (12%) per annum or the maximum amount permitted by law from the date the amounts are expended until the date repaid; and/or (ii) exercise any other rights or remedies available to the non-defaulting party either at law or in equity. 13.2 Injunctive Relief. In the event of a breach by any party hereto of any obligation of such party under this Agreement, the non-defaulting party shall be entitled to injunctive relief mandating compliance herewith, and shall be entitled to obtain a decree specifically enforcing the performance of the obligations created hereunder. The undersigned hereby acknowledge and stipulate the
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inadequacy of legal remedies and irreparable harm which would be caused by the breach of this Agreement, and such non-defaulting party shall be entitled to relief by any and all other available legal and equitable remedies from the consequences of such breach. Any costs and expenses of any such proceeding, including reasonable attorney’s fees, shall be paid by the defaulting party. 13.3 Non-Waiver. No delay or omission of any party hereto in the exercise of any rights created hereunder shall impair such right, or be construed to be a waiver thereof, and every such right may be exercised at any time during the continuance of an event of default hereunder. A waiver by any party hereto of a breach of, or default in, any of the terms, provisions and conditions of this Agreement by the other party shall not be construed to be a waiver of any subsequent breach thereof or of any other term, condition or provision of this Agreement. Except as otherwise specifically provided in this Agreement, no remedy provided in this Agreement shall be exclusive, but instead all remedies shall be cumulative with all other remedies provided for in this Agreement and all other remedies at law or in equity which are available to the parties hereto.
14. Notices. All notices, demands, statements, and requests (collectively, the “Notice”) required or permitted to be given under this Agreement must be in writing and shall be deemed to have been properly given or served as of the date hereinafter specified: (i) on the date of personal service upon the Party to whom the notice is addressed or if such Party is not available the date such notice is left at the address of the Party to whom it is directed, (ii) on the date the notice is postmarked by the United States Post Office, provided it is sent prepaid, registered or certified mail, return receipt requested, and (iii) on the date the notice is delivered by a courier service (including Federal Express, Express Mail, Lone Star or similar operation) to the address of the Party to whom it is directed, provided it is sent prepaid, return receipt requested. The addresses of the signatories to this Agreement are set forth below: If to Grantor: Suburban Land Reserve, Inc.
51 S. Main Street, Suite 301 Salt Lake City, Utah 84111 Attn: President Fax: (801) 320-7535
With a copy to: Kirton McConkie
50 East South Temple Street, Suite 400 Salt Lake City, Utah 84111 Attn: Kirk Grimshaw Fax: (801) 212-2057
If to Grantee: City of Saratoga Springs
1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 Attn: ___________________City Manager Fax: ___________________801-766-9794
15. Miscellaneous.
15.1. Binding Effect. Except as expressly stated herein, the provisions of this
Agreement shall be binding upon and inure to the benefit of the Parties hereto, as well as the successors and assigns of such Persons.
15.2. Partial Invalidity. If any term, covenant or condition of this Agreement or the
application of it to any person or circumstance shall to any extent be invalid or unenforceable, the remainder
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of this Agreement or the application of such term, covenant or condition to persons or circumstances, other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and shall be enforced to the extent permitted by law.
15.3. Captions. The captions and headings in this Agreement are for reference only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants or conditions contained herein.
15.4. Gender. In construing the provisions of this Agreement and whenever the context so requires, the use of a gender shall include all other genders, the use of the singular shall include the plural, and the use of the plural shall include the singular.
15.5. Relationship of the Parties. Nothing contained herein shall be construed to make the parties hereto partners or joint venturers, or render any of such parties liable for the debts or obligations of the other party hereto.
15.6. Amendment. This Agreement may be canceled, changed, modified or amended in whole or in part only by the written and recorded agreement of the Parties or their successor and assigns (as determined by the provisions herein).
15.7. Counterparts. This Agreement may be executed in any number of counterparts and each such counterpart hereof shall be deemed to be an original instrument, but all of such counterparts shall constitute but one Agreement.
15.8. Attorney Fees. In the event any legal action or proceeding for the enforcement of any right or obligations herein contained is commenced, the prevailing party in such action or proceeding shall be entitled to recover its costs and reasonable attorneys’ fees incurred in the preparation and prosecution of such action or proceeding.
15.9. Dedication. Nothing herein contained shall be deemed to be a gift or dedication of any portion of the Grantor Property to the general public or for the general public or for any public purpose whatsoever, it being the intention that this Agreement shall be strictly limited to and for the purposes herein expressed. This Agreement is not intended to create, nor shall it be in any way interpreted or construed to create, any third party beneficiary rights in any person not specifically benefited by the terms and provisions hereof. Grantor shall have the right to perform any act, or do any thing, from time to time that Grantor may deem necessary or desirable to assure that no public gift dedication (or deemed gift dedication) occurs.
15.10. Assignment. Grantee may not at any time during this Agreement assign its rights and obligations under this Agreement without the prior written consent of Grantor, which consent may be granted or withheld in Grantors sole and absolute discretion and for any reason or no reason at all.
[signatures and acknowledgements to follow]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
GRANTOR:
SUBURBAN LAND RESERVE, INC.,
a Utah corporation By: ____________________________ Name: ____________________________ Title: ____________________________ STATE OF UTAH ) :ss
COUNTY OF SALT LAKE ) Before me, , of the state and county aforesaid personally appeared ____________________________, with whom I am personally acquainted (or proved to me on the basis of satisfactory evidence), and who, upon oath, acknowledged himself/herself to be the ____________________________of Suburban Land Reserve, Inc., a Utah corporation, within named bargain or, and that he as such ____________________________, being authorized so to do, executed the foregoing instrument for the purpose therein contained by personally signing the name of the corporation. ______________________________ My Commission Expires: Notary Public for Utah
[signature and acknowledgment to follow]
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GRANTEE:
City of Saratoga Springs, a Utah municipal corporation
By: Name: ____________________ Title: _____________________ ATTEST: City Recorder
STATE OF UTAH ) :ss COUNTY OF UTAH ) On this ________ day of _____________, 2015, personally appeared before me _________________, who indicated to me that he/she is a ______________ of THE CITY OF SARATOGA SPRINGS, a Utah municipal corporation, and that he/she duly acknowledged to me that he/she executed the foregoing instrument as a free and voluntary act for and on behalf of the said municipal corporation ______________________________ My Commission Expires: Notary Public for Utah
Formatted: Tab stops: 5.06", Left
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EXHIBIT A
Legal description of the Water Line Easement Area
4838-3933-1106
EXHIBIT B
Depiction of the Water Line Easement Area
4838-3933-1106, v. 1
1 4842-0823-3506
When Recorded, Mail To: City of Saratoga Springs Attn: _____________________ 1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 With a Copy To: Suburban Land Reserve, Inc. c/o Kirton McConkie Attn: Kirk Grimshaw 50 East South Temple Street Salt Lake City, Utah 84020
______________________________________________________________________________ (Space Above for Recorder’s Use Only)
UTILITY EASEMENT AND AGREEMENT
This UTILITY EASEMENT AGREEMENT (this “Agreement”) is made and entered into effective as of the ____ day of _________________, 2015 (the “Effective Date”), by and between SUBURBAN LAND RESERVE, INC., a Utah corporation (“Grantor”), and the CITY OF SARATOGA SPRINGS, a Utah municipal corporation (“Grantee”).
R E C I TA L S
A. Grantor is the owner of that certain real property located in the City of Saratoga Springs,
Utah County, Utah (the “Grantor Property”). B. Grantee desires to obtain and Grantor is willing to convey a perpetual, non-exclusive
easement on, over, under and across the Grantor Property subject to the terms and conditions of this Agreement. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
TERMS AND CONDITIONS
1. Grant of Easement. Grantor does hereby convey, without warranty, unto Grantee for the benefit of Grantee a non-exclusive easement (the “Utility Easement”) on, over, under and across that portion of the Grantor Property more particularly described on Exhibit A and depicted Exhibit B, both of which are attached hereto and incorporated herein by this reference (the “Utility Easement Area”), for construction, replacement, relocation, removal, operation, use, maintenance and repair of utility line improvements located therein from time to time (the “Utility Improvements”). During the term of this Agreement, no permanent above- or below-ground improvement of any kind shall be constructed or maintained on the Utility Easement Area which shall materially prevent or impair the use or exercise of the easement rights granted hereby. Grantee hereby agrees that Utility Improvements shall be constructed and placed underground and shall not be visible from the surface of the Grantor Property. All costs of the Utility Improvements and all construction, replacement, relocation, removal, operation, use, maintenance and/or repair thereof, shall be the sole responsibility of Grantee.
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2. Access. Grantee and its agents, servants, employees, consultants, contractors and subcontractors (collectively, “Grantee’s Agents”) shall have the right to enter upon the Utility Easement Area solely for the purposes permitted by this Agreement. Grantee shall enter upon the Utility Easement Area from existing roads at its sole risk and hazard, and Grantee and its successors and assigns, hereby release Grantor from any and all claims relating to the condition of the Utility Easement Area and the entry upon the Utility Easement Area by Grantee and Grantee’s Agents. In the event Grantee needs to access the Utility Easement Area to perform any maintenance, repair, or restoration work on the Utility Easement Area, Grantee shall (i) use reasonable efforts to minimize any interference or disruption to Grantor’s use and occupancy of the Utility Easement Area and (ii) except in the case of an emergency, perform such work on days other than Sunday (and in the event of any emergency on Sunday, work will only be performed to the minimum extent necessary to cure or remediate such emergency).
3. Reservation by Grantor. Notwithstanding anything to the contrary stated herein, Grantor hereby reserves the right to use the Utility Easement Area for any use not inconsistent with Grantee’s permitted use of the Utility Easement Area. Without limiting the above, Grantor reserves the right (i) to relocate, or require the relocation of the Utility Improvements and the Utility Easement Area at any time at Grantor’s cost and expense, provided that such relocation provides Grantee with comparable easement rights and functionality and such relocation terminates the use of the easement in its prior location, and (ii) to grant additional rights, easements or encumbrances to other third parties to use or occupy the Utility Easement Area (or the surface of the Grantor Property above same). Grantee hereby understands and agrees that this Utility Easement is granted on a non-exclusive basis and that other third parties have been, and/or may be in the future, granted the right by Grantor to use the Utility Easement Area and/or surrounding areas in a way that does not materially prevent or impair the use or exercise of the easement rights granted hereby.
4. Condition of Easement Area. Grantee accepts the Utility Easement Area and all aspects thereof in their “AS IS,” “WHERE IS” condition, without warranties, either express or implied, “WITH ALL FAULTS,” including but not limited to both latent and patent defects, the existence of hazardous materials, if any, and any other easements, rights, or other encumbrances affecting the Utility Easement Area. Grantee hereby waives all warranties, express or implied, regarding the title, condition and use of the Utility Easement Area, including, but not limited to any warranty of merchantability or fitness for a particular purpose. Without limiting the generality of the foregoing, the Utility Easement Area is granted to Grantee subject to: (a) any state of facts which an accurate ALTA/ASCM survey (with Table A items) or physical inspection of the Utility Easement Area might show, (b) all zoning regulations, restrictions, rules and ordinances, building restrictions and other laws and regulations now in effect or hereafter adopted by any governmental authority having jurisdiction; and (c) reservations, easements, rights-of-way, covenants, conditions, restrictions, encroachments, liens, and encumbrances and all other matters of record or enforceable at law or in equity. Grantee must obtain any and all consents, approvals, permissions, and agreements to cross, encumber or encroach upon any other easements or rights of others related to its use and improvement of the Utility Easement Area.
5. Maintenance and Restoration. Grantee, at its sole cost and expense, shall maintain and repair the Utility Improvements and any and all related improvements installed by Grantee, in good order and condition. Grantee shall promptly repair any damage to the Grantor Property and Grantor’s improvements located thereon (including, without limitation, any and all landscaping, trees, fences, water and/or irrigation pipes, lines and ditches, curbs, gutters, asphalt surfaces, fences, signs, lighting, buildings, etc.) caused by Grantee and/or Grantee’s Agents, and shall restore the Grantor Property and the improvements thereon to the same or better condition as they existed prior to any entry onto or work performed on the Grantor Property by Grantee and Grantee’s Agents. Grantee’s restoration responsibilities shall also include, but not be limited to: (i) removal of all improvements, equipment or
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materials other than the Utility Improvements which it has caused to be placed upon the Grantor Property; (ii) mounding of the same topsoil which was originally removed in the excavation process, in all areas excavated by Grantee such that the mounded areas shall settle to the approximate depth of the surrounding surface after the construction activities; (iii) the filling in and repairing of all other portions of the Grantor Property which are damaged, rutted or otherwise disturbed as a result of Grantee’s operations with the same topsoil existing prior to said construction activities as necessary such that all disturbed areas are ready for re-vegetation; (iv) compacting the soil after it is backfilled to a density acceptable to Grantor; (v) grading the areas in which the soils were removed and relocated; and (vi) leaving the Grantor Property in a condition which is clean, free of debris and hazards which may be caused by Grantee’s activities, and subject to neither, environmental hazards, nor liens caused by Grantee’s activities.
6. Damage Fees. Grantee will reimburse Grantor for any losses (including lost profits) and expenses due to loss of rental income or other loss or damage that results from Grantee’s, or Grantee’s Agents’: (i) entry onto, presence upon, or work performed on the Grantor Property and/or (ii) failure to comply with any of the terms or conditions of this Agreement.
7. Construction of the Improvements. Grantee will conduct all construction activities in a good and workmanlike manner in compliance with all laws, rules, and ordinances, both present and future. Upon completion of the Utility Improvements, Grantee shall provide Grantor with evidence reasonably satisfactory to Grantor of such completion.
8. Compliance with Laws. Grantee will comply with all present or future laws, statutes, codes, acts, ordinances, rules, regulations, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations, directions and requirements of and agreements with all governments, departments, commissions, boards, courts, authorities, agencies, officials and officers, foreseen or unforeseen, ordinary or extraordinary, including, without limitation, any building, zoning and land use laws.
9. Insurance. Prior to entering onto the Utility Easement Area, Grantee shall maintain, or shall cause to be maintained, policies which, at a minimum, provide Grantor the protections set forth below. Such insurance may be carried under a “blanket” policy or “blanket” policies covering other properties of Grantee, and may be subject to such self-insured retentions as Grantee may desire. Prior to any entry onto, or construction within, the Utility Easement Area by Grantee, Grantor shall have the right to approve Grantee’s insurance and Grantee shall provide certificates to Grantor evidencing such insurance (and Grantor’s rights as an additional insured) in a form acceptable to Grantor.
9.1. Liability Insurance Coverage and Limits. A commercial general liability insurance policy insuring Grantee’s interests against claims for personal injury, bodily injury, death, property damage occurring on, in or about the Utility Easement Area and the ways immediately adjoining the Utility Easement Area, with a “Combined Single Limit” covering personal injury liability, bodily injury liability and property damage liability of not less than Two Million Dollars ($2,000,000.00). The coverage set forth above shall be primary coverage and shall apply specifically to the Utility Easement Area, activities on the Grantor Property, and adjacent areas;
9.2. Workers’ Compensation Insurance. All Workers’ Compensation and Employers’ Liability Insurance required under applicable Workers’ Compensation Acts and/or applicable law; and
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9.3. Automobile Insurance. Automobile Liability Insurance with a minimum limit of not less than One Million Dollars ($1,000,000.00) Combined Single Limit per accident, and coverage applying to “Any Auto.”
10. Indemnification by Grantee. Grantee hereby agrees to indemnify, save, defend (with counsel reasonably acceptable to Grantor) and hold harmless Grantor, and any entity controlling, controlled by, or under control with Grantor, and its and their Affiliates’ officers, directors, employees, managers, members, agents and servants (“Affiliates”) from and against any and all liens, encumbrances, costs, demands, claims, judgments, and/or damage that may be incurred by Grantor or its Affiliates as a result of any liabilities, damages, judgments, costs, expenses, penalties, and/or injuries to persons or property caused by or arising out of, either directly or indirectly, (i) the use of the Utility Easement Area by Grantee and/or Grantee’s Agents; (ii) any entry onto the Utility Easement Area and/or the Grantor Property by Grantee and/or Grantee’s Agents; and (iii) any work performed on the Utility Easement Area by Grantee and/or Grantee’s Agents, except to the extent caused directly by Grantor and/or its Affiliates.
11. Waiver of Governmental Immunity. The Parties acknowledge that Grantee is an entity of the State of Utah, and/or other similar governmental entity, and as such is subject to and bound by the provisions of the Utah Governmental Immunity Act, Utah Code Section 63-30-1 et. seq., and/or other similar laws (collectively, the “Act”). Notwithstanding the foregoing, Grantee hereby waives such provisions of the Act, and any other immunity related laws or statutes, that may invalidate in any way (i) the obligations, duties and/or responsibilities of Grantee to Grantor under this Agreement (including without limitation, Grantee’s indemnity obligations hereunder), or (ii) any express rights or remedies of Grantor hereunder.
12. Liens. Grantee shall keep the Utility Easement Area and the Grantor Property free from
any liens arising out of any work performed, materials furnished, or obligations incurred by, through, for, or under Grantee, and shall indemnify, hold harmless and agree to defend Grantor from any liens that may be placed on the Utility Easement Area and/or the Grantor Property pertaining to any work performed, materials furnished, or obligations incurred by, through, for, or under Grantee or any of Grantee’s Agents. Any such liens shall be released of record within thirty (30) days.
13. Remedies.
13.1 Self Help and Other Remedies. If any party defaults in the performance of its obligations hereunder and the default is not cured within ten (10) days following delivery of written notice to such defaulting party then the non-defaulting party shall have the right to (i) perform such obligation on behalf of the defaulting party, in which event such defaulting party shall reimburse such non-defaulting party for all amounts expended by the non-defaulting party on behalf of the defaulting party, together with interest thereon at the lesser of twelve percent (12%) per annum or the maximum amount permitted by law from the date the amounts are expended until the date repaid; and/or (ii) exercise any other rights or remedies available to the non-defaulting party either at law or in equity. 13.2 Injunctive Relief. In the event of a breach by any party hereto of any obligation of such party under this Agreement, the non-defaulting party shall be entitled to injunctive relief mandating compliance herewith, and shall be entitled to obtain a decree specifically enforcing the performance of the obligations created hereunder. The undersigned hereby acknowledge and stipulate the inadequacy of legal remedies and irreparable harm which would be caused by the breach of this Agreement, and such non-defaulting party shall be entitled to relief by any and all other available legal and equitable remedies from the consequences of such breach. Any costs and expenses of any such proceeding, including reasonable attorney’s fees, shall be paid by the defaulting party.
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13.3 Non-Waiver. No delay or omission of any party hereto in the exercise of any rights created hereunder shall impair such right, or be construed to be a waiver thereof, and every such right may be exercised at any time during the continuance of an event of default hereunder. A waiver by any party hereto of a breach of, or default in, any of the terms, provisions and conditions of this Agreement by the other party shall not be construed to be a waiver of any subsequent breach thereof or of any other term, condition or provision of this Agreement. Except as otherwise specifically provided in this Agreement, no remedy provided in this Agreement shall be exclusive, but instead all remedies shall be cumulative with all other remedies provided for in this Agreement and all other remedies at law or in equity which are available to the parties hereto.
14. Notices. Any notice required or desired to be given under this Agreement shall be considered given either: (i) when delivered in person to the recipient named below, (ii) three (3) days after deposit in the United States mail in a sealed envelope or container, either registered or certified mail, return receipt requested, postage prepaid, addressed by name to the person and party intended. All notices shall be given at the following addresses: If to Grantor: Suburban Land Reserve, Inc.
51 S. Main Street, Suite 301 Salt Lake City, Utah 84111 Attn: President Fax: (801) 320-7535
With a copy to: Kirton McConkie
50 East South Temple Street, Suite 400 Salt Lake City, Utah 84111 Attn: Kirk Grimshaw Fax: (801) 212-2057
If to Grantee: City of Saratoga Springs
1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 Attn: City Manager Fax: 801-766-9794
15. Miscellaneous.
15.1. Binding Effect. Except as expressly stated herein, the provisions of this
Agreement shall be binding upon and inure to the benefit of the Parties hereto, as well as the successors and assigns of such Persons.
15.2. Partial Invalidity. If any term, covenant or condition of this Agreement or the
application of it to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement or the application of such term, covenant or condition to persons or circumstances, other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and shall be enforced to the extent permitted by law.
15.3. Captions. The captions and headings in this Agreement are for reference only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants or conditions contained herein.
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15.4. Gender. In construing the provisions of this Agreement and whenever the context so requires, the use of a gender shall include all other genders, the use of the singular shall include the plural, and the use of the plural shall include the singular.
15.5. Relationship of the Parties. Nothing contained herein shall be construed to make the parties hereto partners or joint venturers, or render any of such parties liable for the debts or obligations of the other party hereto.
15.6. Amendment. This Agreement may be canceled, changed, modified or amended in whole or in part only by the written and recorded agreement of the Parties or their successor and assigns (as determined by the provisions herein).
15.7. Counterparts. This Agreement may be executed in any number of counterparts and each such counterpart hereof shall be deemed to be an original instrument, but all of such counterparts shall constitute but one Agreement.
15.8. Attorney Fees. In the event any legal action or proceeding for the enforcement of any right or obligations herein contained is commenced, the prevailing party in such action or proceeding shall be entitled to recover its costs and reasonable attorneys’ fees incurred in the preparation and prosecution of such action or proceeding.
15.9. Dedication. Nothing herein contained shall be deemed to be a gift or dedication of any portion of the Grantor Property to the general public or for the general public or for any public purpose whatsoever, it being the intention that this Agreement shall be strictly limited to and for the purposes herein expressed. This Agreement is not intended to create, nor shall it be in any way interpreted or construed to create, any third party beneficiary rights in any person not specifically benefited by the terms and provisions hereof. Grantor shall have the right to perform any act, or do any thing, from time to time that Grantor may deem necessary or desirable to assure that no public gift dedication (or deemed gift dedication) occurs.
15.10. Assignment. Grantee may not at any time during this Agreement assign its rights and obligations under this Agreement without the prior written consent of Grantor, which consent may be granted or withheld in Grantors sole and absolute discretion and for any reason or no reason at all.
[signatures and acknowledgements to follow]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
GRANTOR:
SUBURBAN LAND RESERVE, INC.,
a Utah corporation By: ____________________________ Name: ____________________________ Title: ____________________________ STATE OF UTAH ) :ss
COUNTY OF SALT LAKE ) Before me, , of the state and county aforesaid personally appeared ____________________________, with whom I am personally acquainted (or proved to me on the basis of satisfactory evidence), and who, upon oath, acknowledged himself/herself to be the ____________________________of Suburban Land Reserve, Inc., a Utah corporation, within named bargain or, and that he as such ____________________________, being authorized so to do, executed the foregoing instrument for the purpose therein contained by personally signing the name of the corporation. ______________________________ My Commission Expires: Notary Public for Utah
[signature and acknowledgment to follow]
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GRANTEE:
City of Saratoga Springs, a Utah municipal corporation
By: Name: ____________________ Title: _____________________ ATTEST: City Recorder
STATE OF UTAH ) :ss COUNTY OF UTAH ) On this ________ day of _____________, 2015, personally appeared before me _________________, who indicated to me that he/she is a ______________ of THE CITY OF SARATOGA SPRINGS, a Utah municipal corporation, and that he/she duly acknowledged to me that he/she executed the foregoing instrument as a free and voluntary act for and on behalf of the said municipal corporation ______________________________ My Commission Expires: Notary Public for Utah
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EXHIBIT A
Legal description of the Utility Easement Area
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EXHIBIT B
Depiction of the Utility Easement Area
1
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When Recorded, Mail To: City of Saratoga Springs Attn: _____________________ 1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 With a Copy To: Suburban Land Reserve, Inc. c/o Kirton McConkie Attn: Kirk Grimshaw 50 East South Temple Street Salt Lake City, Utah 84020
(space above for Recorder’s use only)
DRAINAGE EASEMENT AND AGREEMENT
This DRAINAGE EASEMENT AGREEMENT (this “Agreement”) is made this ____ day of ______________, 2015, (the “Effective Date”) by and between SUBURBAN LAND RESERVE, INC., a Utah corporation (“Grantor”), and the CITY OF SARATOGA SPRINGS, a Utah municipal corporation (“Grantee”). Grantor and Grantee are sometimes referred to herein individually as a “Party,” and collectively as the “Parties.”
RECITALS
A. Grantor is the owner of certain real property located in Saratoga Springs, Utah
County, Utah more particularly described on Exhibit A, attached hereto and incorporated herein by this reference (“Grantor’s Property”).
B. Grantee desires a perpetual, non-exclusive drainage easement on, over, across,
under and through certain portions of Grantor’s Property more particularly described on Exhibit B, attached hereto and incorporated herein by this reference (the “Drainage Easement Area”).
C. Grantor is willing to grant such easement to Grantee, subject to the terms and
conditions set forth in this Agreement.
TERMS AND CONDITIONS
NOW, THEREFORE, for the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee hereby agree as follows:
1. Grant of Easement. Grantor does hereby convey, without warranty, unto Grantee for the benefit of Grantee a non-exclusive easement (the “Drainage Easement”) on, over, across, under and through the Easement Area for the purposes of constructing, operating, repairing, altering, protecting, restoring, and maintaining an underground drainage line and
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related facilities (the “Drainage Improvements”). During the term of this Agreement, no permanent above- or below-ground improvement of any kind shall be constructed or maintained on the Easement Area which shall materially prevent or impair the use or exercise of the easement rights granted hereby. Grantee hereby agrees that the Improvements shall be constructed and placed underground and shall not be visible from the surface of the Grantor Property. All costs of the Improvements and all construction, replacement, relocation, removal, operation, use, maintenance and/or repair thereof, shall be the sole responsibility of Grantee.
2. Access. Grantee and its agents, servants, employees, consultants, contractors and
subcontractors (collectively, “Grantee’s Agents”) shall have the right to enter upon the Easement Area solely for the purposes permitted by this Agreement. Grantee shall enter upon the Easement Area from existing roads at its sole risk and hazard, and Grantee and its successors and assigns, hereby release Grantor from any and all claims relating to the condition of the Easement Area and the entry upon the Easement Area by Grantee and Grantee’s Agents. In the event Grantee needs to access the Easement Area to perform any maintenance, repair, or restoration work on the Easement Area, Grantee shall (i) use reasonable efforts to minimize any interference or disruption to Grantor’s use and occupancy of the Easement Area and (ii) except in the case of an emergency, perform such work on days other than Sunday (and in the event of any emergency on Sunday, work will only be performed to the minimum extent necessary to cure or remediate such emergency).
3. Reservation by Grantor. Notwithstanding anything to the contrary stated herein,
Grantor hereby reserves the right to use the Easement Area for any use not inconsistent with Grantee’s permitted use of the Easement Area. Without limiting the above, Grantor reserves the right (i) to relocate, or require the relocation of the Improvements and the Easement Area at any time at Grantor’s cost and expense, provided that such relocation provides Grantee with comparable easement rights and functionality and such relocation terminates the use of the easement in its prior location, and (ii) to grant additional rights, easements or encumbrances to other third parties to use or occupy the Easement Area (or the surface of the Grantor Property above same). Grantee hereby understands and agrees that this Easement is granted on a non-exclusive basis and that other third parties have been, and/or may be in the future, granted the right by Grantor to use the Easement Area and/or surrounding areas in a way that does not materially prevent or impair the use or exercise of the easement rights granted hereby.
4. Condition of the Easement Area. Grantee accepts the Easement Area and all aspects thereof in their “AS IS,” “WHERE IS” condition, without warranties, either express or implied, “WITH ALL FAULTS,” including but not limited to both latent and patent defects, the existence of hazardous materials, if any, and any other easements, rights, or other encumbrances affecting the Easement Area. Grantee hereby waives all warranties, express or implied, regarding the title, condition and use of the Easement Area, including, but not limited to any warranty of merchantability or fitness for a particular purpose. Without limiting the generality of the foregoing, the Easement Area is granted to Grantee subject to: (a) any state of facts which an accurate ALTA/ASCM survey (with Table A items) or physical inspection of the Easement Area might show, (b) all zoning regulations, restrictions, rules and ordinances, building restrictions and other laws and regulations now in effect or hereafter adopted by any governmental authority having jurisdiction; and (c) reservations, easements, rights-of-way, covenants, conditions,
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restrictions, encroachments, liens, and encumbrances and all other matters of record or enforceable at law or in equity. Grantee must obtain any and all consents, approvals, permissions, and agreements to cross, encumber or encroach upon any other easements or rights of others related to its use and improvement of the Easement Area.
5. Maintenance and Restoration. Grantee, at its sole cost and expense, shall maintain and repair the Improvements and any and all related improvements installed by Grantee, in good order and condition. Grantee shall promptly repair any damage to the Grantor Property and Grantor’s improvements located thereon (including, without limitation, any and all landscaping, trees, fences, water and/or irrigation pipes, lines and ditches, curbs, gutters, asphalt surfaces, fences, signs, lighting, buildings, etc.) caused by Grantee and/or Grantee’s Agents, and shall restore the Grantor Property and the improvements thereon to the same or better condition as they existed prior to any entry onto or work performed on the Grantor Property by Grantee and Grantee’s Agents. Grantee’s restoration responsibilities shall also include, but not be limited to: (i) removal of all improvements, equipment or materials other than the Improvements which it has caused to be placed upon the Grantor Property; (ii) mounding of the same topsoil which was originally removed in the excavation process, in all areas excavated by Grantee such that the mounded areas shall settle to the approximate depth of the surrounding surface after the construction activities; (iii) the filling in and repairing of all other portions of the Grantor Property which are damaged, rutted or otherwise disturbed as a result of Grantee’s operations with the same topsoil existing prior to said construction activities as necessary such that all disturbed areas are ready for re-vegetation; (iv) compacting the soil after it is backfilled to a density acceptable to Grantor; (v) grading the areas in which the soils were removed and relocated; and (vi) leaving the Grantor Property in a condition which is clean, free of debris and hazards which may be caused by Grantee’s activities, and subject to neither, environmental hazards, nor liens caused by Grantee’s activities.
6. Damage Fees. Grantee will reimburse Grantor for any losses (including lost profits) and expenses due to loss of rental income or other loss or damage that results from Grantee’s, or Grantee’s Agents’: (i) entry onto, presence upon, or work performed on the Grantor Property and/or (ii) failure to comply with any of the terms or conditions of this Agreement.
7. Construction of the Improvements. Grantee will conduct all construction activities in a good and workmanlike manner in compliance with all laws, rules, and ordinances, both present and future. Upon completion of the Improvements, Grantee shall provide Grantor with evidence reasonably satisfactory to Grantor of such completion.
8. Compliance with Laws. Grantee will comply with all present or future laws, statutes, codes, acts, ordinances, rules, regulations, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations, directions and requirements of and agreements with all governments, departments, commissions, boards, courts, authorities, agencies, officials and officers, foreseen or unforeseen, ordinary or extraordinary, including, without limitation, any building, zoning and land use laws.
9. Insurance. Prior to entering onto the Easement Area, Grantee shall maintain, or
shall cause to be maintained, policies which, at a minimum, provide Grantor the protections set
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forth below. Such insurance may be carried under a “blanket” policy or “blanket” policies covering other properties of Grantee, and may be subject to such self-insured retentions as Grantee may desire. Prior to any entry onto, or construction within, the Easement Area by Grantee, Grantor shall have the right to approve Grantee’s insurance and Grantee shall provide certificates to Grantor evidencing such insurance (and Grantor’s rights as an additional insured) in a form acceptable to Grantor.
9.1. Liability Insurance Coverage and Limits. A commercial general
liability insurance policy insuring Grantee’s interests against claims for personal injury, bodily injury, death, property damage occurring on, in or about the Easement Area and the ways immediately adjoining the Easement Area, with a “Combined Single Limit” covering personal injury liability, bodily injury liability and property damage liability of not less than Two Million Dollars ($2,000,000.00). The coverage set forth above shall be primary coverage and shall apply specifically to the Easement Area, activities on the Grantor Property, and adjacent areas;
9.2. Workers’ Compensation Insurance. All Workers’ Compensation and
Employers’ Liability Insurance required under applicable Workers’ Compensation Acts and/or applicable law; and
9.3. Automobile Insurance. Automobile Liability Insurance with a minimum
limit of not less than One Million Dollars ($1,000,000.00) Combined Single Limit per accident, and coverage applying to “Any Auto.”
10. Indemnification by Grantee. Grantee hereby agrees to indemnify, save, defend
(with counsel reasonably acceptable to Grantor) and hold harmless Grantor, and any entity controlling, controlled by, or under control with Grantor, and its and their Affiliates’ officers, directors, employees, managers, members, agents and servants (“Affiliates”) from and against any and all liens, encumbrances, costs, demands, claims, judgments, and/or damage that may be incurred by Grantor or its Affiliates as a result of any liabilities, damages, judgments, costs, expenses, penalties, and/or injuries to persons or property caused by or arising out of, either directly or indirectly, (i) the use of the Easement Area by Grantee and/or Grantee’s Agents; (ii) any entry onto the Easement Area and/or the Grantor Property by Grantee and/or Grantee’s Agents; and (iii) any work performed on the Easement Area by Grantee and/or Grantee’s Agents, except to the extent caused directly by Grantor and/or its Affiliates
11. Waiver of Governmental Immunity. The Parties acknowledge that Grantee is
an entity of the State of Utah, and/or other similar governmental entity, and as such is subject to and bound by the provisions of the Utah Governmental Immunity Act, Utah Code Section 63-30-1 et. seq., and/or other similar laws (collectively, the “Act”). Notwithstanding the foregoing, Grantee hereby waives such provisions of the Act, and any other immunity related laws or statutes, that may invalidate in any way (i) the obligations, duties and/or responsibilities of Grantee to Grantor under this Agreement (including without limitation, Grantee’s indemnity obligations hereunder), or (ii) any express rights or remedies of Grantor hereunder
12. Liens. Grantee shall keep Grantor’s Property free from any liens arising out of any work performed, materials furnished, or obligations incurred by, through, for or under
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Grantee, and shall indemnify, hold harmless and agree to defend Grantor from any liens that may be placed on Grantor’s Property pertaining to any work performed, materials furnished or obligations incurred by, through, for, or under Grantee or any of Grantee’s Agents.
13. Remedies.
13.1 Self Help and Other Remedies. If any party defaults in the performance of its obligations hereunder and the default is not cured within ten (10) days following delivery of written notice to such defaulting party then the non-defaulting party shall have the right to (i) perform such obligation on behalf of the defaulting party, in which event such defaulting party shall reimburse such non-defaulting party for all amounts expended by the non-defaulting party on behalf of the defaulting party, together with interest thereon at the lesser of twelve percent (12%) per annum or the maximum amount permitted by law from the date the amounts are expended until the date repaid; and/or (ii) exercise any other rights or remedies available to the non-defaulting party either at law or in equity. 13.2 Injunctive Relief. In the event of a breach by any party hereto of any obligation of such party under this Agreement, the non-defaulting party shall be entitled to injunctive relief mandating compliance herewith, and shall be entitled to obtain a decree specifically enforcing the performance of the obligations created hereunder. The undersigned hereby acknowledge and stipulate the inadequacy of legal remedies and irreparable harm which would be caused by the breach of this Agreement, and such non-defaulting party shall be entitled to relief by any and all other available legal and equitable remedies from the consequences of such breach. Any costs and expenses of any such proceeding, including reasonable attorney’s fees, shall be paid by the defaulting party. 13.3 Non-Waiver. No delay or omission of any party hereto in the exercise of any rights created hereunder shall impair such right, or be construed to be a waiver thereof, and every such right may be exercised at any time during the continuance of an event of default hereunder. A waiver by any party hereto of a breach of, or default in, any of the terms, provisions and conditions of this Agreement by the other party shall not be construed to be a waiver of any subsequent breach thereof or of any other term, condition or provision of this Agreement. Except as otherwise specifically provided in this Agreement, no remedy provided in this Agreement shall be exclusive, but instead all remedies shall be cumulative with all other remedies provided for in this Agreement and all other remedies at law or in equity which are available to the parties hereto.
14. Notices. All notices, demands, statements, and requests (collectively, the “Notice”) required or permitted to be given under this Agreement must be in writing and shall be deemed to have been properly given or served as of the date hereinafter specified: (i) on the date of personal service upon the Party to whom the notice is addressed or if such Party is not available the date such notice is left at the address of the Party to whom it is directed, (ii) on the date the notice is postmarked by the United States Post Office, provided it is sent prepaid, registered or certified mail, return receipt requested, and (iii) on the date the notice is delivered by a courier service (including Federal Express, Express Mail, Lone Star or similar operation) to
4816-4800-3874 6
the address of the Party to whom it is directed, provided it is sent prepaid, return receipt requested. The addresses of the signatories to this Agreement are set forth below:
If to Grantor: Suburban Land Reserve, Inc. 51 S. Main Street, Suite 301 Salt Lake City, Utah 84111 Attn: President Fax: (801) 320-7535
With a copy to: Kirton McConkie
50 East South Temple Street, Suite 400 Salt Lake City, Utah 84111 Attn: Kirk Grimshaw Fax: (801) 212-2057
If to Grantee: City of Saratoga Springs
1307 N. Commerce Drive, Suite 200 Saratoga Springs, UT 84045 Attn: City Manager Fax: 801-766-9794
15. Miscellaneous.
15.1. Binding Effect. Except as expressly stated herein, the provisions of this Agreement shall be binding upon and inure to the benefit of the Parties hereto, as well as the successors and assigns of such Persons.
15.2. Partial Invalidity. If any term, covenant or condition of this Agreement
or the application of it to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement or the application of such term, covenant or condition to persons or circumstances, other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and shall be enforced to the extent permitted by law.
15.3. Captions. The captions and headings in this Agreement are for reference
only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants or conditions contained herein.
15.4. Gender. In construing the provisions of this Agreement and whenever the
context so requires, the use of a gender shall include all other genders, the use of the singular shall include the plural, and the use of the plural shall include the singular.
15.5. Relationship of the Parties. Nothing contained herein shall be construed to make the parties hereto partners or joint venturers, or render any of such parties liable for the debts or obligations of the other party hereto.
4816-4800-3874 7
15.6. Amendment. This Agreement may be canceled, changed, modified or amended in whole or in part only by the written and recorded agreement of the Parties or their successor and assigns (as determined by the provisions herein).
15.7. Counterparts. This Agreement may be executed in any number of
counterparts and each such counterpart hereof shall be deemed to be an original instrument, but all of such counterparts shall constitute but one Agreement.
15.8. Attorney Fees. In the event any legal action or proceeding for the
enforcement of any right or obligations herein contained is commenced, the prevailing party in such action or proceeding shall be entitled to recover its costs and reasonable attorneys’ fees incurred in the preparation and prosecution of such action or proceeding.
15.9. Dedication. Nothing herein contained shall be deemed to be a gift or
dedication of any portion of the Grantor Property to the general public or for the general public or for any public purpose whatsoever, it being the intention that this Agreement shall be strictly limited to and for the purposes herein expressed. This Agreement is not intended to create, nor shall it be in any way interpreted or construed to create, any third party beneficiary rights in any person not specifically benefited by the terms and provisions hereof. Grantor shall have the right to perform any act, or do any thing, from time to time that Grantor may deem necessary or desirable to assure that no public gift dedication (or deemed gift dedication) occurs.
15.10. Assignment. Grantee may not at any time during this Agreement assign
its rights and obligations under this Agreement without the prior written consent of Grantor, which consent may be granted or withheld in Grantors sole and absolute discretion and for any reason or no reason at all.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.
[Signature and Acknowledgement to follow]
4816-4800-3874 8
GRANTOR:
SUBURBAN LAND RESERVE, INC.,
a Utah corporation By: ____________________________ Name: ____________________________ Title: ____________________________ STATE OF UTAH ) :ss
COUNTY OF SALT LAKE ) Before me, , of the state and county aforesaid personally appeared ____________________________, with whom I am personally acquainted (or proved to me on the basis of satisfactory evidence), and who, upon oath, acknowledged himself/herself to be the ____________________________of Suburban Land Reserve, Inc., a Utah corporation, within named bargain or, and that he as such ____________________________, being authorized so to do, executed the foregoing instrument for the purpose therein contained by personally signing the name of the corporation. ______________________________ My Commission Expires: Notary Public for Utah
[signature and acknowledgment to follow]
4816-4800-3874 9
GRANTEE:
City of Saratoga Springs, a Utah municipal corporation
By: Name: ____________________ Title: _____________________ ATTEST: City Recorder
STATE OF UTAH ) :ss COUNTY OF UTAH ) On this ________ day of _____________, 2015, personally appeared before me _________________, who indicated to me that he/she is a ______________ of THE CITY OF SARATOGA SPRINGS, a Utah municipal corporation, and that he/she duly acknowledged to me that he/she executed the foregoing instrument as a free and voluntary act for and on behalf of the said municipal corporation ______________________________ My Commission Expires: Notary Public for Utah
4816-4800-3874 10
EXHIBIT A
[Legal Description of Grantor’s Property]
4816-4800-3874 11
EXHIBIT B
[Legal Description of the Easement Area]
City Council Meeting March 17, 2015 1 of 11
City of Saratoga Springs 1 City Council Meeting 2
March 17, 2015 3 Regular Session held at the City of Saratoga Springs City Offices 4
1307 North Commerce Drive, Suite 200, Saratoga Springs, Utah 84045 5 ____________________________________________________________________________________ 6
7 Work Session Minutes 8
9 Present: 10
Mayor: Jim Miller 11 Council Members: Michael McOmber, Shellie Baertsch, Rebecca Call, Stephen Willden, Bud Poduska 12 Staff: Scott Langford, Mark Christensen, Kimber Gabryszak, Kyle Spencer, Owen Jackson, Kevin Thurman, 13
Jeremy Lapin, Nicolette Fike, Chelese Rawlings, Debbie Elms 14 Others: Chris Porter, Matt Niepraschk 15
16 Call to Order - 6:00 p.m. 17 18 1. Discussion of the Secondary Water rates. 19
Spencer Kyle commented that the heart of the issue is what the rates should be. Council indicated previously 20 that fixed costs should be covered in the base rate; variable costs should be covered in the user rates. 21 Around 86% are fixed, 14% are variable. The main point of the variable costs is the pumping. Current 22 base rate is $104 per acre, so based on that $88 would cover fixed costs and $.18 per 1000 gallons up to 23 allotment. Penalty for above allotment, suggested was $3.80. They looked at what was the cost of the 24 impact fees and water rights for additional water if it was bonded over 20 years was where that number 25 came from. Spencer had a spreadsheet where they could play with the numbers with some usage 26 examples. 27
Mark Christensen asked what we do for the people who need to put their yards in, is there a grace period. Do 28 we have a mercy rule if a line breaks for instance? 29
Councilwoman Call thinks we could implement where we could waive a month for a problem. If there is not 30 a shift in the burden to other residences she is ok with that. 31
Councilman McOmber commented that we want to encourage people to put their yards in, and we want them 32 to look nice. There needs to be a balance, and in terms of the overall big fee he believes there should be a 33 cap. 34
Mark Christensen asked how you would deal with habitual water users, and extreme cases. 35 Spencer Kyle wanted direction on what to charge to meet the goals. Do you want it tiered or one penalty rate; 36
pay nothing for up to your allotment etc. Right now the average person is using twice-as-much water as 37 they need. 38
Councilwoman Baertsch thinks paying 0 for actual use is not right. Then you are not actually paying for what 39 you are using and second you are not encouraging economy. 40
Councilwoman Call added and third you are telling residents that water has no value. 41 Councilman McOmber would like to say to people if you are using what you paid for, allotted, your rate will 42
stay the same. 43 Councilwoman Baertsch noted that we told people their rate would go down if they were a low water user. 44 Spencer Kyle indicated that the base rate is higher than the Council thought previously, if you cut back it is 45
only 18cents per 1000 gallons. 46 Councilman McOmber commented that the low water user is helping the environment etc. but won’t be 47
seeing a decrease. 48 Councilwoman Call thinks council has some flexibility, the way we factor this accounts for all our water, it 49
allows some flexibility. We want to equitably disperse the cost, the base rate coming in is based on 50 infrastructure we already have. 51
Spencer Kyle replied that the base rate is set up so we can make the fixed costs of our expenses. It’s just 52 looking at what it is today. Infrastructure is paid through impact fees. This is just paying for fixed costs, 53
City Council Meeting March 17, 2015 2 of 11
bond payments, salaries, vehicles, gas… as the City grows our fixed costs get spread a little bit. This is 54 based on the assumptions that 65% of residential space is irrigate-able but they also changed it so parks 55 and HOA’s get charged 90% because it’s a little more water intensive. 56
Councilwoman Call said with the knowledge that it could go down then we need to reevaluate it. It may need 57 to be two months or something shorter. 58
Spencer Kyle said staff recommendation would be to not make the penalty very high except on the extreme 59 end. 60
Mark Christensen noted if every one used 100% this is a revenue model but we are not looking for that, 61 people are not doing that, they are vastly exceeding that. 62
Spencer Kyle noted that extra money would probably go towards building new tanks for the demand. 63 Councilman McOmber thinks we need to protect the city from us and future councils using that money. 64 Councilwoman Call would be ok with the tiered approach and reevaluate in a few months. 65 Spencer Kyle asked what do you think the cut off points should be, do we want something at less than 100%? 66 Mark Christensen changed some numbers and noted the amount we are putting in the base is negligible. (at 67
$0.18) So it’s nearly impossible to give a credit unless you drop the base rate. 68 Councilwoman Call asked what the system had the capability to do, could we discount the base rate if 69
someone underuses the water. 70 Debbie Elm noted we could not. 71 Councilman Willden suggested to not lowering the base rate until we have more data and know how people 72
behave. 73 Mayor Miller and Councilman McOmber wondered if we lowered the base rate then what would the price 74
per 1000 gallons need to be to equal the allotment. 75 Spencer Kyle knows that at $88 and $0.18 cents we are neutral, if we drop it to 75 then what does the base 76
need to be to be even. So much is on the base rate it doesn’t give much of an enticement. 77 Council felt it would be good to lower the base rate and raise the per 1000 rate. 78 Councilman McOmber said then when people don’t use as much, when they get their bill it will be less. 79 Mark Christensen commented that we don’t want to create a rate that will make a windfall. We still have 80
some people who we have installed a meter for but they haven’t seen any use numbers yet. 81 Spencer Kyle noted that at the last meeting we were told to start in April and cap it at 150%. 82 Councilman McOmber said for two months it’s the base rate you have always paid but show them what it 83
would have been based on their meter read. 84 Councilwoman Call asked could it record on their bill what the actual is and show what it would have been. 85 Debbie Elms said it could only show what they were being billed for. 86 Mark Christensen said we could build tables and they could compare their usage to it on the website or 87
newsletter. 88 Councilman Willden thought we needed to place a cap that gives staff the ability to waive excessive fees 89
unless it exceeds two months, if they come in to the city. 90 Spencer Kyle commented that we will come back with some recommendations on these policies. Should we 91
have a lower tier for less than 100%. 92 Councilman McOmber indicated yes lower, even though it is pennies, it sends a message. 93 Council thought to start at 75% and tried different numbers in the table. 94 Spencer Kyle said if we are trying to conserve his recommendation was to be a little more aggressive 95
because the numbers only changed a little bit, not much of a penalty. 96 Councilwoman Call thinks the goal needs to be to get the base rate down. 97 Mark Christensen added to continue to adjust the base based on usage. 98 Councilman Willden noted that we need more data to make the decision. 99 Spencer Kyle noted that a lot of cities are following what we are doing. 100 Mayor Miller thought we could tie the change over to the fiscal year at July 1st and that gives people a few 101
months to adjust. 102 Mark Christensen thought we could put something on the website so people could see what their numbers 103
are, take their acreage and their usage and plug it in. 104 Councilwoman Baertsch thought realistically unless they get a separate mailer or flier, people don’t really 105
read the bill, or electronic bill, and may not see the note. 106
City Council Meeting March 17, 2015 3 of 11
Mark Christensen summed up that the consensus is to start with the fiscal year and do some education 107 meantime. 108
Councilman Willden would suggest training for anyone that answers the phone so everyone gets the same 109 answers. 110
Spencer Kyle indicated that they would put a flier together and a script and come back to a meeting on the 111 31st with recommendations. 112
Mark Christensen wants to be cognizant of the one person that gets an extreme circumstance. We will draft a 113 policy to clarify something like that. 114
115 2. Discussion of the Benches Park. 116
Mark Edwards showed options for the park, one with a ball field, and without. It will also finish up some 117 open spaces. They plan on two rail fences and homeowners can upgrade if wanted and pay the 118 difference. 119
Lars Anderson was present for the design consultants. 120 Councilman McOmber wanted people to understand that without a ball field it will be wild grass, not 121
manicured. He is in favor of keeping the field because it is a city park; these people had the opportunity 122 to look at the city plans. 123
Mark Christensen noted they had done something similar above on Rocky Ridge. 124 Mark Edwards noted if it was a ball field they would be hitting up the field as it was on a slope. 125 Mark Christensen asked how much we could afford. 126 Lars Anderson noted it is 6.2 acres; it will be a stretch to get as far as the ball field and playground with the 127
budget. 128 Councilwoman Baertsch we talked about if we were to put baseball here we would want to protect neighbors 129
and cars from balls. 130 Councilman McOmber doesn’t think it would be much of a problem. 131 Councilwoman Baertsch commented that mostly it’s going to be used by little kids for practices. Even when 132
we get a big complex we need smaller fields that are a support as practice fields. There are a few at 133 schools but they can be stingy. She gets that residents don’t want people coming in to their neighborhood 134 but the regional park and its soccer field will bring in traffic anyway. 135
Councilwoman Call would be of the opinion that we bid it out with the field and without and in phases and 136 put all the options and bring it back for discussion. 137
Mark Christensen asked what do we fence it with, do we need to discuss chain-link for sports areas or is it 138 alright for a back stop. Council felt it was not a fence it was inside the lot line and used as a back stop. 139
Councilman McOmber noted again that without the ball field he wants to make it native grass. 140 Mark Edwards asked if they wanted to consider a name for this park. 141 Council suggested Regal Park. 142
143 3. Agenda Review: - not discussed 144
a. Discussion of current City Council agenda staff questions. 145 b. Discussion of future City Council policy and work session agenda items. 146 147
4. Reports: - not discussed 148 a. Mayor. 149 b. City Council. 150 c. Administration communication with Council. 151 d. Staff updates: inquires, applications and approvals. 152
153 Adjourn to Policy Session 7:00 154 155 156 157 ____________________________ ________________________________ 158 Date of Approval Lori Yates, City Recorder 159
City Council Meeting March 17, 2015 4 of 11
Policy Session Minutes 160 161 Present: 162 Mayor: Jim Miller 163
Council Members: Michael McOmber, Shellie Baertsch, Rebecca Call, Stephen Willden, Bud Poduska 164 Staff: Scott Langford, Mark Christensen, Kimber Gabryszak, Kyle Spencer, Owen Jackson, Kevin Thurman, 165
Jeremy Lapin, Sarah Carroll, Chelese Rawlings, Jess Campbell, Andrew Burton, Nicolette Fike, Darcey 166 Williams 167
Others: Chris Porter, Jill Derington, Jennifer Klingonsmith, Lance Nelsen, Lindsay Gadd, Darin Peirce, 168 Daniel Schmidt, David Fritch, Tate Hertzler, Chandler Hertzler, Ryan Seely, Riley Perkins, Brent 169 Bosley, Kenny Thurman, Chandler North, Jason Cook, Lyndi Vance, Colleen Hazen, Addison Webster 170
171 Call to Order 7:04 p.m. 172 Roll Call - Quorum was present 173 Invocation / Reverence - Given by Councilman McOmber 174 Pledge of Allegiance - led by Officer Ferre 175
176 Public Input - Opened by Mayor Miller 177
Darin Peirce, president of Utah Valley Aeromodelers club spoke. Since 1987 they have called the Jordan 178 River model park their home. They are extremely proud of the park and have put many of their own 179 dollars and work to make it a great field; they look forward to working with Saratoga Springs and hope 180 Saratoga Springs will be proud of the asset. 181
Ryan Seely spoke in regards to utility rates and he would like to know what the City Council is doing to try 182 and keep the rates lower. He feels the rates have doubled in the last 7 years. He is also concerned with 183 Vasa fitness business as there is already not parking in the area. His concern is not the business coming 184 in but taking in to account the parking. 185
David Fritch wondered if there were any plans to put any lights at the basketball courts at Neptune Park. It’s 186 a concern mainly in early fall and spring when it gets dark early. 187
Public Input - Closed by Mayor Miller 188 189 Introductions 190 • Saratoga Springs Royalty – Darcey Williams introduced the newly crowned royalty for 2015, because of a 191
conflict with commitment it was necessary to crown a new Miss Saratoga and 1st and 2nd attendants. Miss 192 Saratoga Springs Audrey Graham, 1st Attendant Shayla Woffinden and 2nd attendant Ivy Vance. 193
• Darcey Williams also introduced Nicolette Fike as the recipient of the Spirit of Saratoga award for this year. 194 195 Policy Items 196 197 1. Consent Calendar: 198
a. Award of Contract for the Construction of Riverside and Market Street. 199 b. Award of Bid for the Market Street and Riverside Road material testing services. 200 c. Award of Bid for the Harbor Park secondary water well drilling. 201 d. Resolution R15-7 (3-17-15): A Resolution of the City Council of the City of Saratoga Springs, Utah, 202
regarding the Temporary Appointment of Justice Court Judges. 203 e. Consideration and Possible Approval of Road Dedication Plats for Riverside and Market Street. 204 f. Consideration and Possible Approval of Road Dedication Plat for The Village of Fox Hollow 205
Neighborhood 6-1, 6-2, road. 206 g. Consideration and Possible Approval to Amend the Bluffdale Police Department 207
i. Resolution R15-11 (3-17-15): A Resolution of the City Council of the City of Saratoga Springs 208 City, Utah adopting revisions to the Police Services Contract with Bluffdale City. 209
h. Consideration and Possible Approval to Revise the City of Saratoga Springs Personnel Policies and 210 Procedures Manual. 211
City Council Meeting March 17, 2015 5 of 11
i. Resolution R15-12 (3-17-15): A Resolution of the City of Saratoga Springs, Utah adopting a 212 revision to the Personnel Policies and Procedures Manual and establishing an effective date. 213
i. Consideration and Possible Approval for the support and appointment of the Chief of Police as a 214 member of the Salt Lake Area Valley Police Alliance. 215 i. Resolution R15-13 (3-17-15): A resolution supporting the Chief of Police as a member of the Salt 216
Lake Area Valley Police Alliance. 217 j. Minutes: 218
i. March 3, 2015. 219 220
Councilwoman Call shared some changes for the minutes. 221 Councilman McOmber would like to have a discussion on a. (b. and e.) and the various traffic calming 222
options. 223 Councilwoman Call had a question on g. the resolution on Bluffdale contract, it’s limited to fiscal year, but 224
how do we handle overtime. 225 Chief Burton said there is a separate line for overtime and they are talking to Bluffdale about increasing 226
overtime for the next year’s contract. 227 Councilwoman Call commented on d. she wants to thank Kevin for incorporating the changes she requested. 228 229 Motion made by Councilwoman Baertsch to approve consent calendar items: c. Award of Bid for the 230
Harbor Park secondary water well drilling, including the base bid and exploratory costs to 231 Grimshaw Drilling for the amount of $919,200; d. Resolution R15-7 (3-17-15): A Resolution of the 232 City Council of the City of Saratoga Springs, Utah, regarding the Temporary Appointment of 233 Justice Court Judges; f. Approval of Road Dedication Plat for The Village of Fox Hollow 234 Neighborhood 6-1, 6-2, road; g. Approval to Amend the Bluffdale Police Department contract and 235 Resolution R15-11 (3-17-15): adopting revisions to the Police Services Contract with Bluffdale 236 City; h. Approval to Revise the City of Saratoga Springs Personnel Policies and Procedures 237 Manual and Resolution R15-12 (3-17-15): A Resolution of the City of Saratoga Springs, Utah 238 adopting a revision to the Personnel Policies and Procedures Manual and establishing an effective 239 date; i. Approval for the support and appointment of the Chief of Police as a member of the Salt 240 Lake Area Valley Police Alliance and Resolution R15-13 (3-17-15): A resolution supporting the 241 Chief of Police as a member of the Salt Lake Area Valley Police Alliance. And minutes of March 3, 242 2015 with previously emailed changes by Councilmembers Willden and Baertsch and as stated in 243 this meeting by Councilwoman Call. Seconded by Councilwoman Call. 244
245 Jeremy Lapin noted there were some alt bids on well drilling and options for noise control and the 246
recommended bid award did not include any of the alt expenses. 247 Councilwoman Baertsch understood the cost was exorbitant and it was not included. 248 Councilman McOmber wanted to explain to those present that the Bluffdale police were managed by our 249
254 Discussion of a. b. & e. 255 Councilwoman Baertsch commented on e. when you look at the cross section for the roundabout piece is a 256
very regular piece and yet the actual dedication is not regular she is confused. 257 Jeremy Lapin explained that these were custom designed for this road; it incorporates the latest in traffic 258
engineering. It forces you to look at the oncoming traffic, so it should act as a traffic calming measure. 259 Councilwoman Baertsch indicated that we should perhaps include this in our standards. 260 Councilman McOmber noted that on Market Street he doesn’t have concerns, but on Riverside with having a 261
long strip without any lights he feels may lead to excessive speeds. Also it will be harder for police to 262 see. We should hold the same standards to ourselves with traffic calming measures that we do to 263
City Council Meeting March 17, 2015 6 of 11
developers. He thinks the straight shot road will discourage the types of offices we are trying to see build 264 here, and we will end up seeing more business warehouses. He likes the roundabout ideas. 265
Jeremy Lapin indicated that there were two roundabouts on Riverside that splits it into thirds. 266 Councilman Willden agrees that we should take our time with this to make it right for the long term 267
investment of the city. 268 Councilwoman Baertsch asked what kind of cost increase it would be if they put it off and added curves to 269
the road. 270 Councilwoman Call noted that we are not paying for the ground it is being dedicated and it may be that 271
property owners like this alignment better. 272 Mark Christensen said the owners are also contributing money towards the amount to build the road. It is a 273
large commitment and this is the proposed alignment they are giving us. We couldn’t guarantee pricing 274 options if it were changed. 275
Jeremy Lapin thinks it was a very successful bid and gave the city a lot of advantages and we feel we got 276 successful results. The roundabout will help with the potential extensions. He thinks as development 277 comes along it will help slow traffic down and putting a curvy road may help but it would cost more. 278
Councilman McOmber was frustrated that he had brought this concern up before. 279 Councilman Poduska was concerned that the people who donated the property had suggested this route to 280
maximize their property and if it gets delayed it would be delayed at least a year. The roundabouts 281 provide an opportunity for other roads to join. He doesn’t want to design the city based on that there 282 might be some teens that may be drag racing. He recommends that we go ahead as it is bid to get the 283 economic development of the city going. 284
Councilwoman Call asked if the road was on the Master Transportation plan. 285 Jeremy Lapin indicated it was. The traditional road planning is for straight, grid system roads. 286 Councilwoman Call thanked staff for putting the 1D bank in for future uses and that they are less money now 287
than they would be later. She appreciates the roundabouts being in the recommended bid. She is in favor 288 of sidewalks. This is a big price tag and difficult to swallow, she would encourage staff to look at grant 289 sources. 290
Jeremy Lapin did not think they had the existing money to leverage sidewalks. 291 Mark Christensen thought this would need to be tabled at this time if they wanted to add the sidewalk. 292 Councilman McOmber asked about road cuts our ordinance says we have to resurface? 293 Jeremy Lapin all intersections have utility stubs so they should be able to pick up utilities without cutting but 294
it needs to be left as good as or better. 295 296 Motion by Councilwoman Baertsch to approve consent calendar item a. Award of Contract for the 297
Construction of Riverside and Market Street, to Kilgore Construction in the amount of $6,966,544 298 including base bid and alternate bid 2 for Market Street and the Riverside base bid and alternate 299 bids 2, 3, and 5 including all staff findings and conditions. As well as item b. Award of Bid for the 300 Market Street and Riverside Road material testing services to Geo Strata for the amount of 301 $45,809.50 including all staff findings and conditions. And Item e. Approval of Road Dedication 302 Plats for Riverside and Market Street, including all staff findings and conditions. Seconded by 303 Councilman Poduska. 304
305 Jeremy Lapin believes the number on the spread sheet is different than the number on the 306
recommendation. 307 Councilwoman Baertsch amended the number to be $6,966,789.30 308 Councilman McOmber wanted to say he would be voting no because of Riverside Drive. 309 Councilwoman Call noted because the property owner is contributing towards utilities but not installing 310
the road, can we require them to put in sidewalks as they build. (Staff indicated yes.) 311 Councilman Willden did support Councilman McOmber’s concerns and as we move forward we need to 312
make sure we are diligent to do things to keep traffic down. We can handle that for this and 313 considering the land is being donated he will be voting yes, but he thinks Councilman McOmber’s 314 comments are valid. 315
Chief Burton presented awards of promotion. He noted they don’t have a merit system but the testing process 322 is rigorous, they take a 6 part exam and write an essay, have a pier evaluation, they go through an oral 323 interview board and a small percentage is the chief’s evaluation. All participants did very well. Shane 324 Taylor & Jeremy Wright are being promoted to Sargent. They received a certificate and new stripes, and 325 their new badges were pinned on by family members. 326
327 Councilwoman Call wanted to congratulate them and asked if their call numbers changed. 328 Chief Burton replied that sergeants were numbered in the single digits so they do get new call numbers. 329 Councilman McOmber thanked the department as a whole and appreciated their willingness to put 330
themselves in harm’s way and they have done a great job since they have begun in the city. 331 332 Item 5 was moved forward 333 334 5. Consideration and Possible Approval of the Real Estate Purchase Agreement with Utah County for 335
Inlet Park and the Jordan River Radio Controlled Flying Field. 336 a. Resolution R15-10 (3-17-15): A resolution of the City Council of the City of Saratoga Springs, Utah, 337
regarding approval of the Real Estate Purchase Agreement with Utah County of Inlet Park and 338 Jordan River Radio Controlling Flying Field; and establishing an effective date. 339
Kevin Thurman said this was considered on March 3rd and it was continued because of some questions. 340 Councilwoman Call spoke with the County and they are deeding a little more area than the last time it 341 was presented. 342
Councilwoman Call wanted to clarify that the northern parcel appears that it does not go to the river but the 343 meets and bounds of the legal description call out to the bank of the river. It’s a little more than 40 acres. 344 We are pleased to have the Aeromodelers club to work with. We would love to have them help plan it 345 and make it a great thing. Some residents wanted to bring in RC cars on the undeveloped parcel. There 346 are lots of possibilities. 347
Councilwoman Baertsch indicated one thing the club is careful of is that they don’t fly over other people. We 348 need to be cognizant of their flight paths so we don’t have safety issues. 349
Kevin Thurman said staff mentioned that maintenance costs did not include the extra property or the parking 350 lot. 351
Councilwoman Call said the cost would be negligible on the addition and the plane club takes care of some 352 of it. 353
Spencer Kyle noted the costs did include that in the estimate. 354 Mayor Miller noted that residents had noticed that the garbage service had been stopped at Inlet Park. 355 Spencer Kyle said they spoke with the service and they would continue to do it until it was ours. 356 Mark Christensen noted they had put Allied Waste on notice. 357 Councilman Willden asked due to the proximity of the river do you think there is a future grant possibility. 358 Councilwoman Call said absolutely, in lobbying this year we got funding for Jordan River Commission and 359
FFSL is paying ongoing funding for part time staff for the commission and Eric Hutchings was 360 successful to get an additional 1 million for projects on Utah Lake and the River and she plans to work to 361 get some of those funds for Utah County. She said the county is retaining the trail on their property and 362 maintenance of it. We have been in negotiations with FFSL to get a 30 year lease with two 30 year lease 363 extensions so they could have the hot pots at their disposal for a recreational amenity for Saratoga. 364
Councilman Poduska asked if we are working with the air modeling club to see what improvements they 365 have anticipated and what they would like to see. 366
Councilwoman Baertsch said they are working on getting a meeting together with them and the parks crew. 367 They just resurfaced the air field last June and they have done a lot of work with their funding. We are 368 excited to work with them on that. 369
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Spencer Kyle asked about the maintenance of the trails. Does the agreement say anything about it? 370 Kevin Thurman said he understood the agreement says they a retaining easement over the trails. 371 Councilwoman Call says if it’s not differentiated between the north parcel and the south parcel they have it 372
and are maintaining it. In a separate agreement coming soon there is going to be an access easement they 373 are granting us so we can gain access to our public works building. 374
Kevin Thurman noted the agreement says we are responsible for maintaining the paved portion of the trails 375 within the property. 376
Councilwoman Call knows they are retaining maintenance of the north end so she would imagine we have 377 responsibility of the red cross-hatched area (on the map). 378
Mayor Miller noted the Aero park has been a part of splash days in the past and put on some shows and we 379 would love to see that again. 380
381 Motion made by Councilwoman Call to approve Resolution R15-10 (3-17-15): A resolution of the City 382
Council of the City of Saratoga Springs, Utah, regarding approval of the Real Estate Purchase 383 Agreement with Utah County of Inlet Park and Jordan River Radio Controlling Flying Field; and 384 establishing today as an effective date. Seconded by Councilwoman Baertsch. 385
386 Kevin Thurman would like to add to the motion that they are approving it subject to the revised 387
2. Public Hearing: Budget Amendments for Fiscal Year 2014-2015. 394 a. Resolution R15-9 (3-17-15): A resolution amending the City of Saratoga Springs Budget for Fiscal 395
Year 2014-2015 and establishing an effective date. 396 Chelese Rawlings presented the amendment. There are adjustments for Secondary water meters and City 397
Center Outfall, Workers compensation premium, Shoreline Wetland Study and Book Purchases. 398 Mark Christensen wanted to point out that Chelese has just received a Third Consecutive Financial Reporting 399
Award. 400 Councilman Willden thanked her for the good job and congratulated her on the award. 401 Councilwoman Baertsch thanked her for the clarity in her reports and appreciates her being accessible for 402
questions. 403 Councilman McOmber congratulated her on the award and asked if Workers comp was something we can 404
bid out? 405 Chelese Rawlings replied that we go through the trust. 406 Mark Christensen we revisited those numbers and noted we had not counted the volunteers. We could bring 407
the trust down to talk with the Council and they could look at other options if they are interested. 408 Councilman McOmber would be interested in looking at those options. People are volunteering so it doesn’t 409
create a financial burden, yet it is creating a financial impact. He would like the trust to explain that and 410 how they are getting the best price. 411
Mark Christensen said some of this could be driven by federal policies. 412 Kevin Thurman wanted to make sure their expectations are somewhat tempered he believes they are required 413
to pay it. 414 Councilman McOmber noted people waive their rights all the time. 415 Councilwoman Call thinks that is a lot of money for a few coaches. She would like to see the dollar amount 416
on a volunteer and they aren’t volunteers for the whole year, are we paying the whole year for them. 417 Councilman Poduska congratulated Chelese on her award. She has been a great asset to the city. 418 419 Public Hearing - Opened by Mayor Miller 420
No comment at this time 421 Public Hearing - Closed by Mayor Miller 422
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423 Motion made by Councilman Poduska to approve the Budget Amendments for Fiscal Year 2014-2015 424
and Resolution R15-9 (3-17-15): A resolution amending the City of Saratoga Springs Budget for 425 Fiscal Year 2014 -2015 and establishing an effective date. Seconded by Councilman Willden. Aye: 426 Councilman Willden, Councilwoman Baertsch, Councilman McOmber, Councilwoman Call, 427 Councilman Poduska. Motion passed unanimously. 428
429 Councilman McOmber noted his Aye was reluctant. 430
431 3. Public Hearing: Rezone, General Plan Amendment and Concept Plan for Utah Valley Turf Farm 432
located southwest of Commerce Drive and Crossroads Boulevard, WPI Enterprises/Derek Lloyd, 433 applicant. 434 a. Ordinance 15-11 (3-17-15): An Ordinance of the City of Saratoga Springs, Utah adopting 435
amendments to the City of Saratoga Springs’ Official Zoning Map and General Plan Land Use 436 Map for certain real property (Utah Turf Farm); instructing the City staff to amend the City’s 437 Zoning Map, Future Land Use Map and other Official Zoning Records of the City and establishing 438 an effective date. 439
Scott Langford presented the amendment and concept plan. They are requesting to rezone a portion of the 440 property that currently falls in Agricultural into Regional Commercial. They are also requesting a 441 General Plan amendment from Medium Density Residential designation and zone, to Regional 442 Commercial. The Gateway Overlay lines up with the back of the proposed building. The Overlay 443 restricts certain uses. There is a concern that the applicant may not be able to use this as intended. The 444 applicant does not have any specific users yet for the two north parcels. 445
Daniel Schmidt with WPI is working with the landowners. 446 447
Public Hearing – Opened by Mayor Miller 448 No comment at this time. 449
Public Hearing - Closed by Mayor Miller 450 451 Councilwoman Baertsch in general thought it would be a good business for the city but has issues with the 452
code. With the Overlay the way it is now, they can’t do what they want, but there are some options, this 453 particular Overlay zone is outdated and not really what they want. Within it they can sell equipment but 454 not an ATV, there are some big inconsistencies. This is not really the entrance to our city. This isn’t our 455 prime high traffic commercial area or architectural standard area. We need to look at this and ask if it is 456 still the appropriate area for this Overlay. If they could rearrange it so the outdoor stuff was outside the 457 overlay zone they could get past it. They like to front the roads with the businesses so the parking is 458 hidden behind. Right now the narrow sides of the front parcels are facing towards the road but 459 realistically Tractor Supply should be fronting Commerce Drive. She doesn’t have a problem with the 460 zone change. We have a lot of architectural standards that most of their stores won’t pass but there are 461 some she saw (in Fresno and Senora CA.) that would pass. That would need to be transferred on all sides 462 of the building. 463
Councilman McOmber encourages economic development. He gets why the buildings are narrow for 464 visibility like Wendy’s is, but SR 73 will continue to see a reduction in traffic. With the Overlay, if it’s 465 really outdated and not really the gateway front he would entertain removing that. He would feel more 466 comfortable with Regional Commercial then with an Overlay zone. We could probably solve the 467 problem instead of them having to flip everything. If we need to fix something in Regional Commercial 468 as a result they could also look at that. 469
Councilwoman Call shares some of the same feelings of benefits to the city and some of the same hesitations. 470 She also would love to have them in the city; there will still be an agricultural component to the city for 471 the next 30 years, plus Cedar Fort, Fairfield, and Eagle Mt. She is hesitant with the rezone right now 472 without the kinks worked out and if we approve the rezone then we have a weird corner. 473
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Councilman Poduska agrees with the others in regards to the Gateway Overlay. He thinks that will be able to 474 be resolved and Commerce drive being connected will increase traffic to the business, so he feels the 475 orientation is a toss-up. He thinks they should be able to make it work. 476
Councilman Willden is in favor of the rezone and GP amendment and he suggests we move forward with 477 that today. We should move through the process as quickly as we can so we don’t delay economic 478 development in the city. He is agreeable with removing or reducing the Overlay zone. It could be 479 discussed in the next sub-code committee. 480
Mayor Miller welcomed them; he liked seeing Regional Commercial and a business coming with it. 481 482 Motion made by Councilwoman Baertsch to approve the General Plan Amendment of approximately 483
0.4 acres from Medium Density Residential to Regional Commercial and Rezone approximately 484 3.45 acres of parcel 51:032:0136 from Agriculture to Regional Commercial, as identified in Exhibit 485 1, with the Findings and Conditions in the staff report. Seconded by Councilman McOmber. Aye: 486 Councilman Willden, Councilwoman Baertsch, Councilman McOmber, Councilwoman Call, 487 Councilman Poduska. Motion passed unanimously. 488
489 Councilman McOmber wanted to suggest that they don’t include Concept plans as public hearings so as to 490
not set precedence. 491 492 4. Consideration and Possible Approval for the Site Plan and Conditional Use for VASA Fitness located at 493
1523 North Redwood Road, Charlie Hammond, applicant. 494 Sarah Carroll presented the proposal to the Council. There is a change they need to make that a vertical post 495
be reduced to allow room for the sidewalk. She noted condition #8 the engineer has recommended they 496 stamp the concrete. 497
Kevin Hawkins had reviewed some of the impact fees and felt it was high. They paid for a lot of 498 Infrastructure and the roads. They prepaid and improved their infrastructure and road system and they 499 wondered if there was a way to get some reduction. 500
Kevin Thurman noted they could get a hearing in front of the council and they could work with them on that 501 process. 502
503 Councilwoman Call asked about the sidewalks, do they meet ADA standards? 504 Jeremy Lapin did not know if it met ADA standards and although stamping can decrease the life of the 505
concrete he was fine with it. 506 Councilman Poduska felt the program had come in smoothly. He had no further questions. 507 Councilman Willden did not have any particular concerns. He is fine with the third sign request. 508 Councilwoman Baertsch is fine with the setback reduction. She feels they should maintain the stamp to be 509
consistent in the development, unless it didn’t meet ADA standards. She is fine with the third sign. 510 Councilman McOmber is fine with the two signs and appreciates their willingness to reduce the vertical. He 511
is fine with the setback reduction. He doesn’t think the stamped is a problem with ADA standards unless 512 it is actually cobblestones. He likes the look of the stamps. 513
514 Motion made by Councilman Willden for Approval for the Site Plan and Conditional Use for VASA 515
Fitness located at 1523 North Redwood Road, Charlie Hammond, with the findings and conditions 516 in the Staff Report. And modify condition #8 that it states it match existing concrete patterns. 517 Seconded by Councilman Poduska. 518 519 Councilwoman Call noted Jeremy did say stamping the concrete can lessen the life span of concrete. 520 Jeremy Lapin replied it does come down to workmanship. 521
6. Motion to enter into closed session for the purchase, exchange, or lease of property, pending or 526 reasonably imminent litigation, the character, professional competence, or physical or mental health of 527 an individual. 528
529 Motion made by Councilman Willden to enter into closed session for the purchase, exchange, or lease 530
of property, pending or reasonably imminent litigation, the character, professional competence, or 531 physical or mental health of an individual. Seconded by Councilwoman Call. Aye: Councilman 532 McOmber, Councilwoman Baertsch, Councilman Willden, Councilman Poduska and 533 Councilwoman Call. Motion passed unanimously 534
535 Meeting Adjourn to Closed Session 8:47 p.m. 536
REVENUESRevenue Forecasting and Methodology.....................................................................33Charges for Services ..................................................................................................35Property......................................................................................................................35Sales and Franchise....................................................................................................35Intergovernmental ......................................................................................................38Licenses, Permits, and Fees .......................................................................................38Other ..........................................................................................................................38
REQUIREMENTSMajor Requirements Summary ..................................................................................39Operating....................................................................................................................39Materials, Supplies, and Service................................................................................39Personnel....................................................................................................................41Capital and Debt Service ...........................................................................................47
OPERATING BUDGETS
GENERAL GOVERNMENTMayor and City Council.............................................................................................52City Manager .............................................................................................................55Attorney .....................................................................................................................59Recorder .....................................................................................................................61Treasurer/Utility Billing.............................................................................................63Communications and Economic Development..........................................................65BUILDING, PLANNING, AND CAPITAL PROJECTSBuilding......................................................................................................................66
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Planning and Zoning ..................................................................................................68Engineering ................................................................................................................71Public Improvements .................................................................................................72Non-Departmental......................................................................................................74Buildings and Grounds ..............................................................................................75PUBLIC SAFETYPolice..........................................................................................................................76Fire and Emergency Medical Services ......................................................................80Justice Court...............................................................................................................83LEISURE SERVICESRecreation ..................................................................................................................85Civic Events and Communities that Care ..................................................................87Library........................................................................................................................88PUBLIC WORKSHighways and Public Improvements .........................................................................90Parks and Open Space................................................................................................93
BUDGET SUMMARIES
General Fund..............................................................................................................96Street Lighting SID ....................................................................................................97Parks Capital Projects ................................................................................................98Roads Capital Projects ...............................................................................................99Public Safety Capital Projects....................................................................................100General Capital Projects ............................................................................................101Debt Service...............................................................................................................101Water Utility ..............................................................................................................102Sewer Utility ..............................................................................................................105Storm Drain Utility ....................................................................................................107Garbage Utility...........................................................................................................109
FINANCIAL POLICIES AND OBJECTIVES
Budget Organization ..................................................................................................111General Revenue Management ..................................................................................112User Fee Cost Recovery.............................................................................................113Enterprise Fund Fees and Rates .................................................................................117Venture Fund .............................................................................................................117Balanced Budget Policy.............................................................................................117Capital Financing and Debt Management..................................................................118Fund Balance and Reserves .......................................................................................120Recession/Revenue Shortfall Plan .............................................................................121Capital Improvement Management............................................................................123Human Resource Management ..................................................................................124
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Contracting and Purchasing Policy............................................................................126Investments ................................................................................................................132NSF Checks ...............................................................................................................141Journal Entries ...........................................................................................................141Fixed Asset and Inventory Policy ..............................................................................142Salvage Policy............................................................................................................142Benchmarking ............................................................................................................144Library........................................................................................................................146Replacement Policy for Vehicles and Equipment .....................................................146Replacement Policy for Computer Equipment ..........................................................147
Mayor and City Council Activities Legislative Body Budgetary Authorization Policy Formulation Mission Formulation Appeals Oversee Administration Strategic Goals Represent City Represent Constituency
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CITY OF SARATOGA SPRINGS1307 N. Commerce Drive, Suite 200
The City of Saratoga Springs FY 2015 adjusted budget and the FY 2016 tentative budget reflecta local economy The national economy and housing market trends continue to improve placingSaratoga Springs as one of the fastest growing cities in the state with a positive economicforecast for the foreseeable future (Source: Davidson, Lee. "Utah Tops Nation for Huddling into Cities."The Salt Lake Tribune. The Salt Lake Tribune, 04 Mar. 2015. Web. 24 Mar. 2015.).
With these national economic conditions in mind, the pertinent question is: How has the City ofSaratoga Springs reacted to these dynamic market changes and how will we continue to respondto current and future demands?
The City has over the past few years seen the pressure of the growing housing market as a keyleading indicator for service delivery demands in the community. Since the 2010 Census theCity has seen significant population growth. As is indicated in the following table:
Building Permits Issued i
July - Dec 2013 224Jan - Dec 2014 234July - Feb 2015 320Total Housing Permits 7784.13 persons per household 3213*Est 3 - 4 Month Home Construction
Projected PopulationApril 1, 2012 2012 21137July 1, 2014 2014 23219July 1, 2015 2015 Projected 24988Estimated Population Increase since April 1, 2010. 7186Percent Growth 2010 - 2015 40.4%
This high growth rate is one of the driving factors that have led to the recommendations that arepresented in this budget to the Mayor and City Council.
The City continues to see rapid expansion in the housing market in addition to the explosivepopulation growth derived from the number of building permits issued the City currently isworking with over 8,000 new lots at some point in the application process. It is anticipated thatthe continuing creation of more building lots within the City will continue to facilitate the growthdemands in the City leading to more and additional service delivery demands in the future.
With the economic volatility of the last six years still fresh in our minds, it is difficult to makeprecise economic predictions given the uncertainty of 2007-2008 still impacting trendanalysisHowever, given recent market trends, the budget that is presented in this documentassumes a higher rate of growth projected for the next fiscal year. As a result of this growth, the
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City will likely begin to see revenues increasing through FY 2015. Where these revenue growthprojections are made, the City has assumed levels that are consistent with observable currenttrends and actual revenues. Based on continued improving economic performance of the last fewyears and this City’s ability to overcome the last six years of recession and post-recession slowedgrowth, I can with report that Saratoga Springs is in good financial shape. As always the City isclosely monitoring the economic conditions to insure that future growth is directly tied toongoing revenues and sustainable economic vitality.
Saratoga Springs finished Fiscal Year 2014 and began FY 2015 with the General Fund Reservesnear the maximum allowed level of 25 percent. The actual balance after all accruals were madeas of June 30, 2013 was 23 percent or $2,508,347 in the General Fund Balance. The maximumbalance allowed under state law is 25 percent and in the June 2013 adopted budget the Citytransferred funds from the General Fund to the City’s future capital fund $2,366,000 consistentwith state law for funding future capital projects. This accomplishment has been made possibleby taking a conservative fiscal approach, focusing on sustainable economic growth and ensuringthat one-time revenues are not used for ongoing expenses. While long-term forecasts may changeover time, this budget attempts to present an attainable operational plan through FY 2020. This isthe third year that we have implemented a five year fiscal operating plan and the second year thatwe have begun implementing five year capital plans. This long range perspective projects futurefunding and expenditure growth based on current trends and operational expenses. Byanticipating these long-term operational and capital needs, I am confident that Saratoga Springscan weather economic volatility and plan for future success.
In connection with this long-term plan, the City has begun a series of updates to its CapitalFacilities Plans and the preparation of a 20-year comprehensive capital plan and impact feestudies. In conjunction with this capital and infrastructure planning, the City has undertaken asubstantial policy review and recodification of the City Codes. These efforts will continue toposition Saratoga Springs to take advantage of the recovery and positive growth in developmentmarkets.
With that said, if the national economy experiences a relapse this same conservative fiscalapproach will allow our community to weather the storm, as it has in the past. Regardless ofnational economic trends, past experience has demonstrated that the City of Saratoga Springs cancontinue to offer high quality services which can be delivered to our customers in a cost-effective, timely manner. Despite external economic pressures, staff remains committed to highlevels of customer service. In every economic environment, City staff has diligently looked forways to operate efficiently. City staff has done and will continue to carry out Council’s goalswhile operating within identified resources.
In preparing this budget, City staff used as a base the FY 2015 Adopted Budget approved byCouncil in June of 2014. Any one-time authorizations were removed from this base budget andadditional changes were highlighted for the City Council’s review. Proposed changes to theseapproved budget levels were based on direction from City Council and in consultation withdepartment managers, City staff, and the Capital Improvement Project prioritizationrecommended to the City Council. Due to fiscal constraints, the recommended budget items may
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meet the criteria for approval or recommendation to the City Council but are not beingrecommended by the City Manager because of a lack of ongoing funding through the City’soperating accounts.
The proposed budget presented herein has been compiled with goals and objectives outlined byCity Council. Moreover, pursuant to §10-6-109, Utah Code Annotated, the FYI 2015 Adjustedbudget, FY 2016 and FY 2017 – 20120 budgets have been prepared for the City of SaratogaSprings using budgetary practices and techniques recommended by the GovernmentalAccounting Standards Board (GASB) and the Governmental Finance Officers Association(GFOA). As required by State law, the proposed budget is balanced and represents a fiscallyconservative approach to meet the demands imposed by the national, state and local economy.
In light of the aforementioned, I present the City Manager Amended FY 2015 andRecommended Budget for FY2016 and the FY 2017 – 2020 draft plan to the City Council,residents of Saratoga Springs, and other interested stakeholders for review.
Sincerely,Mark J. ChristensenCity ManagerCity of Saratoga Springs
The City of Saratoga Springs is an exciting,developing community located on thenorthwest shores of Utah Lake in the centerof Utah’s Wasatch Front Metropolitan Area.The City, incorporated in December of 1997,boasts a high quality of life that includesbeautiful lakeshore living, a quiet and ruralatmosphere, great air quality, superb viewsand an excellent central location midwaybetween the Provo/Orem and Salt Lake Citymetro areas. There is excellent access to I-15,via Pioneer Crossing, for both north andsouth travel, and access to the Bangerter
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Highway via Redwood Road for quick travel to Salt Lake International Airport (30-40 minutesby car) or other critical locations north of the City. Provo/Orem is located approximately 20-25minutes by car via I-15.
The City’s population of approximately 24,000 residents is a suburban population that worksalong the Wasatch Front but desires a quiet suburban area in which to live. The City is amongthe top ten highest growth cities in Utah, and as a region the northern Utah County area has alsoexperienced rapid development and growth in recent years. Even in a down economy, the citiesof Saratoga Springs, Eagle Mountain and Lehi continue to issue many development approvalsand permits. The physical infrastructure to continue rapid residential growth is in place andregular planning ensures that transportation expansions map to population growth rates. Theestimated combined population of these cities is 102,600 residents, mostly located west of the I-15 corridor.
Land development in the City has taken the form of large “master planned” communities withprogressive land-use and zoning practices which have resulted in quality and diverse housingstyles.
Saratoga Springs is only partially developed and it is expected that the build-out population ofthe City will be over 100,000 residents. Only 25 % of the land area within the City has beendeveloped or is planned to be developed. There are still several large parcels that remain as wellas numerous smaller tracts that will one day be developed. In its General Land Use Plan, the Cityhas sites planned for low, medium and high density residential, neighborhood and regional parks,schools, commercial and office uses and large research and development properties.
The City provides many public services including: water, sewer, police, garbage, and fire andemergency medical response. There is a fully functioning administrative office with staffproviding city management, building permitting and inspections, engineering, developmentservices, public works, utility billing, and records management. In addition to administrativefunctions the City has a growing recreation program that provides year round recreationalprograms and clinics. This document includes budgets of all funds and account groupsresponsible for these activities, organizations, and functions that are related to the City and arecontrolled by or dependent upon the City’s governing body, the Mayor and City Council.
The Saratoga Springs Special Improvement District is chartered under Utah law as separate legalgovernmental entity. This document includes reports of these entities since the Mayor and CityCouncil are the appointed board members for these agencies.
The City operates under a six member council with the Mayor as a non-voting member of thelegislative body. The Council has by ordinance established a city-manager form of government.Under this organizational structure, the Mayor and a five member Council appoint a citymanager to act as the chief executive officer who oversees the daily operations of the City. TheCouncil establishes policy and direction by enacting local legislation and adopting budgets; thecity manager is responsible for implementing the Council’s policies and direction. The Mayor iselected for a term of 4 years, while the Council is elected for 4 years with staggered terms.
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The Mayor appoints seven members of the Planning Commission with the advice and consent ofthe City Council. The Planning Commission is a volunteer position appointed to 4 year staggeredterms. The Commission’s primary responsibilities are to review and provide a recommendationon new development plans in accordance with the direction established by Council, zoningchanges, and the general plan.
Mark J. Christensen – City ManagerJ. Spencer Kyle – Assistant City Manager
Chelese Rawlings – Finance Manager
Please visit the City online at www.saratogaspringscity.com
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OVERVIEW
The purpose of this document is to present a budget that serves the functions of a:
Policy Document – Clearly describing the City’s short-term and long-term financial goals andobjectives.
Financial Plan – Describe the fund environment including structure, balances, and majorrevenues and expenditures.
Operations Guide – Describe the activities, services, and functions carried out by theorganizational units.
Communication Device – Provide a clear summary of significant budget issues and trends inresources, requirements, and policies.
The principal objective of this executive summary is to clearly describe the City’s budget processand highlight significant changes to it. This will enable the Mayor and City Council to providepolicy direction during the budget process by addressing the following:
1. An overview of goals and outcomes of the Budget Summary2. A summary of the City’s financial position3. An outline of the overall budget process & changes to the budget format4. Provide a Budget Summary for Fiscal Year 2015 adjusted budget, 2016 tentative budget,
and 2017 - 20120 financial plan5. Capital project prioritization and CIP funding issues6. An overview of the City Manager’s Recommended Budget7. The status of various City projects8. Highlights of future issues9. Citywide budget policy changes
This budget document should be read and considered in conjunction with the City’s AuditedFinancial Statements to provide an in-depth understanding of the City’s financial and economiccondition including historical trend data.
CITY MISSION STATEMENT
The City of Saratoga Springs promotes and serves the community's general well being, health,and safety by preserving our natural beauty and enhancing the quality of life through long-termplanning, providing a quality community experience, and sound fiscal responsibility.
Life's just better here!
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CITY COUNCIL GOALS AND PRIORITIES
MAYOR AND COUNCIL GOALSIn January of each year, the Mayor and City Council meet to discuss their vision for thecommunity and to establish short and long term goals for the community. City staffs then takethese goals and the direction provided by the City Council to establish operational priorities forthe organization. The operational priorities of the Mayor and City Council are thenimplemented through the formal adoption of the budget. The goals and objectives identifiedbelow by the Mayor and Council are established as the community priorities for FY 2015 – 2016and beyond. The strategies or specific procedures to achieve the goals can be found in Operatingand Capital Budgets incorporated in this budget.
*NOTE: THE FOLLOWING STRAT HOUSES ARE DRAFTCOPIES PENDING APPROVAL.*
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BUDGET PROCESSThe budget process is a way to link Council’s goals to the day-to-day operations of the City.Through the budget process, the Council will adopt a budget and financial plan that will serve asa policy document for implementing the Council’s goals and objectives. The budget provides thestaff and other resources necessary to accomplish goals and programs established by the CityCouncil as well as a plan that establishes performance expectations for each department.
The budget process is an essential element of financial planning, management, control, andevaluation for the City. Additionally, the budget process offers a series of public hearings forconsumers of governmental services to give input on city sponsored programs and levels ofservices.
According to state statute, the budget officer (City Manager) shall prepare and file a proposedbudget with the City Council by the first scheduled Council meeting in May. The proposedbudget must be available for public inspection during normal business hours after it has beenfiled with the City Council. The Council holds at least one public hearing on the proposedbudget. Before June 22, the Council must adopt either a tentative budget if the certified tax rateis to be exceeded (tax increase) or a final budget and proposed tax rate (no tax increase). If thereis a property tax increase, the Council holds an additional public hearing before adopting the
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budget by August 17. This year there is no property tax increased proposed as part of the CityManagers recommended budget.
The City begins the budget process in January with the City Council identifying goals andobjectives for the next year. Each department director is responsible for preparing budgetrequests for each program, under the assumption that basic services will be maintained at currentlevels and adequately funded. Council objectives are addressed either in the current level budgetor as additional options for enhanced, increased, or decreased service levels proposed by thedepartments. The City Manager reviews budget requests, including budget options, with eachdepartment director and develops a proposed budget balanced within the limits of the currentavailable resources or with a proposed increase in fees and/or tax revenues. Between the secondCity Council meeting in March and the first meeting in June, the Council has the opportunity toreview the proposed budget, consider public comment, and finally, adopt a balanced budget. Theoperating budget is adopted on an annual basis. Capital construction normally takes place overmore than one fiscal year; therefore, capital budgets are adopted on a project length basis.
Budgetary Control: Budgetary control of each fund is maintained at the department level.Department directors play an active and important role in controlling the budget. Expendituresmay not exceed appropriations at the department level. The City Council may amend the budgetby motion during the fiscal year; however, increases in overall fund budgets (governmentalfunds) require a public hearing. However, enterprise fund budgets may be increased by the CityCouncil without a public hearing.
Considerations for Funding: Requests for increased funding or levels of service should beconsidered at one time rather than in isolation or on a “piecemeal” basis. This policy does notpreclude budget adjustments pursuant to state laws, but encourages that budget decisions, wherepossible, be part of the comprehensive process.
Departments are given specific instructions during the budget process that all budget requestsmust meet certain criteria prior to being considered by the City Council. Generally, the criteria isas follows: (1) budget requests are directly tied to the established Council goals, (2) thedepartment can demonstrate through quantifiable means that there is an outstanding need, or (3)the request is offset by a new revenue source, or (4) the request is directly tied to an expensereduction in the department’s existing operating budget. Consideration must be given that newrequests might require a budget reduction in future budget cycles to offset the request. Thisstringent process assists the City in acting fiscally responsible and clearly communicatesexpectations for budget requests. In addition to the above-mentioned criteria, all requests shouldmeet at least one of the following criteria:
1. Requests should be offset with equal or greater reductions within a department’s budget.2. New personnel requests must be discussed with the City Manager prior to submitting the
request.3. Requests are offset with budget reductions in the same budget category. For example: a
new personnel request should be offset with existing personnel funding, materials should
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offset materials, etc. Personnel requests offsetting existing funds other than personnel arediscouraged and will be subjected to a heightened review.
4. Request demonstrates an exceptional need that could not have been anticipated during thebudget process.
5. Request is specific for a Council program or goal.6. Request generates new revenues.7. Request fulfills federal, state, or local mandates.
BUDGET CALENDAR
Preparation of Tentative BudgetDecember
Budget Calendar and instructions presented to departments. Department mid-yearperformance measures due. Pay plan benchmarking updated.
January Legislative body identifies community goals and objectives. Tentative capital
improvement plan released. Department's submit budget options and tentative performance measures. Department's
meet with City Manager and Finance Manager to discuss options and performancemeasures. Begin rate and fee analysis.
February – March Compilation of Tentative Budget
April Tentative Budget presented to Council. Staff presents introduction, executive summary,
and budget policies.
Council Presentation and Public HearingsApril-May
The Council holds public hearings on the proposed tentative budget. Staff presentsoperating and capital budgets and tentative rate and fee schedule. Council adoptstentative budget.
Adopt Final Budget and Set Certified Tax RateJune
The Council holds public hearings on the proposed tentative budget; Council adopts finalbudget, certified tax rate and fee schedule (adopted prior to June 22nd state deadline if noproperty tax increase)
July - August The Council notices and holds Truth-in-Taxation Public Hearing (ad run twice in the two
weeks preceding the hearing). Council adopts final budget and certified tax rate.
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19
Additional Budget Dates and Deadlines July 17 – Budget due to State Auditor’s Office (no property tax increase) August 30 - Budget published and available on-line September 17 - Budget due to State Auditor’s Office (property tax increase) September 17- Submit Budget Document to Government Finance Officers Association
for their Budget Presentation Award
September 30 – Final Budget Document and Citizens Budget made available
On or before the last day of the fiscal period in which a final budget has been adopted, budgetamendments may become necessary to increase estimated revenues and appropriation budgets incertain funds. The Council, prior to approving budget amendments, must hold a public hearing tosolicit public input.
Budget Format: This is the third year the City has completed and published a formal multi-yearbudget document with this format and scope. Last year the City introduced a five-year financialplan. The City’s budget process is different in many ways when compared to the past. Some ofthe most notable changes in the budget process include moving from an annual budget to a multi-year budgeting process, the incorporation of a long term Capital Plan and the implementation ofperformance measures. In FY 2012 staff worked with the Council to develop a multi-year pay-for-performance compensation philosophy. A multi-year budget encourages a forward thinkingapproach to programs and services offered by offering a comprehensive financial outlook.
A multi-year budget is a process in which the City anticipates revenues and expenditures for twoor more budgetary years. Each budget year beyond the required appropriations period is referredto as a multi-year financial plan which does not act as a formal spending document but ratherserves as a plan that can be amended freely with legislative approval. The financial plan onlybecomes a formal spending document with approval by the legislative body, at which time theplan becomes a budget.
Implementing a multi-year budget offers the City numerous advantages, including but notlimited to:
Improved financial management Improved long-term planning Ability to evaluate program and service delivery
A primary change internal to the organization is that departments have been instructed toanticipate budgetary needs for a 72-month period (the remaining 3 months of Fiscal Year 2015and Fiscal Years 2016 - 2020). While going from a one-year budget to a five-year budget isrelatively new, the concept has been favorably accepted throughout our organization. Theprocess requires an even greater deal of planning and preparation for upcoming years from eachof the departments.
The first year of a five-year budget process is when the majority of the planning occurs. Thesecond year typically will include minor adjustments and anticipated programmatic changes. The
EXECUTIVE SUMMARY – INTRODUCTION.
20
goal of this type of planning is to ensure the operational needs are meeting the long-termorganization’s direction. Each year the City will incorporate the current adjusted budget and amodified five-year plan.
The City Council approved a budget for the upcoming fiscal year and a fiscal plan for the nextfour years. The Budget Document is a tool to be used by management and staff to implement thedirection established by council to carry out the needs and direction of the community. Thedocument is divided into five major areas: (1) Executive Summary, (2) Operating Budgets, (3)Summaries, (4) Policies and Objectives, and (5) Performance Measurement Program.
A. The Executive Summary highlights: the City’s goals, objectives, and budget processes;economic and demographic facts and projections; significant budget issues for fiscal year2014; and revenue and expense trends.
B. The Operating Budget reports how the City’s fiscal resources are used to deliver services.Included with the operational budgets are the department’s performance measures.
C. The Budget Summaries focus on government-wide revenues, expenditure summaries andindividual fund summaries.
D. The Policies and Objectives section establishes guidelines for achieving fiscalaccountability and management, full disclosure and acts as a planning tool to assist in thedecision making process.
E. The Performance Measurement Program is included in this document and outlines theprogram developed for the City and highlights its creation, philosophy andimplementation.
This year’s Executive Summary represents staff’s recommendations to carry out the Mayor andCouncil’s goals for the upcoming budget year. By adopting the Fiscal Year 2014-2015 budget,City Council is legally appropriating funds and authorizing expenditures in accordance withpolicies outlined in this document and in accordance with State law.
BUDGET AWARDS PROGRAM
It is the intent of the City Manager to formally present this budget document to The GovernmentFinance Officers Association of the United States and Canada (GFOA) for the DistinguishedBudget Presentation. To receive this award, the City must publish the document that meetsprogram criteria as a policy document, operations guide, financial plan, and communicationdevice. The award is significant because it demonstrates adherence to budget policies andpositive planning efforts. The award is an external measure of the proactive budgeting practicesthe City is employing and is valid for a period of one year. We believe this budget conforms toGFOA requirements and we will submit the budget when we apply for this prestigious award.
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
21
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
22
FISCAL FIRST AID
The Government Finance Officers Association (GFOA) in 2010 released fiscal first aidtechniques that governments can implement when responding to financial distress. GFOA statesthat fiscal first aid techniques can be used as an immediate short-term aid to stop perpetuatingfinancial distresses. While the development of permanent treatments may be necessary, in lesssevere cases of financial distress, fiscal first aid alone may be sufficient. The four categories offiscal first aid are as follows:
Primary Treatments – are those that are recommended as the first line of defense and should beconsidered as a first option. In many cases, the go-to treatments not only provide immediate helpbut also improve the long-term prognosis.
Treatments to Use with Caution - may be called for if the go-to techniques are not sufficient.However, the side effects of these treatments could potentially worsen the financial condition ifused improperly.
Treatments to Use with Extreme Caution - might help the near term financial situation, butcould ultimately work against financial sustainability. For example, a treatment might damagethe government’s reputation, thereby reducing public support through local taxes
Treatments Not Advised - are ones that can cause long term negative effects.
The first step in implementing fiscal first aid is to diagnose the main causes of the problem.Accurate diagnosis is essential for selecting the right treatment and getting support for thetreatment regimen. GFOA states that when diagnosing the problem, it is advisable to emphasizefactors internal to the organization such as structure, culture, and communications. Whileexternal causes, such as a poor economy or state/federal mandates, may be at least partially toblame for fiscal distress, fixating on these largely uncontrollable items saps confidence that agood solution can be found.
The City has evaluated its own management practices against the four fiscal first aid treatmentsidentified above. Table 2 compares the actions the City has employed in its current managementpractices against each treatment. As demonstrated in Table 2, the City has implemented strongfiscal management practices that offer proactive techniques utilized as a short and long-term aidto achieve the highest level of fiscal management. The City has implemented its “Recession/NetRevenue Shortfall Plan” (refer to the “Policies and Objectives” section) and is closelymonitoring the potential budgetary impacts and strategies. We have reviewed these practices butare not currently in a crisis mode.
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
23
Table 2 – Fiscal First Aid Techniques, comparing City practices to techniques
Action Primary Treatments ActionRevenue Recognize opportunities within crisis
Goal Audit revenue sources X Manage perceptionsX Improve billing and collections procedures X Be willing to spend money to save moneyX Explore fees for services X Network with peer agencies and individualsX Propose taxes with a strong nexus Human Resources and BenefitsX Conduct a tax lien sale X Evaluate overtime use
XAddress health care costs & workers' compensation claimspatterns
Capital and Debt Re-examine labor structuresX Start comprehensive capital project planning X Assess organization structureX Restructure debt X Integrate human resources and financial systems
X Investigate risk managementManagement Practices
X Make managers manage Financial Planning and AnalysisX Enhance purchasing practices X Evaluate financial condition & get benchmark dataX Pursue inter-organizational cooperation X Inventory programs and ascertain their costsX Revisit control system Audit certain recurring expenditures
XCentralize financial management and humanresources activities X Divest of loss-generating enterprisesDevelop cash flow reporting X Seek state, federal, and/or regional assistance
X Establish a culture of frugality Identify Sources of liquidity
Revenue Human Resources and BenefitsSell assets Offer early retirement programObtain better returns on idle cash X Increase part-time labor
X Institute hiring/wage freezesX Reduce hours worked and pay
Capital and Debt Financial Planning and AnalysisX Use short-term debt to pay for vehicles Revisit interfund transfer policies
Defer and/or cancel capital projects X Use Fund Balance to Soften the LandingUse debt to fund pay-go capital projects Management Practices
X Close facilities (or reduce hours of operation)Outsource
Revenue Human Resources and BenefitsX Levy a broad tx increase Make across-the-board wage cuts
Create special taxing districts Defer compensationCapital and Debt Management Practices
Make across-the-board budget cuts
Revenue Human Resources and BenefitsUnderfund accrued liabilities like pensions
Capital and Debt Management PracticesShift operational costs into capital budgets Use accounting manipulations
Fiscal First Aid Techniques 2016
Treatments to Use with Caution
Treatments to Use with Extreme Caution
Treatments Not Advised
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
24
PROPERTY VALUATION AND TAX ASSESSMENTS
The Property Tax Act, Title 59, Chapter 2, Utah Code Annotated 1953, as amended, providesthat all taxable property must be assessed and taxed at a uniform and equal rate on the basis of its“fair market value” by January 1 of each year. “Fair market value” is defined as “the amount atwhich property would change hands between a willing buyer and a willing seller, neither beingunder any compulsion to buy or sell and both having reasonable knowledge of the relevantfacts.” Commencing January 1, 1991, “fair market value” considers the current zoning laws foreach property. Section 2 of Article XIII of the Utah Constitution provides that the Utah StateLegislature may exempt from taxation up to 45 % of the fair market value of primary residentialproperty as shown in the table below.
Table 3 - State of Utah property tax statutory assessment from 1961 to present.
During the 1995 legislative session, the exemption for primary residential property was increasedfrom 32 % to the constitutional maximum of 45 %. The local effect of this action was to shift theburden of supporting education, public safety, and general government from primary residents toother classes of property, principally commercial property and vacation or second homes. TheUtah Supreme Court held this practice to be constitutional in subsequent tests.
Year Statutory
Assessment
Level
(% of Market
Value)
Real Property
Intangible
Exemption
(Apply to Locally
Assessed Only)
Primary
Residential
Exemption
Total Taxable
Value as a
Percentage
of Market
Value
1961 - 1978 30% 0% 0% 30%
1979 - 1980 25% 0% 0% 25%
1981 - 1982 20% 20% 0% 16%
1983 20% 0% 25% 15%
1984 - 1985 20% 20% 25% 12%
1986 - 1990 100% 20% 25% 60%
1991 100% 5% 29.75% 66.74%
1992 - 1993 100% 5% 29.50% 66.98%
1994 100% 0% 32% 68%
1995 - Present 100% 0% 45% 55%
1961 - 1978 30% 0% N/A 30%
1979 - 1980 25% 0% N/A 25%
1981 - 1982 20% 20% N/A 16%
1983 20% 0% N/A 20%
1984 - 1985 20% 20% N/A 16%
1986 - 1990 100% 20% N/A 80%
1991 100% 5% N/A 95%
1992 - 1993 100% 5% N/A 95%
1994 - Present 100% 0% N/A 100%
1961 - 1978 30% N/A N/A 30%
1979 - 1980 25% N/A N/A 25%
1981 - 1985 20% N/A N/A 20%
1986 - Present 100% N/A N/A 100%
1961 - 1978 30% N/A N/A 30%
1979 - 1980 25% N/A N/A 25%
1981 - 1985 20% N/A N/A 20%
1986 - Present 100% N/A N/A 100%
Centrally
Assessed
Property
History of Property Statutory Assessment
Primary
Residential
Other Locally
Assessed
Real Property
Personal
Property
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
25
Figure 1 – illustrates the City Historical tax rate since 1998 (Calendar Year)
Figure 2 – illustrates the Citywide Property Value percent change for prior year since 1998(Calendar Year)
Property Tax Levies and Collections: Utah County levies, collects, and distributes propertytaxes for the City of Saratoga Springs and all other taxing entities within the County. Utah lawprescribes how taxes are levied and collected. Generally, the law provides as follows: the CountyAssessor determines property values as of January 1 of each year and is required to have the
assessment roll completed by May 15. The County Auditor mails notice of valuations and taxchanges by July 22.
Figure 3 – illustrates each taxing entities share of the total levy for property taxes in 2013.
State statutes require that each year a certified tax rate be calculated. The certified tax rate is therate which will provide the same amount of property tax revenue as was charged in the previousyear, excluding the revenue generated by new growth. If a taxing entity determines that it needsgreater revenues than what the certified tax rate will generate, State statutes require that theentity must go through a process referred to as Truth-in-Taxation. The Truth-in-Taxation processis a series of steps that include notification and advertisement of the proposed tax increase andholding a public hearing to receive public input before the final rate is adopted.
Tax notices are mailed November 1 and are due November 30. Delinquent taxes are subject to apenalty of 2 % of the amount of such taxes due or a $10 minimum penalty, this penalty isassessed by Utah County. The delinquent taxes and penalties are charged interest at the federaldiscount rate plus 6 % from the first day of January until paid. If after four and one-half years(May of the fifth year) delinquent taxes have not been paid, the County advertises and sells theproperty at a tax sale.
The maximum rate of levy applicable to the City for general fund operations authorized by Statelaw is 0.007000 per dollar of taxable value per taxable property within the City. The City maylevy an unlimited tax levy to pay the principal of and interest on legally issued GeneralObligation Bonds.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Historical City Property Tax Rate
Series1 Series2
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
27
Historical City Property Tax Rate 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014City General Purpose 0.001358 0.001331 0.000933 0.002019 0.002436 0.002744 0.00312 0.003054 0.002761 0.002761City (GO Bond Debt) 0 0 0 0 0 0 0 0 0 1Total City Levy 0.001358 0.001331 0.000933 0.002019 0.002436 0.002744 0.00312 0.003054 0.002761 0.002761Other Taxing Entities 0.009873 0.008502 0.008239 0.008448 0.009144 0.009935 0.010590 0.010900 0.010607 0.010607Total Tax Rate for City 0.011231 0.009833 0.009172 0.010467 0.011580 0.012679 0.013710 0.013954 0.013368 0.013368City rate as a % of Total 12% 14% 10% 19% 21% 22% 23% 22% 21% 21%
Table 4 – represents the City’s and other taxing entities’ historical tax rates since 2005.
0
0.001
0.002
0.003
0.004
0.005
0.006
0.007
0.008
0.009
0.01
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Historical Property Tax Rates
County Central Utah Water Alpine School District State City
Figure 4 – illustrates each taxing entities tax rate for Saratoga Springs since 2005.
As depicted in Table 4, the City’s tax levy rate decreased from 0.001358 in 2005 to 0.000933 in2007. In 2008 the City’s tax rate increased to 0.002019 as a result of declining assessed valuesCitywide. In 2013, the City’s tax levy rate has decreased from the year before due to risingassessed values in the City.
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
28
0
0.0005
0.001
0.0015
0.002
0.0025
0.003
0.0035
2006 2007 2008 2009 2010 2011 2012 2013
Other City Property Tax Ratefor General Operations
Lehi Eagle Mountain American Fork Saratoga Springs City Average
Figure 5 – Illustrates each operating property tax rate compared to Saratoga Springs since2006.
City of Saratoga Springs, Top 10 TaxPayers, **2014
Table 5 (above) represents the City’s largest property tax payers. (Utah County 2010Taxable Values),
As shown in Table 5, the City’s top ten taxpayers are relatively stable and diverse with theprincipal tax payers representing only 6 percent of the taxable property value.
DEMOGRAPHIC INFORMATION
The City has experienced high population growth since the 2000 Census. The City’s populationhas grown from 1,003 in 2000 to 17,781 in 2010. Saratoga Springs grew by approximately1,673% during this ten-year time span.
EXECUTIVE SUMMARY – BUDGET OVERVIEW.
30
Census 2010 Demographic Profile Highlights2010 2013 Over 18 Years ago
Total population 17,781 22749 9,434RACE One race 17,288 NA 9,303 White 16,501 NA 8,828 Black or African American 94 NA 38 American Indian and Alaska Native 50 NA 32 Asian 163 NA 117 Native Hawaiian and Other Pacific 140 NA 70 Some Other Race 340 NA 218 Two or More Races 493 NA 131
Hispanic or Latino (of any race) 1,026 NA 541 Not Hispanic or Latino 16,755 NA 8,893 One race 16,370 NA 8,796 White 15,902 NA 8,526 Black or African American 89 NA 35 American Indian and Alaska Native 43 NA 26 Asian 163 NA 117 Native Hawaiian and Other PacificIslander
140 NA 70
Some Other Race 33 NA 22 Two or More Races 385 NA 97HOUSING UNITS Total housing units 4,685 NA
Occupied housing units 4,387 NA Vacant housing units 298 NA
OCCUPANCY STATUS
HISPANIC OR LATINO AND RACE
Table 6 – Saratoga Springs Demographic Information from 2010 Census
EXECUTIVE SUMMARY – ECONOMIC OUTLOOK.
31
FISCAL YEAR 2015 BUDGET ISSUES
This section of the Budget outlines the basic premises associated with the budget and its majorprograms. It is an introduction to the basic assumptions underlying the tentative budget.
Service Level ChangesAs the City’s revenues see modest growth, the City has been careful about increasing servicelevels without a sustainable revenue stream. For this reason, most service levels have increasedslightly in this fiscal year. Some service level changes of note include:
In-house Professional Staff. In the FY 2016 budget year funding was recommended foran Asset/Management Analyst, seasonal parks, Bluffdale police officer. It is believedthat for the cost the City will receive greater service due to having these positions inhouse.
Enterprise Utility FundsAs staff continues to evaluate the current and future status of the water, sewer, street light,garbage, and storm drain enterprise funds, the analysis continues to highlight concerns regardingthe funds’ ability to fund future operations, capital projects, equipment, and build reserves forunforeseen events while keeping rates as low as possible. It is anticipated that pay-as-you-gofinancing in connection with other short-term and long-term financing sources may be necessaryto fund necessary capital improvements and equipment replacement. City staff has been diligentin seeking grant revenue to assist with cost of funding necessary capital improvements andequipment replacement. The City in 2016 will be including a full cost allocation strategy for theenterprise funds that will detail administrative costs not currently being charged to these funds.
See Capital Projects Summary and Fee Schedule located in the Supplemental section for detailson capital projects anticipated in the next five years and the proposed user fee schedule.
In 2014 the City implemented a Fleet Management Plan developed to provide guidance inoperating, maintaining, evaluating, financing, and replacement of City fleet. The budget plananticipates that capital acquisitions for fleet and equipment replacement will be necessary.
Governmental FundsBudgetary revenue projections have been difficult as economic assumptions, since FY 2012,have included a recessed economy and housing market, rising unemployment, low investmentearnings, and low taxable sales. Budgetary assumptions moving forward anticipate conservativeeconomic growth and taxable sales, stabilizing housing markets and unemployment, and lowinvestment earnings. Stronger growth patterns are expected to continue going forward..
This year’s budget process required staff to highly scrutinize their operating and capital budgetsrequests while trying to maintain the same high level of service for our customers.
Personnel costs, city-wide, rose slightly. The City’s health insurance renewal came back with a4.5% increase. The City conducted a salary analysis comparing employees’ salaries against theircounterparts in the group of benchmark cities. During their retreat in January 2014, the CityCouncil set a goal to pay employees at the 65th percentile over the next two years. In addition,
EXECUTIVE SUMMARY – ECONOMIC OUTLOOK.
32
the Council set aside 2% of salaries to be used for performance based incentives.
Levels of ServiceIt is the desire of the City to provide a high level of public services that require maintainingsufficient staff, quality equipment and advanced technology, and professional facilities, at thelowest cost to our customers. The 2016 budget provides for maintaining existing services andprograms levels that are outlined in the operating budgets. The services and programs offeredprovide for focusing on the goals and objectives established by the Mayor and Council.
City Financial SummaryIn November of 2014 the City received a Water Revenue and refunding bond in the amount of$9.995.000. This bond has refunded the Water Bond series 2005, 2006, 2009, in addition ofbond revenue that is currently being used for much needed water The City was able to receive atrue interest cost (TIC) rate of 2.00 percent for this issuance in part because of the excellent bondrating the City received.
Changes in Fund BalanceFund balances in the General Fund are expected to increase and remain at the 25 percent statelimit. Capital and Enterprise funds rise and fall on an annual basis based on the size, scope, andtiming of capital projects.
Table 7 – Ending Fund Balance for Appropriation
Changes in Fund Balance Greater than 10%Eleven of the cities funds had an ending fund balance that changed by more than 10 percent.The following is an explanation for these changes.
General Fund (Fund 10) The fund balance decreased by greater than 10% due to a transfer tofund 35 for a loan to the water fund (Fund 51).
Street Lighting (Fund 22) The fund balance increased by greater than 10% due to increasedrevenues coupled with less expenditures from the fund.
Parks Capital Projects (Fund 32) This fund’s balance increased greater than 10% due toincreased revenues coupled with minimal expenditures from the fund.
Public Safety Capital Projects (Fund 34) This fund’s balance increased greater than 10% due toincoming revenues exceeding expeditures.
General Capital Projects (Fund 35) This funds balance increased by greater than 10% due to atransfer from the General Fund.
Water Operations (Fund 51) This Fund balance increased by greater than 10% due to a loanfrom the General Fund through the Capital Projects Fund.
Waste Water Capital (Fund 53) This fund balance decreased by greater than 10% due to the
EXECUTIVE SUMMARY – ECONOMIC OUTLOOK.
33
spending down of balance for budgeted projects.
Garbage Utility (Fund 55) This fund’s balance decreased by more than 10% due to a purchase ofrecycle bins for all residents.
Water Impact (Fund 56 and 57) This fund decreased in fund balance because of the spendingdown of balance for current budgeted projects.
This includes Cash, Current Liabilities, and Current Receivables
Table 8 – indicates the Starting Fund Balances for the Various City Funds.
FUND STRUCTURE
State law requires that budgets be prepared for the following funds: general fund, special revenuefunds, debt service funds, and capital improvement funds. All City funds are accounted for inaccordance with Generally Accepted Accounting Principles (GAAP). Major funds are asfollows:
General Fund: The General Fund is the principal fund of the City. The General Fund accountsfor the normal recurring operating activities of the City (i.e. general government, public safety,
EXECUTIVE SUMMARY – ECONOMIC OUTLOOK.
34
streets and public works, parks and recreation). User fees, property, sales, and franchise taxesprimarily fund these activities.
Accounting records and budgets for governmental fund types are accounted for using themodified accrual basis of accounting. That is, revenues are recognized when they becomemeasurable and available as net current assets. “Measurable” means the amount of thetransaction that can be determined and “available” means collective within the current period orsoon enough thereafter to be used to pay current liabilities. Expenditures are generallyrecognized under the modified accrual basis of accounting when the related liability is incurred.
Enterprise Funds: The Enterprise Funds are used to account for operations that are financedand operated in a manner similar to a business. Accounting records for proprietary fund types aremaintained on an accrual basis. That is, their revenues are recognized when they are earned andtheir expenses are recognized when they are incurred. Budgets for all Enterprise Funds areprepared on a modified accrual basis. Depreciation is not budgeted in the City’s enterprise funds.
Water, Sewer, Garbage, and Storm Drain Enterprise Funds account for the operation ofthe City’s utilities, including the accumulation of monies for the repayment of waterutility debt service.
Debt Service Fund: Accounts for the payment of the City’s 2011 Sales Tax Revenue Bond.
Tax Increment Fund: Accounts for operations and improvements within the TIF and theaccumulation of money for the future repayment Tax Increment Financing Bonds. The principalsource of revenue is property tax increment from properties located within the area and althoughthe City does not currently have any TIF’s or EDA’s these may be utilized in the future foreconomic development within the City.
Capital Project Funds: Prepared accounting records and budgets for all capital project fundsare maintained on a modified accrual basis. The capital project funds are used to account for theconstruction of major capital projects not included in the proprietary funds. The CapitalImprovement Fund is used to account for capital projects of the City’s general government. TheCity performed a capital facilities and impact fee analysis during 2012.
Functional Units by Fund TypeGeneral Fund Enterprise Funds Special Improvement
General Government Water Street LightingPublic Safety SewerHighways & Public Improvements Storm DrainParks and Recreation GarbageEconomic DevelopmentLibrary
Table 9 – Functional Units by Fund Type
35
FISCAL YEAR 2015 MAJOR REVENUES SUMMARY
Revenue Forecasting- The City has endorsed the recommended practices issued by the NationalAdvisory Council on State and Local Budgeting addressing budgeting and financial planning,specifically the six revenue forecasting practices.
Multi-year revenue/resource projections Maintaining an in-depth understanding of revenues/resources Assessing the effects of potential changes to revenue source rates and bases Periodically estimating the impact and potential foregone revenue/resources as a
result of policies that exempt from payment, provide discounts and credits, orotherwise favor a particular category of taxpayers or service users
Developing a process for achieving consensus on the forecast of revenues used toestimate available resources for a budget
Preparing and maintaining a revenue manual that documents revenue sources andfactors relevant to present and projected future levels of those revenues
Forecasting Methodology- The City uses qualitative and quantitative approaches to forecastingrevenues that include, but are not limited to:
Trend Analysis Economic Reviews and Publications Departmental Surveys National, State, and Local Policy Changes Comparing Revenue Collections against Projections Consensus, Expert, and Judgmental Forecasting
Both forecasting methods include global, national, state, and local analysis that may impactrevenues and financial planning.
36
Figure 8 - Revenue Forecasting Process
Table 10 Government-Wide Revenues by Fund
Government-Wide: Revenues by FundFund
2014Actual
2015 AdjBudget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
10 General Fund 11,682,808 12,176,649 13,070,261 13,160,639 13,422,698 13,715,979 14,021,51222, 23 Street Lignting Funds 175,301 218,073 192,483 191,975 191,975 191,975 191,975
31 Storm Drain Capital Projects Fund 178,125 255,000 255,000 255,000 255,000 255,000 255,00032 Parks Capital Projects Fund 731,711 450,000 550,000 577,500 606,375 636,694 668,52833 Roads Capital Projects Fund 921,103 500,000 800,000 808,000 816,080 824,241 832,48334 Public Safety Capital Projects Fund 280,551 300,000 300,000 303,000 306,030 309,090 312,18135 Capital Projects Fund 4,696,641 4,649,434 1,697,046 1,447,046 1,447,046 1,447,046 1,447,04640 Debt Service Fund 291,800 292,450 293,300 293,500 293,510 291,750 291,50051 Water Utility Fund 3,222,306 3,340,500 3,440,500 3,541,310 3,645,096 3,751,947 3,861,95352 Sewer Utility Fund 2,300,286 2,186,500 2,336,500 2,383,230 2,430,895 2,479,512 2,529,10353 Wastewater Impact Fee Fund 433,429 365,000 3,300,000 303,000 13,306,030 309,090 312,18154 Storm Drain Utility Fund 408,863 400,000 400,000 404,000 408,040 412,120 416,24255 Garbage Utility Fund 896,600 851,785 880,000 888,800 897,688 906,665 915,73256 Culinary Water Impact Fee Fund 951,656 2,700,000 750,000 751,500 753,015 754,545 756,09157 Secondary Water Impact Fee Fund 722,991 2,200,000 4,200,000 200,000 200,000 200,000 200,000
Total Revenues by Fund 27,894,172$ 30,885,391$ 32,465,090$ 25,508,500$ 38,979,477$ 26,485,655$ 27,011,526$
STEP 1
Establish
Base Year
STEP 6
Monitor
Revenue
Collections
STEP 7
Update
Revenue
Forecasts
STEP 2
Assess
Revenue
Grow th
Trends
STEP 3
Specify the
Underlying
Assumptions
STEP 4
Select
Forecasting
Method
STEP 5
Assess
Reliability and
Validity of
Forecast
37
Table 11 Government-Wide Revenues by Major Object
Charges for Services, fees charged to users for goods or services, are expected to have anincrease in FY 2016. Between 2017 and 2020 charges for services are expected to increase at anaverage annual rate of 1% as the city expects some increase in construction, recreationprogramming fees, and ambulance fees. Charges for services represent 26.8% of revenues for2016.
Property Tax Revenues in 2016 are estimated at $2,297,558 or 24.0% of City’s general fundrevenue. This estimate has increased in comparison to the property tax collected in 2015. Whilenew properties may have been developed, the State of Utah has changed the formula for theproperty tax calculations to more accurately account for delinquent property tax payments. Thischange in calculation will lower the City’s collections. Property tax revenue pays for generalgovernmental programs.
Table 12: Government-Wide Revenues by Major Object as a percentage of Total Revenues
Sales, Franchise, and Energy Tax receipts are estimated to reach $3,789,800 or 35.0 % ofgeneral fund revenue in 2016, up about 1.2% from the 2015 adjusted budget. Sales Tax receiptsof $2,400,000, Franchise Tax receipts of $239,800, and Energy Tax receipts of $750,000 aredeposited into the General Fund to help pay for general government operations. Table 13represents the Sales and Use Tax rates for the City in the Utah County locality as of January 1,2013. The combined sales and use tax rates includes: state, local option, mass transit, masstransit fixed guideway, county airport, highway, public transit, and county option taxes. Othertax rates and fees in addition to the combined rate include: transient room taxes, tourism short-term leasing taxes, tourism restaurant tax, E911 emergency telephone fee, telecommunicationsfees, and the municipal energy tax.
Government-Wide: Revenues by Major ObjectMajor Object
2014Actual
2015 AdjBudget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
Tax Revenue 6,320,532 5,960,150 6,448,518 6,695,420 6,953,298 7,222,656 7,504,019% Change from Prior Year 32% -6% 8% 4% 4% 4% 4%
Licenses and Permits 582,224 582,100 632,100 632,724 633,360 634,010 634,672% Change from Prior Year 93% 0% 9% 0% 0% 0% 0%
Intergovernmental Revenue 683,702 807,884 782,202 711,202 691,702 691,702 691,702% Change from Prior Year -16% 18% -3% -9% -3% 0% 0%
Charges for Services 8,159,662 8,116,063 8,869,317 8,907,768 9,073,838 9,244,072 9,418,582% Change from Prior Year 59% -1% 9% 0% 2% 2% 2%
Other Revenue 6,484,848 6,138,792 12,078,135 4,684,430 17,729,293 1,776,411 4,823,905% Change from Prior Year 169% -5% 97% -61% 278% -90% 172%
Contributions and Transfers 3,729,585 3,307,553 4,322,904 3,866,852 3,887,801 3,917,455 4,420,441% Change from Prior Year 874% -11% 31% -11% 1% 1% 13%
Total 25,960,554$ 24,912,542$ 33,133,177$ 25,498,395$ 38,969,295$ 23,486,305$ 27,493,322$% Change from Previous Year 87% -4% 33% -23% 53% -40% 17%
Government-Wide: Revenues by Major Object as a PercentageMajor Object
Sales Tax Current RatesTax Rate %State Sales & Use Tax 4.70%Local Sate & Use Tax 1.00%Mass Transit 0.25%Mass Transit Fixed Guideway 0.30%HH County Airport, Highway,Public Transit 0.25%County Option Sales Tax 0.25%Total Sales Tax 6.75%
Table 13 Sales Tax Rates for the City effective January 1, 2009
Sales tax rates remained unchanged at 6.00% from January 1, 2000, through April 1, 2007, whenthe rate increased to 6.25% when the city opted to participate in with UTA and implement theMass Transit Tax. Various other state tax rate changed were introduced in subsequent years.Sales tax rates for the City have remained constant since April 2009.
Table 14 Historical Sales Tax Rates for the City since January 1, 2000
The tax on food and ingredients is 3% statewide. This includes the state rate of 1.75%, localoption rate of 1%, and county option rate of 0.25%. In general, for each dollar collected from thesales and use tax, 50% is paid to each county, city, and town on the basis of the percentage thatthe population bears to the total population of all counties, cities, and towns in the state. Anadditional 50% is paid to each county, city, and town on the basis of the location the point ofsale. The City receives one half of 1% of the Local Sales and Use Tax.
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Figure 10 “Where the Money Comes From FY2015” identifies the major resources for the GeneralFund excluding fund balance and interfund transfers.
Intergovernmental Revenue receipts are estimated to reach $782,202 or 7.0% of the City’sgeneral fund revenue in 2016. Intergovernmental Revenue includes $551,250 of Class ‘C’ RoadFunds which are disbursed by the State as a means of providing assistance to municipalities forthe improvement of roads and streets. The State legislature assigns a formula appropriating Class‘C’ monies as follows: 50% based on population and 50% based on weighted road miles. Since2009, the City has reported 81.43 miles of eligible paved road. Class ‘C’ road monies arecollected in the General Fund and are restricted for road related improvements and maintenance.Intergovernmental revenue also includes $200,000 of grant revenue. The majority of grantrevenue is from a Staffing for Adequate Fire and Emergency Response (SAFER) grant thatprovides federal money for the hiring of full-time firefighters.
Licenses and Permits receipts are estimated to reach $632,100 or 6.0% of the City’s generalfund revenue in 2016. Licenses and Permits are collected in accordance with the City’s feeschedule established by the local legislative body. Licenses and Permits include building permits,business licenses, and liquor licenses.
Other Revenue receipts are estimated to reach $1,471,500 or 13.0% of the City’s projectedgeneral fund revenues for FY 2016. Other revenue includes, but is not limited to, interest earned,late fees and penalties, law enforcement fines and citations, the Police contract with BluffdaleCity, and other miscellaneous receipts.
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FISCAL YEAR 2016 MAJOR REQUIREMENTS SUMMARY
Departments are given specific instructions during the budget process that all budget requestsmust meet certain criteria prior to being considered by the City Council. Generally, the criteria isas follows:
1. Budget requests must be directly tied to the established Council goals2. The department can demonstrate through quantifiable means that there is an outstanding need3. The request is offset by a new revenue source4. The request is directly tied to an expense reduction in the department’s existing operatingbudget.
Table 16 Government-Wide Requirements by Fund
Table 17 Government-Wide Requirements by Major Object
Table 18 Government-Wide Requirements by Major Object as a percentage of Total
Government-Wide: Requirements by FundFund
2014Actual
2015 AdjBudget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
10 General Fund 11,120,424 12,176,649 13,070,261 13,160,639 13,422,698 13,715,979 14,021,51222, 23 Street Lignting Funds 109,513 287,111 201,975 191,975 191,975 191,975 191,975
31 Storm Drain Impact Capital Projects Fund 14,118 1,025,273 422,000 - - - -32 Parks Impact Capital Projects Fund 1,888,690 2,403,532 - - - - -33 Roads Impact Capital Projects Fund 46,203 5,445,312 75,000 145,000 - - -34 Public Safety Capital Projects Fund 5,313 824,737 - - - - 5,000,00035 Capital Projects Fund 2,418,870 5,489,655 1,697,046 1,447,046 1,447,046 1,447,046 1,447,04640 Debt Service Fund 291,000 292,450 293,300 293,500 293,550 291,750 291,50051 Water Utility Fund 1,911,106 5,906,065 3,716,408 3,579,908 3,645,096 3,751,947 3,861,95352 Sewer Utility Fund 1,552,601 2,707,127 2,446,339 2,403,839 3,696,568 2,403,839 2,403,83953 Wastewater Impact Fee Fund 276,860 1,215,323 3,144,782 - 13,069,485 - -54 Storm Drain Utility Fund 688,358 635,554 574,064 869,441 673,138 564,441 1,311,64155 Garbage Utility Fund 756,772 851,785 880,001 888,800 897,688 906,665 915,73156 Culinary Water Impact Fee Fund 138,008 2,964,557 1,086,635 880,635 879,937 879,954 879,95557 Secondary Water Impact Fee Fund 216,575 2,437,594 4,415,000 200,000 200,000 200,000 200,000
Total Revenues by Fund 21,434,412$ 44,662,722$ 32,022,811$ 24,060,783$ 38,417,181$ 24,353,597$ 30,525,152$
Government-Wide: Requirements by Major ObjectMajor Object
2014Actual
2015 AdjBudget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
Personnel 6,503,743 8,959,122 9,536,553 9,568,770 9,569,309 9,569,892 9,570,521% Change from Prior Year 35% 38% 6% 0% 0% 0% 0%
Materials, Supplies, and Services 10,332,256 16,174,899 13,320,820 14,501,027 16,146,668 15,446,360 16,922,299% Change from Prior Year 91% 57% -18% 9% 11% -4% 10%
Debt Service 659,781 596,025 474,044 472,244 472,294 470,494 470,244% Change from Prior Year 88% -10% -20% 0% 0% 0% 0%
Capital 5,081,424 22,159,323 13,043,981 4,774,181 17,816,498 4,861,115 10,087,393% Change from Prior Year -44% 336% -41% -63% 273% -73% 108%
Transfers 1,694,516 209,513 412,860 412,994 413,087 413,141 413,211% Change from Prior Year 1378% -88% 97% 0% 0% 0% 0%
Ending Balance 11,994,590 13,201,922 13,492,260 13,415,638 13,677,698 13,970,979 14,768,712% Change from Prior Year 44% 10% 2% -1% 2% 2% 6%
Total 36,266,310$ 61,300,803$ 50,280,517$ 43,144,853$ 58,095,555$ 44,731,981$ 52,232,380$% Change from Previous Year 29% 69% -18% -14% 35% -23% 17%
Government-Wide: Requirements by Major Object as a PercentageMajor Object
Figure 11 Government-Wide Operating Requirements by Major Object
Figure 12 represents Personnel and Materials, Services, and Supplies as a percentage of Operatingrequirements for all funds combined.
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Figure 13 “Where The Money Goes FY 2016,” represents the four major city-wide requirements.
PERSONNEL
Recruiting and retaining high quality employees is a primary goal of Human Resources as theCity progresses and fills vacancies. There continues to be an increasingly competitive market formunicipal employees. Unemployment rates in Utah have decreased from 7.5 % (July 2010) to3.5 % (July 2014). Utah is still below the national average of 6.1 % (July 2014).
Pay and Benefits: The quality of life in and surrounding the City assists in attracting qualifiedcandidates. The City must maintain a competitive total compensation package in order to attractand retain a competent workforce. As part of the adopted budget, a 2% pay for performanceprogram was approved as part of the FY 2012 budget.
Compensation: During the 2015 fiscal year the city performed a compensation plan analysis.This pay plan is spread over a two-year period. Establishing a compensation plan that will attractand retain high quality employees while maintaining a fiscally responsible budget is challenging.Variables that may be considered in developing the City’s pay plan include the following: (1)salary and total compensation plans for similar positions among selected benchmarkcommunities, (2) supply and demand of qualified candidates, (3) internal equity, (4) cost ofliving, and (5) available City resources.
The compensation plan benchmarked the City’s salaries against 20 other cities. These citieswere chosen as benchmarks based upon the following factors: proximity to Saratoga Springs,high growth cities, and similar populations. The City Council set a goal since FY 2012, and hasreaffirmed this as part of a two-year pay plan. This pay plan sets a goal for employees to be paidat the 65th percentile of their benchmarked passion based upon performance.
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Benefits: The City provides a comprehensive and competitive benefits package which includes:health, dental, life, and disability insurance, pension, 401k, 457, Roth IRA, and Traditional IRAsavings plans, and a variety of leave benefits including personal time off (PTO) and short-termmedical leave.
Health, Dental, Vision, and Life Insurance: The City implements a cost sharing strategy withemployees for health and dental premiums. Employees are responsible to pay for 10% of healthand dental insurance premiums. The city has contracted with First West Benefits to broker theCity’s insurance policies. Health insurance is provided by PEHP. Dental insurance is providedby EMI. Vision insurance is provided by Eye Med and is fully funded through employee payrolldeductions. Life insurance is provided by CIGNA. Long Term Disability insurance is alsoprovided by CIGNA.
PEHP offers two different plans for employees to choose from. One plan is a traditional healthinsurance plan. It has a $500 deductible for single and $1,000 for family and pays for 80 % of thecosts after the deductible is met. The second plan is a high deductible plan accompanied by ahealth savings account (HSA). The HSA has a deductible of $1,250 for single coverage and$2,500 for double and family coverage. The premiums are lower for the high deductible plan.The City contributes the savings into the employees’ HSA. The two plans are cost neutral for theCity.
The City received a renewal with an approximately 4.5% increase for health insurance whencompared to last year.
As a way to save on unnecessary insurance costs, if an employee has comparable healthinsurance benefits through a spouse, they may opt out of health insurance coverage from theCity. When an employee opts out of health insurance the City contributes $250 per month into a401(k) retirement account on their behalf. The contribution is significantly lower than the cost ofhealth insurance.
Table 19 Breakdown of City Employee Health Plan Participation
Retirement: The City offers pension retirement benefits through Utah Retirement Systems(URS). Three retirement programs are offered including the Public Employees’ NoncontributoryPlan, Public Safety Retirement Plan (sworn police personnel), and the Firefighter RetirementPlan. Employer paid retirement contributions are governed by Utah State law and are subject tochange annually. Current rates can be found in the table below. In 2008 the City opted out ofSocial Security. In lieu of Social Security payroll taxes, the City contributes the 6.2 % into a401(k) plan for the employee.
Plan Single Double Family Total
Traditional 5% 7% 49% 62%High Deductible/Health Savings 4% 4% 19% 27%Opted Out 0% 0% 0% 11%
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Table 20 City Retirement Contribution Rates
Senate Bills 43 and 63 relating to retirement benefits were passed in the 2010 LegislativeSession. Senate Bill 43 amends provisions related to a retiree who returns to work for aparticipating employer and restrictions on the maximum retirement allowance certain employeescan accrue. Senate Bill 63 modifies the retirement benefits for new public employees and newpublic safety and firefighters employees. This bill created a tier system in which those that wereemployed after July 1, 2011 by a qualified employer would have a different structure of benefitsas defined as Tier II. Those who worked for a qualified employer at all before July 1, 2011would be defined as Tier I.
Market Pay AnalysisBeginning in fiscal year 2012 and every other year as part of the budget process, the City willcomplete a pay benchmarking study with the Wasatch Comp Group and a number ofgovernmental entities to determine how the City’s salary, wage, and benefit packages comparewith other benchmark communities. A predetermined group of cities has been identified by theCity Council as a “benchmark” group whereby each position is compared for market analysis toensure that the City’s compensation packages are comparable to that of other local communities.The City Manager will evaluate the compensation and benefits data with other benchmarkcommunities and determine if any position changes or adjustments are necessary for therecommended pay plan for the next two years.
The personnel variance analysis chart shows that the total personnel cost growth rate hasfluctuated greatly in the last five years. The largest variance occurred in 2008 when the PoliceDepartment was created and in 2009 when the City first experienced the economic slowdownand reduced its staffing levels in affected departments. Personnel costs are attributed to pay-for-performance, market position adjustments (if necessary), staffing levels, and employee benefits(i.e. retirement, health care, FICA, training). Salaries and wages are estimated to increasebetween 2016 and 2020 at an average rate of 2% annually. Benefits between 2016 and 2020have been estimated to increase at an average rate of 4 % annually.
Between 2014 and 2016, the number of FTE’s is projected to increase 12.7%.
Plan Rate (%)Public Employees Noncontributory 18.47Public Safety 32.20Firefighters 23.30
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Figure 14 Personnel – Change in Full-Time Equivalents
Figure 15 compares the number of employees to population.
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Figure 16 (compares Changes in Personnel Costs to the Change in the Consumer Price Index relative togrowth patterns between 2008 and 2015.
Figure 16 indicates that historical average personnel growth rates are higher than the CPI in allyears except 2009. This type of growth relative to the CPI is not inconsistent given that the Cityhas been the fastest growing city in Utah over the past decade. The City has experienced rapidgrowth in population. This increase in population drives the increased need for services and theirassociated personnel costs.
Table 21 Full-Time Equivalents by Function
The staffing strategies presented in the Introduction and Policies and Objectives sections of thisdocument describe how alternatives to additional staffing requests are explored and approvedbefore new positions are recommended.
Population 16,516 17,781 17,904 21,137 22,022 23,399 25,100 26,355
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CAPITAL AND DEBT SERVICE REQUIREMENTS
Figure 17 (left) represents capital and debt service requirements for all funds combined for fiscal years 2014actual, 2015 adjusted budget, 2016 - 2020 budget plan.
Capital requirements are proposed to decrease from $22,159,323 in 2015 to $13,043,981 in2016, a decrease of 41.1 %. Many of the budgeted amounts from FY 2015 will roll over intoFY2016 for projects that were budgeted and incomplete and/or not started as of the end ofFY2015.The City is currently undertaking a revision of its master plans, capital facilities plans,and impact fee studies. For this reason, capital improvements are only partially budgeted beyondthe 2015 year. As soon as the updated capital facilities plans are approved they will be includedin the budget document.
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
Capital and Debt Service RequirementsAll Funds Combined
Debt Service Capital
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Figure 18 Capital and Debt Service Requirements for All Funds as a percentage of Total Requirements
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Figure 19 - represents total annual bond requirements from FYs 2016 – 2033
The City was established in 1997 with no water infrastructure. Construction of waterimprovements has been and will continue to be a major requirement and impediment to growth.
The share of capital as a percentage of total requirements tends to fluctuate as fundingavailability drives Capital requirements. The City’s Capital Facilities Plan will address capitalneeds in the following areas: Road maintenance and replacement; fleet replacement; buildingmaintenance and replacement; park improvements; culinary water; sanitary sewer and stormdrainage infrastructure. The Plan further anticipates potential funding sources to include: Class‘C’ road funds, enterprise funds, impact fees, grants, and general fund contributions. DebtService requirements continue to follow relative amortization schedules. Water debt issuancesare anticipated for the beginning of FY 2014, FY 2016 and FY 2018.
Debt Service requirements continue to follow their relative amortization schedules. The newestissuance occurred in November 2014. The City competitively placed Series 2014 Water BondsBonds for $10 million to finance the purchase and construction of water system improvements.
Table 22 below reflects total outstanding debt and debt due within one year for all funds. Fordetailed information regarding debt components, refer to the Debt Service section of theOperating Budgets.
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Table 22 Total Outstanding Debt and Debt Due Within One Year
On May 5, 2011, the City of Saratoga Springs received its first bond rating. The City received anAA rating and a stable outlook from Standard and Poor’s ratings agency. This rating is higherthan expected based upon the population of the City. An AA rating from Standard and Poor’sindicates that the City has a “very strong capacity to meet its financial commitments.” Standardand Poor’s identified several factors that lead to this high rating including:
Positive population trends, which will likely lead to continued revenue growth; Very strong income levels and access to employment opportunities throughout the broad
Salt Lake metro area economy; Very strong coverage (5.5 times coverage); The City’s median household effective buying income in 2010 was very strong at 136 %
of the national level.
The stable outlook reflects Standard and Poor’s expectation of continued very strong debt servicecoverage. By receiving the AA rating it is estimated that the City saved 0.10 % to 0.15 %, whichequates to $50,000 over the life of the bonds compared with an “AA-“ rating.
The State of Utah limits a city’s direct GO debt to 4 % of assessed valuation. The City ofSaratoga Springs has an assessed value of $847,066,261, with no general obligation debt. Thelimit for the City is $33,882,650. The current level of debt does not have any effects on thecurrent operations of the City. For more information on the City’s debt management policies,see the Policies and Objectives section of this budget document.
Interfund Transfer The general fund appropriated a transfer of $78,027 to the debt service fundto cover the portion of the 2011 Sales Tax Revenue Bond relating to the City Hall refinance.
Summary of Capital Issues: The following is a summary of the major capital projects includedin this year’s budget process. The following capital projects will effect operations to the degreethat operations will need to be increased to maintain these projects. As previously mentioned,the City is currently completing a revision to its capital facilities plan. This document willprioritize the project for the next five years.
Significant Non-Recurring Capital Projects
Amount of Original Issue Balance Balance Due WithinRate (% ) (Bonds Only) 30-Jun-14 Additions Retirements 30-Jun-15 One Year
Governmental activities:2011 Sales Tax Revenue Bond 3.000 to 4.125 4,000,000 3,565,000 155,000 3,410,000 160,000Obligations Under Capital Leases 494,740 - 164,205 330,535 70,795
Total Governmental Activity Debt 4,000,000 4,059,740 - 319,205 3,740,535 230,795
Business-type activities:2012 Special Assesment Bond 0.750 to 4.450 3,114,374 2,110,000 - 121,000 1,989,000 122,0002014 Water Bonds 2.000 to 3.500 9,995,000 - 9,995,000 9,995,000 420,000Culinary Water System Settlement 13,334,960 - 600,000 12,734,960 950,000
Total Business-Type Activity Debt 13,109,374 15,444,960 9,995,000 721,000 24,718,960 1,492,000
Total Outstanding Debt and Debt Due Within One Year
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As part of the budget process and presentations to Council, staff has identified the following
Major (projects > $100,000) capital projects as priorities for fiscal year 2016:
1. Market Street ($2,496,000).
2. Riverside Drive ($4,432,000).
3. Public Safety Building Land and Construction ($800,000).
4. Regal Park ($608,000).
5. Shay Park ($2,000,000).
6. Culinary Waterline 18” in Redwood Road ($700,000)
7. South Secondary Well ($1,949,000).
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OPERATING BUDGETS
GENERAL GOVERNMENT: CITY LEADERSHIP
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City of Saratoga SpringsOrganizational Structure
City Of Saratoga Springs Mission Statement
The City of Saratoga Springs promotes and serves the community's general wellbeing, health, and safety by preserving our natural beauty and enhancing thequality of life through long-term planning, providing a quality communityexperience, and sound fiscal responsibility.
Life's just better here!
Residents ofSaratoga Springs
Mayor andCity Council
City Manager
City Departments
PlanningCommission
Mayor and City Council Activities• Legislative Body• Budgetary Authorization• Policy Formulation• Mission Formulation• Appeals• Oversee Administration• Strategic Goals• Represent City• Represent Constituency
GENERAL GOVERNMENT: CITY LEADERSHIP
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CITY COUNCIL SHORT TERM GOALS AND PRIORITIES
*NOTE: THE FOLLOWING STRAT HOUSES ARE DRAFTCOPIES PENDING APPROVAL.*
% Change from Prior Period 60% -2% 14% 3% 0% 0% 0% 0%
General Fund 10: Mayor and City Council
Table 23 (above) represents the Mayor and City Council’s fiscal year 2014 actual expenditures, 2015 finalbudget, 2016 approved budget, and 2017 through 2020 budget plan.
GENERAL GOVERNMENT: CITY LEADERSHIP
59
- 20,000 40,000 60,000 80,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
Axis
Title
General Fund 10: Mayor and City Council
Personnel Materials, Supplies, & Services
Figure 20 (above) represents Personnel and Materials, Services, and Supplies (MSS) between 2013 and 2020.
Personnel requirements are expected to stay approximately the same between 2016 and 2020.
Materials, Supplies, and Services are expected to remain relatively constant between 2016 and2020. A flat increase is anticipated for Materials, Supplies, and Services between 2016 and 2020.This is mainly due to increases in association and membership dues.
90,000 100,000 110,000 120,000 130,000
2013Actual
2014Actual
2015Adj…
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Mayor and CityCouncil
Total Requirement
Figure 21 (above) represents total Mayor & City Council requirements between 2013 – 2020.
GENERAL GOVERNMENT: CITY MANAGER
60
MissionThe mission of the City Manager is to ensure that the City and all of its functions are operated inan efficient and effective manner with a high level of customer service and professionalism.
VisionThe vision of the City Manager is to ensure the organization carries out the will of the Mayor andCouncil in the governance of our community.
Department OverviewThe City Manager is the chief executive officer of the City appointed by the Mayor and CityCouncil to direct the delivery of municipal services. As the CEO, the City Manager isresponsible for all supervision of staff, providing the Mayor and City Council with information,and to ensure that the mission and policies enacted by the Mayor and City Council areimplemented throughout the organization. The City Manager provides all City departments withbasic administrative support, including coordination and guidance of City operations, programs,and projects. The City Manager’s Office is the focal point for the day-to-day management ofCity Government. The City Manager serves at the will of the Council.
The major objective for the City Manager is to facilitate the Mayor and City Council inachieving its objectives. While this concept is often implied, the City Manager will be involvedin all the goals and action items identified by the Mayor and City Council.
Residents
City Council
City Manager
AdministrativeServices
Legal andJudicial Services
Community andEconomic
Development
Public Safety
Public Works
Recreation
GENERAL GOVERNMENT: CITY MANAGER
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City Manager GoalsLong Range Planning GoalsUnderway
• Cost and Revenue Analysis• Eccles Business School Partnership• City Growth Analysis
To Do• Complete Analysis• Per Capita/Household Cost Analysis• Develop Matrix and Present Findings• City to Create Levels of Economic Sustainability
Recreation GoalsUnderway
• Identify Location for Regional Sports Complex Facility• Parks Projects for 2014/2015 Underway
• Shay Park• Harvest Hills Zip Line• Neptune Park Phase 2• Benches Park Progress• Fox Hollow Park Planning
To Do• Impact Fee Analysis• Marina Grant
Economic Development GoalsUnderway
• Comprehensive Code Review• Online GIS zoning and Utility Maps• Continued Activity with EDC Utah, Existing Developers and ICSC Contacts.• Citywide Strategic Plan
• Survey with Strategic Planning Advisory Committee for:• Businesses• Development Community• Residents
Lakefront GoalsUnderway
• Shoreline Study Complete• Historic and Wetland
• Inlet Park, Boards and Commissions• Lakeside Trail
To Do• Amend Mixed Lakeshore Zone
GENERAL GOVERNMENT: CITY MANAGER
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Communication GoalsUnderway
• Utilize Sport Sites for Vendor Transactions• Lakeside Trail• Email Bulk List Via Website• Website Improvements• Strategic Plan - Comp Outreach• Cityworks Public Portal• Email Newsletter in Utility Bill
To Do• Website Mobile Improvements• Cityworks Complete Implementation
Staff GoalsUnderway
• Pay Plan 2014/2015• Recognition Committee Development• Volunteer Recognition• Training- Ongoing• Arbinger Training
• Full Time (Dec 2014)• Part Time (Feb 2015)
To Do• Improve Communication With Staff• Continue to Improve Customer Service
Table 24 Fiscal Year 2014 Accomplishments and Highlights
Performance Measure TargetFY 2014
ActualFY 2014
% of departmental goals met on an annual basis% of Council goals accomplished and progressed% of FT staff attending individual training% of FT staff receive opportunity for quarterly in-house training% of staff and boards receive annual sexual harassment trainingNumber of hours of continuing education per year for City Manager
9095
10010010040
861008986
10040
Table 25 Fiscal Year 2014 Performance Measures
GENERAL GOVERNMENT: ADMINISTRATION
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The administrative services department comprises administration, finance, and human resourcesbudgets. While the functions operate independently they are connected through a commonoperating budget. The City Recorder has a separate operating budget but is supervised by theCity Manager. The City Treasurer also has a separate operating budget along with Utility Billing.
% Change from Prior Period 108% 17% 0% 14% 0% 0% 0% 0%
General Fund 10: Administrative Department
Table 26 (above) represents the Administration Department’s actual expenditures for 2014,adjusted budget for 2015, tentative budget for 2016, and budget plan for 2017 - 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). Personnel costs are expected to increase infiscal year 2016 due to an addition of 1.0 FTE for a Records and Asset Manager/ManagerAnalyst . Included with this budget option was the net effect of relinquishing intern funds topartially fund the position.
- 200,000 400,000 600,000 800,000
2013Actual
2014Actual
2015Adj
Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
Axis
Title
General Fund 10: Administration
Personnel Materials, Supplies, & Services
Figure 22 (above) represents Material, Services, and Supplies and Personnel major requirementsbetween 2013 and 2020.
Positions funded in the administration department include the City Manager, Finance Manager,Accounts Payable Clerk, and HR Specialist, Payroll Clerk (part-time). Proposed for FY 2016 isa Records and Asset Manager/Manager Analyst. Full-time equivalents are expected to increaseat 5.75.
Materials, Supplies, and Services (MSS) are expected to increase slightly in 2015. This is dueto a slight increase in incremental auditing costs associated with the audit agreement.
GENERAL GOVERNMENT: ADMINISTRATION
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- 200,000 400,000 600,000 800,000
2013Actual
2014Actual
2015Adj
Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Administration
Total Requirement
Figure 23 (above) represents total Administration requirements for 2013 – 2020.
Table 27 - Administration Performance Measures
Performance MeasureTarget
2014
# of months month end completed by 15th 12
Audit completed by October 15th Yes
# of months that financial reports presented to council by 10th of month 12
Earn GFOA Distinguished Budget Award Yes
Earn GFOA Excellence in Financial Reporting Award Yes
GENERAL GOVERNMENT: CITY ATTORNEY
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Highlights FY 2014
City Code amendments:o Comprehensive amendments were made to Title 19 last year. Many of the amendments
added criteria to language that was arbitrary and capricious because there were no criteriafor granting/denying certain types of uses. These modifications were significant as theywill help protect the City in the future.
o While changes to Title 19 are constant and never-ending, the changes passed last yearwill pay dividends as they set the tone for future amendments with having clear criteriafor making land use decisions.
ACE Amendments:o Our office accomplished comprehensive Title 20 amendments.o The amendments cleaned up Title 20 and made it consistent with current procedures.o We also developed forms used in code enforcement.
Police training:o During the last year, our office has worked diligently towards improving police training.o Our office has performed at least quarterly trainings/legal updates for the police
department.o Over the last three years, we have seen significant improvement with 4th amendment
issues. While there are other reasons for the improved police training, our efforts havehad a significant impact in this area.
Finish code amendments:o We have made amendments to Title 2 (City Manager responsibilities), Title 3 (City
Recorder responsibilities, Finance Manager changes necessitated by Utah Code), Title 8(water and septic amendments), 18 (grading permit requirements), 19 (numerouschanges), and 20 (numerous changes).
Establish policies and procedures for bonds:o We have worked closely with the engineering departments and Recorder’s office to
streamline our processes. We have seen significant improvement in this area.o We are working towards a final draft of a policies and procedure manual that will help
streamline our policies for processing and calling bonds. Court:
City Manager
City Attorney
Legal Secretary Legal Intern Law Clerk City Prosecutor
GENERAL GOVERNMENT: CITY ATTORNEY
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o In-court services were enhanced through the development of a plea sheet, whichdecreased amount of time citizens have waited in court for their case to be heard.
o Additionally, notice of wait time is now included on each Summons.o Screening: amount of time between submission and screening/filing was reduced to
typically no more than 2 weeks.o Caseload: significant reduction in the amount of open cases by addressing backlog of old
cases and then appropriately resolving.
2015 Attorney Goals Recreation:
o Tighten up Code so that developers are held responsible for their open space obligations.o Give Council options for funding as far as bonding, fee-in-lieu, service/utility fees, and
using general fund.o Rather than give Council open-ended options, give Council clear recommendations.o Tighten up master plans to eliminate unnecessary amenities.o Prioritize parks to focus on areas lacking recreational amenities.o Work towards creating adequate alternatives so that regional parks are developed.
Economic Development:o Improve communication with developers to eliminate misunderstanding.o Improve master planning.o Streamline processes so that approvals are more efficient.o Tighten up Code so developers have a clear understanding of our processes and
standards. Long Range Planning:
o Work on master plans.o Eliminate Code and General Plan inconsistencies.o Educate Council on funding options.
Lakefront:o Work on Code to encourage and require lakefront development.o Consider funding options.
Communication:o Work on and update website.o Coordinate with Owen with providing relevant public information.o Return phone calls within 24 hours.o Show compassion to residents with concerns.o Communicate with employees often so that expectations are met.o Update forms and templates for criminal cases.o Define ACE procedures better.o Set up billing for ACE in Caselle or CityWorks.o Victim services:
Work with Victim Coordinator to create better communication between to keepvictims updated with their cases.
Find an effective method of communication with Victim Coordinator regardingwhen hearings are to be held, whether victim has been contacted, and summaryof any conversations.
Staff:o Reward employees with expressing appreciation, encouragement, and rewards.o Ensure that employees are receiving the training they need.o More frequent staff meetings.o Encourage goal setting with performance incentives.
% Change from Prior Period 36% 30% 5% 6% 0% 0% 0% 0%
General Fund 10: Attorney
Table 48 (above) represents the Attorney Department’s actual expenditures for 2014, 2015 adjustedbudget, tentative 2016 budget, and 2017-2020 budget plan.
Figure 45 (above) represents Personnel, Materials, Services, and Supplies (MSS) majorrequirements from fiscal years 2013 – 2019.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). Positions funded in the attorneydepartment include the City Attorney, part-time legal assistant, a part-time Prosecutor, and apart-time Clerk. Full-time equivalents are expected to remain steady at 2.5.
- 100,000 200,000 300,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Attorney
Total Requirement
Figure 46 (right) represents total departmental requirements from fiscal years 2013– 2020.
Materials, Supplies, and Services are expected to remain fairly stable from 2016-2020.
% Change from Prior Period 10% 6% 32% 13% 0% 0% 0% 0%
General Fund 10: Recorder Department
Table 28 (above) represents City Recorder’s actual expenditures for 2014, adjusted budget for2015, tentative budget for 2016, and budget plan for 2017 - 2020.
Figure 24 (above) represents Personnel and Material, Services, and Supplies major requirementsbetween 2013- 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). Personnel requirements are anticipated tostay the same. An adjustment was made in FY 2014 to bring on a part-time recorder for the lastfew months of the fiscal year and into future years.
Figure 25 (above) represents total City Recorder requirements for 2013 – 2020.
Materials, Supplies, and Services (MSS) are expected to stay the same in FY 2016.
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Table 29 City Recorder Performance Measures
Performance Measures
Council agendas are posted 5 days prior to meeting% of times council minutes are ready for approval by next regular meetingScheduled records are destroyedAll records are converted to new records management software
90%100%
AnnuallyMonthly
FY 2014 HighlightsDevelopments in Saratoga Springs during FY 2014 have increased and each has been accurately recorded. Businesslicensing has also increased in FY 2014.
% Change from Prior Period 413% 9% 8% 5% 2% 2% 2% 2%
General Fund 10: Treasurer Department
Table 30 (above) represents the City Treasurer and Utility Billing’s actual expenditures for 2014,adjusted budget for 2015, tentative budget for 2016, and budget plan for 2017 – 2020.
Figure 26 (above) represents the City Treasurer and Utility Billing’s Personnel and Material,Services, and Supplies major requirements between 2013 and 2020.
GENERAL GOVERNMENT: CITY TREASURER
73
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). During fiscal year 2012, the utility billingdepartment was created to capture costs previously being split to multiple enterprise funds. Thegeneral fund is reimbursed for these costs through an administrative charge. The Treasurer’sdepartment also began to capture the full personnel costs of the City Treasurer in 2012.Personnel requirements are anticipated to stay at 2.75(1 FTE Treasurer, 1.75 FTE UtilityBilling).
Figure 27 (above) represents total Treasurer and Utility Billing requirements for 2013-2020.
Materials, Supplies, and Services (MSS) are expected to increase by 4-5 % in 2016 due toincreasing costs in treasurer for admin bank charges. MSS paid for out of these funds include:supplies needed for utility billing (billing & mailing supplies and the meter reading softwaremaintenance contract), education/training expense for the City Treasurer, and citywide bankcharges. Most of these expenses will be reimbursed through an administrative charge to theenterprise funds.
Performance MeasuresFY 2014
% of biling concernsresolved within 24 hours% of terminated customers not delinquent 90
GENERAL GOVERNMENT: CITY TREASURER
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% of internet payments% of customers shut off for non-payment
>8070<1
Table 31 (above) represents the Utility Billing Department’s performance measures.
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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FY 2014 HighlightsMoved from Caselle Classic software to Caselle ClarityImplemented paperless billing for utility customersIncluding e-mailed monthly newsletters
Communications and Economic Development
Table 32 (above) represents the Communications and Economic Development actual expendituresfor 2014, adjusted budget for 2015, tentative budget for 2016, and budget plan for 2017 – 2020.
Total Requirement 31,116 101,511 109,510 123,504 123,504 123,504 123,504 123,504% Change from Prior Period 0% 226% 8% 13% 0% 0% 0% 0%
General Fund 10: Communications and Economic Development
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- 100,000 200,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Communications andEconomic Development
Personnel Materials, Supplies, & Services
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). This department was created in FY 2013.It includes 1 FTE, the Public Information Manager. In FY 2015 the economic developmentbudget was moved into this department.
Materials, Supplies, and Services (MSS) are expected to increase for memberships from FY2016-2020.
- 100,000 200,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Communications and EconomicDevelopment
Total Requirement
FY 2014 Highlights- Implemented a monthly communications report for tracking cities outreach efforts and the
effectiveness of City social media and media relations efforts.- Created a social media user policy for City Council approval to help City better administer its
social media platforms.- Added economic development section to City’s website including the City’s developer packet.- Tripled the City’s social media reach in last quarter of the fiscal year.- Achieved a 91 percent publish rate for press releases sent to media outlets.- Established procedures to coordinate public information requests and media requests between city
staff and public safety.- Worked with Lehi Area Chamber of Commerce to increase the number of businesses benefitting
from chamber membership.- Implemented an annual City update with the Saratoga Springs Business Alliance and facilitate
discussion of issues affecting businesses in the City.- Continue to work with the Lehi Area Chamber of Commerce, EDCUtah and the Saratoga Springs
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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Business Alliance to promote Saratoga Springs as a business friendly community and to recruitnew retail and commercial uses to Saratoga Springs.
FY 2014 Performance Measures TargetsFY 2014
ActualsFY 2014
Update City’s social media platforms 4-5 times per week GoalAdd/remove new or outdated website information within 24 hours GoalRespond to development requests/questions within 24 hours GoalRespond to citizen requests/questions within 24 hours GoalRespond to media requests/questions within 24 hours GoalPost events to City’s event calendar within 24 hours Goal
90%90%90%95%
100%95%
90%80%90%95%
100%90%
MissionWe are committed to providing excellent service as a professional Planning, Building, andCapital Facilities department to establish, implement, identify and develop plans and provideInspections and capital facilities for maintaining the Quality of Life, Health and Safety for thecitizens of The City of Saratoga Springs.
Department OverviewThe Planning, Building, and Capital Facilities Department oversees the completion of buildingsand construction projects being constructed in the City and ensure compliance with applicable
City Manager
Part-timeAdministrative
AssistantEngineer
EIT
GIS
Data Collector
Interns
Building Official
Plans Examiner
BuildingInspectors
(3 Positions)
Permit Technician
Planning Director
Senior Planner(2)
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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zoning and building. Coordinate with the Planning Commission on zoning and planning issues.
Table 33 (above) represents the Building Department’s actual expenditures for 2014, 2015 adjustedbudget, 2016 tentative budget, and budget plan for 2017– 2020.
- 200,000 400,000 600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Building Department
Personnel Materials, Supplies, & Services
Figure 28 (above) represents Personnel, and Materials, Supplies, and Services (MSS) majorrequirements for fiscal years 2013 -2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). Depending on future residentialand commercial building within the City, it may be necessary to add additional staff to keep upwith demand. For FY 2016 it is anticipated that an additional building inspector will be added tostaff, this is reflected in the tentative budget.
Materials, Supplies, and Services requirements will decrease more than 34% in 2016, for theFY2015 purchase of a new vehicle.
-
500,000
1,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Building Department
Total Requirement
Figure 29 (above) represents total departmental requirements for fiscal years 2013 – 2020.
Total Requirement 361,085 409,941 525,606 571,969 571,969 571,969 571,969 571,969% Change from Prior Period 18% 14% 28% 9% 0% 0% 0% 0%
General Fund 10: Building Department
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Table 33 (below) represents the Building Department’s performance measures
Performance MeasuresAverage turnaround time for plan reviewsPercent of inspections performed next day if called in before 5:00 pm
3.1 days100%
Table 35 (above) represents the Planning and Zoning Department’s actual expenditures for 2014,2015 adjusted budget, 2016 tentative budget, and budget plan for 2017– 2020.
Figure 30(above) represents Personnel, and Materials, Supplies, and Services (MSS) majorrequirements for fiscal years 2013 -2020.
Total Requirement 218,147 301,354 345,027 355,464 355,464 355,464 355,464 355,464% Change from Prior Period 11% 38% 14% 3% 0% 0% 0% 0%
General Fund 10: Planning and Zoning Department
FY 2014 Highlights
Through the first 2 quarters of 2014 the City of Saratoga Springs has issued the 5th most building permits amongthe jurisdictions along the Wasatch front.
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). In addition the costs of theplanning commission is now included in personnel rather than included in materials, supplies andservices.
-
200,000
400,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Planning and Zoning
Total Requirement
Figure 31(above) represents total departmental requirements for fiscal years 2013 – 2020.
Materials, Supplies, and Services requirements are expected to decrease at approximately52.1% in FY 2016. This is mainly due to moving the planning commission stipend to thepersonnel line items to be compliant with the IRS.
Performance MeasuresCATEGORY GOAL TITLE BENCHMARK STEPS TARGET % Continued
from 2013?Modify DRC participant list, electronic routing
Performance - DRC Improve communication and efficacy of DRC meeting. Create new process system, and reorganize agenda for better 100% yesCommunication Improvements for go/no-go decisions on projects. efficiency of time. Regularly check-in to see ifadditional improvements are needed.
Performance - Public Noticing Public Noticing. Cross train department members on procedures and How-to memo from City Recorder. Create100%deadlines and reminders in CityWorks to ensure yesCommunication Training requirements. all steps done on time.
Performance - Timely Review Planning related applications and return to applicant in timely Create process in CityWorks to track review90%Application manner. 14 days (10 business days) for internal review of most applications, yesCustomer Service times to ensure better completion.
Review including redlines and memos to applicant. 5 days for sign permits.
Performance - Timely Phone / Return all calls and reply to all emails within 24 hours. Improve tracking. Verify % returned each week 90% yesCustomer Service Email Response in Staff meeting.
Archiving of all old Planning Files. All files will be archived, stored, orPerformance - Archiving destroyed based on State requirements and coordinated with City Recorder. Hire temporary employee to complete scanning. 100% yesOrganization Planning Files Scan and organize all folders. Reduce paper copies in each files to minimum
necessary. New central tracking system.Enter all information regarding applications in Excel main table. Access has
Performance - Data Tracking been replaced by Excel version; updating was not done thoroughly in 2013 Create process in CityWorks and ensure tracking 90% yesOrganization so review timeframes, Planning Commission / Council meetings, etc. not done on all application actions.tracked.
Performance - Revise checklists to increase efficacy. Prohibit100%Checklists Use checklists on every project. items from being scheduled for newQuality Commission/Council until checklist is done.
Performance - Ensure staff reports submitted on time, and that they are thorough, Use CityWorks to remind of deadlines. Ensure90%Staff Reports every staff report has had at least one additional newQuality effective, with minimal errors. reviewer.
Performance - Ongoing training for Planners to maintain skills and stay up on industry Conference attendance scheduled. AICP test 100%Ongoing Training changes. Maintain APA membership. Prepare remaining planner for AICP newTraining application intended for remaining planner.exam. Attend APA conference(s).Performance - Transparency Increase visibility and awareness of pending projects and applications. Modify website to list applications in process; 100% newTransparency created public input interface.
Workload - Track number of items each planner has on agendas to determine Create Excel sheet to monitor number on80%Workload agendas. Try to minimize excessive number to newAgendas reasonable workload balance. ensure quality of work possible.
Workload - Create category to rate different types of 80%
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Workload Track total number of projects and work to ensure reasonable workload. applications, and use system to balance project newProjects assignments.
FY 2014 HighlightsCreated Code Update Subcommittee, and worked to improve consistency and predictability in development.Finalized two large rounds of amendments; more amendments in process
Created “Pending Applications” section of the Planning page to increase communication and transparency
Implemented electronic routing of applications for internal review
Implemented a comment form on the “Pending Applications” page to increase ease of public communication
Updated application checklists and created staff report templates
Implemented application submittal meeting requirements to avoid incomplete applications
Worked to improve coordination with adjacent municipalities
During the past year (July 2013 – July 2014) the Engineering Department has done many thingsto advance GIS, public safety, customer support, utility operation, and internal processes.Development reviews with the planning and building departments have been optimized withstandardized processes and templates implemented to ensure efficiency. Priority has been placedon providing a high level of customer service by providing timely responses to emails and phonecalls and by providing easy access to standard forms, documents, specifications and details onthe City’s website. The Engineering Department Established an online system file system for realtime feedback to developers and engineers in the plan review process to facilitate quickercommunication of redlines and more complete documentation. An update to the CityEngineering Standards and Specifications was completed to improve infrastructure quality andeliminate unnecessary or conflicting information from the previous document. A Grading Codewas created and adopted by the City Council requiring Grading permits to protect the City fromunregulated grading activity and to establish a process for permitting mass grading outside of thedevelopment process.
Web-based mapping and geodatabase upgrade have been the focus for GIS, partly pushed by theneed to implement Cityworks properly. The geodatabase redesign was completed along withmigration and implementation of the database. The City’s spatial data is now on a SQL Serverdatabase platform. Utilizing intranet, web-browser based maps have been created to replaceArcReader. The same web services being utilized by the web-maps are also being consumed inCityworks. Also to make information available to more, ArcGIS Online (an ESRI service
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
82
included with our GIS software licensing) has been implemented in a number of ways. ArcGISOnline has helped or allowed the City to carry out the following projects: secondary meterinstallation project, roadway striping project, a city-wide asphalt condition inventory, firehydrant inspection, rec. dept. player address mapping, and public facing interactive utility andzoning maps.
The culinary and secondary water data has been greatly improved by cross-referencing as-builts,aerial imagery and field GPS data which is nearing completion. GPS data from the field hasbeen continually entered. GPS is being used to carry out the secondary meter installation project(inventory and inspection), after which should be focused on sign inventory and culinary watermeter inventory.
Traffic studies have been performed in priority areas, including the analysis of traffic calmingdevices in areas of concern and its effect on traffic speeds. Maps and results have beenpublished for public access via the City webpage along with contact information where residentscan forward their concerns or requests for information.
Culinary Water, Secondary Water, and Sanitary Sewer Capital Facility Plans and Impact FeeFacility plans have been completed and adopted by council ensuring these impact fees are fullycompliant with State Code and regulation. Secondary Water fees went up while Culinary Waterand Sanitary Sewer impact fees were reduced.
Total Requirement 601,981 691,632 417,064 418,796 418,796 418,796 418,796 418,796
% Change from Prior Period 107% 15% -40% 0% 0% 0% 0% 0%
General Fund 10: Engineering Department
Table 37 (above) represents the Capital Facilities & Engineering Department’s actual expendituresfor 2014, 2015 adjusted budget, 2016 tentative budget, and budget plan for 2017– 2020.
Figure 32 (below) represents Personnel, and Materials, Supplies, and Services (MSS) majorrequirements for fiscal years 2013 -2019.
- 200,000 400,000 600,000 800,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Engineering
Personnel Materials, Supplies, & Services
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83
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). Personnel costs are expected toincrease slightly for the above explanation. This department has4.0 FTE’s budgeted.
-
500,000
1,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Engineering
Total Requirement
Figure 33 (above) represents total departmental requirements for fiscal years 2013– 2019
Total Requirement - - 462,371 458,261 458,261 458,261 458,261 458,261
% Change from Prior Period -1% 0% 0% 0% 0%
General Fund 10: Public Improvements
-
200,000
400,000
600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Public Improvments
Personnel Materials, Supplies, & Services
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). The creation of this departmentin FY2015 separates 3.5 FTE’s from the Engineering Department, plus the request for 2additional FTE inspectors for upcoming projects. The Total FTE’s for the Public ImprovementDepartment is 5.5.
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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- 200,000 400,000 600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Public Improvements
Total Requirement
Materials, Supplies, and Services requirements are expected to remain stable 2016 through2020.
% Change from Prior Period -19% -73% 37% 61% 15% 16% 14%
General Fund 10: Non-Departmental and Transfers
Table 38 (above) represents Non-Departmental’s actual expenditures for 2014, 2015 adjustedbudget, 2016 tentative budget, and budget plan for 2017 - 2020.
Figure 34 (above) represents Materials, Supplies, and Services (MSS), and Personnel costs for fiscalyears 2013 – 2020.
Materials, Services, and Supplies requirements are expected to grow 1.6 % in 2016. MSS areexpected to stay approximately the same between 2016 through 2020. This increase is mainlydue to the software maintenance costs associated with Cityworks, and increases in insurance
GENERAL GOVERNMENT: ENGINEERING / PUBLICIMPROVEMENTS .
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costs.
-
2,000,000
4,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Non-Departmental
Total Requirement
Figure 35 (above) represents total non-departmental requirements for fiscal years 2013 – 2020.
Table 39 (above) represents the Buildings and Grounds Department’s actual expenditures for 2014,adjusted budget for 2015, tentative budget for 2016, and budget plan for 2017 – 2020.
- 200,000 400,000 600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Buildings and Grounds
Materials, Supplies, & Services
Figure 36 (above) represents Materials, Supplies, and Services (MSS) requirements for fiscal years2013 – 2020.
In 2016 MSS is expected to increase 139.9 %. This is due to the FY2016 dispatch buildingagreement for $250,000. This will be a one time expenditure.
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86
IntroductionThe Saratoga Springs Police Department currently employs twenty-six sworn police officers, twofull time animal control/code enforcement officers, seven paid part time reserve police officers,one full time administrative assistant, one full time and four part time records clerks, a part timevictim advocate, two part time Neighborhood Outreach coordinators, and 14 school crossingguards. The department provides law enforcement services to the cities of Saratoga Springs andBluffdale, and animal control and code enforcement services to Saratoga Springs City.
MissionThe Saratoga Springs Police Department provides law enforcement services for the cities ofSaratoga Springs and Bluffdale in order to protect life and property, support the highest level ofpublic safety, and to help maintain the quality of life.
Fiscal Year 2013-14 Accomplishments and Highlights1. The police department maintained the highest quality of investigations to include the
use of state of the art investigative equipment such as the Cellebrite Smart Phone DataAnalysis System, a modern pole surveillance camera, interview recording equipment,and a Total Traffic Station system. The department added one full time investigator. All
City Manager
Chief of Police
Patrol Division
CrossingGuards
10 PTGuards
Animal /Code
Enforcement
SFO/ACOx 1
SFO x 1
Patrol TeamA
SGT. x 1
CPL. x 2
Patrol Off. x 3
CVSA x 1
Reserve off. x 1
Patrol TeamB
SGT. x 1
CPL. x 2
Patrol Off. x 2
K-9 Off. x. 1
Reserve Off. x 1
BluffdalePrecinct
CPL. x. 1 (liason)
Patrol Off. x 4
CVSA x 1
Reserve Off. x 1
SpecialServicesDivision
Investigations
SGT. x 1
DET. x 2
SRO. x 1
VictimAdvocate x 1
SupportServices
Admin. Asst. x 1
Records Clerk x1
PT SS Clerk x 2
PT BD Clerk x 1
SpecialServices
Reserve Off.x 2
NO Specialistx 1
PUBLIC SAFETY – POLICE
87
cases were cleared or closed within six months of receipt in the Investigations Unit. TheVictim Services Coordinator provided services to 100% of victims requestingassistance.
2. The police department conducted patrol operations 7 days a week, 24 hours per day inboth cities, and animal control/code enforcement patrol as needed in Saratoga Springs.This included 24/7 supervision and minimum manning of two officers on duty inSaratoga Springs and one officer on duty in Bluffdale on a 24/7 basis. Response toPriority One calls was less than 7 minutes in every case. The total number of incidentshandled was 7,138. Officer generated incidents handled was 1,995. The patrol bicycleprogram was re-instituted with the rehabilitation of the two department bicycles. Thepatrol bicycles were utilized for selected events and patrol functions. Vacation checks asrequested by citizens were completed at 100%. School crossing guard services at thecity’s elementary schools was provided at roughly 5.5 hours per day at each school.
3. The training program was vastly improved to include more firearms and “hands-on”training. This included the use of the new state of the art firearms simulation system atthe UPD Range as well as active shooter scenarios at various schools and at CampWilliams. The department also conducted swift water rescue training and high riskvehicle stop training. Police department officers each averaged over 100 hours oftraining.
4. The department’s tactical team equipment and training was greatly improved, withspecialized training conducted in several schools and at other venues throughout bothcities as well as at Camp Williams.
5. The department provided specialized law enforcement capabilities such as commercialtruck inspections/enforcement, a police service dog, bicycle patrol, police motorcycle,and special weapons and tactics team.
6. Every officer was issued additional safety equipment including ballistic eyewear,personal flotation devices and rescue ropes. Additional safety vests, automatic externaldefibrillators (AEDs) and other first aide equipment was obtained. Every officer nowalso carries the new style rescue tourniquet. Additional lock out kits were obtained thatwill enhance the department’s ability to assist citizens.
7. A law enforcement curriculum was taught to high school students at Westlake HighSchool where the department provides a full time School Resource Officer. A schoolprogram entitled Nurturing Opportunities for Values and Accountability (NOVA) wastaught within the Saratoga Springs elementary schools to approximately 495 students.
8. The department implemented a new car per officer fleet program that will greatlyenhance the department’s capability to perform its day to day mission as well asenhance the department’s ability to respond to disasters and other emergencies.
9. Within the Bluffdale Precinct a police motorcycle program was established and themotorcycle is used for special events, educational events, and school safety.
10. The department conducted a citizens academy. Six new volunteers were recruited toparticipate in the Volunteers In Police Service (VIPS) program. The VIPS volunteersprovided approximately 1663 hours of service to the department. The Explorer ScoutPost consisted of 10 Explorer Scouts, 3 civilian advisors and two police officers. TheExplorer Post provided over 300 hours of service time. The Post also conducted over 75hours of training.
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11. The department’s Neighborhood Outreach program conducted over 150 meetings and/ortraining events in support of neighborhood watch and other police safety programs.
% Change from Prior Period 12% 3% 11% 0% 0% 0% 0% 0%
General Fund 10: Police Department - Saratoga Springs
Table 40 (above) represents the police department’s (Saratoga Springs portion) actual expendituresfor 2014 and 2015, approved budget for 2016, and the budget plan for 2017 – 2020.
-
1,000,000
2,000,000
3,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Police Department - SaratogaSprings
Personnel Materials, Supplies, & Services
Figure 37 (above) represents Personnel, Materials, Services, and Supplies (MSS), and Capitalexpenses between 2013 and 2019.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training).
PUBLIC SAFETY – POLICE
89
2,200,000 2,400,000 2,600,000 2,800,000 3,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Police Department - SaratogaSprings
Total Requirement
Figure 38 (above) represents total departmental requirements from fiscal years 2013-2019.
Materials, Supplies, and Services are expected to increase slightly in FY2016. This is mainlydue to court/standby costs.
% Change from Prior Period 385% 1% 12% 15% 0% 0% 0% 0%
General Fund 10: Police Department - Bluffdale
Table 41 (above) represents the police department’s (Bluffdale portion) actual expenditures for2014, approved budget for 2015, tentative budget for 2016, and budget plan for 2017 – 2020
-
200,000
400,000
600,000
800,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Police Department - Bluffdale
Personnel Materials, Supplies, & Services
Figure 39 (above) represents Personnel, Materials, Services, and Supplies (MSS), and Capitalexpenses between 2013 and 2020.
PUBLIC SAFETY – POLICE
90
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). Also, budget request for anadditional officer and to upgrade a corporal to a sergeant in FY2016 and increase of 1.0 FTE andis included in the Bluffdale contract.
Materials, Supplies, and Services has no change between FY 2015 and FY 2020.
-
500,000
1,000,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Police Department -Bluffdale
Total Requirement
Figure 40 (above) represents total Police Department (Bluffdale) departmental requirements.
Police Department Performance MeasuresTarget
2014-15
Total Officer generated incidents 1200
Response time for priority 1 calls < 7 min
Clear all assigned cases within 6 months 100%
Teach DARE classes to elementary school students 450 students
Serve all victims who request help from Victim Services 100%
# of Citizen Academies per year 1
# of new Volunteers In Police Service (VIPS) 3
VIPS Volunteer Hours 1200
# Scheduled neighborhood outreach meetings 100
# of Explorers 8-12
# of Explorer advisors 2
# of Explorer hours of service 200
# of hours of training per officer per year 80
Supervision 24/7 and minimum of 2 officers at all times 100%
# hours of bike patrols per week during summer 6
% of vacation checks completed 100%
Provide 5.5 hours of crossing guard service per elem. school per day 100%Table 42 – Police Performance Measures
91
MissionThe mission of the Saratoga Springs Fire Department is to provide a wide range of services tothe community designed to protect and preserve life, property, and the environment, throughplanning, prevention, education and response. We are committed to excellence in the delivery ofthese services:
“Proudly We Serve.”
Department OverviewThe Saratoga Springs Fire provides paramedic and fire protection/prevention services. Fireservices include fire protection, fire suppression, training, inspections, code enforcement, andHAZMAT. Additionally, the City is covered by a series of Mutual Aid Agreements with theCounty and other neighboring agencies. The Mutual Aid Agreement requires that in the event ofan emergency other jurisdictions will respond to the emergency in our community.
The Department is staffed with 7 Full-time including the Fire Chief, and 48 Part-timeFirefighter/Paramedics and AEMT’s. Five Firefighter/Paramedics and AMET’s are on duty 24/7.The Firefighter/Paramedics and AMET’s are trained to a minimum of AEMT (AdvancedEmergency Medical Technician) and firefighter II levels of certification.
Fiscal Year 2013 - 14 Accomplishments and HighlightsCompleted several overall goals and objectives; specifically the successful completion of all physicalrequirements that have been implemented by all current and new personnel for both structural and wild
CityManager
Fire Chief
Captain A
Full TimeFire Fighter
3 Part TimeFire Fighters
Captain B
Full TimeFire Fighter
3 Part TimeFire Fighters
Captain C
Full TimeFire Fighter
3 Part TimeFire Fighters
92
land fitness testing. This was a benchmark that was established in April of 2012. A total of 210 man hourswere spent on duty in preparation for the implementation of this new condition of employment that wasplaced into policy April 12, 2012.
We spend 1825 man hours in preparing for and conducting the annual process now, and it is mandatedthat 90 minutes each shift be dedicated to physical fitness, whether in a formal fashion like a gym setting;or in a combination of training and physical fitness workouts.
As a condition of employment with Saratoga Springs Fire and Rescue: Concluded second round of Trainthe Trainer instruction for Water and Ice Rescue and provided training to 95% of personnel. There was atotal of 1804 man hours for Ice Rescue, 1580 for Water Rescue. Conducted 1050 man hours in firetraining to include live fire training. 1178 hours for CEU’s in EMS training and compliance.
315 man hours in maintaining the new safety program in all the elementary schools in Saratoga Springs.Presented students with awards and provided breakfast for them and their families at the fire station isnow an event that is much anticipated and looked forward to!
The following are trainings provided to both external and internal customers: 102 man hours teaching Boy Scouts first aid 387 man hours in Public Relations events. (Splash, Polar Plunge, Parades, Safety Weeks, fire and
medical) 162 man hours in providing 38 public tours of our stations 184 man hours in teaching CPR to public, and 150 man hours in teaching First-aid to the public. First-aid and CPR taught to every member of Public Works. 6 Babysitting classes to young men and woman in our community. CPR awareness and First-aid taught to 408 young women preparing for girls camps. Hand Only CPR to 1150 people in our community, our goal is 3000 annually. 1122 Fire Hydrants tested and flowed. 297 Business inspections and new building inspections of sprinkler and alarm systems. Ran a total of 867 911 Emergency calls for service.
A new Type III Engine was placed into service. Acquired two more additional water craft at no cost to theCity under a relationship developed with Yamaha. Continue to upkeep and update as much of our fleet aspossible. Prepare to present fleet replacement schedule for the rest of the aging fleet.
% Change from Prior Period #DIV/0! 8% 7% -4% 0% 0% 0% 0%
General Fund 10: Fire Department
Table 44 (above) represents the Fire Department’s actual expenditures for 2014, 2015 adjustedbudget, 2016 tentative budget, and 2017– 2020 budget plan.
93
Figure 41 (above) represents Personnel, Materials, Supplies, and Services, and CapitalOutlay major requirements from fiscal years 2013 - 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). .
Materials, Supplies, and Services (MSS) shows constant from fiscal years 2016 to 2020.
1,200,000 1,400,000 1,600,000 1,800,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Fire Department
Total Requirement
Figure 42 (above) represents total departmental requirements.
Performance Measures Target FY2014
FY 2014Actuals
% of required annual business inspections completed% of annual performance evaluations completed# of times per year capital assets are inventoried% of times daily weekly vehicle checks completed
80901
100
82100
198
Table 45 (above) represents the Fire Department’s performance measures.
94
MissionConsistent with the Utah Courts, the mission of the Saratoga Springs Court is to provide thepeople an open, fair, efficient and independent system for the advancement of justice under thelaw.
Vision The position of the Court is to educate people regarding their rights and duties under the
law; to teach respect for the law and the importance of safety to persons and property as aresult of compliance with the law.
To render fair and speedy justice at a local level. Provide the proper atmosphere for the efficient administration of justice. To represent the administration of the City as well as the people of Saratoga Springs, in a
professional manner through effective punishment and wise admonition. Every individual has worth and the right to be treated with dignity.
The Justice Court, a Class III Court, has jurisdiction over class B and C misdemeanors, localordinance violations, and infractions committed within their territorial jurisdictions.
% Change from Prior Period 233% -6% -7% 6% 0% 0% 0% 0%
General Fund 10: Justice Court
Table 46 (above) represents the Court’s actual expenditures for 2014, 2015 adjusted budget, 2016tentative budget, and 2017 – 2020 budget plan.
City Manager Judge
Full-Time Clerk Part-Time Clerk(2)
95
Figure 43 (above) represents Personnel, Materials, Services, and Supplies (MSS) majorrequirements from fiscal years 2013 – 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training).
Positions funded in the Justice Court Department include the Judge and court clerk positions (1full-time, 2 part-time). Full-time equivalents are expected to remain the same at 3.
200,000
250,000
300,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Justice Court
Total Requirement
Figure 44 (above) represents total departmental requirements from fiscal years 2013 – 2020.
Materials, Supplies, and Services are expected to stay constant from 2016-2020.
Performance Measures FY 2014Targets
FY 2014Acutals
# of weeks bail notices mailed out# of months delinquent notices mailed within month#of months warrants on citations issued% of time bench warrants on criminal FTA issued within one week ofcourt date# of months submitted case summary report to state by the 10th offollowing month# of completed annual warrant audits
521212
100%
12
1
491212
100%
12
1
Table 47 (above) represents the Municipal Court Department’s performance measures.
96
MissionTo provide the citizens of the City of Saratoga Springs with meaningful recreation activities andfacilities geared toward improving the physical, mental, and social well-being of the participants;and to help them foster a greater sense of community.
VisionTo provide recreational opportunities that are professional, safe, fulfilling and unique in fulfillingits mission.
LEISURE SERVICES
97
Department OverviewThe Leisure Services Department develops and organizes the recreation, leisure, communityprograms/events.
% Change from Prior Period 38% 16% 0% 4% 0% 0% 0% 0%
General Fund 10: Recreation
Table 49 (above) represents Recreation actual expenditures for 2014, adjusted budget for 2015,2016 tentative budget, and budget plan for 2017 – 2020.
City Manager
Assistant CityManager
RecreationCoordinator
LEISURE SERVICES
98
- 20,000 40,000 60,000 80,000
100,000 120,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Recreation
Personnel Materials, Supplies, & Services
Figure 47 (above) represents Personnel and Materials, Services, and Supplies (MSS) majorrequirements.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). Positions funded in the Recreationinclude the Recreation Coordinator, recreation referees. In FY 2015 the department wasseparated from Civic Events and Communities that Care.
-
50,000
100,000
150,000
200,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Recreation
Total Requirement
Figure 48 (above) represents total departmental requirements.
Performance MeasureFY 2014
# of months articles or announcements are in newsletter 7
% of times department webpage updated once a month 75
# of new programs/activities 0
% of programs that break even 100%
% increase in recreation participation 14%Table 50 (above) represents the Leisure Services performance measures for fiscal year 2014
Goals
LEISURE SERVICES
99
To strengthen public perceptions of the recreation department activities and programs asa whole.
To develop partnerships within the community in delivering recreation services To continue to increase revenue sources and seek other means of funding for the
recreation programs and facilities. To improve existing recreation programming To continue to introduce new recreational programs where there is a demonstrated
demand Promote community pride and relations through special events and programs
Total Requirement - 53,442 119,065 100,068 100,068 100,068 100,068 100,068% Change from Prior Period #DIV/0! 0% 100% -19% 0% 0% 0% 0%
General Fund 10: Civic Events, and Communities That Care
Personnel In FY 2015 the department was separated from Recreation and included the CivicEvent coordinator and Communities that Care Coordinator. The staffing levels will remain thesame from 2016-2020.
Materials, Supplies, and Services will decrease in FY2016 due to the grant from Utah Countyin FY2015 in Communities that Care for Guiding Good Choices.
LEISURE SERVICES
100
- 20,000 40,000 60,000 80,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Civic Events, andCommuities That Care
Personnel Materials, Supplies, & Services
-
50,000
100,000
150,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Civic Events, and CommunitiesThat Care
Total Requirement
FY 2014 Performance Measures FY 2015Targets
Work with the library to provide 3 educational programs to the communitysuch as parenting classes, and relationship classes.The Arts Council will have 2 visual arts performances.Respond to resident phone calls/ emails within 24 hours.Post on the Civic Events Facebook page 2-3 times a week.
32
90%90%
FY 2014 HighlightsFirst Winter Festival at the City MarinaAdded more activities to Splash including:
Midway games More rides (including walk on water, zip line, etc.) Better entertainment on the Stage at Saturdays Carnival
More citizen participation for most of our Splash eventsStarted the first Saratoga Springs Youth Council
% Change from Prior Period 100% 117% 35% 2% -2% 0% 0% 0%
General Fund 10: Library Services
Table 51 (above) represents Library Services adjusted budget for 2015, 2016 tentative budget, andbudget plan for 2017 – 2020.
-
50,000
100,000
150,000
200,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
General Fund 10: Library Services
Personnel Materials, Supplies, & Services Capital
Figure 49 (above) represents Personnel, Materials, Services, and Supplies (MSS) and Capital majorrequirements
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). Personnel includes a full-time librarian,and part-time librarians for total FTE’s of 3.0.
City Manager
Library Director
Part-TimeEmployees (5)
Library Board
LEISURE SERVICES
102
Materials, Supplies, and Services requirements are expected to decrease beginning in fiscalyear 2016 due to the grants for software costs.
Capital requirements are expected to continue to roll forward with the unused amounts.
-
50,000
100,000
150,000
200,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Library Services
Total Requirement
Figure 50 (above) represents total department requirements.
FY 2014 Highlights
Received Utah State Library CertificationExpanded operating hours to 41 hours per weekAdded the Literacy Center and Chinese Collections to total collection amountsIncreased number of activities per week to 7
Performance MeasuresNumber of hours open to the publicAverage Circulation per MonthNew PatronsAverage Use of Computers per MonthItems in CollectionSpecial Program AttendanceTotal Visits
41 hours per week82271234250
317021033145301
FY 2014
BUDGET SUMMARIES – PUBLIC WORKS CAPITALPROJECTS FUND
103
MissionTo provide the citizens of Saratoga Springs with the best possible service in regards to water,sewer, storm drain, streets, and parks. Be responsive and courteous to all calls, questions andcomplaints. Be honest and upfront with answers concerning our services and realistic whenoffering a solution to any problem brought to us. Present a clean and professional appearancewhen dealing with the public in an official capacity.
Services and Program OverviewThe Saratoga Springs Public Works Department is responsible for the maintenance andcompliance of the culinary water, sanitary sewer, storm drain, parks, and road systems.
Fiscal Year 2012 Accomplishments
Came in at or under budget in all departments Responded to 765 calls for service Responded to 3375 blue stake locates
Public WorksDirector
AssistantDirector
PublicInfrastructure
Lead Inspector
Inspectors (2)
Streets/StormDrain Supervisor
Streets/StormDrain
MaintenanceWorkers (3)
Seasonal
Employee(2)
AssistantDirector
Utilities
WaterSupervisor
WaterMaintenanceWorkers (2)
MeterReader/Setter
Blue Staker
Seasonal
Employees (2)
SewerSupervisor
SewerMaintenance
Worker
Seasonal
Employee(2)
Facilities
Electrician
Electrician’sAssistant
ParksSuperintendent
ParksSupervisors (2)
ParksMaintenanceWorkers (2)
Seasonal
Employees (10)
AdministrativeAssistants
BUDGET SUMMARIES – PUBLIC WORKS CAPITALPROJECTS FUND
% Change from Prior Period 100% 57% 2% 0% 0% 0% 0%
General Fund 10: Public Works Department
Table 52a (above) represents the Public Works Department’s actual expenditures for 2013, 2014,2015 adjusted budget, and budget plan for 2016 – 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA). Also, with the city reorganization, theassistant city manager was added to this budget for FY 2015.
-
500,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Public Works Department
Personnel Materials, Supplies, & Services
- 200,000 400,000 600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Public Works Department
Total Requirement
BUDGET SUMMARIES – PUBLIC WORKS CAPITALPROJECTS FUND
% Change from Prior Period 45% 52% 28% -24% 0% 0% 0% 0%
General Fund 10: Streets Department
Table 52 (above) represents the Streets Department’s actual expenditures for 2013, 2014, 2015adjusted budget, and budget plan for 2016 – 2020.
-
200,000
400,000
600,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Streets
Personnel Materials, Supplies, & Services
Figure 51 (above) represents Personnel and Materials, Supplies, and Services, (MSS) majorrequirements for fiscal year 2013 - 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training).
- 200,000 400,000 600,000 800,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Highways and Public Works
Total Requirement
Figure 52 (above) represents total departmental requirements for fiscal years 2013 - 2020.
Materials, Supplies, and Services are expected to decrease in 2016 due to one-time equipmentpurchases in FY2015.
BUDGET SUMMARIES – PUBLIC WORKS CAPITALPROJECTS FUND
106
Performance Measures Targets FY 2014 Actuals 2014# of calls for service# of blue stake locatesMaintain water system certification from DDW% of employees successfully pass water cert. exam# of fire hydrants not in service% of fire hydrants operational# of water line breaksMaintain sewer system per DWQ and local req.# of sewer backups# of sewer backups due to blocked mains% of known potholes repaired within 2 weeks% of streets plowed after major storm in 6 hours% of streets plowed after minor storm in 4 hours# of times in the year city streets are swept# of secondary water breaks
100900
1000
10000
80100100
10
9216032100
0299835
10000
70851
51
Table 53 Fiscal year 2014 Public Works performance measures
Total Requirement 487,362 578,547 879,668 972,853 951,106 951,106 951,106 951,106
% Change from Prior Period 56% 19% 52% 11% -2% 0% 0% 0%
General Fund 10: Parks & Open Space Department
Table 54 (above) represents the Parks and Open Space’s actual expenditures for 2014, adjustedbudget for 2015, 2016 tentative budget, and budget plan for 2017 – 2020.
Personnel costs account for market position adjustments (if necessary), staffing levels, andemployee benefits (i.e. retirement, health care, FICA, training). With the addition of 1.0 FTE aspart-time seasonal staff starting in FY 2016.
Figure 53 (below) represents Personnel, Materials, Supplies, and Services, (MSS), and Capitalmajor requirements for fiscal year 2013 - 2020.
BUDGET SUMMARIES – PUBLIC WORKS CAPITALPROJECTS FUND
107
- 200,000 400,000 600,000 800,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Parks & Open Spaces
Personnel Materials, Supplies, & Services
Materials, Supplies, and Services are expected to increase in 2015. This is mainly dueincreased acreage that is being maintained by the City.
- 500,000
1,000,000 1,500,000
2013Actual
2014Actual
2015Adj Budget
2016Plan
2017Plan
2018Plan
2019Plan
2020Plan
General Fund 10: Parks & Open Spaces
Total Requirement
Figure 54 (above) represents total departmental requirements for fiscal years 2013 - 2020.
Performance Measures Targets FY 2014 Actuals FY 2014% of park equipment safe and operational% of park maintenance equipment operational
100100
9590
108
BUDGET SUMMARIES
109
General Fund 10: Resources & Requirements2014 2015 2016 2017 2018 2019 2020
% Change From Prior Period 5% 120% -30% -5% 0% 0% 0%
Major Object
Street Lighting SID Funds 22 and 23: Requirements
Major Object
Street Lighting SID Funds 22 and 23: Resources
Table 56 – Street Lighting Resources and Requirements
The Street Lighting activities are managed by the Public Works and Utility Billing departments.While no new major initiatives are currently being planned, maintaining existing streetlightinfrastructure is the main focus.
111
70,000
120,000
170,000
220,000
270,000
320,000
2014 2015 2016 2017 2018 2019 2020
Street Lighting Funds 22 and 23
Resources Requirements
Figure 56 – Street Lighting Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
Total Resources 2,583,690 2,314,655 1,372,046 1,372,046 1,372,046 1,372,046 1,372,046% Change From Prior Period 8% -10% -41% 0% 0% 0% 0%
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
Capital Outlay 4,168,107 4,760,239 1,222,271 1,209,071 1,209,071 1,209,071 1,209,071% Change From Prior Period 140% 14% -74% -1% 0% 0% 0%
Capital Projects (General) Fund 35: Requirements
Major Object
Major Object
Capital Projects (General) Fund 35: Resources
Table 60 – General Capital Projects Fund Resources and Requirements
The General Capital Projects Fund activities are primarily managed by the Public Improvementsand Engineering department.
-
1,000
2,000
3,000
4,000
5,000
2014 2015 2016 2017 2018 2019 2020
Tho
usan
ds
Capital Projects (General) Fund 35
Resources Requirements
Figure 60 – General Capital Projects Fund Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
Transfers In 291,800 292,450 293,300 293,500 293,510 291,750 291,500% Change From Prior Period 32% 0% 0% 0% 0% -1% 0%
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
Debt Service 289,832 289,950 290,800 291,000 291,050 289,250 289,000Materials, Supplies, and Service 2,500 2,500 2,500 2,500 2,500 2,500 2,500Total Requirements 292,332 292,450 293,300 293,500 293,550 291,750 291,500
% Change From Prior Period 0% 0% 0% 0% 0% -1% 0%
Debt Service Fund 40: Resources
Major Object
Debt Service Fund 40: Requirements
Major Object
Table 61 – Debt Service Fund Resources and Requirements
The Debt Service Fund activities are primarily managed by the Administrative Services
115
department. This fund was created in fiscal year 2012 to account for debt service payments onthe 2011 Sales Tax Revenue Bond. Resources and requirements are expected to remain steadythrough fiscal year 2020.
290,000
291,000
292,000
293,000
294,000
2014 2015 2016 2017 2018 2019 2020
Debt Service Fund 40
Resources Requirements
Figure 61 – Debt Service Fund Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
Table 62 – Water Utility Fund Resources and Requirements
The Water Utility is primarily managed by the Public Works and Utility Billing Departments.Resources are expected to increase in fiscal year 2016. This is primarily due to increases in waterutility rates and growth in customer accounts.
Requirements are expected to stay approximately the same from FY2016-2020.
116
1,900
2,400
2,900
3,400
3,900
4,400
2014 2015 2016 2017 2018 2019 2020
Thou
sand
s
Water Utility Fund 51
Resources Requirements
Figure 62 – Water Utility Fund Resources and Requirement by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
% Change From Prior Period #DIV/0! 259% -78% 0% 0% 0% 0%
Culinary Water Impact Fee Fund 56: Resources
Major Object
Culinary Water Impact Fee Fund 56: Requirements
Major Object
Table 63 – Culinary Water Impact Fee Fund Resources and Requirements
Resources for the culinary water impact fee fund are expected remain constant in 2016-2020.The City saw a significant increase in impact revenue in 2013 but wants to remain conservativein its forecast for 2016.
Requirements are expected to increase, mainly due to capital projects planned for the future.This will mostly be shown in carryforward from FY2015
117
-
500
1,000
1,500
2,000
2,500
2014 2015 2016 2017 2018 2019 2020
Tho
usan
ds
Culinary Water Impact Fee Fund 56
Resources Requirements
Figure 63 – Culinary Water Impact Fee Fund Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
The Sewer Utility is primarily managed by the Public Works and Utility Billing departments.Resources are expected to increase in 2016 due to growth in the number of customers. Fundrequirements are expected to remain constant in FY 2016.
119
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
2,600
2,800
2014 2015 2016 2017 2018 2019 2020
Thou
sand
s
Sewer Utility Fund 52
Resources Requirements
Figure 65 – Sewer Fund Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
% Change From Prior Period 0% 75% 12% -2% 0% 0% 0%
Storm Drain Utility Fund 54: Resources
Major Object
Storm Drain Fund 54: Requirements
Major Object
Table – 67 Storm Drain Fund Resources and Requirements
The Storm Drain Utility Fund is managed primarily by the Public Works and Utility Billingdepartments. Resources are anticipated to increase in 2017. This is due to an increase in thenumber of customers. Requirements are also expected to increase with the market changes andincrease in benefits in FY2016.
121
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2014 2015 2016 2017 2018 2019 2020
Storm Drain Utility Fund 54
Resources Requirements
Figure 67 – Storm Drain Fund Resources and Requirements by Year
2014 2015 2016 2017 2018 2019 2020Actual Adj Budget Budget Plan Plan Plan Plan
% Change From Prior Period 25% -23% 2% 2% 2% 2% 2%
Garbage Utility Fund 55: Resources
Major Object
Garbage Utility Fund 55: Requirements
Major Object
Table 69 – Garbage Utility Fund Resources and Requirements
620
670
720
770
820
870
920
970
1,020
1,070
2014 2015 2016 2017 2018 2019 2020
Thou
sand
s
Garbage Utility Fund 55
Resources Requirements
Figure 69 – Garbage Utility Fund Resources and Requirements by Year
123
POLICIES AND OBJECTIVES
POLICIES AND OBJECTIVES
124
his section of the Budget outlines the City’s Policies and Objectives as they relate to themunicipal budget. The City of Saratoga Springs recognizes its duty to its citizens and other
interested parties to vigilantly account for public funds and resources. The Policies andObjectives hereinafter are set forth to establish guidelines for fiscal accountability, fulldisclosure, and planning. These financial management policies provide a basic framework for theoverall fiscal management of the City. These policies represent a foundation to address changingcircumstances and conditions, and to assist in the decision making process. In addition, thesepolicies represent guidelines for evaluating both current and future activities.
The financial policies represent long-standing principles and practices that have enabled the Cityto maintain financial stability. The policies are reviewed annually to represent current publicpolicy decisions. These policies are adopted annually by the Council as part of the budgetprocess.
BUDGET ORGANIZATION
A. Through its financial plan (Budget), the City is committed do the following:
1. Identify citizens’ needs for essential services.2. Organize programs to provide essential services.3. Establish program policies and goals that define the type and level of program
services required.4. List suitable activities for delivering program services.5. Propose objectives for improving the delivery of program services.6. Identify available resources and appropriate the resources needed to conduct
program activities and accomplish program objectives.7. Set standards to measure and evaluate the following:
a. The output of program activitiesb. The accomplishment of program objectivesc. The expenditure of program appropriations
B. All requests for increased funding or enhanced levels of service should be consideredtogether during the budget process, rather than in isolation.
C. The City Council will review and amend appropriations, if necessary, during the fiscalyear.
D. The City will use a multi-year format (five years for operations and capital improvementplan) to give a longer-range focus to its financial planning.
1. The emphasis of the budget process in the first year is on establishing expectedlevels of services, within designated funding levels, projected over a five-yearperiod, with the focus on the budget.
2. The emphasis in the second year are reviewing necessary changes in the previousfiscal plan and developing long term goals and objectives to be used during thenext three-year budget process. The focus is on the financial plan. In the secondyear, operational budgets will be adjusted to reflect unexpended balances from thefirst year and create the subsequent year’s budget plan.
T
POLICIES AND OBJECTIVES
125
E. Through its financial plan, the City will strive to maintain structural balance; ensuringbasic service levels are predictable and cost effective. A balance should be maintainedbetween the services provided and the local economy’s ability to pay.
F. The City will work to improve their program service levels and expenditures by insuring:1. New/growth related service levels: The provision of new/growth related services
should be offset with new or growth related revenues or a correspondingreduction in service costs in other areas.
2. Fee dependent services: If fees do not cover the services provided, Council shouldconsider which of the following actions to take: 1) reduce services, 2) increasefees, or 3) determine the appropriate subsidy level of the general fund.
3. Consider all requests at once: Council should consider requests for service levelenhancements or increases as part of the budget process, rather than in isolation.
4. Consider ongoing costs associated with one-time purchases/expenditures:Significant ongoing costs, such as insurance, taxes, utilities, and maintenanceshould be determined before an initial purchase is made or a capital project isconstructed. Capital and program decisions should not be made unless staff hasprovided a five-year analysis of ongoing maintenance and operational costs whereapplicable.
5. Re-evaluate decisions: Political, economic, and legal changes necessitatereevaluation to ensure Council goals are being met. Staff and Council should usethe budget process to review programs.
6. New service implementation: Prior to implementing a new service, the CityCouncil should consider a full assessment of staffing and funding requirements.
7. Benchmarking and performance measurement: The City will strive to measure itsoutput and performance.
G. The City will strive to improve productivity, though not by the single-minded pursuit ofcost savings. The concept of productivity should emphasize the importance of quality andquantity of output as well as quantity of resource input.
GENERAL REVENUE MANAGEMENT
A. The City will seek to maintain a diversified and stable revenue base to protect it fromshort-term fluctuations in any one-revenue source.
B. The City will make all current expenditures with current revenues, avoiding proceduresthat balance current budgets by postponing needed expenditures, accruing futurerevenues, or rolling over short-term debt.
C. One-time revenue sources will not be used for ongoing expenses unless specificallyapproved by the City Council.
POLICIES AND OBJECTIVES
126
USER FEE COST RECOVERY GOALS
A. User Fee Cost Recovery Levels. In establishing user fees and cost recovery levels, thefollowing factors will be considered:
1. Community-Wide versus Special Benefit. The level of user fee cost recoveryshould consider the community-wide versus special service nature of the programor activity. The use of general purpose revenues is appropriate for community-wideservices, while user fees are appropriate for special benefit purposes to easilyidentified individuals or groups.
2. Service Recipient versus Service Driver. After considering community-wideversus special benefit of the service, the concept of service recipient versus servicedriver should also be considered. For example, it could be argued that the applicantis not the beneficiary of the City’s development review efforts; the community isthe primary beneficiary. However, the applicant is the driver of development reviewcosts, and as such, cost recovery from the applicant is appropriate.
3. Effect of Pricing on the Demand for Services. The level of cost recovery andrelated pricing of services can significantly affect the demand and subsequent levelof services provided. At full cost recovery, this has the specific advantage ofensuring that the City is providing services for which there is genuinely a marketthat is not overly stimulated by artificially low prices. Conversely, high levels ofcost recovery will negatively impact on the delivery of services to lower incomegroups. This negative feature is especially pronounced and works against publicpolicy, if the services are specifically targeted to low income groups.
4. Feasibility of Collection and Recovery. Although it may be determined that a highlevel of cost recovery may be appropriate for specific services, it may beimpractical or too costly to establish a system to identify and charge the user.Accordingly, the feasibility of assessing and collecting charges should also beconsidered in developing user fees, especially if significant program costs areintended to be financed from that source.
5. Factors Favoring Low Cost Recovery Levels. Low cost recovery levels areappropriate under the follow circumstances:
a. There is no intended relationship between the amount paid and the benefitreceived. Almost all “social service” programs fall into this category as it isexpected that one group will subsidize another.
b. Collecting fees is not cost-effective or will significantly impact the efficientdelivery of the service.
c. There is no intent to limit the use of (or entitlement to) the service. Again,most "social service" programs fit into this category as well as public safety(police and fire) emergency response services. Historically, access toneighborhood and community parks would also fit into this category.
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d. The service is non-recurring, generally delivered on a "peak demand" oremergency basis, cannot reasonably be planned for on an individual basis,and is not readily available from a private sector source. Many public safetyservices also fall into this category.
e. Collecting fees would discourage compliance with regulatory requirementsand adherence is primarily self-identified, and as such, failure to complywould not be readily detected by the City. Many small-scale licenses andpermits might fall into this category.
6. Factors Favoring High Cost Recovery Levels. The use of service charges as amajor source of funding service levels is especially appropriate under thefollowing circumstances:
a. The service is similar to services provided through the private sector. Anexample of this is the City’s water and sewer fund.
b. Other private or public sector alternatives could or do exist for the deliveryof the service.
c. For equity or demand management purposes, it is intended that there be adirect relationship between the amount paid and the level and cost of theservice received.
d. The use of the service is specifically discouraged. Police responses todisturbances or false alarms might fall into this category.
e. The service is regulatory in nature and voluntary compliance is notexpected to be the primary method of detecting failure to meet regulatoryrequirements. Building permit, plan checks, and subdivision review feesfor large projects would fall into this category.
7. General Concepts Regarding the Use of Service Charges. The followinggeneral concepts will be used in developing and implementing service charges:
a. Revenues should not exceed the reasonable cost of providing the service.When setting service charges, consideration will be given for the reservesnecessary to shield the service during an economic downturn orextraordinary events.
b. Cost recovery goals should be based on the total cost of delivering theservice, including direct costs, departmental administration costs, andorganization-wide support costs such as accounting, personnel, dataprocessing, vehicle maintenance, and insurance.
c. The method of assessing and collecting fees should be as simple aspossible in order to reduce the administrative cost of collection.
d. Rate structures should be sensitive to the "market" for similar services aswell as to smaller, infrequent users of the service.
e. A unified approach should be used in determining cost recovery levels forvarious programs based on the factors discussed above.
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8. Low Cost-Recovery Services. Based on the criteria discussed above, thefollowing types of services should have very low cost recovery goals. In selectedcircumstances, there may be specific activities within the broad scope of servicesprovided that should have user charges associated with them. However, theprimary source of funding for the operation as a whole should be general purposerevenues, not user fees.
a. Delivering public safety emergency response services such as police andfire services.
b. Maintaining and developing public facilities that are provided on auniform, communitywide basis such as streets, parks, and general purposebuildings.
c. Providing social service programs and economic development activities.
9. Recreation Programs. The following cost recovery policies apply to the City'srecreation programs:
a. Cost recovery for activities directed to adults should be relatively high.b. Cost recovery for activities directed to youth and seniors should be
relatively low. In those circumstances where services are similar to thoseprovided in the private sector, cost recovery levels should be higher.Although ability to pay may not be a concern for all youth and seniorparticipants, these are desired program activities, and the cost ofdetermining need may be greater than the cost of providing a uniformservice fee structure to all participants. Further, there is a community-widebenefit in encouraging high-levels of participation in youth and seniorrecreation activities regardless of financial status.
c. Cost recovery goals for recreation activities guidelines are set as follows:
Mid-Range Cost Recovery Activities (50% to 80%)4. Special events (5k run, other City-sponsored special events)5. Minor league baseball6. Youth basketball
d. For cost recovery activities of less than 100%, there should be adifferential in rates between residents and non-residents whenadministratively feasible.
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e. Charges will be assessed for use of ball fields, special-use areas, andrecreation equipment for activities not sponsored or co-sponsored by theCity. Such charges will generally conform to the fee guidelines describedabove.
f. A vendor charge of at least 10 % of gross income will be assessed fromindividuals or organizations using City facilities for money-makingactivities.
g. The Recreation Department will consider waiving fees only when the CityManager determines in writing that an undue hardship exists.
10. Development Review Programs. The following cost recovery policies apply tothe development review programs:a. Services provided under this category include:
1. Planning (planned development permits, tentative tract and parcelmaps, rezoning, general plan amendments, variances, use permits).
2. Building and safety (building permits, structural plan checks,inspections).
3. Engineering (public improvement plan checks, inspections,subdivision requirements, encroachments).
4. Fire plan check.
b. Cost recovery for these services should generally be very high. The City'scost recovery goal shall be 100%.
c. However, in charging high cost recovery levels, the City shall clearlyestablish and articulate standards for its performance in reviewingdeveloper applications to ensure that there is "value for cost".
11. Comparability with Other Communities. In setting user fees, the City shouldconsider fees charged by other agencies in accordance with the following criteria:
a. Surveying the comparability of the City's fees to other communitiesprovides useful background information in setting fees for several reasons:
1. They reflect the "market" for these fees and can assist in assessingthe reasonableness of the City’s fees.
2. If prudently analyzed, they can serve as a benchmark for how cost-effectively the City provides its services.
b. However, fee surveys should never be the sole or primary criteria insetting City fees as there are many factors that affect how and why othercommunities have set their fees at their levels. For example:
1. What level of cost recovery is their fee intended to achievecompared with our cost recovery objectives?
2. What costs have been considered in computing the fees?
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3. When was the last time that their fees were comprehensivelyevaluated?
4. What level of service do they provide compared with our serviceor performance standards?
5. Is their rate structure significantly different than ours and what is itintended to achieve?
These can be very difficult questions to address in fairly evaluating fees among differentcommunities. As such, the comparability of our fees to other communities should be onefactor among many that is considered in setting City fees.
ENTERPRISE FUND FEES AND RATES
A. Fees and Rates. The City will set fees and rates at levels which fully cover the totaldirect and indirect costs—including operations, capital outlay, and debt service of the followingenterprise programs: water, sewer, refuse, and storm drain. Adequate reserves will also beconsidered when setting fees and rates.
B. Franchise and In-Lieu Fees. The City will treat the enterprise funds in the same manneras if they were privately owned and operated. In addition to setting rates at levels necessary tofully cover the cost of providing water and sewer service, charging reasonable franchise andproperty tax in-lieu fees will be considered. Franchise fees will be considered for water, sewer,garbage, and storm drain.
C. Ongoing Rate Review. The City will review and update fees and rate structures at leastannually to ensure that they remain appropriate and equitable based on factors such as theimpacts of inflation, other cost increases, the adequacy of coverage of costs, and currentcompetitive rates.
VENTURE FUND
The City Council may authorize a sum of money to encourage innovation and to realizeopportunities not anticipated in the regular program budgets. The current budget does not includeany funding currently for this purpose. When funds are authorized, the City Manager is toadminister the money awarding it to programs or projects within the municipal structure (themoney is not to be made available to outside groups or agencies). Generally, employees are topropose expenditures that could save the City money or improve the delivery of services. TheCity Manager will evaluate the proposal based on the likelihood of a positive return on the“investment,” the availability of matching money from the department, and the advantage ofimmediate action. Employees may receive up to 10 % or up to $500 of the savings or revenuebrought in from the proposal on a one-time basis.
BALANCED BUDGET POLICY
Per state law, the City is required to pass a balanced budget annually. The City considers abudget balanced when beginning fund balance (revenues on hand at the beginning of the year)
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and revenues received during the year are equal to the expenditures for the year and the endingfund balance (or the revenues on hand at the end of the year).
CAPITAL FINANCING AND DEBT MANAGEMENT
Capital FinancingA. The City will consider the use of debt financing only for one-time, capital improvement
projects and only under the following circumstances:
1. When the project’s useful life will exceed the term of the financing.2. When project revenues or specific resources will be sufficient to service the long
term debt.
B. Debt financing will not be considered appropriate for any recurring purpose such ascurrent operating and maintenance expenditures. The issuance of short-term instrumentssuch as revenue, tax, or bond anticipation notes is excluded from this limitation.
C. Capital improvements will be financed primarily through user fees, service charges,assessments, special taxes, impact fees, or developer agreements when benefits can bespecifically attributed to users of the facility.
D. The City will use the following criteria to evaluate pay-as-you-go versus long-termfinancing for capital improvement funding:
Factors That Favor Pay-As-You-Go1. When current revenues and adequate fund balances are available or when project
phasing can be accomplished.2. When debt levels adversely affect the City’s credit rating.3. When market conditions are unstable or present difficulties in marketing.
Factors That Favor Long-Term Financing1. When revenues available for debt service are deemed to be sufficient and reliable
so that long-term financing can be marketed with investment grade credit ratings.2. When the project securing the financing is of the type which will support an
investment grade credit rating.3. When market conditions present favorable interest rates and demand for City
financing.4. When a project is mandated by state or federal requirements and current revenues
and available fund balances are insufficient.5. When the project is immediately required to meet or relieve capacity needs.6. When the life of the project or asset financed is 10 years or longer.7. Spread the cost of the asset to those who benefit from it now and in the future8. Acquire assets as needed rather than wait until sufficient cash has built up.
Factors That Favor Short-Term Financing1. To meet interim financing needs of construction projects if the full cost of the
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project is not yet known.2. Borrow short-term and refinance with long-term debt once a project is completed.
Used when issuer believes that market conditions favor delaying issuance of long-term bonds is more advantageous, i.e. falling long-term rates.
Debt ManagementA. The City will not obligate the General Fund to secure long-term financing except when
marketability can be significantly enhanced and/or interest rates can be decreased.B. Direct debt will not exceed 4 % of assessed valuation.C. An internal feasibility analysis will be prepared for each long-term financing activity that
analyzes the impact on current and future budgets for debt service and operations. Thisanalysis will also address the reliability of revenues to support debt service.
D. The City will generally conduct financing on a competitive basis. However, negotiatedfinancing may be used due to market volatility or the use of an unusual or complexfinancing or security structure.
E. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debtand credit enhancements, such as letters of credit or insurance, when necessary formarketing purposes, availability, and cost-effectiveness.
F. The City will annually monitor all forms of debt, coinciding with the City’s budgetpreparation and review process, and report concerns and remedies, if needed, to theCouncil.
G. The City will diligently monitor its compliance with bond covenants and ensure itsadherence to federal arbitrage regulations.
H. The City will maintain good communications with bond rating agencies regarding itsfinancial condition. The City will follow a policy of full disclosure on every financialreport and bond prospectus:
Purposes for which debt will be issued Types of debt that may be issued Limitations on indebtedness Debt maturity schedule or other structural features Method of sale Method of selecting consultants and professionals Refunding policies Disclosure practices
Purpose of this debt policy is to integrate the issuance of debt and other financing sources withthe City’s long-term planning and objectives and provide guidance on acceptable levels ofindebtedness.
Policies flexible to permit City to take advantage of market opportunities or to respond tochanging conditions without jeopardizing essential public services.
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FUND BALANCE AND RESERVES
General Fund. Section 10-6-116 of the Utah Code limits the accumulated balance or reservesthat may be retained in the General Fund. The use of the balance is restricted as well. GeneralFund balance retained cannot exceed 25 % of estimated total ensuing year’s budgeted fundrevenues and may be used for the following purposes only:
A. To provide working capital to finance expenditures from the beginning of the budget yearuntil other revenue sources are collected;
B. To provide resources to meet emergency expenditures in the event of fire, flood,earthquake, etc.; and
C. To cover a pending year-end excess of expenditures over revenues from unavoidableshortfalls in revenues.
Utah Code further limits the minimum General Fund balance to be maintained at 5 % of the total,estimated, ensuing years budgeted revenues. No appropriations may be made against the 5 %mandated minimum.
The General Fund balance reserve is an important factor in the City’s ability to respond tounforeseen and unavoidable emergencies and revenue shortfalls. Alternative uses of excess fundbalance must be carefully weighed. Over the next two years, the City will strive to maintain theGeneral Fund Balance at the legal maximum of 25 %. The City Council may appropriate fundbalance as needed to balance the budget for the current fiscal year as in compliance with StateLaw. Provision will be made to transfer any remaining General Fund balance to the City’sCapital Improvement Projects Fund to be designated for projects included in the City’s CapitalFacilities Plan.
In the General Fund, any fund balance in excess of projected balance at year end will beappropriated to the current year budget as necessary. The money will be allocated to building thereserve for capital expenditures, including funding equipment replacement reserves and othercapital projects determined to be in the best long-term interest of the City.
Capital Improvement FundsThe City may, in any budget year, appropriate from estimated revenues or fund balances to areserve for capital improvements, for the purpose of financing future specific capitalimprovements under a formal long-range capital plan adopted by the governing body.
A. The City will establish and maintain an equipment replacement program to provide fortimely replacement of vehicles and equipment. The amount added to this fund, by annualappropriation, will be the amount required to maintain the fund at the approved level aftercredit for the sale of surplus equipment and interest earned by the replacement program.
B. The City will establish and maintain a computer replacement program to provide fortimely replacement of computer equipment. The amount added to this fund, by annualappropriation will be the amount required to maintain the fund at the approved level aftercredit for the sale of surplus equipment and interest earned by the replacement program.
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C. The City may accumulate funds, as it deems appropriate for capital and equipmentreplacement costs.
D. The City will, prior to making capital project appropriations, consider any and alloperational and maintenance costs associated with said project to determine fiscalimpacts on current and future budgets.
Enterprise FundsThe City will maintain a balance in the Enterprise Funds equal to at least the minimum debt ratiorequirements identified in its bond obligations.
A. This level is considered the minimum level necessary to maintain the City’s creditworthiness and to adequately provide for the following:
1. Economic uncertainties, local disasters, and other financial hardships ordownturns in the local or national economy
2. Contingencies for unseen operating or capital needs3. Cash flow requirements
B. In addition to the designations noted above, fund balance levels will be sufficient to meetthe following:
1. Funding requirements for projects approved in prior years that are carried forwardinto the new year;
2. Debt service reserve requirements;3. Reserves for encumbrances; and4. Other reserves or designations required by contractual obligations or generally
accepted accounting principles.
RECESSION / REVENUE SHORTFALL PLAN
A. The City intends to establish a plan, including definitions, policies, and procedures toaddress financial conditions that could result in a net shortfall of revenues and resourcesas compared to requirements. The Plan is divided into the following three components:
Indicators - Serve as warnings that potential budgetary impacts are increasing in probability.The City will monitor major revenue sources such as sales and franchise tax, property tax, andbuilding permits, as well as inflation factors and national and state trends. A set of standardindicators will be developed.
Phases - Serve to classify and communicate the severity of the situation, as well as identify theactions to be taken at the given phase.
Actions - Preplanned steps to be taken in order to prudently address and counteract theanticipated shortfall.
B. The recession plan and classification of the severity of the economic downturn will beused in conjunction with the City’s policy regarding the importance of maintainingreserves to address economic uncertainties. As any recessionary impact reduces the
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City’s reserves, corrective action will increase proportionately. Following is a summaryof the phase classifications and the corresponding actions that may be taken.
1. ALERT: A reduction in total budgeted revenues of 2%. The actionsassociated with this phase would best be described as delaying expenditureswhere reasonably possible, while maintaining the “Same Level” of service. Eachdepartment will be responsible for monitoring its individual budgets to ensureonly essential expenditures are made.
2. MINOR: A reduction in total budgeted revenues of 3%. The objective at thislevel is still to maintain “Same Level” of service where possible. Actionsassociated with this level would be as follows:a. Implementing the previously determined “Same Level” Budget.b. Intensifying the review process for large items such as contract services,
consulting services, and capital expenditures, including capitalimprovements.
c. Closely scrutinizing hiring for vacant positions, delaying the recruitmentprocess, and using temporary help to fill in where possible.
3. MODERATE: A reduction in total budgeted revenues of 4 to 5%. Initiatingcuts of service levels by doing the following:
a. Requiring greater justification for large expenditures.b. Deferring capital expenditures.c. Reducing CIP appropriations from the affected fund.d. Hiring to fill vacant positions only with special justification and
authorization.e. Closely monitoring and reducing operating and capital expenditures.
4. MAJOR: A reduction in total budgeted revenues of 6% or more.Implementation of major service cuts:a. Instituting a hiring freeze.b. Reducing the temporary work force.c. Deferring wage increases.d. Further reducing operating and capital expenditures.e. Preparing a strategy for reduction in force.
5. CRISIS: Reserves must be used to cover operating expensesa. Implementing reduction in force or other personnel cost-reduction
strategies.b. Eliminate programs/services.c. Eliminate/defer capital improvements.
C. If an economic uncertainty is expected to last for consecutive years, the cumulativeeffect of the projected reduction in reserves will be used for determining the appropriatephase and corresponding actions.
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CAPITAL IMPROVEMENT MANAGEMENT
A. The public Capital Improvement Plan (CIP) will include the following:1. Public improvement projects that cost more than $10,000.2. Capital purchases of new vehicles or equipment (other than the replacement of
existing vehicles or equipment) that cost more than $10,000.3. Capital replacement of vehicles or equipment that individually cost more than
$50,000.4. Any project that is to be funded from building-related impact fees.5. Alteration, ordinary repair, or maintenance necessary to preserve a public
improvement (other than vehicles or equipment) that cost more than $25,000.
B. The purpose of the CIP is to systematically plan, schedule, and finance capitalprojects to ensure cost-effectiveness, as well as conformance with establishedpolicies. The CIP is a five year plan, reflecting a balance between capital replacementprojects that repair, replace, or enhance existing facilities, equipment or infrastructureand capital facility projects that significantly expand or add to the City’s existingfixed assets or infra-structure.
C. The Impact Fees Act requires that a city or district serving a population of 5,000 orgreater have a Capital Facilities Plan prepared in coordination and compliance withits General Plan that identifies the demands that will be placed upon the existing andfuture facilities by new development and the means that the City will use toaccommodate the additional demand. A Capital Facilities Plan, completed incompliance with Utah State legislation, has been prepared and will be adopted inconjunction with the Impact Fee Ordinance and Impact Fee Analysis.
The written impact fee analysis is required under the Impact Fees Act and mustidentify the impacts placed on the facilities by development activity and how theseimpacts are reasonably related to the new development. The written impact feeanalysis must include a proportionate share analysis, as described below, and clearlydetail all cost components and the methodology used to calculate each impact fee.
The Impact Fees Act requires that the written analysis include a Proportionate ShareAnalysis which is intended to equitably divide the capacity and costs of each facilityidentified in the Capital Facilities Plan between future and existing users relative tothe benefit each group will receive from the improvement.
Fees are collected to pay for capital facilities owned and operated by the City(including land and water rights) and to address impacts of new development on thefollowing service areas: water, streets, public safety, recreation, and openspace/parks. The fees are not used for general operation or maintenance. The fees areestablished following a systematic assessment of the capital facilities required toserve new development. The city will account for these fees to ensure that they arespent within six years, and only for eligible capital facilities. In general, the fees firstcollected will be the first spent. During the budget review process, adjustments toimpact fee related projects may need to be made. Any changes made to these projects
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should be updated in the impact fee analysis and included in future impact fee studies.
HUMAN RESOURCE MANAGEMENT
A. The City will manage the growth of the regular employee work force without reducinglevels of service or augmenting ongoing regular programs with temporary employees,except as provided in sections E and F below.
B. The budget will fully appropriate the resources needed for authorized regular staffing andlimit programs to the regular staffing authorized.
C. Staffing and contract service cost ceilings will limit total expenditures for regularemployees, temporary employees, and independent private contractors hired to provideoperating and maintenance services.
D. Regular employees will be the core work force and the preferred means of staffingongoing, year-round program activities that should be performed by City employees,rather than independent contractors. The City will strive to provide competitivecompensation and benefit schedules for its authorized regular work force. Each regularemployee will do the following:
1. Fill an authorized regular position.2. Receive salary and benefits consistent with the compensation plan, state
compensation laws and federal laws.
E. To manage the growth of the regular work force and overall staffing costs, the City willfollow these procedures:
1. The City Council will authorize all regular positions.2. The Human Resources Department will coordinate the hiring of all regular and
temporary employees. The City Manager will approve the hiring of the finalcandidate.
3. All requests for additional regular positions will include evaluations of thefollowing:
a. The necessity, term, and expected results of the proposed activity.b. Staffing and materials costs including salary, benefits, equipment,
uniforms, clerical support, and facilities.c. The ability of private industry to provide the proposed service.d. Additional revenues or cost savings that may be realized.e. Periodically, and prior to any request for additional regular positions,
programs will be evaluated to determine if they can be accomplished withfewer regular employees.
F. Temporary employees will include all employees other than regular employees, electedofficials, appointed officials and volunteers. Temporary employees will augment regular
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City staffing only as extra-help employees, seasonal employees, and work-studyassistants. The City will encourage the use of temporary employees to meet peakworkload requirements, fill interim vacancies, and accomplish tasks where less thanregular, year-round staffing is required.
G. Contract employees will have written contracts and do not receive regular City employeebenefits. Contract employees will occasionally be used to staff programs with unusualoperational characteristics or certification requirements, such as recreation programs. Theservices of contract employees will be discontinued upon completion of the assignedproject, program, or activity.
H. The hiring of temporary employees will not be used as an incremental method forexpanding the City’s regular work force.
I. Independent contractors will not be considered City employees. Independent contractorsmay be used in the following two situations:
1. Short-term, peak workload assignments to be accomplished through the use ofpersonnel contracted through an outside temporary employment agency (OEA). Inthis situation, it is anticipated that City staff will closely monitor the work of OEAemployees and minimal training will be required; however, they will always beconsidered the employees of the OEA, and not the City. All placements throughan OEA will be coordinated through the Human Resources Department andsubject to the approval of the City Manager.
2. Construction of public works projects and the provision of operating,maintenance, or specialized professional services not routinely performed by Cityemployees. Such services will be provided without close supervision by Citystaff, and the required methods, skills, and equipment will generally bedetermined and provided by the contractor.
J. Department Heads will be responsible to:
1. Ensure that work is not performed by an independent contractor until:a. A written contract between the City and the contractor has been
entered into and signed by both parties.b. The City Recorder has received the contract.c. The signed written contract has been co-signed by the City Manager.d. Funds have been budgeted for the project.
2. Each contract with an independent contractor should contain indemnity/holdharmless clauses, which provide that:a. All contracts must contain indemnity and defense provisions in which the
contractor assumes all liability arising out of work performed by thecontractor or their officers, employees, agents, and volunteers.
b. All independent contractors must provide evidence that they have acquired
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and maintain comprehensive general liability coverage, including liabilityinsurance covering the contract concerned, prior to the execution of thecontract.
c. The City and its officials, employees, agents and volunteers must be namedas “additional insured” on the liability insurance policy.
3. Each contract with an independent contractor should contain provisions thatensure the contractor is carrying workers’ compensation insurance coverage. TheCity shall require evidence of Workers Compensation insurance (or evidence ofqualified self- insurance) from all contractors.
CONTRACTING AND PURCHASING POLICY
Purpose. These rules are intended to provide a systematic and uniform method of purchasinggoods and services for the City. The purpose of these rules is to ensure that purchases made andservices contracted are in the best interest of the public and acquired in a cost-effective manner.
Authority of City Manager or Designee. The City Manager or designate shall be responsiblefor the following:
1. Ensure all purchases for services comply with these rules;2. Review and approve all purchases of the City;3. Establish and amend procedures for the efficient and economical management of the
contracting and purchasing functions authorized by these rules. Such procedures shall bein writing and on file in the office of the manager as a public record;
4. Maintain accurate and sufficient records concerning all City purchases and contracts forservices;
5. Maintain a list of contractors for public improvements and personal services who havemade themselves known to the City and are interested in soliciting City business;
6. Make recommendations to the City Council concerning amendments to these rules.
General Policies. All City purchases for goods and services and contracts for goods and servicesshall be subject to the following:
1. No contract or purchase shall be so arranged, fragmented, or divided with the purpose orintent to circumvent these rules.
2. No purchase shall be contracted for, or made, unless sufficient funds have been budgetedin the year for which funds have been appropriated.
3. All purchases of capital assets and services in excess of $25,000 must be awardedthrough a formal sealed bidding process.
4. When it is advantageous to the City, annual contracts for services and supplies regularlypurchased should be initiated.
5. All purchases and contracts in excess of $5,000 must be approved by the City Manager.Amounts to be paid by the City of less than $5,000, may be approved and authorized bythe respective department heads consistent with other city procurement policies andprocedures.
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6. The City Attorney prior to entering into any such contract shall review all contracts forservices.
7. The following items require City Council approval unless otherwise exempted in thesefollowing rules:a. All contracts (as defined) over $25,000.b. All contracts and purchases awarded through the formal bidding process.c. Accumulated “change orders” which would overall increase a previously
approved contract by:i. The lesser of 20% or $25,000 for contracts of $250,000 or less;
ii. More than 10% for contracts over $250,000.
8. Acquisition for undertaking building improvement or public works projects may requirepublic requests for bids (UCA 11-39-103).a. All contracts for building improvements over the amount specified by state code,
specifically:i. For each year after 2003 ($40,000 for the year 2003), the amount of the bidlimit for the previous year, plus an amount calculated by multiplying the amountof the bid limit for the previous year by the lesser of 3 % or the actual % changein the CPI during the previous calendar year.
b. All contracts for public works projects over the amount specified by state code,specifically:i. For each year after 2003 ($125,000 for the year 2003), the amount of the bidlimit for the previous year, plus an amount calculated by multiplying the amountof the bid limit for the previous year by the lesser of 3 % or the actual % changein the CPI during the previous calendar year.
c. Contracts for grading, clearing, demolition or construction undertaken by theCommunity Redevelopment Agency shall adhere to the procedures prescribed byState law.
9. Amounts to be paid by the City of less than $5,000 that are budgeted, may be approved andauthorized by the respective department heads. Purchases under this policy must be allocatedin the specific budget.
Exceptions. Certain contracts for goods and services shall be exempt from bidding provisions.The manager shall determine whether or not a particular contract or purchase is exempt as setforth herein.
1. Emergency contracts which require prompt execution of the contract because of animminent threat to the safety or welfare of the public, of public property, or of privateproperty; circumstances which place the City or its officers and agents in a position ofserious legal liability; or circumstances which are likely to cause the City to sufferfinancial harm or loss, the gravity of which clearly outweighs the benefits of competitivebidding in the usual manner. The City Council shall be notified of any emergencycontract that would have normally required their approval as soon as reasonably possible.The City Council shall ratify any emergency contract at the earliest possible time.
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2. Purchases made from grant funds must comply with all provisions of the grant.
General Rules
1. Purchases of Materials, Supplies and Services are those items regularly purchased andconsumed by the City. These items include, but are not limited to, office supplies,janitorial supplies, and maintenance contracts for repairs to equipment, asphalt, printingservices, postage, fertilizers, pipes, fittings, and uniforms. These items are normallybudgeted within the operating budgets. Purchases of this type do not require “formal”competitive quotations or bids.
2. Purchases of Capital Assets are “equipment type” items which would be included in afixed asset accounting system having a material life of one year or more and costing inexcess of $5,000. These items are normally budgeted within the normal operatingbudgets. Purchases of this type do not require “formal” bids. Attempt shall be made toobtain at least three written quotations on all purchases of this type.
3. Contracts for Professional Services are usually contracts for services performed by anindependent contractor in a professional capacity that produces a service predominatelyof an intangible nature. These include, but are not limited to, the services of an attorney,physician, engineer, accountant, architectural consultant, technical analyst, dentist, artist,appraiser or photographer.
Professional service contracts are exempt from competitive bidding. The selection ofprofessional service contracts shall be based on an evaluation of the services needed theabilities of the contractors, the uniqueness of the service and the general performance ofthe contractor. The lowest quote need not necessarily be the successful contractor.Usually, emphasis will be placed on quality, with cost being the deciding factor wheneverything else is equal. The manager shall determine which contracts are professionalservice contracts and may bid professional services as approved. Major professionalservice contracts ($25,000 and over) must be approved by the City Council.
4. Conflicts of Interest. All contracts or transactions for goods or services, in which thecontracting or transaction party is an employee or related to an employee of the City,must be competitively bid.
5. Contracts for Public Improvements are usually those contracts for the construction ormajor repair of roads, highways, parks, water lines and systems (i.e. Public WorksProjects); and buildings and building additions (i.e. Building Improvements). Where aquestion arises as to whether or not a contract is for public improvement, the managershall make the determination.
6. Minor public improvements (less than the amount specified by state code). Thedepartment shall make an attempt to obtain at least three written competitive quotations.A written record of the source and the amount of the quotations must be kept. Themanager may require formal bidding if it is deemed to be in the best interest of the City.
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7. Major public improvements (greater than or equal to the amount specified by statecode). Unless otherwise exempted, all contracts of this type require competitive bidding.
Bidding Provisions
1. Bid Specifications. Specifications for public contracts shall not expressly or implicitlyrequire any product by any brand name or make, nor the product of any particularmanufacturer or seller, unless the product is exempt by these regulations or the CityCouncil.
2. Advertising Requirements. An advertisement for bids is to be published at least once ina newspaper of general circulation and in as many additional issues, publications, andlocations as the manager may determine, at least five days prior to the opening of bids.Advertising for bids relating to Class B and C road improvement projects shall bepublished in a newspaper of general circulation in the county at least once a week forthree consecutive weeks.
All advertisements for bids shall state the following:a. The date and time after which bids will not be accepted;b. The date that pre-qualification applications must be filed, and the class or classes
of work for which bidders must be pre-qualified if pre-qualification is arequirement;
c. The character of the work to be done or the materials or things to be purchased;d. The office where the specifications for the work, material or things may be seen;e. The name and title of the person designated for receipt of bids;f. The type and amount of bid security if required;g. The date, time, and place that the bids will be publicly opened.h. The City retains the right to accept/reject/modify all or a portion of all bids.i. The City will not reimburse bidders for bid related expenses.j. The City reserves the right to accept or reject all or a portion of any bid as the
City determines to be in its best interest.
3. Requirements for Bids. All bids made to the city shall comply with the followingrequirements:a. In writing;b. Filed with the manager or his designee;c. Opened publicly by the manager or designee at the time designated in the
advertisement and filed for public inspection;d. Have the appropriate bid security attached, if required.e. “Sealed” bids does not preclude acceptance of electronically sealed and submitted
bids or proposals in addition to bids or proposals manually sealed and submitted.
4. Award of Contract. After bids are opened, and a determination made that a contract beawarded, the award shall be made to the lowest responsible bidder or the bid as stipulatedin the published RFP.
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The successful bidder shall promptly execute a formal contract and, if required, deliver abond, cashier’s check, or certified check to the Treasurer in a sum equal to the contractprice, together with proof of appropriate insurance. Upon execution of the contract, bond,and insurance, the bid security shall be returned. Contractors have no more than seven (7)business days to execute a formal contract with the City. Failure to execute the contract,bond, or insurance shall result in forfeit of the bid security.
5. Rejection of Bids. The manager or the City Council may reject any bid not incompliance with all prescribed requirements. The City also reserves the right to reject allor a portion of any and all bids if it is determined to be in the best interest of the City.
6. Disqualification of Bidders. The manager, upon investigation, may disqualify a bidder ifhe or she does not comply with any of the following:
a. The bidder does not have sufficient financial ability to perform the contract;b. The bidder does not have equipment available to perform the contract;c. The bidder does not have key personnel available, of sufficient experience, to
perform the contract;d. The person has repeatedly breached contractual obligations with public and
private agencies;e. The bidder fails to comply with the requests of an investigation by the manager.
7. Pre-qualification of Bidders. The City may require pre-qualification of bidders. Uponestablishment of the applicant’s qualifications, the manager shall issue a qualificationstatement. The statement shall inform the applicant of the project for which thequalification is valid, as well as any other conditions that may be imposed on thequalification. It shall advise the applicant to notify the manager promptly if there hasbeen any substantial change of conditions or circumstances, which would make anystatement contained in the pre-qualification application no longer applicable or untrue.
If the manager does not qualify an applicant, written notice to the applicant is required,stating the reasons the pre-qualification was denied, and informing the applicant of hisright to appeal the decision within five business days after receipt of the notice. Appealsshall be made to the City Council. The manager may, upon discovering that a pre-qualified person is no longer qualified, revoke pre-qualification by sending notification tothe person. The notice shall state the reason for revocation and inform the person thatrevocation will be effective immediately.
8. Pre-Qualification Process. When the City determines it is in its best interest to pre-qualify bidders for a project the City shall:
a. Identify the information required for prequalification as part of the bidannouncement including submission time, date, and information that must besubmitted for pre-qualification.
b. Identify in the bid documents a reasonable time whereby a prospective biddershall be informed of their pre-qualification status. The Manager shall investigate
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information provided by prospective bidders in a timely manner. In most cases 2weeks prior to bid opening.
c. Information requested from bidders shall be used to determine the qualificationsand abilities of the prospective bidder. Information requested might include butnot be limited to any information that may be necessary to determine the ability ofa prospective bidder to complete the project. Examples of information that may berequested are demonstrated below.
i. Demonstrated financial ability to complete contract.
ii. Information on prior and pending litigation.
a. List of all lawsuits and arbitration to which the bidder has been aparty in the 5 years preceding the bid opening date.
b. Name or Title of the litigationc. Civil Numberd. Status and or result of the casee. County in which the litigation was filedf. Amount in question
iii. Equipment and materials available to complete project.iv. Qualifications, work history, and references for critical personnel
assigned to project.v. Referrals from past clients (5 years).
vi. Work History for projects with comparable scope and financialimplications.
vii. History of change order requests from prospective bidder.viii. Demonstrated history of successfully completing governmental
projects.ix. These examples are not intended to be an exhaustive list. The City
reserves the right to identify any pre-qualification items that it mayfind useful in its bid processes.
d. Failure to provide or producing inaccurate information may lead to the rejectionof a bidder and termination of contact with associated penalties on the part of theneglect bidder. Prospective bidders have the ability to appeal their rejected pre-qualification to the Council as outlined in the appeals section of this policy.
9. Appeals Procedure. Any supplier, vendor, or contractor who determines that the City, inviolation of these regulations, has made a decision adversely to them, may appeal thatdecision to the City Council.
The complainant contractor shall promptly file a written appeal letter with the manager,within five working days from the time the alleged incident occurred. The letter of appealshall state all relevant facts of the matter and the remedy sought. Upon receipt of thenotice of appeal, the manager shall forward the appeal notice, his investigation of the
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matter, and any other relevant information to the City Council.
The City Council may conduct a hearing on the matter. A written decision shall be sent tothe complainant at the conclusion of the hearing.
INVESTMENTS
1. Policy The City of Saratoga Springs seeks to invest public funds in securities anddeposits that provide a high degree of safety and liquidity along with a competitive yieldbased on prevailing market conditions while meeting the daily cash flow demand of thecity. All investments and deposits are placed subject to applicable City and Stateordinances and laws pertaining to investment of public funds in the State of Utah,specifically the Utah Money Management Act, which provisions are hereby incorporatedas part of this policy.
2. Scope. This investment policy covers investment of all financial assets reported in theComprehensive Annual Financial Report for The City of Saratoga Springs. The scopeincludes the General, Special Revenue, Capital Projects, Enterprise, Debt Service, SpecialAssessment and Internal Service funds for the City and include:
10 General Fund22 Street Lighting SID Fund23 SSD Street Light SID S.R. Fund24 Zone 2 Water Improvement SID Fund31 Storm Drain- Capital Projects Fund32 Parks- Capital Projects Fund33 Park- Capital Projects Fund34 Public Safety- Capital Projects Fund35 Capital Projects Fund51 Water Fund52 Sewer Fund53 Wastewater Capital Projects Funds54 Storm Drain Enterprise Fund55 Garbage Utility Fund56 Culinary Water Capital Projects Fund57 Secondary Water Capital Projects Fund
Any new funds created will also be subject to this investment policy, to State statue, andrulings of the State Money Management Council.
3. Prudence. The standard of prudence applied by the City’s investment officials is the“prudent person” and/or "prudent investor" rule. "Investments shall be made withjudgment and care, under circumstances then prevailing, which persons of prudence,discretion and intelligence exercise in the management of their own affairs, not forspeculation, but for investment, considering the probable safety of their capital as well, asthe probable benefits to be derived, and the probable duration for which such investmentmay be made, and considering the investment objectives specified in section 4.0" This
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standard shall be applied in the context of managing the overall investment portfolio ofthe City. The City Treasurer acting in accordance with the investment policy andexercising due diligence shall be relieved of personal responsibility for an individualsecurity’s credit risk or market price changes, provided deviations from expectations arereported in a timely fashion and appropriate action is taken to control adversedevelopments.
4. Objectives. Funds of the City will be invested in accordance with the Utah MoneyManagement Act found at U.C.A. Chapter 51 Title 7. These objectives of the MoneyManagement Act and the City in order of priority are:.
A. Safety of Principal. Safety of principal/capital is the foremost objective of theinvestment program. Investments shall be made to ensure the preservation ofcapital in the overall portfolio. Investments will be diversified by security type, byindustry, by issuer, and maturity date to spread potential investment risks.
B. Liquidity. The investment portfolio will remain sufficiently liquid to enable theCity to meet all operating requirements which might be reasonably anticipated.Efforts to achieve this objective will be focused on matching the term to maturityof investments with the period of availability of funds.
C. Return on Investment. The investment portfolio will be designed with theobjective to earn a market rate of return throughout budget years and economic cycles,taking into account investment risk, legal requirements and cash flow needs.
5. Delegation of Authority. Authority to manage the City’s investment program is derivedfrom Utah Annotated, 10-6-141 1953, as amended. The City Council and Mayor haveassigned the responsibility for conducting investment transactions to the City Treasurer.The City Treasurer is responsible for investment decisions and activities. The CityTreasurer shall develop and maintain administrative procedures for the operation of theinvestment program consistent with these policies. In the event of an emergency and theunavailability of the City Treasurer, the Finance Director is authorized to conduct theCity’s investment transactions. No person may engage in an investment transactionexcept as provided under the terms of this policy and the general policies and proceduresas adopted by the City.
A. Investment Procedures. The City Treasurer shall establish written investmentpolicy procedures for the operation of the investment program consistent with thispolicy. A copy will be on file in the City Treasurer’s office and will be reviewedand updated regularly. No person may engage in an investment transaction exceptas provided under the terms of this policy and the procedures established by theCity Treasurer.
6. Ethics and Conflicts of Interest. Those involved in the investment process shall refrainfrom personal business activity that could conflict with proper execution of theinvestment program, or which could impair their ability to make impartial investment
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decisions. The overall program shall be designed and managed with a degree ofprofessionalism worthy of the public trust. Employees and investment officials shalldisclose to the City Manager any material financial interests in financial institutions thatconduct business within the City, and they shall further disclose any large personalfinancial/investment positions that could be related to the performance of the City'sportfolio. Employees and officers shall subordinate their personal investment transactionsto those of the City, particularly with regard to the time of purchases and sales.
7. Authorized Financial Dealers and Institutions. Financial institutions and investmentbroker/dealers who desire to become qualified bidders or qualified depositories must becertified thru the State and meet all requirements imposed by the Utah State Departmentof Financial Institutions and the requirements of the Utah Money Management Council,and Act (Rule 16). The Utah Money Management Council quarterly issues a list ofcertified dealers, and a list of qualified depositories authorized by state statue to conducttransactions with public treasurers. Transactions involving authorized deposits orinvestments of public funds may be conducted only through Issuers of securitiesauthorized by Section 51-7-11(3), Qualified Depositories included in the current state list,or Certified Dealers included in the current state list. All securities purchased from acertified dealer are required to be delivered to the City Treasurer or to the City’ssafekeeping bank.
8. Authorized and Suitable Investments. The City may place public money ininvestments/deposits authorized by the Utah Money Management Act (U.C.A. 51-7-11).The Treasurer shall ensure that all purchases and sales of securities are settled within 15days of the trade date. In general these investments can be any of the following subject torestrictions specified in the Act:
Obligations of the U.S. Treasury and most Government-Sponsored Agencies
Commercial paper
Bankers Acceptances
Publicly traded fixed rate corporate obligations
Certain variable rate securities and deposits
Deposits with the State Public Treasurer's Investment Fund
Certain fixed rate negotiable deposits with a certified depository
Master Repurchase Agreement:
Repurchase and Reverse-repurchase Agreements are not allowed by this policy.The City of Saratoga Springs shall not enter into a Master Repurchase Agreement,a repurchase agreement, or a reverse-repurchase agreement.
9. Investment Pools/Mutual Funds. The City upon thorough investigation of the pool/fundwill require the following from the Utah Public Treasurers’ Investment Fund or similarqualified pool/fund prior to any investing with said pool:
A. Monthly statement detailing all transactions on each investment account held by
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the city such as: Date and account number for each account Reference date for each transaction All deposits and withdrawals listed by date Report period covered Balance for each account Account summary: Beginning balance, deposits in the period, withdrawals
in period, ending balance, gross earnings, fee (0%), net earnings, averagedaily balance, gross earnings rate, net earnings rate.
B. Every six months, provide a statement of how the Pool/Fund invests said fundsand how often the Pool/Fund is audited.
C. A current copy, at least annually, of the State Money Management Act and Rulesof the State Money Management Council.
D. Receive quarterly, a copy of the approved list of depository institutions that havebeen Qualified as depositories to receive public funds. Also included will be alisting of allowable Maximum Amount of Public Funds allowed per institution.
E. Receive quarterly, a copy of the listing of Certified Dealers and their Agents whoare certified to receive Public Funds.
10. Collateralization. In the State of Utah, the collateralization of public funds is notrequired.
11. Safekeeping and Custody. All security transactions by The City of Saratoga Springsshall be conducted on a delivery-versus-payment basis. All security transactions shall beheld in safekeeping by a third-party institution which has been certified by the UtahMoney Management Council and designated by the City Treasurer. Securities held insafekeeping will be evidenced by a safekeeping receipt issued to the City Treasurerwithin a few business days following the purchase.
12. Diversification. Investments entered into by the City will be diversified by security type,industry, institution and maturity to spread potential investment risk and return amongmany classes of investments. As measured by cost, the portfolio will be invested no morethan 50% in any one class of investments (This restriction does not apply to U.S.Treasury Bonds, Notes, and Bills; U.S. Government Agency Obligations; and the UtahState Public Treasurer's Investment Fund). Diversification of investments with a singleinstitution must comply with applicable rules of the Act, specifically;
A. No more than 20% of funds may be invested in any one permitted qualified out-of-state depository institution. (Rule 10, 5)
B. No more than 10% of the total portfolio with a single Commercial Paper orcorporate Notes issuer if the portfolio is $10,000,000 or less (Rule 17, 5)
C. No more than $1,000,000 in a single Commercial paper or Corporate Notes issuerif the portfolio is greater than $10,000,000 but less than $20,000,000 (Rule 17, 5)
D. No more than 5% of the total portfolio with a single Commercial Paper orcorporate Notes issuer if the portfolio is $20,000,000 or more (rule 17, 5)
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Further, for issuers which are not covered by rules or statute, the City will restrict its investmentsto no more than 20% with a single issuer with the exception of funds invested with the UtahState Treasurers’ Pool (referred to hereafter as “The State Pool”), U.S. Treasury securities, U.S.Government Agency Securities, or funds held in trust (i.e. construction, sinking, or reserve bondfunds, etc.).
13. Maximum Maturities. As stated in the Utah State Money Management Act, "theremaining term to maturity of the investment may not exceed the period of availability ofthe funds to be invested." The operating and capital funds of the City are pooled toobtain maximum return on investment and to simplify administration of the investmentprogram. Recognizing the overall short-term (one year and under) duration of the budgetcycle and normally anticipated cash flow, maturities will not exceed a maximum of threeyears and will most often be one year or less.
14. Internal Control. The City Treasurer is responsible for establishing and maintaining aninternal control structure designed to ensure that the funds of the City are protected fromloss, theft or misuse. The internal control structure shall be designed to providereasonable assurance that these objectives are met. The concept of reasonable assurancerecognizes that (1) the cost of a control should not exceed the benefits likely to be derivedand (2) the valuation of costs and benefits requires estimates and judgments bymanagement.
Accordingly, the City Treasurer shall establish a process for independent review by such meansas established by the general financial policies and procedures of the City. This review shalladdress the following points:
Control of collusion
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of physical delivery securities
Written confirmation of transactions for investment and wire transfers
Development of a wire transfer agreement with the lead bank and third-party custodian
15. Performance Standards. Market yields will be sought throughout the budget and economiccycle consistent with the overriding objectives stated. In keeping with the State of Utahstatutes and the city’s investment strategy, funds will be placed for investment and notspeculation, (i.e. technically referred to as a passive investment strategy). The benchmarkstandard for rate of return on the City portfolio will be the average rate of return on similarinvestments and portfolios such as 6 month U.S. Treasury bills and the Utah State PublicTreasurer's Investment Fund.
16. Reporting. Management reports on the City's portfolio are generated and distributedmonthly to all City department heads, the City Manager and the Mayor and City Council forreview and comment. The first report gives a breakdown of the balances and allocation ofinterest for each city fund which has money invested through the City Investment Fund(exhibit F). The second report is the current month copy of the list of investments anddeposits as sent to the state semi-annually (exhibit G). The third report lists the G/L account
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balances in the Investment Fund and associated earnings (exhibit H). The list of investmentsand deposits is provided semi-annually to the Utah Money Management Council forcompliance review as required by 51-7-15 of the Money Management Act. The investmentportfolio and deposits are included in the Comprehensive Annual Financial Report for theCity.
17. Investment Policy Adoption. Investment policies are developed by the City Treasurer andreviewed with the Administrative Services Director, City Manager, Mayor and City Councilsubject to the rules of the Money Management Act. The City’s investment policy shall beadopted by the City of Saratoga Springs Council. Any modifications made to this policy mustbe approved by the City Council.
18. Glossary.
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
ASKED: The price at which securities are offered.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank ortrust company. The accepting institution guarantees payment of the bill, as well as theissuer.
BENCHMARK: A comparative base for measuring the performance or risk tolerance ofthe investment portfolio. A benchmark should represent a close correlation to the level ofrisk and the average duration of the portfolio’s investments.
BID: The price offered by a buyer of securities. (When you are selling securities, you askfor a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturityevidenced by a certificate. Large-denomination CD’s are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property which a borrowerpledges to secure repayment of a loan. Also refers to securities pledged by a bank tosecure deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annualreport for the government entity. It includes five combined statements for each individualfund and account group prepared in conformity with GAAP. It also includes supportingschedules necessary to demonstrate compliance with finance-related legal and contractualprovisions, extensive introductory material, and a detailed Statistical Section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay thebondholder on the bond’s face value. (b) A certificate attached to a bond evidencinginterest due on a payment date.
CUSTODY: A banking service that provides safekeeping for the individual securities ina customer’s investment portfolio under a written agreement which also calls for the bankto collect and pay out income, to buy, sell, receive and deliver securities when ordered todo so by the principal.
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DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buyingand selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:delivery versus payment and delivery versus receipt. Delivery versus payment is deliveryof securities with an exchange of money for the securities. Delivery versus receipt isdelivery of securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derivedfrom, the movement of one or more underlying index or security, and may include aleveraging factor, or (2) financial contracts based upon notional amounts whose value isderived from an underlying index or security (interest rates, foreign exchange rates,equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity whenquoted at lower than face value. A security selling below original offering price shortlyafter sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that areissued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a variety of securities offeringindependent returns.
DUE DILIGENCE: Such a measure of prudence, activity, assiduity, as is properly to beexpected from, and ordinarily exercised by, a reasonable and prudent person under theparticular circumstances; not measured by any absolute standard, but depending on therelative facts of the special case.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up tosupply credit to various classes of institutions and individuals, e.g., S&L’s, smallbusiness firms, students, farmers, farm cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency thatinsures bank deposits, currently up to $100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rateis currently pegged by the Federal Reserve through open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks(currently 12 regional banks) which lend funds and provide correspondent bankingservices to member commercial banks, thrift institutions, credit unions and insurancecompanies. The mission of the FHLBs is to liquefy the housing related assets of itsmembers who must purchase stock in their district Bank.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, likeGNMA was chartered under the Federal National Mortgage Association Act in 1938.FNMA is a federal corporation working under the auspices of the Department of Housingand Urban Development (HUD). It is the largest single provider of residential mortgagefunds in the United States. Fannie Mae, as the corporation is called, is a privatestockholder-owned corporation. The corporation’s purchases include a variety of
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adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’ssecurities are also highly liquid and are widely accepted. FNMA assumes and guaranteesthat all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members ofthe Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. ThePresident of the New York Federal Reserve Bank is a permanent member, while the otherPresidents serve on a rotating basis. The Committee periodically meets to set FederalReserve guidelines regarding purchases and sales of Government Securities in the openmarket as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created byCongress and consisting of a seven member Board of Governors in Washington, D.C., 12regional banks and about 5,700 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or GinnieMae): Securities influencing the volume of bank credit guaranteed by GNMA and issuedby mortgage bankers, commercial banks, savings and loan associations, and otherinstitutions. Security holder is protected by full faith and credit of the U.S. Government.Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cashwithout a substantial loss of value. In the money market, a security is said to be liquid ifthe spread between bid and asked prices is narrow and reasonable size can be done atthose quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all fundsfrom political subdivisions that are placed in the custody of the State Treasurer forinvestment and reinvestment.
MARKET VALUE: The price upon which a security is trading and could presumably bepurchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all futuretransactions between the parties to repurchase—reverse repurchase agreements thatestablishes each party’s rights in the transactions. A master agreement will often specify,among other things, the right of the buyer-lender to liquidate the underlying securities inthe event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an investmentbecomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills,commercial paper, bankers’ acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities. (When you are buying securities, youask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain othersecurities in the open market by the New York Federal Reserve Bank as directed by theFOMC in order to influence the volume of money and credit in the economy. Purchasesinject reserves into the bank system and stimulate growth of money and credit; sales have
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the opposite effect. Open market operations are the Federal Reserve’s most important andmost flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit dailyreports of market activity and positions and monthly financial statements to the FederalReserve Bank of New York and are subject to its informal oversight. Primary dealersinclude Securities and Exchange Commission (SEC)-registered securities broker-dealers,banks, and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In some states the law requiresthat a fiduciary, such as a trustee, may invest money only in a list of securities selected bythe custody state—the so-called legal list. In other states the trustee may invest in asecurity if it is one which would be bought by a prudent person of discretion andintelligence who is seeking a reasonable income and preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claimexemption from the payment of any sales or compensating use or ad valorem taxes underthe laws of this state, which has segregated for the benefit of the commission eligiblecollateral having a value of not less than its maximum liability and which has beenapproved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price orits current market price. This may be the amortized yield to maturity on a bond thecurrent income return.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells thesesecurities to an investor with an agreement to repurchase them at a fixed price on a fixeddate. The security “buyer” in effect lends the “seller” money for the period of theagreement, and the terms of the agreement are structured to compensate him for this.Dealers use RP extensively to finance their positions. Exception: When the Fed is said tobe doing RP, it is lending money, that is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securitiesand valuables of all types and descriptions are held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstandingissues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress toprotect investors in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB,FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features,step-up coupons, floating rate coupons, derivative-based returns) into their debt structure.Their market performance is impacted by the fluctuation of interest rates, the volatility ofthe imbedded options and shifts in the shape of the yield curve.
TREASURY BILLS: A non-interest bearing discount security issued by the U.S.Treasury to finance the national debt. Most bills are issued to mature in three months, six
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months, or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued asdirect obligations of the U.S. Government and having initial maturities of more than 10years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued asdirect obligations of the U.S. Government and having initial maturities from 2 to 10years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirementthat member firms as well as nonmember broker-dealers in securities maintain amaximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule andnet capital ratio. Indebtedness covers all money owed to a firm, including margin loansand commitments to purchase securities, one reason new public issues are spread amongmembers of underwriting syndicates. Liquid capital includes cash and assets easilyconverted into cash.
YIELD: The rate of annual income return on an investment, expressed as a percentage.(a) INCOME YIELD is obtained by dividing the current dollar income by the currentmarket price for the security. (b) NET YIELD or YIELD TO MATURITY is the currentincome yield minus any premium above par or plus any discount from par in purchaseprice, with the adjustment spread over the period from the date of purchase to the date ofmaturity of the bond.
NSF CHECKS
Purpose. To define procedures for processing nonsufficient funds checks.
Procedures. When a check is returned for nonsufficient funds (NSF), an NSF check fee will beassessed. The amount of the fee will be based on the City’s current fee schedule. Utility billingpayments will be reversed off the customer’s utility billing account, and court payments will becharged back on the defendant’s case. No checks will be accepted from a customer after 2returned checks within a one-year period. This restriction will last for one year beginning withthe date of the second nonsufficient check. After sufficient collection efforts, checks that are notpaid within 120 days are written off to the general ledger department/fund that originallyreceived the check. The City Treasurer will approve checks to be written off. At the Treasurer’sdiscretion, NSF checks may be sent to the City’s collection agency. If a recovery is made (eitherthrough the City or the collection agency), the revenue will be credited to the department/fundthe writeoff was charged to.
JOURNAL ENTRIES
Purpose. To define procedures for implementing accounting changes to the City’s general ledgerthrough the journal entry process.
Responsibilities. Employees are authorized to perform journal entries through the City Manageror Assistant City Manager. Proper journal entry backup is required for all journal entries. Journalentries must also comply with any applicable City policies and procedures.
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Approval. The finance department will prepare a journal entry report for the City Manager orAssistant City Manager monthly. This report will show the effective date of the journal entry,journal entry number, general ledger account numbers, description, and debit/credit amount. Thejournal entry report must be in sequential journal entry number. Any sequence gaps should benoted and explained in the report. Any journal entry with debits in excess of $50,000 (excludingaccount reclassifications) must first be approved by the City Manager or Assistant City Managerbefore entry.
FIXED ASSET AND INVENTORY POLICY
Criteria for Fixed Asset Capitalization and Control. The City will maintain fixed asset listsfor financial reporting and physical control purposes. Individual fixed assets with useful lives inexcess of one year and valued or costing at or above $5,000 will be maintained on the fixed assetlist for financial reporting purposes. Individual fixed assets with useful lives in excess of oneyear and valued or costing at below $5,000 will be maintained on fixed asset lists for physicalcontrol purposes. These lists will be the responsibility of each department to maintain.
Inventory. Inventory consists of many items with nominal costs that are used as needed bydepartments. Inventory counts are not a control feature for the safeguard of the items but merelya summarization for the financial statements. Due to the relatively small amounts invested in theinventory and the modest changes in value from year-to-year, the City will eliminate reportinginventory on the financial statements but will continue to track and monitor inventory for internalpurposes only. The total dollar amount of inventory will be reviewed annually to ensure that itshould not be reported on the financial statements.
Criteria for Fixed Asset Depreciation. Assets appearing on the financial reporting fixed assetlist are subject to depreciation. The City employs the straight-line depreciation method on alldepreciable fixed assets unless the finance department and the appropriate department head deemanother depreciation method more appropriate and accurate for a particular asset class. If analternate method is chosen, this will be disclosed in the City’s financial statement notes. The Cityutilizes reasonable estimated useful lives established by the finance department and theappropriate department head with consultation from other professionals and outside publications.
SALVAGE POLICY
This policy establishes specific procedures and instructions for the disposition of surplusproperty, not to include the sale/disposal of real property. The sale of real property will strictlyfollow the specific procedures and instructions as governed by Utah Code Ann. Sec. 10-8-2.
Personal Property of the City is a fixed asset. It is important that accounting of fixed assets isaccurate and timely. Personal property, as defined by this policy will include, but not limited to:rolling stock, machinery and equipment, furniture and fixtures, tools, and electronics. Thisproperty has been purchased with public money. It is important that the funds derived from thesale be accounted for and disposed properly.
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Responsibility for Property Inventory Control. It is the responsibility of each department tomaintain an inventory of all department property. The departments shall be responsible forsubmitting to the finance department an updated inventory log of all changes to assets costinggreater than $5,000 at least annually. The finance department will assist in the disposition of allpersonal property.
Disposition of an Asset. Department heads shall identify surplus property within the possessionof their departments and report such property to the finance department for dispositionconsideration. The department head shall clearly identify age, value, comprehensive description,condition and location. Other departments in the City will be given first consideration for theitems. For property valued at $5,000 or greater, the finance department shall present to the CityCouncil a listing of property to be disposed of. The city shall comply with current state lawrelative to the disposition of surplus property. The City shall conduct a public hearing relative tothe disposition of this property.
The finance department shall, after approval by the City Council, dispose of the assets. The CityManager has final authority on the method of disposition, with or without advertisement or bids.The finance department shall, after the disposal of surplus property, notify the City’s insuranceliability carrier to ensure that all items disposed of are removed from the City’s liability coverage(if applicable).
Conveyance for Value. Conveyance of property shall be based upon the highest and besteconomic return to the City. City-owned surplus property may be offered preferentially to unitsof government and non-profit. The highest and best economic return to the city shall beestimated by one or more of the following methods:
1. Public auction2. Sealed competitive bids3. Evaluation by qualified and disinterested consultant4. Professional publications and valuation services5. Informal market survey by the Finance Manager in case of items of personal property
possessing readily, discernable market value.
Sales of City personal property shall be based, whenever possible, upon competitive sealed bids.The City Manager has final authority on the method used.
In all cases the City retains the right to accept, reject, or modify all or a portion of all bids.
Revenues. All monies derived from the sale of personal property shall be credited to the generalfund of the City, unless the property was purchased with money derived from an enterprise fund,special revenue fund, or internal service fund. In this case, the money shall be deposited in thefund of the enterprise, special revenue, or internal service fund that made the original purchase.Any fees associated with selling the property (such as auction fees) will be netted against theproceeds received.
Advertised Sealed Bids. A notice of such public auction or invitation for sealed bids shall bepublished in a newspaper of general circulation or the City newsletter at least 14 days before the
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opportunity for public comment. The notice shall be posted at the public information bulletinboard at City Hall. The notice shall describe the property to be sold, the terms of the sale, and theplace and time of the auction or bid opening.Employee Participation: City employees and their direct family members are not eligible toparticipate in the disposal of surplus property unless;
1. Property is offered at public auction or public sealed bids;2. If sealed bids are required and no bids are received from general public, a re-
bidding may occur with employee participation.
Compliance. Failure to comply with any part of this policy may result in disciplinary action.
BENCHMARKING
Philosophy. The city has been participating in the Utah Bechmarking Project. The philosophybehind benchmarking, as defined by the group, is to enable comparisons between and amongorganization processes in an attempt to discover best practices that, once imported, will improveall operations for the city. Benchmarking with Utah’s participating communities will help in theefforts to provide the most appropriate level of service to the citizens of Saratoga Springs at thelowest possible cost while achieving the best possible efficiencies of effort.
Purpose. The purpose of benchmarking for the city emulates the projects goal which is toprovide the city with a service delivery management tool that supports the cities decision-makingprocesses in strategic planning and accountability. Through benchmarking the city can betterdetermine where success is coming from in other cities, and find ways to make city servicesbetter and more cost effective. Through this process, the city can focus on its goals for cityimprovement, partnering to share information, and adapting to the needs of the citizens.
Selection. For comparison purposes, the city will continue to use the same “benchmark” groupthat was previously predetermined by the City Council for the wage analysis study. These citieswere chosen based on a variety of factors such as; geography, demographics, population size,and finances.
For the purposes of benchmarking, the following cities were chosen:
Centerville Clinton Draper Farmington Lehi North Ogden Pleasant Grove Riverton South Jordan South Ogden South Salt Lake City
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Washington
SPECIAL EVENT SERVICES
For special events and other services that have been or will be developed for the City, the Citymay be required to provide:
Park Services (Field maintenance, ground maintenance, trash pick-up) Parking Services (Parking enforcement) Special Events and Facilities Services
In many cases these services can be provided without incremental cost or loss of revenues. In theevent special event services do have an impact on departmental budgets, the procedures foramending departmental budgets is in line with the City-wide procedures for amendingdepartmental budgets.
Events Managed Under Multi-Year Contracts. The procedure for this type of special contractis as follows: the department will request budget adjustments during the first budget openingfollowing the agreement signing. These budget adjustments will be based upon the level ofservices outlined in the special event contract and will remain in the budget for the term of thecontract.
Year-to-Year or One Time Events. For those events for which long term agreements do notexist the costs for providing services shall be estimated and included within Council’s or the CityManager’s review of the proposal.
Special Event Funding. Special events may be funded in the following manners: vendor fees,corporate donations, directly through the general fund or a transfer, and special event participantfees.
Vendor Fees. Any vendor wishing to sell products or provide services at any special event mustpay a vendor fee. Vendor fees will be set based upon type of event, number of expected vendorsand any cost incurred by the City associated with hosting vendors.
Corporate Donations. The City will solicit corporate donations from businesses whenappropriate. Any corporate donation will directly pay for any cost incurred by the City for thespecial event.
General Fund Transfer. If necessary and appropriate, a general fund transfer may occurprovided that during the budget process for the current fiscal year the City Council approvessuch a transfer. The transfer may vary from year to year-based on Council’s decisions regardingthe budget.
Special Event Participant Fees. Any special event may have programs that require a participantfee. The participant fees will directly pay for any incurred costs associated with the special eventprogram. The fee will vary from program to program depending on total cost of the program.
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LIBRARY
Fiscal Policy. It is the policy of the City for the library to be primarily funded through donationsand miscellaneous revenues (such as the sale of library cards). The City, at its discretion, mayappropriate additional funds for one-time and ongoing costs. The library’s expenditures will notbe allowed to exceed current revenue (donations, miscellaneous revenue, and City contributions)plus beginning fund balance (if any). Monthly revenue and expense reports will be provided tothe Library Board for their review.
Purchasing Policy. The library is to follow the City’s purchasing policies. All approvedexpenditures will be paid through the City’s accounts payable department.
Revenue Policy. The library must follow any applicable state and local revenue collectionpolicies and procedures.
REPLACEMENT POLICY FOR VEHICLES AND EQUIPMENT
With significant growth, the City’s fleet has expanded to include over 100 vehicles and pieces ofrolling stock. In anticipation of future growth and in order to increase accountability, streamlineapproval processes and save taxpayer dollars a fleet replacement schedule has been created.This schedule will give stakeholders the ability to prioritize vehicle replacement and approachfleet management from a strategic perspective. Data used in the analysis includes: an inventoryof all equipment, the estimated useful life and projected replacement date, corrective andpreventative maintenance schedule and costs, depreciating value and replacement cost.
The vehicle and equipment replacement schedule captures both objective and subjective factorsrelated to a vehicles condition and value. Objectively, the replacement schedule tracks: totalmileage/hours; previous year mileage, parts expense; labor expense; preventative maintenance;corrective maintenance; estimated live expectance; and depreciating value. Subjectively, thereplacement schedule captures feedback from the Department Head or their designees related tothe condition and quality of the vehicle or piece of equipment. While objective criteria will beapplied to every vehicle and piece of rolling equipment, subjective analysis will be weight moreheavily for specialized equipment such as fire engines, modified police vehicles and specialtytrucks.
Once a vehicle or piece of equipment satisfies this objective and subjective criteria, it is flaggedfor consideration to be replaced and submitted to the City Manager. The City Manager hassignatory authority to approve replacement vehicles and equipment. After a vehicle meetsobjective and subjective requirements for replacement, the City Manager or designee candetermine whether or not a new replacement vehicle should be purchased. This decision requiresthe City Manager to balance the benefits of replacing a vehicle against budgetary priorities andconstraints. This encourages lean management of the City’s operations, streamlines the previousapproval process and allows Council to retain ultimate approval authority for vehiclereplacements during the budget process.
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This new approval process does not apply to vehicles and equipment that are being added to theexisting fleet. When a vehicle or piece of equipment is being added to, rather than replacing, itwill require get specific approval by the City Council.
REPLACEMENT POLICY FOR COMPUTER EQUIPMENT
This policy pertains to the replacement of computer equipment based on a specific set of criteria.The following is the criteria used:
a. User Needs – a replacement computer should not be based on technologicalcycles but on the needs of each user.
b. Warranty Expiration – considers the time spent by staff in maintenance,troubleshooting and repair downtime.
c. Necessary Upgrades – considers cost of a new system as opposed to on-goingsupport of older software/hardware.
d. Minimum Computer Configuration Standards – staff may determine what thisstandard is. For example, considering whether the computer performs adequatelywhen running a standard operating system, web browser, word processor,spreadsheet, desktop database, and Oracle simultaneously.
e. Refresh Rate – cost of replacement and upgrading parts and the cost ofreplacement compared with maintenance.
Laptops that are more than three years old and desktops that are more than five years old will beeligible to be considered under the factors above.
The Computer replacement schedule tracks: Staff downtime; maintenance time; troubleshootingtime; repair downtime; and the cost of on-going support of older software/hardware. Thisschedule also captures descriptive feedback from the Department Head or their designeesexplaining the end users’ needs and whether the current computer system is affectingproductivity. Subjective criteria is especially valuable in this analysis because the end user’sneeds are varied, this variance will be captured in the replacement schedule.
Once a computer satisfies the objective and subjective criteria, it is flagged for review by theCity Manager. At this point, the City Manager or designee can determine whether or not a newreplacement computer should be purchased. This decision requires the City Manager to balancethe benefits of replacing a vehicle against budgetary priorities and constraints. When a computeris replaced the older unit is cascaded to an employee that does not require a newer machine inorder to maintain productivity. Alternatively, a cascaded computer can be assigned as a back-upunit in a specific area or department.
This new approval process does not apply to computers that are being added to the currentallotment of computers.
APPENDICE A: BUDGET REQUESTS
161
The General Fund requests for funding totaled $1,740,278 of which $555,856 was City Managerrecommended ongoing expenses. The Bluffdale Police contract will cover $105,880 of theongoing costs. One-time expenses in the amount of $558,143 are also City Managerrecommended, which consist of: Dispatch building agreement, bobtail truck with salter andplow, generator for the fire station, wash/retention basin, parks equipment, and signage. Beloware all of the budget options requested.
Fund Department Request FY 2015AdjustedBudget
FY 2016Dept
Request
City ManagerRecommended
GeneralFund Personnel
Payplan Reclasses 2ndyear $146,000 Y
GeneralFund Administration
Electronic PayrollVoucher Software Fees $2,300 Y
GeneralFund Administration
Adjust Credit Card BankFees $6,610 N
GeneralFund Administration
Records and AssetManager/ManagementAnalyst -$10,000 Y
GeneralFund Administration
Records and AssetManager/ManagementAnalyst $79,608 Y
Police Sergeant (upgradeone position fromCorporal) $13,860 Y
GeneralFund Fire
Generator for South FireStation $22,500 Y
GeneralFund Fire Health and Wellness $10,500 NGeneralFund Fire
Fire Equipment andSupplies $20,000 N
GeneralFund Fire Vehicle Maintenance $6,000 NGeneralFund Fire Contract Services $4,000 NGeneralFund Fire Gasoline and Oil $2,563 NGeneralFund Streets Walk Behind Striper $14,500 NGeneralFund Streets Walk Behind Grinder $7,000 NGeneralFund Streets
Bobtail Truck with salterand plow $158,300 Y
GeneralFund Streets Pickup Salt spreader $8,000 NGeneralFund Streets
Road markings paintstencils $3,500 N
GeneralFund Streets
Truck mounted arrowboard $4,500 N
General Streets Wash/Retention Basin $42,500 Y
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164
FundStreetLight SID Street Lights Street Light rate analysis $10,000 YStormDrainImpact Strom Drain
Talus Ridge Outfallreimbursement
$172,000 Y
RoadsImpact Roads
400 S Wideningreimbursementagreement with DRHorton $75,000 Y
GeneralCapital General Roads Projects $737,025 YGeneralCapital General Street Light Projects $50,000 YGeneralCapital General Parks Capital Projects $50,000 YGeneralCapital General Vehicle Replacement $252,000 YGeneralCapital General Equipment Replacement $29,653 YGeneralCapital General Computer Replacement $22,122 YGeneralCapital General Fiber Optic Master plan $13,200 YWaterOperations Water
Pay Plan/Reclasses 2ndyear $44,000 Y
WaterOperations Water
Utility MaintenanceWorker (seasonal) $18,493 N
WaterOperations Water Mini X (Lease) $8,250 NWaterOperations Water Well Repairs $5,000 NWaterOperations Water
Water Table DropProjects $74,000 Y
WaterOperations Water
Fixed Network MeterReader $64,000 Y
SewerOperations Sewer
Pay Plan/Reclasses 2ndyear $4,000 Y
SewerOperation Sewer Drying Pond for Jet truck $42,500 Y
APPENDICE A: BUDGET REQUESTS
165
sSewerOperations Sewer
Inlet Park outfall upsizephase II $208,218 Bond Funded?
SewerImpact Sewer
Inlet Park Lift stationupgrade $300,000 Bond Funded?
SewerImpact Sewer
Inlet Park Outfall upsizephase I
$1,399,000 Bond Funded?
SewerImpact Sewer
Inlet Park Outfall upsizephase II
$1,445,782 Bond Funded?
SecondaryImpact Water
Zone 1 North Source andStorage
$2,886,000 Bond Funded?
SecondaryImpact Water
Zone 1 NorthTransmission Line along400 N
$1,481,000 Bond Funded?
WaterRights Water Rights
Purchase of WaterRights $600,000 Y
APPENDICE B: BUDGET AMENDMENTS 2014 - 2015
166
2014-2015 Budget Amendment Supplemental #1 - Council Approved September 16, 2014
PURPOSEAs part of an ongoing effort to enhance transparency and to provide timely analytical tools fordecision making the City the City has added this Market and Fiscal Health Analysis1 Section tothe budget document. This section includes a series of health indicators and trend analysis thatthe City should continue monitor as the community grows. The analytics should be used in thedecision making process to help insure the fiscal sustainability of the City. As part of a “bestpractice measurement” ICMA (The International City Management Association) has recommendand identified trends that Cities should be monitoring as part of the City’s overall fiscal health.These measures are longitudinal in nature and provide for a series of trends to be observed andmonitored as communities plan for future growth and contemplate service delivery alternatives.Due to the increased availability of data and technology the City is incorporating these measuresand an additional tool for communicating fiscal health and monitoring trends.The process for using quantitative data begins with collecting the data. Much of the fiscal,demographic, and economic data is readily available through city and state reports. For example,revenue and expenditure data for the City are found through the Utah State Auditor’s website.Another trend in municipal government is the use of performance and financial benchmarks.These benchmarks can be set locally, regionally, or on the state or federal level. Analysts can usethese benchmarks to compare the city’s current conditions and practices to optimal conditionsand best practices of other municipalities and agencies.
After the data is compiled, then city staff can analyze it. There are three steps in analyzing data:1. Identify trends and causes2. Calculate the risks3. Analyze the options
In reviewing the data, it is important to ask three questions: For illustrative purposes this sectioncontains possible responses to the questions posed.
1. Why is it happening? (Attempt to identify the cause or causes of the trend)2. Is it important? (Assess the significance of the trend or issue)3. What can be done? (Devise an action strategy if necessary or controllable)
The following data trends come from the ICMA Municipal Financial Indicators Evaluation Kit.City staff has provided additional data trends and evaluations beyond the suggestions of theICMA that meet the needs of the City. This section of the budget is Staff’s first attempt to bringthis analysis and discussion to the policy discussion. Future years will bring additional analysisand trends to this section of the Budget.
1 International City/County Management Association. (2003). The Municipal FinancialIndicators Evaluation Kit. Washington, D.C.: ICMA.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
180
METRICS
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY2005-2014
1. Why is it happening?There are several possible explanations for this trend:
Significant increase in population Revenues not growing at the same rate as the population New growth revenues having a delay before the City realizes the revenues High population growth rates relative to the rest of the State
2. Is it important?In FY 2008, the downward trend was not due to a significant increase in population. It wascaused by a significant decrease in revenues attributed to the Great Recession.
In FY 2012-2014, the decrease in revenue per capita was most likely caused by thesignificant increase in population due to the census population update and the Cityexperiencing a recover to its growth subsequent to the recession. In FY 2010, the populationwas identified as 17,600. In FY 2014, the population was estimated at 23,844. This is anapproximate 35 percent increase in population over four years. In this situation, populationgrew faster than revenues for a multitude of factors including delays in revenues fromproperty, sales, and other taxes that are distributed by population distribution methodologies.
Trend Indicator:The City is experiencing periods of decreasing revenues per capita.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
181
3. What can be done?This metric should be monitored continually. If long term revenue growth does not matchpopulation growth, then there are three options for continued funding sustainability: increasein taxes, new revenue streams, or an increase in fees and/or utility rates.
Source: City of Saratoga Springs Utah Annual Budget Report. FY 2005 – 2013.
1. Why is it happening?There are two possible reasons why this may be happening:
Population is increasing There has been a conservative issuance of debt.
2. Is it important?The theory and practice of debt issuance in city government is a multifaceted issue dependingon the types of debt and the needs associated with that debt. In all cases the City should beconservative in issuing debt and have adequate funding sources to secure the debt. Otherfactors to observe in this trend include if the population is increasing or decreasing and whatis a sustainable debt practice for the City. According to the graph, the amount of debtfluctuates equally with the debt per capita, which indicates that the debt per capita is
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$-
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
$30,000,000.00
$35,000,000.00Total Debt and Debt per Capita
TotalDebt
DebtPerCapita
Trend Indicator:The City is experiencing decreasing debt per capita.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
182
decreasing due to a conservative issuance of debt as the population continues to increase.
3. What can be done?Since the graph represents a positive trend, there is little to be done other than continue tomonitor the situation and conservatively issue debt as necessary for the City. Currently theCity has a good bond rating for the City as discussed in previous sections of the budget.
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY2005-2013
Trend Indicators:The City is experiencing periods of decreasing property tax revenues.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
183
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY2005-2013
1. Why is it happening?The only decrease in revenue occurred in property tax delinquency recovery. The propertytax rate is set so that revenues remain neutral. In this case the amount of delinquent taxes aredecreasing which is a positive trend indicating that less delinquencies are occurring post-recession. A minimum amount is collected each year. Anything collected above that amountis new growth. Though the property tax rate decreased from 2013 to 2014, the drop incollected amount is most likely due to a lack of new growth. Further analysis reveals that thedrop in property tax was most likely due to a decrease in delinquent property taxes collected.
2. Is it important?Based on the analysis, this trend is not important due to natural fluctuations in delinquentproperty collections.
3. What can be done?The City staff should continue to monitor the revenue, delinquent tax, and delinquent taxpercent trend lines. As discussed previously, a drop in delinquent property tax collected maycause a drop in revenues.
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
$-
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
2005 2006 2007 2008 2009 2010 2011 2012 2013
Delinquent Property Tax and DelinquentProperty as Percent of Total Property Tax
Collected
DelinquentProperty Tax
Property TaxCollectionRate
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
184
Source: Office of Utah State Auditor. Local Records, UT Census Form. FY 2005-2014
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY2005-2013
Trend Indicator:The City has experienced periods of decreasing property tax delinquency.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
185
1. Why is it happening?The decrease in delinquent tax collections and rates is most likely the recovery from the 2008economic recession. As noted in the graphs, since 2012 the amount of delinquent taxes hasdecreased which means that residents are beginning to pay their delinquent taxes.
2. Is it important?If this trend continues, this will be a significant trend. A decrease in property tax delinquencyindicates a healthier economic status of the residents, which may translate into greatereconomic growth for the city.
3. What can be done?Delinquent taxes should be monitored to see if the downward trend continues. If delinquenttaxes continue to be a problem, the City can look at its collection policies and tax rates foradjustments.
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY2005-2013
Trend Indicators:The City is experiencing a relatively flat trend in net operating expenditures per capita.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
186
Source: City of Saratoga Springs. FY 2005 – 2014 Budget Document
1. Why is it happening?Since this graph is based on population, the most likely cause of the fluctuations is due touneven growth in expenditures compared to growth in population. For example, one yearpopulation may have grown quickly while expenditures grew more slowly, resulting in alower trend. The next year the expenditures may grow more quickly than the populationresulting in an upward trend. A more accurate representation is the second graph whichshows the expenditures per FTE employee. As noted, expenditures per employee isdecreasing which denotes an increase in efficiency.
2. Is it important?It is incredibly important. However, it is difficult to determine whether or not the levels ofexpenditures are normal compared to other cities. In order to determine if this is a cautionarytrend, the City needs to set benchmarks as to the proper amount of expenditures per capitarelative to this community, to the number of FTE’s, and the outcomes expected by theresidents.
3. What can be done?As previously stated, the City may need to set benchmarks for appropriate expenditures percapita. The City should also continue to focus on population growth as a way to mitigaterising expenditures, since expenditures should rise with population growth.
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Total Expenditures per FTE
TotalExpendituresper FTE
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
187
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Fire Expenditures per FTE
FireExpenditures per FTE
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
$100,000.00
2008 2009 2010 2011 2012 2013 2014
Police Expenditures per FTE
PoliceExpendituresper FTE
Trend Indicators:Expenditures per FTE per Department
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
188
$66,000.00
$68,000.00
$70,000.00
$72,000.00
$74,000.00
$76,000.00
$78,000.00
$80,000.00
$82,000.00
$84,000.00
$86,000.00
2008 2009 2010 2011 2012 2013 2014
Public Safety Expenditures per FTE
PublicSafetyExpenditures per…
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Planning and Zoning Expendituresper FTE
Planningand ZoningExpenditures per FTE
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
189
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
2007 2008 2009 2010 2011 2012 2013 2014
Building Department Expendituresper FTE
BuildingDepartmentExpendituresper FTE
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
$100,000.00
2007 2008 2009 2010 2011 2012 2013 2014
Total Administrative Expenditures perFTE
TotalAdministrativeExpenditures per FTE
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
190
Source: Office of Utah State Auditor. Local Government Records, UT Census Form. FY 2005-2013
1. Why is it happening?The City is receiving an increasing amount of intergovernmental revenues from variousgrants. These grants are similar to funds that many cities receive within the state.
2. Is it important?The intergovernmental revenues have remained below ten percent of the general fundrevenues. However, the city is using state monies to fund daily operations and not solely forcapital projects. Though the percentage is small, this can be dangerous if the stateexperiences a decrease in revenues and has to reduce the amount of aid to municipalities.
3. What can be done?The following are suggestions for this trend:
Create a contingency plan for alternative funding sources Begin matching intergovernmental funds with revenues
Trend Indicators:The City is experiencing increasing intergovernmental revenues as a percent of general revenues.
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191
Source: City of Saratoga Springs Utah Budget Report. FY 2005 – 2014
1. Why is it happening?Public safety expenditures are increasing faster than the population is increasing. This maybe due to an increase in personnel, an increase in workload and hours worked, or a decreasein population. Since the population is not decreasing, this trend may suggest an increase inpersonnel costs or an increase in workload for each officer.
2. Is it important?If the expenditures per capita are lower than comparable benchmarks, then it would seemappropriate that the expenditures should increase in order to match the benchmarks.However, if the expenditures continue to increase beyond the benchmarks, then it is possiblethat the City could be spending too much per person on public safety.
3. What can be done?There are several possible options:
Re-evaluate the public safety expenditures for efficient use of funds Compare expenditures per capita to other cities using benchmarks
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Public Safety Expenditures per Capita
Public SafetyExpendituresper Capita
Trend Indicators:The City is experiencing increasing public safety expenditures per capita.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
192
Source: City of Saratoga Springs Utah Budget Report. FY 2005 - 2014
Source: City of Saratoga Springs Utah Budget Report. FY 2005 - 2014
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Police Expenditures as Percent ofTotal Expenditures
PolicePercent
Log. (PolicePercent)
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
18.00%
20.00%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Fire Expenditures as Percent of TotalExpenditures
FirePercent
Log. (FirePercent)
Trend Indicators:The City is experiencing increasing expenditures for one function as a percentage of total net operating
expenses.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
193
Source: City of Saratoga Springs Utah Budget Report. FY 2005 - 2013
Source: City of Saratoga Springs Utah Budget Report. FY 2005 - 2014
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Parks Expenditures as Percent ofTotal Expenditures
Parks Percent
Log. (ParksPercent)
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Planning and Zoning Expenditures asPercent of Total Expenditures
P&Z Percent
Log. (P&ZPercent)
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
194
Source: City of Saratoga Springs Utah Budget Report. FY 2007 - 2014
Source: City of Saratoga Springs Utah Budget Report. FY 2007 – 2014
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
2007 2008 2009 2010 2011 2012 2013 2014
Building Expenditures as Percent ofTotal Expenditures
Percent ofTotalExpenditures
Log. (Percentof TotalExpenditures)
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
2007 2008 2009 2010 2011 2012 2013 2014
Administrative Expenditures asPercent of Total Expenditures
Percent ofTotalExpenditures
Log. (Percentof TotalExpenditures)
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
195
Source: City of Saratoga Springs Utah Budget Report. FY 2005 - 2014
Source: City of Saratoga Springs Utah Budget Report. FY 2005 – 2014
$-
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
$14,000,000.00
$16,000,000.00
2005200620072008200920102011201220132014
Total Revenue
TotalRevenue
$-
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
$3,500,000.00
$4,000,000.00
$4,500,000.00
Public Safety Expenditures
Public SafetyExpenditures
Log. (PublicSafetyExpenditures)
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
196
1. Why is it happening?According to the graphs, the public safety expenditures (fire and police) are taking anincreasing amount of the general fund expenditures. The increase in public safetyexpenditures is due to the increase in personnel and operating expenditures. Similar toprevious analyses, the increase in expenditures may be due to an increase in workload or anincrease in personnel.
2. Is it important?This is a very important trend. Revenues grew on average $530,000 each year for the pastfive years. Public safety expenditures increased $202,000 per year on average for the pastfive years. That is 38.1% as fast as revenues. For comparison, planning and zoningexpenditures increased $20,000 per year on average for the past five years, or about 3.8% asfast as revenues.
It is important to point out in the analysis that public safety employees, due to benefits,equipment, and insurance are typically more expensive than other employees. However, ifpublic safety expenditures continue to grow at an increasing rate, expenditure growth couldoutstrip revenue growth, eventually resulting in deficits.
3. What can be done?This trend may represent a particular policy choice of the elected officials and/or concernedcitizens. Depending on the policy direction, the City could choose to contain the growth ofpublic safety expenditures or continue to allow such growth. If the growth is allowed, theCity may need to plan for it by identifying funding practices aimed directly at funding publicsafety.
Trend Indicators:The City is experiencing an increasing fund balance.
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
197
Source: City of Saratoga Springs, Utah. Financial Statements FY 2005 – 2013.1. Why is it happening?The City has experienced extended periods of growth where revenues are more thanexpenditures. This trend is most likely due to the growth of the city’s residential andcommercial areas.
2. Is it important?This trend is important in that it is a good indicator of the economic growth and wealth of theCity. Not only is the fund balance increasing, but the fund balance percent is increasing aswell. This indicates that the amount of fund balance truly is increasing compared to theamount of expenditures.
3. What can be done?The City staff should continue to monitor this information and consider how to maintain themaximum percent of fund balance.
Source: City of Saratoga Springs, Utah. Financial Statements FY 2005 – 2014.
1. Why is it happening?Property tax is not able to cover all of the public safety (fire and police) expenditures.This may be due to increases in personnel costs and workloads or increases in other
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Public Safety Expenditures per Capitavs. Property Tax per Capita
Public SafetyExpenditures perCapita
Property Tax PerCapita
Trend Indicators:The Public Safety (Fire and Police Departments) expenditures are consistently more than property tax
revenues..
APPENDICE C: MARKET AND FISCAL HEALTH ANALYSIS
198
operating expenditures.
2. Is it importantThis, in congruence with other analyses, shows that public safety (fire and police) is alarge portion of the expenditures for the city. If these trends continue, the city may needto assess its ability to pay for public safety expenditures and to identify sustainablefunding.
3. What can be done?At this time, it is important for the City to evaluate the workload and personnel needs ofthe public safety departments in order to determine if workload is met with the properamount of personnel and other expenditures. Additionally, the following are some of theoptions to increase property tax revenues if the City would like property tax to pay forpublic safety:
Adjust property tax rates Reevaluate property values Encourage new commercial, residential, or industrial growth to expand tax base
In the future, if the trends hold, the City may need to identify additional funding sources.
Elected Positions and BoardAppointmentsMayor Legislative $1,250 per
monthCity Council Member Legislative $850 per
monthPlanning Commission Planning $50.00 per meeting
AACRE-FT: Acre Feet
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
ASKED: The price at which securities are offered.
BBALANCED BUDGET: Beginning fund balance (revenues on hand at the beginning of year)and revenues received during year are equal to the expenditures for the year and the ending fundbalance (or the revenues on hand at the end of year).
GLOSSARY
201
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trustcompany. The accepting institution guarantees payment of the bill, as well as the issuer.
BENCHMARK: A comparative base for measuring the performance or risk tolerance of theinvestment portfolio. A benchmark should represent a close correlation to the level of risk andthe average duration of the portfolio’s investments; or a predetermined group of cities identifiedby the Council as a group whereby each pay for performance personnel position may becompared to for salary market analysis.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask for abid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
BUILDING IMPROVEMENTS: The construction or repair of a public building or structure(Utah Code 11-39-101).
CCAPITAL EXPENDITURES (REQUIREMENTS): include purchases of land, improvements toland, buildings, building improvements, vehicles, machinery and equipment, infrastructure andall other tangible assets used in operations that have a initial useful life that extends beyond asingle reporting period and have a historical cost of $5,000 and greater.
CAPITAL IMPROVEMENT PROJECTS (CIP): Construction or improvements to capitalfacilities within the City.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by acertificate. Large-denomination CD’s are typically negotiable.
CHARGES FOR SERVICES: User charges for services provided by the City to thosespecifically benefiting from those services.
CITY: Washington Terrace City and all other reporting entities controlled by or dependent uponthe City's governing body, the City Council.COLLATERAL: Securities, evidence of deposit, or other property that a borrower pledges tosecure repayment of a loan. Also refers to securities pledged by a bank to secure deposits ofpublic monies.
CONTINGENCY: amount held in reserve each year for unforeseen circumstances.
CONTRACT: An agreement for the continuous delivery of goods and/or services over a periodof time greater than fifteen (15) days.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report forthe City beginning in fiscal year 2012. It includes five combined statements for each individualfund and account group prepared inconformity with GAAP. It also includes supporting schedules
GLOSSARY
202
necessary to demonstrate compliance with finance-related legal and contractual provisions,extensive introductory material, and a detailed Statistical Section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder onthe bond’s face value. (b) A certificate attached to a bond evidencing interest due on a paymentdate.
CPI: The Consumer Price Index for All Urban Consumers as published by the Bureau of LaborStatistics of the United States Department of Labor.
C.Y. - Cubic Yard
DDEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying andselling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: deliveryversus payment and delivery versus receipt. Delivery versus payment is delivery of securitieswith an exchange of money for the securities. Delivery versus receipt is delivery of securitieswith an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, themovement of one or more underlying index or security, and may include a leveraging factor, or(2) financial contracts based upon notional amounts whose value is derived from an underlyingindex or security (interest rates, foreign exchange rates, equities or commodities).
D.I.P. - Ductile Iron Pipe
DISCOUNT: The difference between the cost price of a security and its maturity when quoted atlower than face value. A security selling below original offering price shortly after sale also isconsidered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued adiscount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a variety of securities offeringindependent returns.
EEA. – Each
F
GLOSSARY
203
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit tovarious classes of institutions and individuals, e.g., S&L’s, small-business firms, students,farmers, farm cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insuresbank deposits, currently up to $100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate iscurrently pegged by the Federal Reserve through open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently12 regional banks) that lend funds and provide correspondent banking services to membercommercial banks, thrift institutions, credit unions and insurance companies. The mission of theFHLBs is to liquefy the housing related assets of its members who must purchase stock in theirdistrict Bank.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA waschartered under the Federal National Mortgage Association Act in 1938. FNMA is a federalcorporation working under the auspices of the Department of Housing and Urban Development(HUD). It is the largest single provider of residential mortgage funds in the United States. FannieMae, as the corporation is called, is a private stockholder owned corporation. The corporation’spurchases include a variety of adjustable mortgages and second loans, in addition to fixed-ratemortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumesand guarantees that all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of theFederal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President ofthe New York Federal Reserve Bank is a permanent member, while the other Presidents serve ona rotating basis. The Committee periodically meets to set Federal Reserve guidelines regardingpurchases and sales of Government Securities in the open market as a means of influencing thevolume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress andconsisting of a seven member Board of Governors in Washington, D.C., 12 regional banks andabout 5,700 commercial banks that are members of the system.
FIXED ASSET: Fixed assets are tangible property having a significant value and acquired foruse over a long period of time. They are not intentionally acquired for resale, nor are they readilyconvertible into cash.
FULL TIME EQUIVILANT (FTE): Employee status based on a 40 hour work week 52 weeks ofthe year for a total of 2080 hours per year.
FUND BALANCE: The difference between assets and liabilities.
GLOSSARY
204
FY: Fiscal Year (the fiscal year ends on June 30th of the year stated and begins on July 1st of theprevious year)
GGOALS: broad, general, and timeless
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgagebankers, commercial banks, savings and loan associations, and other institutions. Security holderis protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed bythe FHA, VA, or FmHA mortgages. The term “pass-through” is often used to describe GinnieMaes.
LLIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without asubstantial loss of value. In the money market, a security is said to be liquid if the spreadbetween bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds frompolitical subdivisions that are placed in the custody of the State Treasurer for investment andreinvestment.
LOWEST RESPONSIBLE BIDDER: shall mean the lowest bidder who has substantiallycomplied with all prescribed requirements and who has not been disqualified as set forth herein.
L.S- Lump Sum
MMANAGER: City Manager or designee.
MARKET VALUE: The price at which a security is trading and could presumably be purchasedor sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future transactionsbetween the parties to repurchase—reverse repurchase agreements that establishes each party’srights in the transactions. A master agreement will often specify, among other things, the right ofthe buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes dueand payable.
MCML - Mortar Lined Mortar Coated Pipe
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper,bankers’ acceptances, etc.) are issued and traded.
GLOSSARY
205
MULTI-YEAR BUDGET: a document that anticipates revenues and expenditures for two ormore consecutive budgetary years.
OOBJECTIVES: specific, measurable, achievable, realistic, and time bound
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask foran offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain othersecurities in the open market by the New York Federal Reserve Bank as directed by the FOMCin order to influence the volume of money and credit in the economy. Purchases inject reservesinto the bank system and stimulate growth of money and credit; sales have the opposite effect.Open market operations are the Federal Reserve’s most important and most flexible monetarypolicy tool.
PPORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit daily reports ofmarket activity and positions and monthly financial statements to the Federal Reserve Bank ofNew York and are subject to its informal oversight. Primary dealers include Securities andExchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulatedfirms.
PRUDENT PERSON RULE: An investment standard. In some states the law requires that afiduciary, such as a trustee, may invest money only in a list of securities selected by the custodystate—the so-called legal list. In other states the trustee may invest in a security if it is one whichwould be bought by a prudent person of discretion and intelligence who is seeking a reasonableincome and preservation of capital.
PUBLIC WORKS PROJECT: The construction of a park, recreational facility, pipeline, culvert,dam, canal, or other system for water, sewage, storm water, or flood control (Utah Code 11-39-101). “Public Works Project” does not include the replacement or repair of existing infrastructureon private property (Utah Code 11-39-101), or emergency work, minor alteration, ordinaryrepair, or maintenance necessary to preserve a public improvement (such as lowering orrepairing water mains; making connections with water mains; grading, repairing, or maintainingstreets, sidewalks, bridges, culverts or conduits).
PURCHASE: The acquisition of goods (supplies, equipment, etc.) in a single transaction suchthat payment is made prior to receiving or upon receipt of the goods. (Note: Entities areencouraged to include a glossary as part of the investment policy. All words of a technical natureshould be included. Following is an example of common treasury terminology.)
PVC – PoIy (vinyl chloride) Pipe
GLOSSARY
206
QQUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemptionfrom the payment of any sales or compensating use or ad valorem taxes under the laws of thisstate, which has segregated for the benefit of the commission eligible collateral having a value ofnot less than its maximum liability and which has been approved by the Public DepositProtection Commission to hold public deposits.
RRATE OF RETURN: The yield obtainable on a security based on its purchase price or its currentmarket price. This may be the amortized yield to maturity on a bond the current income return.
R.C.P. - Reinforced Concrete Pipe
REDEVELOPMENT AGENCY (RDA): a separate body created under the law that is a politicalsubdivision of the state that undertakes or promotes redevelopment, economic development, oreducation housing development, or any combination and whose development activities are undera specific project area.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities toan investor with an agreement to repurchase them at a fixed price on a fixed date. The security“buyer” in effect lends the “seller” money for the period of the agreement, and the terms of theagreement are structured to compensate him for this. Dealers use RP extensively to finance theirpositions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasingbank reserves.
REVENUE: Funds that a government receives as income. These receipts may include taxpayments, interest earnings, service charges, grants, and intergovernmental payments. The termdesignates an increase to a fund’s assets which does not increase liabilities.
SSAFEKEEPING: A service to customers rendered by banks for a fee whereby securities andvaluables of all types and descriptions are held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issuesfollowing the initial distribution.SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investorsin securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
SPECIAL IMPROVEMENT DISTRICT (SID): A district created for the sole purpose of makingimprovements and levying a special tax against the properties located within the district to payall or a portion of the costs of making improvements in the district.
GLOSSARY
207
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA,SLMA, etc.) and Corporations that have imbedded options (e.g., call features, step-up coupons,floating rate coupons, and derivative-based returns) into their debt structure. Their marketperformance is impacted by the fluctuation of interest rates, the volatility of the imbeddedoptions and shifts in the shape of the yield curve.S.Y. - Square Yard
TTREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury tofinance the national debt. Most bills are issued to mature in three months, six months, or oneyear.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as directobligations of the U.S. Government and having initial maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon bearing U.S. Treasury securities issued as directobligations of the U.S. Government and having initial maturities from two to 10 years.
TRUTH-IN-TAXATION: State Statute that requires a taxing entity to go through a series ofsteps and public hearings to properly notify the tax payers of a proposed tax rate increase.
UUNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement thatmember firms as well as nonmember broker-dealers in securities maintain a maximum ratio ofindebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.Indebtedness covers all money owed to a firm, including margin loans and commitments topurchase securities, one reason new public issues are spread among members of underwritingsyndicates. Liquid capital includes cash and assets easily converted into cash.
YYIELD: The rate of annual income return on an investment, expressed as a percentage.
(a) INCOME YIELD is obtained by dividing the current dollar income by the currentmarket price for the security.(b) NET YIELD or YIELD TO MATURITY: The current income yield minus anypremium above par or plus any discount from par in purchase price, with the adjustmentspread over the period from the date of purchase to the date of maturity of the bond.
i 3/17/2014, http://quickfacts.census.gov/qfd/states/49/4967825.html
Kimber Gabryszak, AICP, Planning Director
[email protected] 1307 North Commerce Drive, Suite 200 • Saratoga Springs, Utah 84045
801-766-9793 x107 • 801-766-9794 fax
City Council Staff Report
Legacy Farms Village Plan 1 Plats 1A, 1B, 1C, 1D, 1E, and 1F Preliminary and Final Plats Tuesday, March 31, 2015 Public Meeting
Report Date: Tuesday, March 24, 2015 Applicant: D.R. Horton Owner: Suburban Land Reserve Location: SE corner intersection of Redwood and 400 south, to Saratoga Dr. Major Street Access: Redwood Road and 400 South Parcel Number(s) & Size: 66:058:0007, 176.44 acres;
58:041:0185, 5.497 acres Total: 181.94 acres Parcel Zoning: Planned Community (PC) Adjacent Zoning: PC and Low Density Residential (R-‐3) Current Use of Parcel: Agriculture Adjacent Uses: Agriculture, Residential Previous Meetings: PC Work Session 2/12/2015 (draft minutes attached) CC Work Session 2/17/2015 (draft minutes attached) Previous Approvals: Annexation Agreement (2010) Rezone to PC zone (2010) City Center District Area Plan (2010) Community Plan and Village Plan 1 (PC 6/12/2014 and CC
7/1/2014) Village Plans 2, 3, 4, and 5 (PC 12/11/2014 and CC 1/6/2015) MDA (CC 1/6/2015) Type of Action: Administrative Land Use Authority: City Council Future Routing: None Author: Kimber Gabryszak, Planning Director
A. EXECUTIVE SUMMARY The applicants are requesting approval of preliminary and final plats for the first six subdivision phases of the Legacy Farms project. These five plats cover Village Plan 1, and contain a total of 256 single family and multi-‐family units.
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Staff recommends that the City Council review and discuss the proposed preliminary and final plats, and choose from the options in Section H of this report. Options include approval with conditions of all or some of the plats, continuance of all or some of the plats, or denial of all or some of the plats.
B. BACKGROUND The City Center District Area Plan (DAP) was approved in 2010 following annexation of just under 3000 acres into the City. As part of the annexation agreement and DAP, the 2883 acres is approved and vested for 16,000 residential units and 10,000,000 square feet of non-‐residential density: (Note: the complete DAP can be found by visiting www.saratogaspringscity.com/planning then clicking on “Master Plans” and then “City Center District Area Plan.”) 1000 Equivalent Residential Units (ERUs) of residential density and 55 ERUs of non-‐residential density were approved and allocated to the Legacy Farms CP, broken down into five Village Plans:
VP 3 40.03 acres Max 318 ERUs 304 Residential, ~14 Non-‐Residential (church) VP 4 28.11 acres Max 173 ERUs All Residential VP 5 22.27 acres Max 131 ERUs All Residential (age-‐restricted community) Total: 181.93 1244* 1189 Residential*, ~55 Non-‐Residential *Subject to the overall cumulative limit of 1000 residential ERUs and 55 non-‐residential. Of the 1055 ERUs, a maximum of 341 residential units were approved within VP1; the next step in development of any units in a Village Plan is approval of a subdivision plat or plats. The Master Development Agreement and Community Plan have been finalized and signed by the applicant, and placed in an Escrow account to be recorded at the time the property transaction transferring the ~182 acres from SLR to DR Horton is closed.
C. REVIEW Place Type
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The CP designates the entire ~182 acre Legacy Farms development as Traditional Neighborhood, which is described in the DAP as follows:
Density The CP was approved with a maximum density of 1055 ERUs, with additional limits on a block-‐by-‐block basis. VP 1 assigned a maximum of 341 units to the plan, with additional limits on a more detailed block basis. Unit / Products Types VP 1 contains the following product types for platting:
The application contains preliminary and final plats for a total of 256 units, which is below the potential maximum of 341 approved in VP 1. The 256 units are broken down into six plats, outlined below. Plat 1-‐A:
• 17 single-‐family lots • Product type:
o 10,000 sq.ft. lots (minimum 9000 sq.ft.) = 17 • 5 HOA / Open Space Parcels, including “clubhouse” parcel
o 6,000 sq.ft. lots (minimum 5100 sq.ft.) = 27 o Cottage lots (minimum 3400 sq.ft.) = 10
• 2 Open Space Parcels Plat 1-‐D:
• 78 single-‐family and multi-‐family lots • Product type:
o Rear-‐Loaded Cottage Lots (minimum 3400 sq.ft.) = 10 o Shared-‐Lane Townhomes = 38 o Rear-‐Loaded townhomes = 30 o Note: access easements that were of concern to the Planning Commission and City
Council have been removed • 3 Open Space parcels
Plat 1-‐E:
• 71 single-‐family and multi-‐family units • Product type:
o Front-‐Loaded Cottage Lots (minimum 3400 sq.ft.) = 11 o Shared-‐Lane Townhomes = 60
• 2 Open Space parcels
Plat 1-‐F: • 13 multi-‐family units • Product type:
o Front-‐Loaded Cottage Lots (minimum 3400 sq.ft.) = 9 o Twin Home Lots = 4
• 1 Open Space parcel
E. COMMUNITY REVIEW The Planning Commission hearing on March 12, 2015 was noticed as a public hearing in the Daily Herald; and mailed notice sent to all property owners within 300 feet. Public input was received during the hearing. The Council meeting is not a public hearing, so no additional notice has been sent. Draft minutes from that meeting are attached.
F. GENERAL PLAN
The General Plan Land Use map identifies this area as Planned Community, which states:
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The 2883 acre DAP was approved in 2010 in compliance with the General Plan and the intent of
the Planned Community designation. Multi-‐family development was also approved as part of the DAP, and was therefore vested prior to Proposition 6, which limited some types of future multi-‐family housing.
The CP and VP 1 was approved in 2014 and found to be in compliance with the DAP; the CP includes trail connections and parks in compliance with the related master plans. Both were found to be consistent with the General Plan.
G. CODE CRITERIA
The property is zoned PC, and is subject to the standards and requirements in Section 19.26 of the Code, and its several sub-‐sections. 19.26.04 – Uses Permitted within a Planned Community District
• The application includes multi-‐family and single family homes, parks, and trails. All of these uses are permitted in the PC zone and are subject to the more specific criteria in the CP and VP 1.
CP and VP 1 Standards The CP outlines high-‐level standards for the development; while VP 1 calls out more specific standards, the plats are still subject to any specifics in the CP. Lot sizes, lot frontages, lot widths, and setbacks are identified in VP 1 on a product-‐type basis. The applicable pages from VP 1 for each product type contained in the proposed plats are attached.
• Thoroughfare types and widths – complies. All thoroughfares are included in the CP or VP.
• Block types and density ranges – complies. Each plat is below the maximum density permitted in each Block Type and Transect Zone.
• Intersection types – complies. All intersections are included in the CP or VP. • Community level pedestrian plans – complies. Proposed pedestrian connections are
included. • Landscaping standards – complies with modifications.
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o Tree spacing: complies. Street trees are planted a maximum of 40’ apart. o Plant sizes (caliper, height, etc.): complies. All trees are 5-‐6’ in height or 1.5”
caliper; shrubs are 1 gallon or 5 gallon as appropriate. o Plant species: will comply. The majority of proposed plantings are not included in
the CP lists. The applicants have reviewed the original Form Based Code drafts, and realized that several plan list pages were omitted from the CP. They have requested a minor amendment to the CP to add the missing pages, and staff will verify compliance with the revisions.
o Complete plans: complies. The clubhouse has now been added to the clubhouse parcel.
• Open space types: complies. Each type of open space contained in the plats corresponds to a type in the CP and VP.
• Setbacks and product types: complies. Setbacks have been measured for compliance with the appropriate T-‐zone. Graphics have been revised to increase clarity about required setbacks for buyers.
o T3-‐R setbacks have been revised from 5’ to 8’. The PC condition required increase to 12’ since the originally approved CP required a 12’ setback, however it appears that this was an oversight/typo. The T3-‐R zone was intended as a transition from T2 to T3, and staff agrees that an 8’ side setback is a reasonable transition from the 12’ side setbacks in the T2 to the 5’ setbacks in the T3.
• General architectural categories: TBD and will be verified at time of building permit(s) issuance.
• Plat contents: complies with conditions. o Staff has recommended several plat note additions and several modifications,
outlined in this report. o The applicants have submitted a Code amendment request to amend the City
standard plat to allow a modified owner’s dedication. Staff has provided the applicant with corrections to meet the requirements of the CP, City Code, and VP 1, including but not limited to the list below:
• Correct plant lists to comply with CP – pending amendments to the CP plant list, and staff will verify compliance.
• Revise setback diagram to label “side (street)” to “front secondary”. • Provide photometric plans – will be included in resubmittal of complete construction
plans. Staff will verify. • All changes and additional information required by the City Engineer.
Floodplain A portion of the proposed development is currently in a Special Flood Hazard Area (SFHA). This area is subject to the management regulations of the National Flood Insurance Program (NFIP) and Chapter 18.02 of the City Code. The applicants have submitted a Letter of Map Revision (LOMR) application to FEMA for revision to the floodplain maps, based upon infrastructure designed to channel floodwaters and protect the development area. Until this area is removed
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by FEMA from the NFIP maps through the LOMR process, the applicants must comply with all provisions of the NFIP program and Chapter 18.02 of the City Code. At the time the Planning Commission report was written, it appeared that the applicants could begin some construction in the SFHA prior to the NFIP map revision by meeting certain increased standards, if revised construction drawings showing flood mitigation and other increased standards were provided. During the Planning Commission meeting, staff recommended that recordation of lots within the SFHA be conditional upon FEMA map revision, or upon construction plans showing updated improvements. Since that time, Staff learned that this is not correct and that in fact the NFIP requires any development within the SFHA have a comprehensive engineering analysis completed. This analysis must be supported by technical data and signed by a registered professional engineer and include a determination of the Base Flood Elevation (BFE) and the impact to the floodplain that the proposed improvements would have. Any Structures within the SFHA would be required to have the lowest finished floor a minimum of 1-‐ft above the BFE. The City Engineer has included conditions in his Staff Report that all City and NFIP requirements be met within the SFHA. If the applicants do not desire to move forward on development within the SFHA until after the maps are revised by FEMA, they may still record and build those portions of the development that are outside of the identified floodplain.
H. Recommendation and Alternatives:
Staff recommends that the City Council review and discuss the proposed plats, and choose from the options below for each plat. Separate motions will be needed if different actions are taken on individual plats. The options include preliminary and final plats together, Council may also choose to approve only some or all preliminary plats, and continue some or all final plats with direction to the applicant on information or changes needed. Option 1 – Approval(s) on some or all of the plats “I move to approve the Legacy Farms Preliminary and Final Plat(s) [1A, 1B, 1C, 1D, 1E, and 1F] with the Findings and Conditions in the Staff Report:”
Findings 1. With required conditions, the applications are consistent with the guiding standards
in the Legacy Farms Community Plan as outlined in Section F of this report, which section is hereby incorporated by reference. Specifically, the density, unit types, block types, thoroughfares, and other standards are expressly as contained in the Community Plan.
2. With required conditions, the applications are consistent with the specific standards in the Legacy Farms Village Plan 1 as outlined in Section F of this report, which section is hereby incorporated by reference. Specifically, the layout, product types, open space, setbacks, and other standards are compliant with the Village Plan.
Conditions:
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1. All requirements of the City Engineer, including but not limited to those in the Staff Report in Exhibit 1, shall be met.
2. No construction drawings for lots in the identified flood plain shall be approved, nor final plats recorded for such lots, until such time as the floodplain map is amended to remove the lots from the floodplain, or the construction drawings are amended to contain all required items for development in a floodplain. All development shall comply with FEMA and NFIP requirements.
3. All requirements of the Fire Chief shall be met. 4. All buildings over 35’ in height must be fully sprinkled and meet all additional Fire and
Building Department requirements. 5. No final plats shall be recorded until the MDA and Community Plan are recorded. 6. The plats shall be amended as outlined below:
a. Correct plant lists to comply with CP, as amended. b. Update landscaping plan to avoid unfinished areas. c. Provide interim landscaping for clubhouse parcel, or show clubhouse in the
construction drawings. d. Provide photometric plans. e. Remove PUE from City ROW, unless alternate agreement is reached with the
City Engineer. f. Identify clear view triangles on corner lots and place no-‐build restriction on
triangles, per CP page 11. g. Label tangent line for lot width measurement on cul-‐de-‐sac lots. h. The owner’s dedication shall comply with the standard plat. i. All changes required by the City Engineer. j. Relabel “side (street)” as “front secondary” k. Increase side setbacks in T3-‐R to 12’, unless amendment to permit 5’ setbacks
is approved by the City Council. l. Building dept: lot numbering shall be edited to reflect appropriate phase or
plat. 7. Any other conditions as articulated by the Council___________________________.
Option 2 -‐ Continuance “I move to continue Legacy Farms Preliminary and Final Plats [1A, 1B, 1C, 1D, 1E, and 1F] to another meeting on [DATE], with direction to the applicant and Staff on information and / or changes needed to render a decision, as follows:
Option 3 – Denial(s) “I move to deny the Legacy Farms Preliminaty Plats [1A, 1B, 1C, 1D, 1E, and 1F] with the Findings below:
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1. The plats are not compliant with the Legacy Farms Community Plan, as articulated by the Council: ____________________________________________________
2. The plats are not compliant with the Legacy Farms Village Plan, as articulated by the Council: _______________________________________________________
“Pending Applications” under “Recently Finalized” 19. Complete Working VP 1: www.saratogaspringscity.com/planning, then “Pending
Applications” under “Recently Finalized”
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City Council Staff Report
Author: Jeremy D. Lapin, City Engineer Subject: Legacy Farms Village Plan 1 Date: March 31, 2015 CC Type of Item: Preliminary and Final Plat
Description: A. Topic: The Applicant has submitted a Preliminary and Final Plat application. Staff has
reviewed the submittal and provides the following recommendations. B. Background:
Applicant: D.R. Horton Request: Preliminary and Final Plat Approval Location: Area east of Redwood Road and South 400 South Acreage: Approximately 48.96 Acres – 256 Lots
C. Recommendation: Staff recommends the approval of Preliminary and Final Plat
Application subject to the following findings and conditions:
1) The Preliminary and Final Plats and Construction Drawings shall be compliant with the approved Community Plan and Village Plan for this area as well as with the City’s existing Master Plans including the Transportation Master Plan, the Parks, Trails, and Open Space Master Plan, as well as the City’s utility master plans including the Culinary Water, Secondary Water, Sewer, and Storm Drain Master Plans.
2) The Construction Drawings shall include phasing plans for improvements, utilities, erosion control plans, and open space improvement plans. Phasing plan shall also illustrate the phasing of the frontage improvements along 400 south and Redwood Road.
3) Developer shall complete the half-width improvements along 400 South (Collector) as per the City’s Transportation Master Plan (TMP) and Engineering standards and specifications.
4) Developer shall complete all recommendations of the submitted Traffic Impact study prepared by Hales Engineering applicable to this phase of the project.
5) Developer shall dedicate and improve sufficient ROW for adequate queuing and turn lanes at all intersections internal to the project as at other points of access along 400 South and Redwood Road that will be installed with this Village Plan as identified in
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saratogasprings
Text Box
Exhibit 1 Engineer's Report and Conditions
the Traffic study and as per the City’s transportation master plan and standards and specifications. The TIS specifically indicates all access points onto 400 South will need to be flared to allow for separate left and right turn egress lanes. Flared approaches shall be a minimum of 50-ft long plus taper or longer if recommended in the TIS.
6) A schematic layout for the proposed the elementary school shall be included with any proposed points of access or utility stubs or laterals to be installed with this project to ensure their proposed location is consistent with the Site Plan and in accordance with City Standards.
7) The project shall comply with the recommendations of the Traffic Study Memorandum from Hales Engineering dates 4-2-2014 and Addendum #1 dated June 17, 2014 including providing left turn lanes for the elementary school. If the road is to be constructed before the location of the accesses are known, a left turn lane shall be provided for the entire primary frontage and extend a sufficient distance past the frontage to provide adequate queuing lenghts.
8) A portion of the proposed development is currently in a Special Flood Hazard Area
(SFHA). This area is subject to the management regulations of the National Flood Insurance Program (NFIP) and Chapter 18.02 of the City Code. A map revision will be required through FEMA before any lots can be recorded in any area currently shown within the FEMA 100-yr flood plain including Zone “A” which is identified as those areas having a 1% annual chance flood event with no defined base flood elevation.
9) The developer shall obtain an Army Corp of Engineers (ACOE) 404 permit for any
portion of the project that may disturb wetlands or fall under the ACOE jusrdiction prior to beginning construction and must comply with all local, state, and federal laws.
10) Developer shall bury and/or relocate all overhead distribution power lines that are
alongside or within this project. 11) Developer shall provide a geotechnical report and hydrologic/hydraulic storm
drainage calculations for the overall project. Detention areas and volumes shall be identified as well as all proposed outfall locations. The project shall comply with all City, UPDES and NPDES storm water pollution prevention requirements. Storm water release shall not exceed 0.2 cfs/acre and must be cleaned to remove 80% of Total Suspended Solids and all hydrocarbons and floatables.
12) All roads shall comply with the City’s TMP be designed and constructed to City and
AASHTO standards, and shall incorporate all geotechnical recommendations as per the applicable soils report. Road cross sections shall match either the ones in the City’s adopted Engineering Standards and Specifications or the Community Plan and must also comply with international fire code requirements. Intersection spacing along 400 south and on all internal roads shall comply with the spacing standards identified in the City’s adopted TMP. 400 south shall be widened along the frontage
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of each phase plus additional length as necessary to provide a left turn lane in the northern access points a minimum of 50-ft. or longer if recommended in the TIS.
13) Road names and coordinates shall comply with current city ordinances and
standards. 14) Project trails and open space designs shall comply with the Community Plan or the
City’s adopted Parks, Recreation, Trails, and Open Space Master Plan if not specifically addressed in Community Plan.
15) Park strips less than 9’ in width shall only be planted with trees appropriate for
narrow areas and that will not damage the sidewalk as they grow. Trees shall be located in areas that do not conflict with driveways or other points of access.
16) Open Space areas that will maintained by the City must be designed in accordance with City Standards and the City’s Engineering Standards and Specifications.
17) Developer shall prepare and submit signed easements for all public facilities not
located in the public right-of-way. Sewer and storm drains shall be provided with a minimum of 20’ wide easements and water and irrigation lines a minimum of 10’ wide easements centered on the facility. Utility lines may not be closer than 10’ apart from each other or from any structure. Developer shall provide 12’ access roads and 20’ wide access easements to any location where access is required outside the ROW such as sewer or storm drain manholes. Utility mains outside of the ROW shall be located in common or dedicated open space acres and shall not be located in private lots and must be a minimum of 20’ from any building or structure. Such easements must be recorded prior to receiving occupancy on any unit in the plat with which the easement is associated.
18) All street lighting and any other lighting proposed to be dedicated to and maintained
by the City shall comply with the current City standards and specifications. All lighting shall be full-cutoff style and meet all other City and IESNA standards.
19) Project shall comply with all ADA standards and requirements.
20) Utilities including water, irrigation, sewer and storm drain and shall not be located
within any lot residential lot boundary (except for laterals). 21) Lots shall not contain any sensitive lands; all sensitive lands must be placed in
protected open space.
22) Secondary and Culinary Water Rights must be secured from or dedicated to the City with each plat proposed for recordation compliant with current City Code. Prior to acceptance of water rights proposed for dedication, the City shall evaluate the rights proposed for conveyance and may refuse to accept any right that it determines to be insufficient in annual quantity or rate of flow or has not been approved for change
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to municipal purposes within the City or has not been approved for diversion from City-owned waterworks by the State Engineer.
23) The developer shall ensure that any open space dedicated to the City will meet all City landscaping and irrigation design standards as well as meet all City and industry standards for amenities and play equipment.
24) No parking stalls are permitted in the Public ROW. On street parking parallel to the roadway/curb may be permitted where not specifically prohibited but any parking area constructed adjacent to the public ROW may only install a drive approach within the public ROW with all portions of the parking area and stalls completely outside of the ROW.
25) Developer shall connect to the existing zone 1 secondary water line near the intersection of Grandview Boulevard and Redwood Road for all Secondary water service in this project. This connection shall be installed and bonded for with the first plat.
26) Complete Site improvement plans must be provided for the proposed clubhouse lot (open space OS16 on plat 1-A) in the Construction Drawings to illustrate the finished improvements that will be bonded for and completed with Plat 1-A.
27) Photometric plans shall be provided for all common areas and parking areas to verify
compliance with the City Standards as well as with the Community and Village Plans. 28) Street Lighting locations and lighting designs/details shall be provided for all shared
lanes on Plats 1-D and 1-E. 29) No private drainage improvements including swales and detention basins may be
located within the public ROW. 30) Utility Master Plans and Tickville Wash Pipeline Plans must be completed and
accepted by the City before approval can be granted on the Construction Drawings for Village Plan 1 to ensure there is consistency between the various Plans and documents.
31) Construction Drawings shall include plans for the re-vegetation and stabilization of
Note: * Does not include open space contained within block types. Overall open space will range between 18 - 24% per the requirement of the Saratoga Springs City Center District Area Plan.
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saratogasprings
Text Box
Exhibit 4 Community Plan Layout
13
LEGACY FARMSVillage Plan 1
Transect Sub-District AssignmentsTransect Zone Acres % of Gross Area Max. ERU
The lotting diagram on this page is conceptual in nature and subject to change. Changes in residential products must comply with the criteria established in each designated transect sub-district zone.
0’ 200’
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VICINITY MAP
MAIN STREET
PIONEER CROSSINGSA
RATO
GA
ROA
D
RED
WO
OD
RO
AD
400SOUTH
I-15
500
WES
TPROJECT
LOCATION
OWNER'S DEDICATION
Plot Date
12/18/14
JRJ
PM
Date
1/16/15
SRV
Date Issued
Drawn By
186201145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1_fb_1A.dwg
Project Number
Date Date1"= 60'ByRevisionsNo.
0 60 120 24030
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WESTSALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)BENCHMARK ELEVATION = 4514.21
BASIS OF BEARING S02°41'25"W 2764.73' (MEASURED)
BOUNDARY DESCRIPTION
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
A parcel of land situated in the Southeast Quarter of Section 26, and portions of the Northeast Quarter ofSection 35, Township 5 South, Range 1 West, Salt Lake Base and Meridian, said parcel being moreparticularly described as follows:
Beginning at a point which is S00°33'28”W 36.05 feet, along the Section Line, and West 1874.19' from theEast Quarter Corner of said Section 26, and running thence S44°58'08”W 7.08 feet; thence S00°00'08”W431.63 feet; thence S45°01'52”E 7.07 feet; thence N89°56'07”E 5.00 feet; thence S00°03'53”E 54.00 feet;thence S89°56'07”W 5.06 feet; thence S44°58'08”W 7.08 feet; thence S00°00'08”W 300.19 feet; thenceS45°01'52”E 7.07 feet; thence N89°56'07”E 245.67 feet; thence S00°03'53”E 36.00 feet; thence S00°02'50”E87.66 feet; thence S00°03'03”E 154.00 feet; thence S02°09'32”W 10.01 feet; thence S00°00'08”W 86.32 feet;thence N89°59'52”W 14.55 feet; thence Southwesterly 83.18 feet along the arc of a 66.00 foot radius curveto the left, chord bears S53°53'45”W 77.79 feet; thence N89°59'52”W 173.15 feet; thence S00°00'08”W203.16 feet; thence S44°59'52”E 7.07 feet; thence S89°59'52”E 5.00 feet; thence S00°00'08”W 54.00 feet;thence N89°59'52”W 5.00 feet; thence S45°00'08”W 7.07 feet; thence S00°00'08”W 834.15 feet; thenceS45°00'56”E 7.07 feet; thence N89°57'59”E 5.00 feet; thence S00°02'01”E 74.00 feet; thence S89°57'59”W14.05 feet; thence S44°59'04”W 7.07 feet; thence S00°00'08”W 190.00 feet; thence S45°00'56”E 7.07 feet;thence N89°57'59”E 15.00 feet; thence S00°02'01”E 54.00 feet; thence S89°57'59”W 28.85 feet; thenceS00°02'01”E 104.99 feet to the North Line of Saratoga Springs No. 2 Planned Unit Development, as recordedin the Office of the Utah County Recorder as Entry No.40728 Map Filing 7074; thence along said North LineS89°57'59”W 727.83 feet to the Easterly Right-of-Way Line of Redwood Road; thence, along said EasterlyRight-of-Way Line, the following two (2) courses: (1) Northerly 307.55 feet along the arc of a 9940.00 footradius curve to the right, chord bears N00°15'02”W 307.54 feet, (2) N00°38'09”E 130.47 feet; thenceS44°41'56”E 7.03 feet; thence N89°57'59”E 148.66 feet; thence N44°59'04”E 7.07 feet; thence N00°00'08”E5.03 feet; thence S89°59'52”E 54.00 feet; thence S00°00'08”W 5.00 feet; thence S45°00'56”E 7.07 feet;thence N89°57'59”E 456.90 feet; thence N44°59'04”E 7.07 feet; thence N00°00'08”E 642.21 feet; thenceN45°01'27”W 7.07 feet; thence S89°56'57”W 5.00 feet; thence N00°03'03”W 54.00 feet; thence N89°56'57”E5.05 feet; thence N44°58'33”E 7.07 feet; thence N00°00'08”E 381.98 feet; thence N44°59'52”W 7.07 feet;thence N89°59'52”W 5.00 feet; thence N00°00'08”E 54.00 feet; thence S89°59'52”E 5.00 feet; thenceN45°00'08”E 7.07 feet; thence N00°00'08”E 204.02 feet; thence N45°01'27”W 7.07 feet; thence S89°56'57”W5.00 feet; thence N00°03'03”W 36.00 feet; thence N89°56'57”E 5.03 feet; thence N26°33'24”E 11.18 feet;thence N00°00'08”E 67.58 feet; thence N26°34'34”W 11.18 feet; thence S89°56'07”W 5.00 feet; thenceN00°03'53”W 36.00 feet; thence N89°56'07”E 5.04 feet; thence N44°58'08”E 7.08 feet; thence N00°00'08”E204.76 feet; thence N45°04'22”W 7.06 feet; thence S89°51'09”W 5.00 feet; thence N00°08'51”W 54.00 feet;thence N89°51'09”E 5.14 feet; thence N44°55'38”E 7.08 feet; thence N00°00'08”E 386.98 feet; thenceN45°02'50”W 7.06 feet; thence S89°54'11”W 5.00 feet; thence N00°05'49”W 54.00 feet; thence N89°54'11”E5.09 feet; thence N44°57'10”E 7.08 feet; thence N00°00'08”E 76.08 feet; thence N45°01'52”W 7.07 feet;thence N89°56'07”E 76.00 feet to the Point of Beginning.
Contains 17 LotsContains 582,226 Square Feet or 13.36 Acres.
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
CENTER QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WESTSALT LAKE BASE AND MERIDIAN(NOT FOUND)
36.05'
WES
T 18
74.1
9
S.S.STATE OF UTAHCOUNTY OF UTAH
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
_______________________My commission number:
Know all men by these presents that DR Horton Inc. A Delaware Company, the undersigned owner(s)of the above described tract of land having caused same to be subdivided into lots and streets tobe hereafter known as
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITY COUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES, ORDINANCES,REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THE DEVELOPMENT OF THIS PROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ON EACH LOT ASDETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENT AGREEMENT,SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDER FOR MORE INFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLED ANDACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITY STANDARDS; ANDBONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECT PURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER AND FINANCIALINSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BE DEEMED A THIRD PARTYBENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TO BRING ANY ACTION UNDER ANY BONDOR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARE RESPONSIBLE FORENSURING THAT IMPACT AND CONNECTION FEES ARE PAID AND WATER RIGHTS ARE SECURED FOREACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALL BE ISSUED FOR ANY LOT IN THIS SUBDIVISION UNTILALL IMPACT AND CONNECTION FEES AT THE RATES IN EFFECT WHEN APPLYING FOR BUILDING PERMIT,ARE PAID IN FULL AND WATER RIGHTS SECURED AS SPECIFIED BY CURRENT CITY ORDINANCES AND FEESCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BY OWNER ANDMAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIED OTHERWISE ON EACHIMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TO SUCCESSORS,AGENTS, AND ASSIGNS.
10. PRIVATE ROADS AND COMMON AREAS ARE UTILITY EASEMENTS TO THE CITY OF SARATOGA SPRINGSFOR WATER, IRRIGATION, SEWER & STORM DRAIN.
11. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION AND CC&R'S.12. OPEN SPACE (OS) PARCELS 1, 2, 4 & 16, COMMON AND LIMITED COMMON AREAS ARE CITY AND
PUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.13. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.14. OPEN SPACE PARCEL 16 (OS 16) IS FOR THE HOA DEVELOPMENT OF A CLUBHOUSE. RESIDENTIAL
DEVELOPMENT NOT ALLOWED.15. LOTS 108 AND 109 TO HAVE DRIVEWAY ACCESS FROM PARADISE COURT.16. LOT 103 & 104 TO HAVE DRIVEWAY ACCESS FROM HIGHPOINT DRIVE.17. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS SET FORWARD
IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.18. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.19. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS WELL AS
VILLAGE PLAN 1.
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCEL (OS)(COMMON AREA)
BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
ROCKY MOUNTAIN POWEREASEMENT
HOA WILL OWN PARCELS:(see Plat Note 8)OS 1OS2OS 4OS 16OS 3
LOT SETBACK DETAILLOTS 100-102
5.00'
16.00'
5.00'
12.00'
10.00' PUE
I - TOTAL PROJECT AREA
II - TOTAL NUMBER OF BUILDING LOTS
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
4.25
0 AC
100%
1.07 AC
1.27
34
17
13.36 AC
VIII - a(2) - PARK STRIPS 1.59 AC
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 2.66 AC
Percentage of Prescribed Area Open Space 8.01 %
Percentage of Applicable (TOTAL) Area Open Space 19.91 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
NA
34
VIII - a(1) - PRIVATE COMMON AREAS NA
Page 19 of 51
saratogasprings
Typewritten Text
Exhibit 6
saratogasprings
Rectangle
0 50 100 20025 Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE SOUTHEAST QUARTER OF SECTION 26, AND PORTIONS OF THENORTHEAST QUARTER OF SECTION 35
TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIANSARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCELS (OS)(COMMON AREA)
ROCKY MOUNTAIN POWEREASEMENT
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainage easements forpurposes of storm water capture and conveyance on, over, upon, and across the areas delineatedas Drainage Easements. Each lot encumbered by a drainage easement shall, at its sole cost andexpense, maintain and keep all above and below grade infrastructure and appurtenances in areasonable condition and state of repair. No obstructions or changes in grade shall be locatedwithin the easement area that will impede, divert, or cause the runoff to have an adverse effect onadjoining property.
OS 3 IS SUBJECT TO A UTILITY AND TRAILEASEMENT FOR THE BENEFIT OF SARATOGASPRINGS CITY.
Page 20 of 51
VICINITY MAP
MAIN STREET
PIONEER CROSSING
SARA
TOG
ARO
AD
RED
WO
OD
RO
AD
400SOUTH
I-15
500
WES
T
PROJECTLOCATION
OS
521
,171
S.F
.0.
49 A
.C.
OS
619
,476
S.F
.0.
45 A
.C.
OS 710,728 S.F.0.25 A.C.
1227,400 S.F.0.17 A.C.
S00°00'08"W 642.21'
L13L14L15
L4S89°57'59"W 456.90'
L2L3
L5L7
L6L8L9
S89°57'59"W 148.66'
L10N00°38'09"E 701.14'
S89°59'52"E 150.85' L11L12
N89°56'57"E 190.95'
L1
1338,552 S.F.0.20 A.C.
1408,362 S.F.0.19 A.C.
1217,400 S.F.0.17 A.C.
14213,081 S.F.0.30 A.C.
1557,888 S.F.0.18 A.C.
1398,362 S.F.0.19 A.C.
1388,362 S.F.0.19 A.C.
1368,344 S.F.0.19 A.C.
1459,329 S.F.0.21 A.C.
1439,338 S.F.0.21 A.C.
1358,552 S.F.0.20 A.C.
1348,552 S.F.0.20 A.C.
1318,543 S.F.0.20 A.C.
1328,552 S.F.0.20 A.C.
1307,997 S.F.0.18 A.C.
1298,000 S.F.0.18 A.C.
1288,000 S.F.0.18 A.C.
1278,000 S.F.0.18 A.C.
1268,000 S.F.0.18 A.C.
1237,400 S.F.0.17 A.C.
1207,400 S.F.0.17 A.C.
1197,400 S.F.0.17 A.C.
1187,400 S.F.0.17 A.C.
1179,391 S.F.0.22 A.C.
1247,400 S.F.0.17 A.C.
1257,400 S.F.0.17 A.C.
1499,322 S.F.0.21 A.C.
14111,808 S.F.0.27 A.C.
1489,338 S.F.0.21 A.C.
1479,338 S.F.0.21 A.C.
1469,338 S.F.0.21 A.C.
1449,322 S.F.0.21 A.C.
1547,888 S.F.0.18 A.C.
1537,888 S.F.0.18 A.C.
1527,888 S.F.0.18 A.C.
1517,888 S.F.0.18 A.C.
1507,885 S.F.0.18 A.C.
1567,880 S.F.0.18 A.C.
1378,362 S.F.0.19 A.C.
80.0
7'80
.00'
80.0
0'80
.00'
80.0
0'
N89°59'52"W106.90'
51.8
5'80
.00'
80.0
0'80
.00'
80.0
0'75
.00'
N89°59'52"W106.90'
78.8
8'78
.88'
78.8
8'78
.88'
78.8
8'78
.88'
78.8
8'
S89°59'52"E106.01'
C3
C4
C5
77.7
5'78
.88'
78.8
8'78
.88'
73.7
9'
S89°59'52"E106.00'
74.0
0'74
.00'
74.0
0'74
.00'
74.0
0'74
.00'
74.0
0'74
.00'
94.0
6'
N89°59'52"W100.00'
20.0
0'74
.00'
74.0
0'74
.00'
74.0
0'74
.00'
74.0
0'74
.00'
74.0
0'N89°59'52"W
100.00'
93.38'93.38'93.38'S00°02'01"E
100.
00'
88.32' 93.38' 15.24'
S46°41'06"E170.11'
N89°59'52"W100.00'
73.9
8'78
.88'
78.8
8'78
.88'
78.8
8'78
.88'
78.8
2'95
.00'
N89°59'52"W100.00'
S89°59'52"E106.00'
S89°59'52"E106.00'
S89°59'52"E106.00'
101.00' 95.00'
95.0
0'
N00°02'01"W
100.
00'
88.32'93.38'93.38'93.38'88.44'
S00°02'01"E
100.
00'
75.1
3'80
.00'
80.0
0'80
.00'
80.0
0'51
.85'
206.90'
100.00' 106.90'
N89°59'52"W106.90'
N89°59'52"W106.90'
101.90'95.00'
S89°59'52"E100.00'
S89°59'52"E100.00'
S89°59'52"E100.00'
S89°59'52"E100.00'
N00°38'09"E 706.12'
95.00'28.65'25.00'
701.
14'
30.00' 120.85'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N00°02'01"W
100.
00'
N00°02'01"W
100.
00'
N00°02'01"W
100.
00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
N89°59'52"W100.00'
695.
99'
446.
98'
L19 196.90' L18
457.
19'
190.95'
191.00'L1
7
388.
18'
C2
196.93'
L16
185.
00'
N00°00'08"E 686.06'
N00°00'08"E
N00°00'08"E 157.77'
100.00'93.38'93.38'
N89°57'59"E 180.14'N89°57'59"E
S89°59'52"E 206.90'
30.0 24.0
24.030.0
24.0
30.0
83.9
7'
90.0
0'
N89°56'57"E 269.00' (MON TO MON)
43.03'225.97'
N00°00'08"E
34.0
3'
S00°00'08"W 423.16' (MON TO MON)
C1S89°57'59"W 225.91'
N00°00'08"E 263.00' (MON TO MON)
43.0
2'21
9.99
'
N00°00'08"E 476.00' (MON TO BNDY)
24.0 30.0
24.0
30.0
24.0
24.0
30.0
24.0
24.0 30.0
30.0
30.0
24.0
S89°59'52"E 260.90'
POINT OFBEGINNING
50 EAST720 SOUTH
85 EAST650 SOUTH
120 EAST650 SOUTH
50 EAST760 SOUTH
747
S.73
3 S.
721
S.70
9 S.
699
S.68
9 S.
677
S.66
7 S.
653
S.
662
S.67
4 S.
684
S.69
6 S.
706
S.
661
S.67
1 S.
683
S.69
7 S.
707
S.
664
S.67
6 S.
686
S.69
8 S.
708
S.
663
S.67
3 S.
687
S.69
7 S.
709
S.72
3 S.
737
S.
54 E. 66 E. 78 E. 92 E. 106 E.
61 E. 71 E. 81 E.
716
S.
16.00
10.00 PUE
12.00
12.00
5.00
16.00
5.00
5.00
5.00
5.00
16.00
10.00 PUE12.00 12.00
10.00 PUE
10.0
0 PU
E
12.0012.00
10.00 PUE 12.00
12.00
10.00 PUE
16.00
10.0
0 PU
E
5.00
5.00
12.00
12.00 5.00
12.00
10.0
0 PU
E
10.00 PUE
10.00 PUE
12.00
10.0
0 PU
E
12.00
10.00 PUE
12.00
10.0
0 PU
E10
.00
PUE
10.0
0 PU
E10
.00
PUE
16.00
SUBURBAN LANDRESERVE, INC.
SUBU
RBA
N L
AN
D R
ESER
VE,
INC
.
60.00'
60.00'
90.00'
90.00'
CEN
TERL
INE
SR-6
8
78.85'
60.9
6'
N00°38'09"E 706.08'
10' PUEPER ENTRY NO __________CREATED BY SEPARATEDOCUMENT
CITY
UTIL
ITY &
PUBL
IC A
CC
ESS
EASE
MEN
T
62 E. 74 E.
38 E.
732
S.74
8 S.
749
S.
97 E. 107 E.
CITY
UTIL
ITY &
PUBL
IC A
CC
ESS
EASE
MEN
T
12.00'12.00'
16.00'8.00'
8.00'
8.00'
8.00'
16.00'8.00'16.00' 12.00'
12.00'
8.00'
8.00'
8.00'
8.00'
8.00'
16.00'
8.00'
8.00'
12.00'8.00'
8.00'16.00'
12.00'
8.00'
8.00'
16.00' 8.00'
8.00'
16.00'8.00'
8.00'
12.00'
8.00'
8.00'
8.00'
8.00'
LINE TABLE
LINE #
L1
L2
L3
L4
L5
L6
L7
L8
L9
L10
LENGTH
54.00'
5.00'
7.07'
7.07'
7.07'
5.00'
54.00'
5.03'
7.07'
7.03'
DIRECTION
S00°03'03"E
N89°56'57"E
S45°01'27"E
S44°59'04"W
N45°00'56"W
N00°00'08"E
N89°59'52"W
S00°00'08"W
S44°59'04"W
N44°41'56"W
LINE TABLE
LINE #
L11
L12
L13
L14
L15
L16
L17
L18
L19
LENGTH
0.02'
10.33'
54.00'
5.00'
7.07'
7.07'
7.07'
7.07'
7.07'
DIRECTION
N00°00'08"E
N00°00'08"E
S89°59'52"E
S00°00'08"W
S45°01'27"E
S44°59'04"W
S44°58'33"W
N44°59'04"E
S45°00'56"E
CURVE TABLE
CURVE #
C1
C2
C3
C4
C5
RADIUS
29.00'
59.00'
59.00'
59.00'
59.00'
LENGTH
45.53'
92.64'
45.61'
45.90'
1.13'
DELTA
89°57'51"
89°57'51"
44°17'28"
44°34'32"
1°05'51"
CHORDBEARING
S44°59'04"W
S44°59'04"W
N67°49'15"E
N23°23'15"E
N00°33'04"E
CHORDDISTANCE
41.00'
83.41'
44.48'
44.75'
1.13'
OWNER'S DEDICATION
Plot Date
12/16/14
JRJ
PM
Date
1/16/15
SRV
Date Issued
Drawn By
186201145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1_fb_1B.dwg
Project Number
X/X/X DATE1"= 50'ByRevisionsNo.
0
50 100 20025
BOUNDARY DESCRIPTIONA parcel of land situated in the Southeast Quarter of Section 26, Township 5 South, Range 1 West, SaltLake Base and Meridian, said parcel being more particularly described as follows:
Beginning at a point which is S00°33'28”W 1661.61 feet, along the Section Line, and West 1939.48'from the East Quarter Corner of said Section 26, and running thence S00°03'03”E 54.00 feet; thenceN89°56'57”E 5.00 feet; thence S45°01'27”E 7.07 feet; thence S00°00'08”W 642.21 feet; thenceS44°59'04”W 7.07 feet; thence S89°57'59”W 456.90 feet; thence N45°00'56”W 7.07 feet; thenceN00°00'08”E 5.00 feet; thence N89°59'52”W 54.00 feet; thence S00°00'08”W 5.03 feet; thenceS44°59'04”W 7.07 feet; thence S89°57'59”W 148.66 feet; thence N44°41'56”W 7.03 feet to the EasterlyRight-of-Way Line of Redwood Road; thence, along said Easterly Right-of-Way Line, N00°38'09”E701.14 feet; thence S89°59'52”E 150.85 feet; thence N00°00'08”E 0.02 feet; thence S89°59'52”E 260.90feet; thence N00°00'08”E 10.33 feet; thence S89°59'52”E 54.00 feet; thence S00°00'08”W 5.00 feet;thence S45°01'27”E 7.07 feet; thence N89°56'57”E 190.95 feet to the Point of Beginning.
Contains 40 LotsContains 476,453 Square Feet or 10.94 Acres.
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
_____________________________________ Attest__________________________________________________ City Mayor City Recorder
(See Seal Below)
Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE SOUTHEAST QUARTER OF SECTION 26,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
LOCATED IN THE SOUTHEAST QUARTER OF SECTION 26,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
WEST1939.48'
1661
.61'
BASIS OF BEARING S02°41'25"W
2764.73' (MEA
SURED)
REFERENCE CORNER(FOUND 1999
UTAH COUNTYMONUMENT)
SECTIO
N LINE S00°33'28"W 2676.19' (CALC
ULATED)
SE SEC 26T5S R1WSLB & M(NOT FOUND)
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITY COUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES, ORDINANCES,REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THE DEVELOPMENT OF THIS PROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ON EACHLOT AS DETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENT AGREEMENT,SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDER FOR MOREINFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLED ANDACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITY STANDARDS;AND BONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECT PURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER ANDFINANCIAL INSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BE DEEMEDA THIRD PARTY BENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TO BRING ANY ACTIONUNDER ANY BOND OR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARE RESPONSIBLE FORENSURING THAT IMPACT AND CONNECTION FEES ARE PAID AND WATER RIGHTS ARE SECUREDFOR EACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALL BE ISSUED FOR ANY LOT IN THISSUBDIVISION UNTIL ALL IMPACT AND CONNECTION FEES AT THE RATES IN EFFECT WHENAPPLYING FOR BUILDING PERMIT, ARE PAID IN FULL AND WATER RIGHTS SECURED AS SPECIFIEDBY CURRENT CITY ORDINANCES AND FEE SCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BY OWNERAND MAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIED OTHERWISE ON EACHIMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TOSUCCESSORS, AGENTS, AND ASSIGNS.
10. PRIVATE ROADS AND COMMON AREAS ARE UTILITY EASEMENTS TO THE CITY OF SARATOGASPRINGS FOR WATER, IRRIGATION, SEWER & STORM DRAIN.
11. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION ANDCC&R'S.
12. OPEN SPACE (OS) PARCELS (6 & 7), COMMON AND LIMITED COMMON AREAS ARE CITY ANDPUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.
13. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.14. LOTS 117 AND 145 TO HAVE DRIVEWAY ACCESS FROM JUBILEE DRIVE.15. LOT 156 TO HAVE DRIVEWAY ACCESS FROM IRON HORSE DRIVE.16. LOT 149 TO HAVE DRIVEWAY ACCESS FROM SCHOOL HOUSE ROAD17. NO ACCESS PERMITTED ONTO ARTERIAL ROAD FROM LOTS.18. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS SET
FORWARD IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.19. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.20. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS WELL AS
VILLAGE PLAN 1.
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCEL (OS)(COMMON AREA)
BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
BUILDINGENVELOPE
LOT SETBACK DETAILLOT 117
HOA WILL OWN PARCELS:(see Plat Note 8)OS 5OS 6OS 7
S.S.STATE OF UTAHCOUNTY OF UTAH
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
_______________________My commission number:
Know all men by these presents that DR Horton INC. A Delaware Company, the undersignedowner(s) of the above described tract of land having caused same to be subdivided into lots andstreets to be hereafter known as
10.00'
16.00'10.00' PUE & FRONT
SECONDARYSETBACK
12.00'
5.00'
BUILDINGENVELOPE
10.00'
16.00'5.00'
12.00'
5.00'
LOT SETBACK DETAILLOTS 118 - 125, 150-155
5.00'
10.00'
16.00'5.00'
12.00'
BUILDINGENVELOPE
LOT SETBACK DETAILLOT 130
10.00' PUE
16.00'
12.00'
10.00' PUE
12.00' FRONTSECONDARY
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 131 & 136
BUILDINGENVELOPE
10.00' PUE
16.00'
12.00'
10.00' PUE12.00' FRONTSECONDARY
SETBACK
BUILDINGENVELOPE
LOT SETBACK DETAILLOT 145
LOT SETBACK DETAILLOT 144 & 149
12.00
10.00 PUE
16.0010.00
12.00 FRONTSECONDARY
P.U.E. P.U.E. P.U.E.
P.U.E.
FRONT FRONT
SID
E (S
TREE
T)
SID
E
REARREAR
SID
E SID
E (S
TREE
T)
SID
E
FRONT
REAR
REAR
FRONT
SID
E
SID
E (S
TREE
T)
FRONT
SID
E
SID
E
REAR
FRONT
REAR
SID
E (S
TREE
T)
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WESTSALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)BENCHMARK ELEVATION = 4514.21
OS 5 IS SUBJECT TO A UTILITY AND TRAILEASEMENT FOR THE BENEFIT OF SARATOGASPRINGS CITY.
I - TOTAL PROJECT AREA
II - TOTAL NUMBER OF BUILDING LOTS
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
10
0 AC
100%
1.19 AC
3.66
80
40
10.94 AC
VIII - a(2) - PARK STRIPS 0.42 AC
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 1.61 AC
Percentage of Prescribed Area Open Space 10.88 %
Percentage of Applicable (TOTAL) Area Open Space 14.72 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
NA
80
VIII - a(1) - PRIVATE COMMON AREAS NA
SID
E (S
TREE
T)
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainage easements for purposesof storm water capture and conveyance on, over, upon, and across the areas delineated as DrainageEasements. Each lot encumbered by a drainage easement shall, at its sole cost and expense, maintainand keep all above and below grade infrastructure and appurtenances in a reasonable condition andstate of repair. No obstructions or changes in grade shall be located within the easement area that willimpede, divert, or cause the runoff to have an adverse effect on adjoining property.
SETBACK
SETBACK
10.00 PUE
16.00
12.00 FRONTSECONDARY
P.U.E.
SETBACK
BUILDINGENVELOPE
10.00
12.00
BUILDINGENVELOPE
10.00'
16.00'5.00'
12.00'
5.00'
LOT SETBACK DETAILLOTS 126-129 132-135 137-143 &146-148
5.00'
10.00'
16.00'5.00'
12.00'
BUILDINGENVELOPE
P.U.E. P.U.E.FRONT
SID
E
SID
E
REAR
N
8.00'
LOT SETBACK DETAILLOT 156
10.00' PUE
16.00'5.00'
12.00'
10.00' PUE
12.00' FRONTSECONDARY
BUILDINGENVELOPE
FRONT
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E (S
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Page 21 of 51
saratogasprings
Typewritten Text
Exhibit 7
saratogasprings
Rectangle
OS
812
,601
S.F
.0.
29 A
.C.
OS
97,
781
S.F.
0.18
A.C
. 1676,367 S.F.0.15 A.C.
1756,357 S.F.0.15 A.C.
1576,000 S.F.0.14 A.C.
1586,000 S.F.0.14 A.C.
1596,000 S.F.0.14 A.C.
1606,000 S.F.0.14 A.C.
1616,000 S.F.0.14 A.C.
1626,000 S.F.0.14 A.C.
1636,118 S.F.0.14 A.C.
1693,681 S.F.0.08 A.C.
1703,400 S.F.0.08 A.C.
1713,400 S.F.0.08 A.C.
1723,400 S.F.0.08 A.C.
1733,681 S.F.0.08 A.C.
1746,360 S.F.0.15 A.C.
1686,364 S.F.0.15 A.C.
1766,353 S.F.0.15 A.C.
1666,371 S.F.0.15 A.C.
1656,374 S.F.0.15 A.C.
1776,350 S.F.0.15 A.C.
1786,346 S.F.0.15 A.C.
1646,378 S.F.0.15 A.C.
1796,318 S.F.0.15 A.C.
1806,326 S.F.0.15 A.C.
1816,326 S.F.0.15 A.C.
1826,326 S.F.0.15 A.C.
1836,326 S.F.0.15 A.C.
1843,643 S.F.0.08 A.C.
1853,400 S.F.0.08 A.C.
1863,400 S.F.0.08 A.C.
1873,400 S.F.0.08 A.C.
1883,642 S.F.0.08 A.C.
1896,326 S.F.0.15 A.C.
1906,326 S.F.0.15 A.C.
1916,326 S.F.0.15 A.C.
1926,326 S.F.0.15 A.C.
1936,308 S.F.0.14 A.C.
POINT OFBEGINNING
85 EAST585 SOUTH
S00°00'08"W 406.17' (MON TO BNDY)
24.030.0
24.0
24.0 30.0
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S89°59'52"E 103.00' N89°59'52"W 103.00'
N00°00'08"E
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N00°00'08"E 420.00'
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377.
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N00°38'09"E 420.03'
S89°59'52"E 156.89'
C1S89°59'52"E 449.90'
L1
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L3S00°00'08"W 381.98'
L4S89°56'57"W 196.00'
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N89°59'52"W 260.90'L10N89°59'52"W 150.85'
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L11
191.00'
449.90'
C3
385.
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L13 196.90'
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7.07'5.00'10.00' PUE10.00' PUE
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UE8.
00' P
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UE10
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PUE
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603
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609
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7 S.
627
S.63
3 S.
641
S.
117 E.109 E.103 E.97 E.
89 E.81 E.73 E.67 E.59 E.
53 E.
N89°59'52"W 223.90' (MON TO MON) N89°59'52"W 269.00' (MON TO MON)
120 EAST585 SOUTH
16.00
16.00
24.0
24.030.0
30.0
25.5
2'
S00°00'08"W 385.50'
C2
10.0
0' P
UE10
.00'
PUE
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' PUE
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' PUE
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SUBURBAN LANDRESERVE, INC.
SUBURBAN LANDRESERVE, INC.
60.00'
60.00'
90.00'
90.00'
CEN
TERL
INE
SR -6
8
CITY
UTIL
ITY &
PUBL
IC A
CC
ESS
EASE
MEN
T
10' PUEPER ENTRY NO __________CREATED BY SEPARATE DOCUMENT
N00°38'09"E 420.03'
60.0
0'9.9
0' 23.45' 23.45'
60.0
0'
9.90'
60.0
0'
9.90' 23.00' 23.00' 9.90'
60.0
0'
98 E. 108 E.
SETBACK FORCLEAR VIEWTRIANGLE
SETBACK FORCLEARVIEW TRIANGLE
SETBACK FORCLEAR VIEW
TRIANGLE
SETBACK FORCLEAR VIEW
TRIANGLE
LINE TABLE
LINE #
L11
L12
L13
L1
L2
L3
L4
L5
L6
L7
L8
L10
LENGTH
7.07'
7.07'
7.07'
54.00'
5.00'
7.07'
7.07'
7.07'
5.00'
54.00'
10.33'
0.02'
DIRECTION
N45°00'08"E
S44°59'52"E
N45°00'08"E
S00°00'08"W
S89°59'52"E
S44°59'52"E
S44°58'33"W
N45°01'27"W
N00°00'08"E
N89°59'52"W
S00°00'08"W
S00°00'08"W
CURVE TABLE
CURVE #
C1
C3
RADIUS
61.00'
61.00'
LENGTH
59.17'
36.65'
DELTA
55°34'41"
34°25'19"
CHORDBEARING
N62°12'48"E
S17°12'48"W
CHORDDISTANCE
56.88'
36.10'
VICINITY MAP
MAIN STREET
PIONEER CROSSING
SARA
TOG
ARO
AD
RED
WO
OD
RO
AD
400SOUTH
I-15
500
WES
T
PROJECTLOCATION
OWNER'S DEDICATION
Plot Date
12/16/14
JRJ
PM
Date
1/16/15
SRV
Date Issued
Drawn By
186201145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1-fb_1C.dwg
Project Number
Date Date1"= 40'ByRevisionsNo.
0
40 80 16020
BOUNDARY DESCRIPTIONA parcel of land situated in the Southeast Quarter of Section 26, Township 5 South, Range 1 West, SaltLake Base and Meridian, said parcel being more particularly described as follows:
Beginning at a point which is S00°33'28”W 1215.60 feet, along the Section Line, and West 1943.75 feetfrom the East Quarter Corner of said Section 26 and running thence S00°00'08”W 54.00 feet; thenceS89°59'52”E 5.00 feet; thence S44°59'52”E 7.07 feet; thence S00°00'08”W 381.98 feet; thenceS44°58'33”W 7.07 feet; thence S89°56'57”W 196.00 feet; thence N45°01'27”W 7.07 feet; thenceN00°00'08”E 5.00 feet; thence N89°59'52”W 54.00 feet; thence S00°00'08”W 10.33 feet; thenceN89°59'52”W 260.90 feet; thence S00°00'08”W 0.02 feet; thence N89°59'52”W 150.85 feet to theEasterly Right-of-Way Line of Redwood Road; thence, along said Easterly Right-of-Way Line,N00°38'09”E 420.03 feet; thence S89°59'52”E 156.89 feet; thence Northeasterly 59.17 feet along thearc of a 61.00 foot radius curve to the right, chord bears N62°12'48”E 56.88 feet; thence S89°59'52”E449.90 feet to the Point of Beginning.
Contains 37 LotsContains 293,057 Square Feet or 6.73 Acres.
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
_____________________________________ Attest__________________________________________________ City Mayor City Recorder
(See Seal Below)
N
Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE SOUTHWEST QUARTER OF SECTION 25,THE SOUTHEAST QUARTER OF SECTION 26
TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIANSARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
LOCATED IN THE SOUTHEAST QUARTER OF SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
WEST1943.75'
1215
.60'
BASIS OF BEARING S02°41'25"W
2764.73' (MEA
SURED)
REFERENCE CORNER(FOUND 1999UTAH COUNTYMONUMENT)
SECTIO
N LINE S00°33'28"W 2676.19' (CALC
ULATED)
SE SEC 26T5S R1WSLB & M(NOT FOUND)
S.S.STATE OF UTAHCOUNTY OF UTAH
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
_______________________My commission number:
Know all men by these presents that DR Horton INC. A Delaware Company, the undersignedowner(s) of the above described tract of land having caused same to be subdivided into lots andstreets to be hereafter known as
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCELS(OS)(COMMON AREA)
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITY COUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES, ORDINANCES,REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THE DEVELOPMENT OF THISPROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ONEACH LOT AS DETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENTAGREEMENT, SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDERFOR MORE INFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLEDAND ACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITYSTANDARDS; AND BONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECTPURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER ANDFINANCIAL INSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BEDEEMED A THIRD PARTY BENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TOBRING ANY ACTION UNDER ANY BOND OR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARE RESPONSIBLEFOR ENSURING THAT IMPACT AND CONNECTION FEES ARE PAID AND WATER RIGHTS ARESECURED FOR EACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALL BE ISSUED FOR ANY LOTIN THIS SUBDIVISION UNTIL ALL IMPACT AND CONNECTION FEES AT THE RATES IN EFFECTWHEN APPLYING FOR BUILDING PERMIT, ARE PAID IN FULL AND WATER RIGHTS SECURED ASSPECIFIED BY CURRENT CITY ORDINANCES AND FEE SCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BYOWNER AND MAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIEDOTHERWISE ON EACH IMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TOSUCCESSORS, AGENTS, AND ASSIGNS.
10. PRIVATE ROADS AND COMMON AREAS ARE UTILITY EASEMENTS TO THE CITY OF SARATOGASPRINGS FOR WATER, IRRIGATION, SEWER & STORM DRAIN.
11. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION ANDCC&R'S.
12. ALL OPEN SPACE (OS) PARCELS, COMMON AND LIMITED COMMON AREAS ARE CITY ANDPUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.
13. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.14. LOT 193 TO HAVE DRIVEWAY ACCESS FROM IRON HORSE DRIVE.15. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS SET
FORWARD IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.16. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.17. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS WELL
AS VILLAGE PLAN 1.
HOA WILL OWN PARCELS:(see Plat Note 8)OS 8OS 9
BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
16.00' 16.00'
10.00' PUE10.00' PUE
5.00'
5.00'5.00'
12.00' 12.00'
BUILDINGENVELOPE
BUILDINGENVELOPE
5.00'
LOT SETBACK DETAILLOTS 164-168, 174-183 & 189-193
10.00' PUE 10.00' PUE
5.00'
8.00'8.00'
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BUILDINGENVELOPE
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 157-163, 170 -172 & 185 - 187
5.00'
8.00'
BUILDINGENVELOPE
10.00' PUE
LOT SETBACK DETAILLOTS 169 & 184
5.00'
8.00'
BUILDINGENVELOPE
10.00' PUE
LOT SETBACK DETAILLOTS 173 & 188
10.00'PUE
16.00'
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5.00'
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10.00'PUE
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BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 193
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 179
FRONT
REAR
SID
E
SID
E SID
E
SID
E (S
TREE
T)
FRONT
REAR
REAR
REAR
REAR REAR
FRONT FRONT
FRONTFRONT
SID
ESI
DE
(STR
EET)
SID
E
SID
E
SID
E (S
TREE
T)
SID
E SID
E (S
TREE
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SID
E
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WESTSALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)BENCHMARK ELEVATION = 4514.21
OS 8 IS SUBJECT TO A UTILITYAND TRAIL EASEMENT FOR THEBENEFIT OF SARATOGASPRINGS CITY.
I - TOTAL PROJECT AREA
II - TOTAL NUMBER OF BUILDING LOTS
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
9.25
0 AC
100%
0.47 AC
5.50
74
37
6.73 AC
VIII - a(2) - PARK STRIPS 0.33 AC
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 0.80 AC
Percentage of Prescribed Area Open Space 6.98 %
Percentage of Applicable (TOTAL) Area Open Space 11.89 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
NA
74
VIII - a(1) - PRIVATE COMMON AREAS NA
10' PUE &FRONT SECONDARYSETBACK
10' PUE &FRONT SECONDARYSETBACK
8' PUE &FRONTSECONDARYSETBACK
8' PUE & FRONTSECONDARYSETBACK
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainage easements forpurposes of storm water capture and conveyance on, over, upon, and across the areas delineatedas Drainage Easements. Each lot encumbered by a drainage easement shall, at its sole cost andexpense, maintain and keep all above and below grade infrastructure and appurtenances in areasonable condition and state of repair. No obstructions or changes in grade shall be locatedwithin the easement area that will impede, divert, or cause the runoff to have an adverse effect onadjoining property.
N89°56'07"E 287.03' (INT TO INT)40.94' 213.09' 33.00'45.32' 41.06'
97.10' 24.04' 40.94' 71.74'
16.0
16.0
16.0
16.0
16.0
24.0
4' 40.9
4'
41.0
6'40
.94'
30.0
0'
244.33'222.55'
30.0
S81°44'29"E 301.19' (MON TO MON)
N89°56'57"E 386.31' (MON TO MON)
N89°56'07"E 755.97' (MON TO MON)
222.23'
60.54'
343.28' 43.02'
18.42'
11.0
11.0
25.0
11.0
11.0
25.0
25.0
11.0
60.01' 21.59' 43.01'631.35'
11.0
25.0
16.0
16.0
S81°44'29"E 126.74'
16.0
16.0
C20
5.00'
565 S50 E
565 S120 E
10.00
10.00
10.00
10.00
8.00
5.00
5.00
5.005.00
5.00
8.00
POINT OFBEGINNING
16.0
16.0
545 S120 E
525 S120 E
510 S120 E
510 S75 E
510 S35 E
490 S35 E
490 S75 E
490 S120 E
565 S80 E
24.0
10.0010.00PUE
10.00
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10.00
81.0
0'
10.00
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10.00
10.00
10.0010.00
10.00 QUESTAR EASEMENTBY ENTRY NO. ___________
CREATED BY SEPARATEDOCUMENT
5.00
10' PUE10' PUE
5.00
10.00 QUESTAR EASEMENTBY ENTRY NO ____________
CREATED BY SEPARATEDOCUMENT
8.00
L46
10.00PUE
46 E.
5.00
48 E.
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52 E.
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.00'
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10' PUE
10' PUE
42 E.
37 E. 43 E.33 E.
44 E.
39 E.27 E.
PUE
FLOOD ZONE X
5.00
PUE
10' P
UE
FLOOD ZONE A
CITY
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PUBL
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MEN
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60.00'
60.00'
90.00'
90.00'
SUBURBAN LANDRESERVE, INC.
SUBURBAN LANDRESERVE, INC.
SUBU
RBA
N L
AN
DRE
SERV
E, IN
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CEN
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SR-6
8C
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1.00'466.88'
C2
L14 L15 L16L17 N89°51'09"E 467.88'
S00°08'51"E 54.00'
L1L2
S00°00'08"W 204.76'
L3L4
L5
L6
L7
S00°00'08"W 67.58'
L8L9
L10
L11L12
S00°00'08"W 204.02'
L13N89°59'52"W 454.90'C1
N89°59'52"W 156.89'
N00°38'09"E 653.18'
N89°50'18"E 126.32'
67.5
8'
C3
222.23'
C16
L18
C17
10' PUEPER ENTRY NO __________CREATED BY SEPARATE DOCUMENT
N00°38'09"E 653.18'
313.
00'
60.6
3'27
9.54
'
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
OWNER'S DEDICATION
Plot Date
12/17/14
JRJ
PM
Date
1/16/15
SRV
Date Issued
Drawn By
1862011145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1_fb_1D.dwg
Project Number
Date DATE1"= 40'ByRevisionsNo.
0
40 80 16020
BOUNDARY DESCRIPTIONA parcel of land situated in the Southeast Quarter of Section 26, Township 5 South, Range 1 West, SaltLake Base and Meridian, said parcel being more particularly described as follows:
Beginning at a point which is S00°33'28”W 573.24 feet, along the Section Line, and West 1950.12 feetfrom the East Quarter Corner of said Section 26, and running thence S00°08'51”E 54.00 feet; thenceN89°51'09”E 5.00 feet; thence S45°04'22”E 7.06 feet; thence S00°00'08”W 204.76 feet' thenceS44°58'08”W 7.08 feet; thence S89°56'07”W 5.04 feet; thence S00°03'53”E 36.00 feet; thenceN89°56'07”E 5.00 feet; thence S26°34'34”E 11.18 feet; thence S00°00'08”W 67.58 feet; thenceS26°33'24”W 11.18 feet; thence S89°56'57”W 5.03 feet; thence S00°03'03”E 36.00 feet; thenceN89°56'57”E 5.00 feet; thence S45°01'27”E 7.07 feet; thence S00°00'08”W 204.02 feet; thenceS45°00'08”W 7.07 feet; thence N89°59'52”W 454.90 feet; thence Southwesterly 59.17 feet along thearc of a 61.00 foot radius curve to the left, chord bears S62°12'48”W 56.88 feet; thence N89°59'52”W156.89 feet to the Easterly Right-of-Way Line of Redwood Road; thence, along said EasterlyRight-of-Way Line, N00°38'09”E 653.18 feet; thence N89°50'18”E 126.32 feet; thence Northwesterly20.35 feet along the arc of a 60.00 foot radius curve to the right, chord bears N09°52'47”W 20.26 feet;thence N00°09'42”W 4.00 feet; thence N89°50'18”E 54.00 feet; thence S00°09'42”E 5.00 feet; thenceS45°09'16”E 7.07 feet; thence N89°51'09”E 467.88 feet to the Point of Beginning.
Contains 78 LotsContains 427,479 Square Feet or 9.81 Acres.
Know all men by these presents that DR Horton INC. A Delaware Company, the undersignedowner(s) of the above described tract of land having caused same to be subdivided into lots andstreets to be hereafter known as
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
_____________________________________ Attest__________________________________________________ City Mayor City Recorder
(See Seal Below)
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITY COUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES, ORDINANCES,REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THE DEVELOPMENT OF THIS PROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ON EACH LOTAS DETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENT AGREEMENT,SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDER FOR MOREINFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLED ANDACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITY STANDARDS; ANDBONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECT PURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER ANDFINANCIAL INSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BE DEEMED ATHIRD PARTY BENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TO BRING ANY ACTIONUNDER ANY BOND OR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARE RESPONSIBLE FORENSURING THAT IMPACT AND CONNECTION FEES ARE PAID AND WATER RIGHTS ARE SECUREDFOR EACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALL BE ISSUED FOR ANY LOT IN THISSUBDIVISION UNTIL ALL IMPACT AND CONNECTION FEES AT THE RATES IN EFFECT WHEN APPLYINGFOR BUILDING PERMIT, ARE PAID IN FULL AND WATER RIGHTS SECURED AS SPECIFIED BY CURRENTCITY ORDINANCES AND FEE SCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BY OWNERAND MAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIED OTHERWISE ON EACHIMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TOSUCCESSORS, AGENTS, AND ASSIGNS.
10. PRIVATE ROADS AND COMMON AREAS ARE UTILITY EASEMENTS TO THE CITY OF SARATOGASPRINGS FOR WATER, IRRIGATION, SEWER & STORM DRAIN.
11. NO CITY MAINTENANCE IS PROVIDED ON PRIVATE STREET.12. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION AND CC&R'S.13. ALL OPEN SPACE (OS) PARCELS (10-12), COMMON AND LIMITED COMMON AREAS ARE CITY AND
PUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.14. ALL PRIVATE STREETS HAVE SHALLOW SEWER. REFER TO CONSTRUCTION DRAWINGS FOR
INFORMATION.15. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.16. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS SET
FORWARD IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.17. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.18. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS WELL AS
VILLAGE PLAN 1.19. LOT 194 - 198 WILL HAVE DRIVEWAY ACCESS FROM HARMONY COURT.20. LOTS 199 - 203 WILL HAVE DRIVEWAY ACCESS FROM MAYAPPLE COURT.
N
Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
BASIS OF BEARING S02°41'25"W
2764.73' (MEA
SURED)
REFERENCE CORNER(FOUND 1999UTAH COUNTYMONUMENT)
WEST1950.12'
573.
24'
SECTIO
N LINE S00°33'28"W 2676.19' (CALC
ULATED)
SE SEC 26T5S R1WSLB & M(NOT FOUND)
1
2
(SEE SHEET 2 FOR VICINITY MAP & DATA TABLE)BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
_______________________My commission number:
HOA WILL OWN PARCELS:(see Plat Note 8)OS 10OS 11OS 12
BUILDINGENVELOPE
BUILDINGENVELOPE
LOT SETBACK DETAIL
LEGEND
5.00'
8.00'8.00'
5.00'
10.00' PUE10.00' PUE
5.00'
FRONT (LEGACY PARKWAY)
REAR
SIDE
SIDE
194 TO 203
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST
SALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)
BENCHMARK ELEVATION = 4514.21
5.00'
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
OS 10, 11 AND 12 ARESUBJECT TO A UTILITY ANDTRAIL EASEMENT FOR THEBENEFIT OF SARATOGASPRINGS CITY.
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainage easements forpurposes of storm water capture and conveyance on, over, upon, and across the areas delineatedas Drainage Easements. Each lot encumbered by a drainage easement shall, at its sole cost andexpense, maintain and keep all above and below grade infrastructure and appurtenances in areasonable condition and state of repair. No obstructions or changes in grade shall be locatedwithin the easement area that will impede, divert, or cause the runoff to have an adverse effect onadjoining property.
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
19.5
0 AC
100%
1.56 AC
7.95
156
78
9.81 AC
VIII - a(2) - PARK STRIPS 0.39 AC
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 3.73 AC
Percentage of Prescribed Area Open Space 15.90 %
Percentage of Applicable (TOTAL) Area Open Space 38.02 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
149,123
141
VIII - a(1) - PRIVATE COMMON AREAS 1.78 AC
Page 24 of 51
1128
1127
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5.00' 145.02' 125.00' 144.99'
178.
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N89°51'09"E 125.00'
S00°08'51"E 48.17'
S89°51'09"W 125.00'N00°08'51"W
48.17' N89°51'09"E 125.00'
S00°08'51"E 48.17'
S89°51'09"W 125.00'N00°08'51"W
48.17' N89°51'09"E 125.00'
S00°08'51"E 48.17'
S89°51'09"W 125.00'N00°08'51"W
48.17'
N89°56'57"E 125.00'
S00°03'03"E 48.17'
S89°56'57"W 125.00'N00°03'03"W
48.17'N89°56'57"E 125.00'
S00°03'03"E 48.17'
S89°56'57"W 125.00'N00°03'03"W
48.17'
N89°56'57"E 125.00'
S00°03'03"E 48.17'
S89°56'57"W 125.00'N00°03'03"W
48.17' N89°56'57"E 125.00'
S00°03'03"E 48.17'
S89°56'57"W 125.00'N00°03'03"W
48.17'N89°56'57"E 125.00'
S00°03'03"E 48.17'
S89°56'57"W 125.00'N00°03'03"W
48.17'
N89°54'11"E 125.00'
S00°05'49"E 48.17'
S89°54'11"W 125.00'N00°05'49"W
48.17'N89°54'11"E 125.00'
S00°05'49"E 48.17'
S89°54'11"W 125.00'N00°05'49"W
48.17' N89°54'11"E 125.00'
S00°05'49"E 48.17'
S89°54'11"W 125.00'N00°05'49"W
48.17'
30.0 24.0
16.0
16.0
16.0
16.0
N89°56'57"E 540.58' (INT TO INT)
24.00' 483.58' 33.00'
N00°09'42"W
385.40' (MON TO MON)
30.0
24.0
10.0
0' P
UE
10.0
0' P
UE10
.00'
PUE
10.0
0' P
UE
10.00' PUE 10.00' PUE
10.0
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UE10
.00'
PUE
10.00' PUE10.00' PUE
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10.0
0' P
UE
10.00' PUE
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5.00
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8.00
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5.005.00
188.
51' (
INT
TO B
ND
Y)19
2.89
'C2 468.15'
S89°54'11"W 511.19' (MON TO PC)
43.04'
34
5 6 7 8
91011121314
151617181920
21 22 23 24 25 26
483
S.47
9 S.
473
S.46
9 S.
463
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9 S.
453
S.44
9 S.
443
S.43
7 S.
431
S.
30.0' 24.0'
24.0
'30
.0'
425 SOUTH120 EAST
400 SOUTH120 EAST
460 SOUTH120 EAST
490 SOUTH120 EAST
460
SOUT
H12
0 EA
ST
N89°56'57"E 125.00'
FLOOD ZONE X
FLOOD ZONE A
2073,400 S.F.0.08 A.C.
2103,400 S.F.0.08 A.C.
2113,400 S.F.0.08 A.C.
2133,400 S.F.0.08 A.C.
2123,400 S.F.0.08 A.C.
2093,400 S.F.0.08 A.C.
2083,400 S.F.0.08 A.C.
2053,400 S.F.0.08 A.C.
2063,400 S.F.0.08 A.C.
2043,422 S.F.0.08 A.C.
2143,449 S.F.0.08 A.C.
OS
1316
,561
S.F
.0.
38 A
.C.
S00°03'03"E 48.17'
N89°56'57"E 25.00'
N00°03'03"W
48.17'
N89°54'11"E 468.15'
S00°05'49"E 54.00'
L1L2
S00°00'08"W 386.98'
L3S89°51'09"W 473.02'L4L5L6L8
C1
S89°50'18"W 126.32'
N00°38'09"E 552.06'
L9
S00°38'09"W 111.97'
N89°50'18"E 80.86' L10
R=60.00'L=67.62'
Δ=64°34'23"CB=N57°37'00"E
CD=64.10'
N89°50'18"E85.00'
40.0
0'40
.00'
40.0
0'40
.00'
40.0
0'40
.00'
40.0
0'40
.00'
40.0
0'5.
37'
N89°50'18"E85.00'
40.0
0'40
.00'
40.0
0'40
.00'
40.0
0'40
.00'
40.0
0'40
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40.0
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40.0
0'
N89°50'18"E85.00'
N89°50'18"E85.00'
N89°50'18"E85.00'
N89°50'18"E85.00'
N89°50'18"E85.00'
N89°50'18"E85.00'
N89°50'18"E85.00'
S89°50'18"W85.00'
30.00' 88.42'
552.
06'
30.00'
N00°38'09"E440.04'
111.
97'
79.08'1.78'
C4
OS 142,129 S.F.0.05 A.C.
16.0
3'
4.00'
7.90'
S00°09'42"E440.00'
POINT OFBEGINNING
SUBURBAN LANDRESERVE, INC.
SUBURBAN LANDRESERVE, INC.
60.00'
90.00'
90.00'
60.00'
CEN
TERL
INE
SR-6
8
172.
47'
32.0
0'L1
1
1.01'468.15'
5.00'
176.
94'
1.01'
CITY
UTIL
ITY &
PUBL
IC A
CC
ESS
EASE
MEN
TC
ITY U
TILITY
&PU
BLIC
AC
CES
S EA
SEM
ENT
N00°38'09"E 590.07'
N89°56'07"E 746.35'
38.5
0'
10' PUEPER ENTRY NO __________CREATED BY SEPARATE DOCUMENT
CENTERLINE 400 SOUTH
R=60.00'L=67.62'
Δ=64°34'23"CB=N57°37'00"E
CD=64.10'
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
OWNER'S DEDICATION
Plot Date
12/19/14
JRJ
PM
Date
1/16/15
SRV
Date Issued
Drawn By
1862011145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1_fb_1E.dwg
Project Number
Date DATE1"= 40'ByRevisionsNo.
0
40 80 16020
BOUNDARY DESCRIPTIONA parcel of land situated in the Southeast Quarter of Section 26, Township 5 South, Range 1 West, SaltLake Base and Meridian, said parcel being more particularly described as follows:
Beginning at a point which is S00°33'28”W 122.23 feet, along the Section Line, and West 1954.45 feetfrom the East Quarter Corner of said Section 26, and running thence S00°05'49”E 54.00 feet; thenceN89°54'11”E 5.00 feet; thence S45°02'50”E 7.06 feet; thence S00°00'08”W 386.98 feet; thenceS44°55'38”W 7.08 feet; thence S89°51'09”W 473.02 feet; thence N45°09'16”W 7.07 feet; thenceN00°09'42”W 5.00 feet; thence S89°50'18”W 54.00 feet; thence S00°09'42”E 4.00 feet to the arc of a60.00 foot radius curve to the left; thence southeasterly 20.35 feet along said arc, chord bearsS09°52'47”E 20.26 feet; thence S89°50'18”W 126.32 feet to the Easterly Right-of-Way Line of RedwoodRoad; thence, along said Easterly Right-of-Way Line, N00°38'09”E 552.06 feet; thence N89°56'07”E30.00 feet; thence S00°38'09”W 111.97 feet; thence N89°50'18”E 80.86 feet; thence S53°19'19”E 14.69feet to the arc of a 60.00 foot radius curve to the right; thence 67.62 feet along said arc, chord bearsN57°37'00”E 64.10 feet; thence N89°54'11”E 468.15 feet to the Point of Beginning.
Contains: 296,870 Square Feet or 6.82 Acres and 71 Lots.
Know all men by these presents that DR Horton INC. A Delaware Company, the undersignedowner(s) of the above described tract of land having caused same to be subdivided into lots andstreets to be hereafter known as
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
_____________________________________ Attest__________________________________________________ City Mayor City Recorder
(See Seal Below)
N
Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
BASIS OF BEARING S02°41'25"W
2764.73' (MEA
SURED)
REFERENCE CORNER(FOUND 1999UTAH COUNTYMONUMENT)
WEST1954.45'
122.
23'
SECTIO
N LINE S00°33'28"W 2676.19' (CALC
ULATED)
SE SEC 26T5S R1WSLB & M(NOT FOUND)
1
2
(SEE SHEET 2 FOR VICINITY MAP & DATA TABLE)
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITYCOUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES,ORDINANCES, REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THEDEVELOPMENT OF THIS PROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ONEACH LOT AS DETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENTAGREEMENT, SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDERFOR MORE INFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLEDAND ACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITYSTANDARDS; AND BONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECTPURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER ANDFINANCIAL INSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BEDEEMED A THIRD PARTY BENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TOBRING ANY ACTION UNDER ANY BOND OR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARERESPONSIBLE FOR ENSURING THAT IMPACT AND CONNECTION FEES ARE PAID ANDWATER RIGHTS ARE SECURED FOR EACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALLBE ISSUED FOR ANY LOT IN THIS SUBDIVISION UNTIL ALL IMPACT AND CONNECTION FEESAT THE RATES IN EFFECT WHEN APPLYING FOR BUILDING PERMIT, ARE PAID IN FULL ANDWATER RIGHTS SECURED AS SPECIFIED BY CURRENT CITY ORDINANCES AND FEESCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BYOWNER AND MAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIEDOTHERWISE ON EACH IMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TOSUCCESSORS, AGENTS, AND ASSIGNS.
10. PRIVATE ROADS AND COMMON AREAS ARE UTILITY EASEMENTS TO THE CITY OFSARATOGA SPRINGS FOR WATER, IRRIGATION, SEWER & STORM DRAIN.
11. NO CITY MAINTENANCE IS PROVIDED ON PRIVATE STREET.12. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION
AND CC&R'S.13. ALL OPEN SPACE (OS) PARCELS, COMMON AND LIMITED COMMON AREAS ARE CITY
AND PUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.14. ALL PRIVATE STREETS HAVE SHALLOW SEWER. REFER TO CONSTRUCTION DRAWINGS FOR
INFORMATION.15. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.16. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS
SET FORWARD IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.17. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.18. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS
WELL AS VILLAGE PLAN 1.
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCELS (OS)(COMMON AREA)
BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
S.S.STATE OF UTAHCOUNTY OF UTAH
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
_______________________My commission number:
BUILDINGENVELOPE
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 204-214
10.00'PUE
10.00'PUE
5.00'
8.00'
5.00'5.00'
5.00'
8.00'
FRONT (STREET SIDE)
REAR
SID
E
SID
E
HOA WILL OWN PARCELS:(see Plat Note 8)OS 13OS 14
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST
SALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)
BENCHMARK ELEVATION = 4514.21
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
OS 13 IS SUBJECT TO A UTILITYAND TRAIL EASEMENT FOR THEBENEFIT OF SARATOGASPRINGS CITY.
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainageeasements for purposes of storm water capture and conveyance on, over, upon, andacross the areas delineated as Drainage Easements. Each lot encumbered by a drainageeasement shall, at its sole cost and expense, maintain and keep all above and belowgrade infrastructure and appurtenances in a reasonable condition and state of repair. Noobstructions or changes in grade shall be located within the easement area that willimpede, divert, or cause the runoff to have an adverse effect on adjoining property.
Page 25 of 51
saratogasprings
Typewritten Text
Exhibit 10
saratogasprings
Rectangle
VICINITY MAP
MAIN STREET
PIONEER CROSSING
SARA
TOG
ARO
AD
RED
WO
OD
RO
AD
400SOUTH
I-15
500
WES
T
PROJECTLOCATION
POINT TABLE
POINT #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
NORTHING
7,298,230.33
7,295,468.59
7,297,724.09
7,297,724.41
7,297,724.53
7,297,724.85
7,297,724.96
7,297,725.29
7,297,770.61
7,297,770.50
7,297,770.46
7,297,770.35
7,297,770.31
7,297,770.20
7,297,938.95
7,297,938.84
7,297,938.80
7,297,938.69
7,297,938.65
7,297,938.54
7,297,985.15
7,297,985.36
7,297,985.44
7,297,985.65
7,297,985.72
7,297,985.94
EASTING
1,527,048.70
1,526,918.95
1,524,629.95
1,524,754.95
1,524,798.98
1,524,923.98
1,524,967.97
1,525,092.97
1,525,093.14
1,524,968.14
1,524,923.87
1,524,798.87
1,524,754.83
1,524,629.83
1,525,093.09
1,524,968.09
1,524,923.73
1,524,798.73
1,524,754.46
1,524,629.46
1,524,629.21
1,524,754.21
1,524,798.68
1,524,923.68
1,524,968.14
1,525,093.14
PARCEL / ADDRESS TABLE
PARCEL #
1069
1070
1071
1072
1073
1074
1075
1076
1077
1078
1079
1080
1081
1082
1083
1084
1085
1086
1087
1088
AREA
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
ACRES
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
ADDRESS
48 E. SAWMILL ROW
52 E. SAWMILL ROW
54 E. SAWMILL ROW
58 E. SAWMILL ROW
62 E. SAWMILL ROW
72 E. SAWMILL ROW
74 E. SAWMILL ROW
78 E. SAWMILL ROW
82 E. SAWMILL ROW
86 E. SAWMILL ROW
92 E. SAWMILL ROW
94 E. SAWMILL ROW
98 E. SAWMILL ROW
104 E. SAWMILL ROW
108 E. SAWMILL ROW
107 E. ASHGROVE LANE
103 E. ASHGROVE LANE
101 E. ASHGROVE LANE
99 E. ASHGROVE LANE
97 E. ASHGROVE LANE
PARCEL / ADDRESS TABLE
PARCEL #
1089
1090
1091
1092
1093
1094
1095
1096
1097
1098
1099
1100
1101
1102
1103
1104
1105
1106
1107
1108
AREA
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
ACRES
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
ADDRESS
87 E. ASHGROVE LANE
83 E. ASHGROVE LANE
81 E. ASHGROVE LANE
79 E. ASHGROVE LANE
77 E. ASHGROVE LANE
67 E. ASHGROVE LANE
63 E. ASHGROVE LANE
61 E. ASHGROVE LANE
59 E. ASHGROVE LANE
57 E. ASHGROVE LANE
52 E. ASHGROVE LANE
54 E. ASHGROVE LANE
56 E. ASHGROVE LANE
62 E. ASHGROVE LANE
64 E. ASHGROVE LANE
74 E. ASHGROVE LANE
76 E. ASHGROVE LANE
78 E. ASHGROVE LANE
82 E. ASHGROVE LANE
84 E. ASHGROVE LANE
PARCEL / ADDRESS TABLE
PARCEL #
1109
1110
1111
1112
1113
1114
1115
1116
1117
1118
1119
1120
1121
1122
1123
1124
1125
1126
1127
1128
AREA
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
1,204
ACRES
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
0.03
ADDRESS
94 E. ASHGROVE LANE
96 E. ASHGROVE LANE
98 E. ASHGROVE LANE
102 E. ASHGROVE LANE
104 E. ASHGROVE LANE
103 E. BLUEGRASS ROW
101 E. BLUEGRASS ROW
99 E. BLUEGRASS ROW
97 E. BLUEGRASS ROW
93 E. BLUEGRASS ROW
83 E. BLUEGRASS ROW
81 E. BLUEGRASS ROW
79 E. BLUEGRASS ROW
77 E. BLUEGRASS ROW
73 E. BLUEGRASS ROW
63 E. BLUEGRASS ROW
61 E. BLUEGRASS ROW
59 E. BLUEGRASS ROW
57 E. BLUEGRASS ROW
53 E. BLUEGRASS ROWLINE TABLE
LINE #
L1
L2
L3
L4
L5
L6
L8
L9
L10
L11
L16
L17
L18
L19
L20
L21
L22
L23
L24
L25
LENGTH
5.00'
7.06'
7.08'
7.07'
5.00'
54.00'
4.00'
30.00'
14.69'
7.07'
18.00'
18.00'
18.00'
18.00'
18.00'
18.00'
18.00'
18.00'
18.00'
18.00'
DIRECTION
N89°54'11"E
S45°02'50"E
S44°55'38"W
N45°09'16"W
N00°09'42"W
S89°50'18"W
S00°09'42"E
N89°56'07"E
S53°19'19"E
N44°52'15"E
N00°03'03"W
N89°56'57"E
S00°03'03"E
N00°03'03"W
N89°56'57"E
S00°03'03"E
S00°03'03"E
S89°56'57"W
S00°03'03"E
S89°56'57"W
LINE TABLE
LINE #
L26
L27
LENGTH
18.00'
18.00'
DIRECTION
N00°03'03"W
N00°03'03"W
CURVE TABLE
CURVE #
C1
C2
C4
RADIUS
60.00'
30.00'
60.00'
LENGTH
20.35'
47.16'
26.69'
DELTA
19°26'11"
90°03'53"
25°29'30"
CHORDBEARING
S09°52'47"E
N44°52'15"E
S12°35'03"W
CHORDDISTANCE
20.26'
42.45'
26.48'
THE SOUTHEAST QUARTER OF SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
NOTES:1. LOTS SHOWN FOR REFERENCE ONLY. THE LIMITED COMMON AREA IS CONTROLLED BY THE PRIVATE ROAD ALIGNMENT.
2. ALL LOT LINES AND LIMITED COMMON AREA LINES ARE PARALLEL WITH AND/OR PERPENDICULAR TO THE BEARING LINES LISTED ON SHEET 1, EXCEPT AS SHOWN.
XXPOINT LOCATION(SEE POINT TABLE FOR LOCATION)(TYP)
I - TOTAL PROJECT AREA
II - TOTAL NUMBER OF BUILDING LOTS
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
17.75
0 AC
100%
0.43 AC
10.41
142
71
6.82 AC
VIII - a(2) - PARK STRIPS 0.24 AC
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 2.22 AC
Percentage of Prescribed Area Open Space 6.30 %
Percentage of Applicable (TOTAL) Area Open Space 32.55 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
OWNER'S DEDICATION
Plot Date
2/4/15
JRJ
PM
Date
2/4/15
SRV
Date Issued
Drawn By
1862011145Filename
Checked By
GACScale
JRJ
Designed By01145v_vp1_fb_1F.dwg
Project Number
Date 2/4/151"= 30'ByRevisionsNo.
0
30 60 12015
BOUNDARY DESCRIPTION
I, Gregory A. Cates, do hereby certify that I am a Registered Land Surveyor, and that I hold a license,Certificate No. 161226, in accordance with the Professional Engineers and Land Surveyors LicensingAct found in Title 58, Chapter 22 of the Utah Code. I further certify that by authority of the owners, Ihave made a survey of the tract of land shown on this plat and described below, have subdividedsaid tract of land into lots, streets, and easements, have completed a survey of the propertydescribed on this plat in accordance with Utah Code Section 17-23-17, have verified allmeasurements, and have placed monuments s represented on the plat. I further certify that everyexisting right-of-way and easement grant of record for underground facilities, as defined in UtahCode Section 54-8a-2, and for other utility facilities, is accurately described on this plat, and that thisplat is true and correct to the best of my knowledge and belief. I also certify that I have filed, or willfile within 90 days the recordation of this plat, a map of the survey I have completed with the UtahCounty Surveyor.
A parcel of land situated in the Southeast Quarter of Section 26, Township 5 South, Range 1 West, SaltLake Base and Meridian, said parcel being more particularly described as follows:
Beginning at a point which is S00°33'28”W 36.14 feet, along the Section Line, and West 1950.19 feetfrom the East Quarter Corner of said Section 26, and running S45°01'52”E 7.07 feet; thenceS00°00'08”W 76.08 feet; thence S44°57'10”W 7.08 feet; thence S89°54'11”W 473.24 feet to the arc of a60.00 foot radius curve to the left; thence southwesterly 67.62 feet along said arc, chord bearsS57°37'00”W 64.10 feet; thence N53°19'19”W 14.69 feet; thence S89°50'18”W 80.86 feet; thenceN00°38'09”E 111.97 feet to the Southerly Right-of-Way Line of 400 South Street; thence, along saidSoutherly Right-of-Way Line, N89°56'07”E 618.77 feet to the Point of Beginning.
Contains: 56,751 Square Feet or 1.30 Acres and 13 Lots.
Know all men by these presents that DR Horton INC. A Delaware Company, the undersignedowner(s) of the above described tract of land having caused same to be subdivided into lots andstreets to be hereafter known as
do hereby dedicate for the perpetual use of the public and/or City all parcels of land, easements,rights-of-way, and public amenities shown on this plat as intended for public and/or City use. Theowner(s) voluntarily defend, indemnify, and save harmless the City against any easements or otherencumbrances on a dedicated street which will interfere with the City's use, maintenance, andoperation of the street. The owner(s) voluntarily defend, indemnify, and hold harmless the City fromany damage claimed by persons within or without this subdivision but only to the extent to havebeen caused by the owner's alterations of the ground surface, vegetation, drainage, or surface orsub-surface water flows within this subdivision or by owner's establishment of construction of the roadswithin this subdivision.
In withness whereof ______ have hereunto set _____ this ______ day of ____________, AD 20 ______.
The City Council of the City of Saratoga Springs, County of Utah, approves this subdivision subject tothe conditions and restrictions stated hereon, and hereby accepts the Dedication of all streets,easements, and other parcels of land intended for the public purpose of the perpetual use of thepublic.
This ___________, day of ______________, A.D. 20 ______.
_____________________________________ Attest__________________________________________________ City Mayor City Recorder
(See Seal Below)
N
Stantec Consulting Services Inc.3995 S 700 E Ste. 300Salt Lake City, UT84107-2540Tel. 801.261.0090Fax. 801.266.1671www.stantec.com
LOCATED IN THE THE SOUTHEAST QUARTER OF SECTION 26,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SALT LAKE BASE & MERIDIAN
SARATOGA SPRINGS CITY, UTAH COUNTY, UTAH
BASIS OF BEARING S02°41'25"W
2764.73' (MEA
SURED)
REFERENCE CORNER(FOUND 1999
UTAH COUNTYMONUMENT)
WEST1950.19'
36.1
4'SECTIO
N LINE S00°33'28"W 2676.19' (CALC
ULATED)
SE SEC 26T5S R1WSLB & M(NOT FOUND)
PLAT NOTES:
1. PLAT MUST BE RECORDED WITHIN 24 MONTHS OF FINAL PLAT APPROVAL BY CITY COUNCIL.FINAL PLAT APPROVAL WAS GRANTED ON THE _______ DAY OF _________, 20 _______.
2. THE INSTALLATION OF IMPROVEMENTS SHALL CONFORM TO ALL CITY RULES, ORDINANCES,REQUIREMENTS, STANDARDS, AND POLICIES REGARDING THE DEVELOPMENT OF THIS PROPERTY.
3. PRIOR TO BUILDING PERMITS BEING ISSUED, SOIL TESTING STUDIES MAY BE REQUIRED ON EACHLOT AS DETERMINED BY THE CITY BUILDING OFFICIAL.
4. PLAT MAY BE SUBJECT TO A MASTER DEVELOPMENT AGREEMENT, DEVELOPMENT AGREEMENT,SUBDIVISION AGREEMENT, OR SITE PLAN AGREEMENT. SEE CITY RECORDER FOR MOREINFORMATION.
5. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL IMPROVEMENTS HAVE BEEN INSTALLED ANDACCEPTED BY THE CITY IN WRITING: ALL IMPROVEMENTS CURRENTLY MEET CITY STANDARDS; ANDBONDS ARE POSTED BY THE CURRENT OWNER OF THE PROJECT PURSUANT TO CITY CODE.
6. ALL BONDS AND BOND AGREEMENTS ARE BETWEEN THE CITY, DEVELOPER/OWNER ANDFINANCIAL INSTITUTION, NO OTHER PARTY, INCLUDING UNIT OR LOT OWNERS, SHALL BE DEEMEDA THIRD PARTY BENEFICIARY OR HAVE ANY RIGHTS INCLUDING THE RIGHT TO BRING ANY ACTIONUNDER ANY BOND OR BOND AGREEMENT.
7. THE OWNER OF THIS SUBDIVISION AND ANY SUCCESSORS AND ASSIGNS ARE RESPONSIBLE FORENSURING THAT IMPACT AND CONNECTION FEES ARE PAID AND WATER RIGHTS ARE SECUREDFOR EACH INDIVIDUAL LOT. NO BUILDING PERMITS SHALL BE ISSUED FOR ANY LOT IN THISSUBDIVISION UNTIL ALL IMPACT AND CONNECTION FEES AT THE RATES IN EFFECT WHEN APPLYINGFOR BUILDING PERMIT, ARE PAID IN FULL AND WATER RIGHTS SECURED AS SPECIFIED BY CURRENTCITY ORDINANCES AND FEE SCHEDULES.
8. ALL OPEN SPACE AND TRAIL IMPROVEMENTS LOCATED HEREIN ARE TO BE INSTALLED BY OWNERAND MAINTAINED BY A HOMEOWNERS ASSOCIATION UNLESS SPECIFIED OTHERWISE ON EACHIMPROVEMENT.
9. ANY REFERENCE HEREIN TO OWNERS, DEVELOPERS, OR CONTRACTORS SHALL APPLY TOSUCCESSORS, AGENTS, AND ASSIGNS.
10. LOTS/UNITS ARE SUBJECT TO ASSOCIATION BYLAWS, ARTICLES OF INCORPORATION AND CC&R'S.11. ALL OPEN SPACE (OS) PARCELS, COMMON AND LIMITED COMMON AREAS ARE CITY AND
PUBLIC UTILITY EASEMENTS AND SUBJECT TO DRAINAGE EASEMENTS.12. ALL PRIVATE STREETS HAVE SHALLOW SEWER. REFER TO CONSTRUCTION DRAWINGS FOR
INFORMATION.13. OPEN SPACE PARCELS (OS) ARE RESTRICTED FROM RESIDENTIAL DEVELOPMENT.14. LOT 227 TO HAVE DRIVEWAY ACCESS FROM BLUE GRASS ROW15. ALL BUILDING LOTS CONTAINED WITHIN THIS PLAT ARE SUBJECT TO PRODUCT TYPES AS SET
FORWARD IN LEGACY FARMS COMMUNITY AND VILLAGE PLAN 1.16. OVERNIGHT GUEST PARKING IS RESTRICTED FROM NOVEMBER 1ST TO MARCH 1ST.17. ALL LOTS WITHIN THIS PLAT ARE SUBJECT TO THE LEGACY FARMS COMMUNITY PLAN AS WELL AS
VILLAGE PLAN 1.
PRIVATE AREAS
LIMITED COMMON AREAS
COMMON AREAS
OPEN SPACE PARCELS (OS)(COMMON AREA)
BY SIGNING THIS PLAT, THE FOLLOWING UTILITY COMPANIES ARE APPROVING THE: (A) BOUNDARY,COURSE, DIMENSIONS, AND INTENDED USE OF THE RIGHT-OF-WAY AND EASEMENT GRANTS OFRECORD; (B) LOCATION OF EXISTING UNDERGROUND AND UTILITY FACILITIES; (C) CONDITIONS ORRESTRICTIONS GOVERNING THE LOCATION OF THE FACILITIES WITHIN THE RIGHT-OF-WAY, ANDEASEMENT GRANTS OF RECORD, AND UTILITY FACILITES WITHIN THE SUBDIVISION. "APPROVING"SHALL HAVE THE MEANING IN UTAH CODE SECTION 10-9A-603(4)(c)(ii).
HOA WILL OWN PARCELS:(see Plat Note 8)OS 15
S.S.STATE OF UTAHCOUNTY OF UTAH
_______________________ ____________________________________________My commission expires: Name Notary Public commissioned in Utah
_______________________My commission number:
BUILDINGENVELOPE
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 215 - 223
LOT SETBACK DETAILLOTS 226 - 227
BUILDINGENVELOPE
BUILDINGENVELOPE
LOT SETBACK DETAILLOTS 224 - 225
BUILDINGENVELOPE
BUILDINGENVELOPE
5.00'
10.00' PUE &FRONT
SECONDARYSETBACK
10.00' PUE10.00' PUE
10.00' PUE10.00' PUE
5.00'
10.00' PUE 10.00' PUE
5.00'
10.00'PUE
10.00'PUE
10.00' PUE10.00' PUE
5.00'
5.00'
5.00'
5.00'
10.00' PUE10.00' PUE
FRONT FRONT FRONT
REAR REAR REAR
SIDE
SIDE
SIDE
SIDE
SIDE (STREET)
CENTERLINE
EAST QUARTER CORNER SECTION 26TOWNSHIP 5 SOUTH, RANGE 1 WEST
SALT LAKE BASE AND MERIDIAN(FOUND 2008 UTAH COUNTY MONUMENT)
BENCHMARK ELEVATION = 4514.21
I - TOTAL PROJECT AREA
II - TOTAL NUMBER OF BUILDING LOTS
IV - NUMBER OF PROPOSED GARAGE PARKINGSPACES (ASSUMED 2 PER HOUSE / UNIT)
a. Required Guest Parking
b. Guest Parking in 18' driveways
VI - ACREAGE OF SENSITIVE LANDS ANDPERCENTAGE SENSITIVE LANDS COMPRISED OFTOTAL PROJECT AND OPENSPACE AREA
VII - PERCENTAGE OF BUILDABLE LAND
VIII - a. PRESCRIBED AREA OF OPEN SPACE
IX - NET DENSITY OF DWELLING PER ACRE(SENSITIVE LANDS MUST BE SUBTRACTED FROMBASE ACREAGE)III - square footage provided for attached product only, does not includesingle family residential. Calculations based on multi-family as 2-story productand twin homes as single story product.IV - All products with 18' driveway will provide 2 guest parking spaces inaddition to Multi-modul lane use (on street) and additional parking behindROW.VIII a - Area taken from open space parcels (as shown on subdivision plat)VIII a(1) - Area taken from common areas (as shown on subdivision plat)VIII a(2) - Area of open space parcels, common areas and park strips
DATA TABLE
3.25
0 AC
100%
0.21 AC
10.00
26
13
1.3 AC
VIII - a(2) - PARK STRIPS NA
VIII b - APPLICABLE (TOTAL) AREA OF OPEN SPACE 0.21 AC
Percentage of Prescribed Area Open Space 16.15 %
Percentage of Applicable (TOTAL) Area Open Space 16.15 %
III - SQ. FOOTAGE OF PROPOSED BUILDINGFOOTPRINTS (multi-family only), - Square footageof MAIN LEVEL
16,322
26
VIII - a(1) - PRIVATE COMMON AREAS NA
SIDE
NOTES:
A. Drainage Easement areas are perpetual, non-exclusive, mutual cross drainage easements forpurposes of storm water capture and conveyance on, over, upon, and across the areas delineatedas Drainage Easements. Each lot encumbered by a drainage easement shall, at its sole cost andexpense, maintain and keep all above and below grade infrastructure and appurtenances in areasonable condition and state of repair. No obstructions or changes in grade shall be locatedwithin the easement area that will impede, divert, or cause the runoff to have an adverse effect onadjoining property.
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Exhibit 11
LEGACY FARMS VILLAGE PLAN 1 PLAT 1-ATRANSECT SUB-DISTRICT ZONES
Transect Sub-districtsT2
T3-R
T3
T4-R
T4-SL
T4
T5-R
Civic
O.S.
Scale: 1” = 300’
North
ST-66-38
Greenway
Plaza
Parkway
T2Connector Trail
T3
ST-74-38
ST-54-32
ST-36-22
ST-36-22
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Exhibit 12
LEGACY FARMS VILLAGE PLAN 1 PLAT 1-BTRANSECT SUB-DISTRICT ZONES
Transect Sub-districtsT2
T3-R
T3
T4-R
T4-SL
T4
T5-R
Civic
O.S.
Scale: 1” = 100’
North
Parkway
T3-R
Connector Trail
T3
ST-54-32
ST-54-32
T3
ST-54-32
T3-R
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LEGACY FARMS VILLAGE PLAN 1 PLAT 1-CTRANSECT SUB-DISTRICT ZONES
Scale: 1” = 100’
North
Transect Sub-districtsT2
T3-R
T3
T4-R
T4-SL
T4
T5-R
Civic
O.S.
Parkway
T3
T4-R
T4-R
ST-54-32
ST-54-32
T3
ST-54-32
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LEGACY FARMS VILLAGE PLAN 1 PLAT 1-DTRANSECT SUB-DISTRICT ZONES
Scale: 1” = 100’
North
Transect Sub-districtsT2
T3-R
T3
T4-R
T4-SL
T4
T5-R
Civic
O.S.
Parkway
T4-SL
Pocket Park
T4-R
ST-36-22Greenway
T4
ST-54-32
ST-32-24
Connector Trail
Entrance Park
ST-36-22
T4-SL
T4-R
T4-SL
ST-32-24
T5-R
T4-SL
Connector Trail
Connector Trail
Parkway
Pocket Park
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LEGACY FARMS VILLAGE PLAN 1 PLAT 1-ETRANSECT SUB-DISTRICT ZONES
Scale: 1” = 100’
North
Transect Sub-districtsT2
T3-R
T3
T4-R
T4-SL
T4
T5-R
Civic
O.S.
Parkway
T4-SL
ST-54-32
T4-R
ST-32-24
T4
T4-SL
Connector Trail
Connector TrailT4
ST-54-32
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LEGACY FARMS VILLAGE PLAN 1 PLAT 1-FTRANSECT SUB-DISTRICT ZONES
10,000 s.f. lot diagram with side load two-car garage and front facing one-car garage
(Scale: 1”=50’)
100’
90’ min.
100’
100’
10,000 s.f. lot diagram with front facing three-car garage
(Scale: 1”=50’)
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
8,000 s.f. lot diagram with side load two-car garage and front facing one-car garage
(Scale: 1”=50’)
100’
80’
8,000 s.f. lot diagram with front facing three-car garage
(Scale: 1”=50’)
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
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LEGACY FARMSVillage Plan #1
29
TABLE 5D - COTTAGE LOTS
TYPICAL LOT CHARACTERISTICSWidth 40’ min.
Depth 85’ min.
PRINCIPLE BUILDING SETBACKSFront 8’ min.
Side 5’ min.
Front - secondary 2’ min.
Rear 10’ min.
Second Lot Layer 2’ min.
PARKING REQUIREMENT (on site)
Spaces 2 min. Notes: 1. Garage forward exception allowed
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4-R T4 T5-R
Cottage lot diagram (Scale: 1”=50’)
85’
40’
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
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LEGACY FARMSVillage Plan #1
30
TABLE 5E - REAR-LOADED COTTAGE LOTS
TYPICAL LOT CHARACTERISTICSWidth 38’ min.
Depth 100’ min.
PRINCIPLE BUILDING SETBACKSFront 8’ min.
Side 5 ft. min detached / 0 ft. attached side
Front - secondary 2’ min.
Rear13 ft. min. from center line of rear lane
Second Lot Layer N/A
PARKING REQUIREMENT (on site)
Spaces 2 min.
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4-R T4 T5-R
Cottage lot diagram (Scale: 1”=50’)
100’
38’
Cottage lot diagram (Scale: 1”=50’)
100’
38’
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
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LEGACY FARMSVillage Plan #1
31
TABLE 5F - TWIN HOME LOTS
TYPICAL LOT CHARACTERISTICS
Width 45’ min. (90’ min. paired)
Depth 86’ min.
PRINCIPLE BUILDING SETBACKSFront 8’ min.
Side 5 ft. min detached / 0 ft. attached side
Front - secondary 2’ min.
Rear 8’ min.
Second Lot Layer 4’ min.
PARKING REQUIREMENT (on site)
Spaces 2 min.
Notes: 1. All twin homes have 20’ min. length driveways
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4-R T4 T5-R
Twin Home lot diagram (corner wrap) (Scale: 1”=50’)
86’
45’ 45’
B.
Twin Home lot diagram (mirror) (Scale: 1”=50’)
A.
86’
45’ 45’
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
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LEGACY FARMSVillage Plan #1
32
TABLE 5G - SHARED LANE TOWNHOMES
TYPICAL LOT CHARACTERISTICSWidth 25’ min.*
Depth 78’ min.
PRINCIPLE BUILDING SETBACKSFront 20’ min.
Side 5 ft. min detached / 0 ft. attached side
Front - secondary 5’ min.
Rear Per Code
Second Lot Layer N/A
PARKING REQUIREMENT (on site)
Spaces 2 min.
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4-SL T4
Townhome lot diagram (Scale: 1”=50’)
78’
30’ 25’ 30’
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
* Lot width for multifamily and attached products refers to the width of the individual unit, not the width of the entire building.
Townhome ownership diagram
Lot coverage criteria in Table 3 includes private ownership, limited common, and common area
Private ownership
Limited common area
Common area
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LEGACY FARMSVillage Plan #1
33
TABLE 5H - REAR-LOADED TOWNHOMES
TYPICAL LOT CHARACTERISTICSWidth 20’ min.*
Depth 70’ min.
PRINCIPLE BUILDING SETBACKSFront 10’ min.
Side 5 ft. min detached / 0 ft. attached side
Front - secondary 5’ min.
Rear 5’ min.
Second Lot Layer N/A
PARKING REQUIREMENT (on site)
Spaces 2 min.
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4 T5-R
Rear-Loaded Townhome lot diagram (Scale: 1”=50’)
70’
25’ 20’ 25’20’
Rear-Loaded Townhome lot diagram (Scale: 1”=50’)
90’
25’ 20’ 25’20’
Note:Guest parking at .25 stalls per unit shall be required for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
* Lot width for multifamily and attached products refers to the width of the individual unit, not the width of the entire building.
Townhome ownership diagram
Lot coverage criteria in Table 3 includes private ownership, limited common, and common area
Private ownership
Limited common area
Common area
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LEGACY FARMSVillage Plan #1
34
TABLE 5I - URBAN TOWNHOMES
TYPICAL LOT CHARACTERISTICSWidth 20’ min.*
Depth 58’ min.
PRINCIPLE BUILDING SETBACKSFront 8’ min.
Side 5 ft. min detached / 0 ft. attached side
Front - secondary 5’ min.
Rear 5’ min.
Second Lot Layer N/A
PARKING REQUIREMENTS (on site)
Spaces 2 min.
DAP Traditional Neighborhood
CPBT-3
BT-4
VP T4 T5-R
Urban Townhome lot diagram (Scale: 1”=50’)
58’
25’ 20’ 25’20’
Note:Guest parking at .25 stalls per unit shall be re-quired for products that do not contain 18’ min. driveways. Required guest parking may not be impacted by snow storage.
* Lot width for multifamily and attached products refers to the width of the individual unit, not the width of the entire building.
Townhome ownership diagram
Lot coverage criteria in Table 3 includes private ownership, limited common, and common area
Private ownership
Limited common area
Common area
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Exhibit 15 PC Minutes 2-12-2015
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Exhibit 16 CC Work Session Draft Minutes 2-17-2015
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Planning Commission March 12, 2015 1 of 5
City of Saratoga Springs Planning Commission Meeting
March 12, 2015 Regular Session held at the City of Saratoga Springs City Offices
1307 North Commerce Drive, Suite 200, Saratoga Springs, Utah 84045 _____________________________________________________________________________________
Planning Commission Minutes
Present:
Commission Members: Jarred Henline, Kirk Wilkins, Sandra Steele, Hayden Williamson, Kara North, David Funk
Staff: Kimber Gabryszak, Kevin Thurman, Mark Christensen, Nicolette Fike Others: Neil Infanger, Nancy Hart, BA Martin, Dan Dewey, Teri S. Gary Peaske
Excused: Jeff Cochran Call to Order - 6:30 p.m. by Vice Chairman Kara North Pledge of Allegiance - led by Gage Wendell Roll Call – Quorum was present Public Input Open by Vice Chairman Kara North
No comment at this time. Public Input Closed by Vice Chairman Kara North 4. Public Hearing and Possible Recommendation: Preliminary Plats for Legacy Farms Plan Plats 1A-1F,
located at approximately 400 South and Redwood Road, DR Horton, applicant. Kimber Gabryszak reviewed the plats for Legacy Farms. They contain a total of 256 single family and multi-
family units. It is below the maximum of 341 units. She went over some report updates: that VPs 2-5 had also been approved, that on Plat 1A it was 5 OS parcels and not 3, that on T4 the 14’ setback distance is in the rear, that RMP easement is pending, they asked for a change to the standard plat for owner’s dedication, Flood plain clarification, and some engineering items were still pending. She reviewed the changes they have made and some outstanding requirements. There were some modifications in the conditions.
Krisel Travis was present for applicant. She had a presentation showing concepts for houses, landscaping, clubhouse, Plaza Park, pocket parks, and trails.
Public Hearing Open by Vice Chairman Kara North
Neil Infanger had questions about the timeline, and which road would be first and the scheduling of the Tickville pipeline.
Public Hearing Closed by Vice Chairman Kara North Krisel Travis addressed public comment; they planned on making improvements along Redwood road and plat
A, B, C, and D at the same time with one or two contractors. A separate contractor will be working with Tickville wash and start with Redwood road to get that out of the way then work from the bottom to the top. Schoolhouse entrance and the main entrance will both be under construction by separate contractors; the main entrance will need to wait until Tickville is completed in the area. They are still waiting for FEMA comments to begin construction. Widening of 400 S. will happen with plat F, they hope to delay that recording so that all the roads are not under construction at the same time. Transition of Tickville will happen when there is not any water and they get certification from FEMA.
Kara North asked what the timeline with FEMA was. Krisel Travis said they got the first comments back sooner than they thought they would and they have
resubmitted and they expect it within 30-40 days.
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Exhibit 17 DRAFT PC Minutes 3/12/2015
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Planning Commission March 12, 2015 2 of 5
Sandra Steele asked who would own the shared lanes. Krisel Travis replied that they are privately owned and maintained by the HOA. Roads were called out as
private or public. Sandra Steele asked which direction the school would face. Krisel Travis said the school district has not decided that yet. There is a meeting with ASD on the 26th of this
month. Mark Christensen noted they will ask the district to face the optimal direction but it is their ultimate decision.
The City does not have the authority to decide or make that a condition. Sandra Steele noted that roads needed to have a turn lane in place before a school goes in. Krisel Travis showed the typical layout of the roads and that there was enough width to restripe for a turn lane
when needed. Sandra Steele noted they would need a disabled space in the parking lot that backed onto Highpoint Rd. Krisel Travis said that would come in with the site plan. Sandra Steele noted the clear site triangles were not shown on the plat map. Krisel Travis noted they have been working on that and it is being corrected and it should be in compliance. Sandra Steele was concerned that 12’ setbacks where called out and they approved the plans based on that. She
thought was meant to be, not a typo. In the plan online, why did they remove the note about fencing on pg. 98.
Krisel Travis wasn’t aware of removing it, but indicated they had added clarifying language but she would re-look at that. The graphic showed the perimeter fence all around.
David Funk had no comments at this time. Hayden Williamson asked about the floodplain on the first plat and which plats it impacted Krisel Travis replied it was E and F and they would do A, B, C, and D at once and wait for FEMA to start on E
and F as soon as they issue the CLOMR. Hayden Williamson asked about the pocket parks and trails and where they were located. He noted that kids
still like to play in parks even if they have a larger yard. Krisel Travis noted the spots they were located on the maps. She noted the pocket parks were located where
more intense needs were, where the homes didn’t have larger yards. The park and clubhouse will be completed during the first phase and everyone will have access to those.
Kirk Wilkins thanked DR Horton and Staff for a thorough job. His questions had been reviewed. He wanted to go over the changes in the conditions.
Kimber Gabryszak noted 1, 2, 3, 4, and 5 would stay the same. On 6 remove c. and d. On g. add “unless alternative agreement reached with the City Engineer.” Remove h., i., j., k. On m., change “corner” to “cul-de-sac. Add: p. Re label “side (street)” as “front secondary.” q. Increase side setbacks in T3-R r to 12’ unless amendment to permit 5’ setbacks is approved by City
Council. r. Building: lot numbering edited to reflect appropriate phase or plat.
Discussion was held on what they would like to include in a motion. Kimber Gabryszak noted that with q. it puts in a requirement that if the council doesn’t modify the setback then the plat has to be modified. Sandra Steele doesn’t think 5’ setbacks are appropriate in a transition area. Kimber Gabryszak noted the T3-R is a transitional zone moving from a 12’ to a 5’setback and it could have been overlooked or may have been a typo but she is uncomfortable approving it as a minor amendment because it does modify the intensity and impact of the development by having smaller setbacks. But it’s up to Council to review and decide. Mark Christensen said it was something that is on their radar and doesn’t think it will go unnoticed. Hayden Williamson clarified that it had to be changed to 12’ setbacks unless otherwise approved by Council.
Motion made by Kirk Wilkins to forward a positive recommendation to the City Council for the Legacy Farms plats 1A, 1B, 1C, 1D, 1E, and 1F with the conditions and findings in the staff report. With the following changes: that we remove conditions 6. c, d, h, i, j, k, and add p. Re
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Planning Commission March 12, 2015 3 of 5
label “side (street)” as “front secondary.”; q. Increase side setbacks in T3-R r to 12’ unless amendment to permit 5’ setbacks is approved by City Council.; r. Building: lot numbering edited to reflect appropriate phase or plat. And adjusting 6. m. label tangent line for lot width measurement on Cul-de-sac lots. Seconded by David Funk.
Kimber Gabryszak noted that they needed to add the change on g. Remove PUE from City ROW, unless
alternative agreement reached with City Engineer. Kirk Wilkins and David Funk accepted the amendment. Aye: Sandra Steele, David Funk, Hayden Williamson, Kirk Wilkins, Kara North, Jarred Henline.
Motion passed unanimously.
5. Work Session: Discussion of Code Amendments. Kimber explained the changes they have discussed and are bring forward for amendment. There are changes in
the following sections: A. Measuring building height
• Clarifying method to ensure consistency and avoid violations; measure from newly defined “established grade” and require identification of established grade at plat or site plan
B. Accessory Buildings reformat / clarification • Clarify that items such as appearance apply to all accessory buildings, not only those that have a
setback exception C. Fencing along arterial trail corridors
• Allow privacy fencing along limited trail corridors D. Park strip landscaping
• Clarify that the 30% vegetation requirement applies to each parkstrip, not each lot E. Driveways & Corner Lots
• Allow gravel driveways in some zones, and state that driveways in other zones are hard surface • Clarify that minimum size requirements for corner lots are based off standard minimum sizes, not
off on reduced lot sizes F. Application Requirements
• Add “shapefile” and “established grade” to applications G. Plat Amendment Process
• Allow additional plat amendments to be approved administratively H. PC zone Clarifications
• Several miscellaneous clarifications to avoid misunderstandings
Kirk Wilkins asked about the parkstrip and if an owner wanted to put an RV on the side of the house and if they backed straight out, could they put hardscape there?
Kimber Gabryszak they could still put hardscape and have the city cut the curb so it’s not damaged. Then 1/3 of the parkstrip needs to have landscape in it.
Sandra Steele indicated that if an accessory building does not need a building permit but they stay away from the setback line, they still don’t have a height limitation. She thinks there should be something to define that.
Kimber Gabryszak in all most zones it says no accessory may be taller than the main structure. Mark Christensen thought it would probably be a rare instance because it would be less than 200 sq. ft. Sandra Steele might suggest somewhere between 12’ and 15’. Hayden Williamson thought we did have a limit, although quite loose, and that and HOA’s could have their
own limitations. Kara North asked if there was a limit that Hayden Williamson would find acceptable. Hayden Williamson thought the way it was, was sufficient, he would like to leave it with local control when
possible, we shouldn’t have to govern it all Kevin Thurman suggested that they draft some language and they could give the Commission some options.
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RESOLUTION NO. R15-16 (3-31-15)
ADDENDUM TO RESOLUTION OF THE CITY OF
SARATOGA SPRINGS PERTAINING TO THE
CITY STREET LIGHTING SPECIAL
IMPROVEMENT DISTRICT TO INCLUDE
ADDITIONAL SUBDIVISION LOTS. (Legacy
Farms Plats 1A-1F)
WHEREAS, on May 10, 2001, the City Council adopted Resolution No. 01-0510-01 creating a street lighting special improvement district (the “Lighting SID”) consisting of all lots and parcels included within the Subdivisions set out in said Resolution for the maintenance of street lighting within the Lighting SID. WHEREAS, Utah Code Ann. § 17A-3-307 provides that additional properties may be added to the special improvement district and assessed upon the conditions set out therein. WHEREAS, the City Council has given final plat approval to Legacy Farms Plats 1A-1F, (the “Subdivision”) conditioned upon all lots in the Subdivision being included in the Lighting SID. WHEREAS, the City Council finds that the inclusion of all of the lots covered by the Subdivision in the Lighting SID will benefit the Subdivision by maintaining street lighting improvements, after installation of such by the developer of the Subdivision, which is necessary for public safety, and will not adversely affect the owners of the lots already included within the Lighting SID. WHEREAS, the owners of the property covered by the Subdivision have given written consent: (i) to have all lots and parcels covered by that Subdivision included within the Lighting SID, (ii) to the improvements to that property (maintenance of the street lighting), (iii) to payment of the assessments for the maintenance of street lighting within the Lighting SID, and (iv) waiving any right to protest the Lighting SID and/or assessments currently being assessed for all lots in the Lighting SID (which consent is or shall be attached as Exhibit 1 to this Resolution). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS THAT:
1. All lots and parcels in the Subdivision be added to and included in the Lighting SID based upon the above findings and the written consent attached as Exhibit 1 to this Resolution.
2. City staff is directed to file a copy of this Resolution, as an Addendum to Resolution
No. 01-0510-01 creating the Lighting SID, as required by Utah Code Ann. § 17A-3-307.
3. Assessments will be hereafter levied against owners of all lots within the Subdivision
on the same basis as assessments are being levied against other lots included in the Lighting SID.
4. The provisions of this Resolution shall take effect upon the passage and publication of
this Resolution as required by law.
Passed this 31st day of March, 2015 on motion by Councilor _____________________, seconded by Councilor ______________________. CITY OF SARATOGA SPRINGS A UTAH MUNICIPAL CORPORATION Signed: _______________________________________
Mayor Date Attest: _______________________________________ Recorder Date
CONSENT OF OWNER OF PROPERTY
TO BE INCLUDED IN STREET LIGHTING SPECIAL IMPROVEMENT DISTRICT
WHEREAS the City of Saratoga Springs (the “City”), by and through its City Council, has created a Street Lighting Special Improvement District (the “Lighting SID”) to pay for maintenance of street lighting within the subdivisions covered by the Lighting SID. WHEREAS the undersigned (“Developer”) is the developer of Legacy Farms Plats 1A-1F Subdivision (the “Subdivision”) located within the City for which the City Council has given or is expected to give final plat approval. WHEREAS, Utah Code Ann. § 17A-3-307 provides that before the completion of the improvements covered by a special improvement district, additional properties may be added to the special improvement district and assessed upon the conditions set out therein. Since the improvements covered by the Lighting SID are the maintenance of street lighting in the Lighting SID, said improvements are not completed so additional properties may be added to the Lighting SID pursuant to said § 17A-3-307. WHEREAS, the City is requiring that the Subdivision be included within the Lighting SID in order to provide for the maintenance of street lighting within the Subdivision as a condition of final approval of the Subdivision. WHEREAS, Developer, as the owner of the property covered by the Subdivision, is required by Utah Code Ann. § 17A-3-307 to give written consent to having the property covered by that Subdivision included within the Lighting SID and to consent to the proposed improvements to the property covered by the Subdivision and to waive any right to protest the Lighting SID. NOW THEREFORE, Developer hereby consents to including the lots and parcels within the Subdivision in the Lighting SID. On behalf of itself and all lot purchasers and/or successors in interests, Developer consents and agrees as follows: 1. Consents to have all property covered by the Subdivision and all lots and parcels created by the Subdivision included within the Lighting SID. The legal description and the tax identification number(s) of the property covered by the Subdivision are set out in Exhibit A attached to this Consent. 2. Consents to the improvements with respect to the property covered by the Subdivision -- that is the maintenance of street lighting within the Subdivision. The street lighting within the Subdivision will be installed by Developer as part of the “Subdivision Improvements.” 3. Agrees to the assessments by the Lighting SID for the maintenance of street lighting within the Lighting SID.
4. Waives any right to protest against the Lighting SID and/or the assessments currently being assessed for all lots in the Lighting SID. Dated this ____ day of _____________, 20__. DEVELOPER: Name: DR Horton Authorized Signature: Its: 2001273
