Agenda of Ordinary Council Meeting - Tuesday, 19 July 2022

BUSINESS PAPER

Ordinary Council Meeting

19 July 2022

Aaron Johansson

Chief Executive Officer

Ordinary Council Meeting Agenda 19 July 2022

Page 3

We hereby give notice that an Ordinary Meeting of Council will be held on:

Tuesday, 19 July 2022 at 6pm

in the Council Chambers, Civic Centre

184 - 194 Bourke Street, Goulburn

Order Of Business

1 Opening Meeting .................................................................................................................. 5

2 Acknowledgement of Country ............................................................................................ 5

3 Councillors Declaration and/or Prayer ............................................................................... 5

4 Apologies ............................................................................................................................. 5

5 Applications for a Leave of Absence by Councillors ........................................................ 5

Nil

6 Late Items / Urgent Business .............................................................................................. 5

7 Disclosure of Interests ........................................................................................................ 5

8 Presentations ....................................................................................................................... 6

Nil

9 Public Forum ........................................................................................................................ 6

10 Confirmation of Minutes ...................................................................................................... 7

10.1 Minutes of the Ordinary Meeting of Council held on 21 June 2022 ........................... 7

11 Matters Arising ................................................................................................................... 53

Nil

12 Mayoral Minute(s) .............................................................................................................. 53

Nil

13 Notice of Motion(s) ............................................................................................................ 53

Nil

14 Notice of Rescission(s) ..................................................................................................... 53

Nil

15 Reports to Council for Determination .............................................................................. 54

15.1 Instrument of Delegation to the Chief Executive Officer .......................................... 54

15.2 Proposed Expedited LEP Heritage Map Amendment- Bradley Street Goulburn ..... 65

15.3 Post Exhibition Report - Proposed DCP Chapter (Urban Servicing) and Draft Local Approvals Policy: Water Supply, Sewerage, (On-site and Reticultated), Stormwater and Trade Waste ................................................................................. 70

15.4 Proposed Amendment to Local Infrastructure Contributions Plan (LICP) 2021 ..... 114

15.5 Design, construction and upgrade of amenities at sporting facilities June 2022 Status Report ....................................................................................................... 116

15.6 Draft Road and Stormwater Drainage Standard Drawings ................................... 120

15.7 Sustainability Working Party Minutes - 15 June 2022 ........................................... 161

15.8 RUG - ReUse Goulburn - June 2022 Status Report ............................................. 167


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15.9 Reuse Scheme Goulburn - June 2022 Status Report ........................................... 173

15.10 Debtors Outstanding ............................................................................................ 182

15.11 Goulburn & District Racing Club Reuse Water Agreement ................................... 184

15.12 2223T0001 Marulan Water Treatment Plant Concept and Detailed Design .......... 186

15.13 Monthly Financial Report ...................................................................................... 189

15.14 Statement of Investments & Bank Balances ......................................................... 203

15.15 Community Centre Options .................................................................................. 209

15.16 Grants Update ...................................................................................................... 216

15.17 Windellama Road Fixing Local Roads Project June 2022 Status Report .............. 220

15.18 Mountain Ash Road Fixing Local Roads Project June 2022 Status Report ........... 223

15.19 Growing Local Economies Common Street June 2022 Status Report .................. 226

15.20 School Zone Safety Infrastructure June 2022 Status Report ................................ 231

15.21 Towrang Road Bridge Replacement June 2022 Status Report ............................. 237

15.22 Natural Disaster - Essential Public Asset Restoration Project June 2022 Status Update ................................................................................................................. 241

15.23 Australasian Road Safety Conference .................................................................. 247

15.24 2122T0005 Security Services ............................................................................... 248

15.25 Gunlake Continuation Project - Response to Submission Report ......................... 251

15.26 Marulan Village Discretionary Fund Working Party Notes - 20 June 2022 ............ 392

15.27 Corporate & Community Services Policy Review ................................................. 396

15.28 Planning and Environment Policy Review ............................................................ 456

15.29 Utilities Policy Review .......................................................................................... 479

15.30 Request to Write-off Legal Fees ........................................................................... 487

15.31 Water Charges Outstanding Report ..................................................................... 489

15.32 Rates Outstanding Report .................................................................................... 491

15.33 Operations Directorate Report June 2022 ............................................................ 494

15.34 Planning and Environment Directorate Report June 2022 .................................... 542

15.35 Utilities Directorate Report June 2022 .................................................................. 558

15.36 Corporate & Community Services Directorate Report June 2022 ......................... 573

15.37 Minutes of the Traffic Committee Meeting held on 9 June 2022 ........................... 604

15.38 External Meeting Minutes ..................................................................................... 614

16 Closed Session ................................................................................................................ 617

There were no closed session reports for determination.

17 Conclusion of the Meeting .............................................................................................. 617

Cr Peter Walker Aaron Johansson

Mayor Chief Executive Officer


Page 5

1 OPENING MEETING

The Mayor will open the meeting and notify that this meeting is webcast live on the Council’s website.

2 ACKNOWLEDGEMENT OF COUNTRY

The following acknowledgement will be made by the Mayor or General Manager.

“I would like to Acknowledge and pay our respects to the Aboriginal Elders both past and present, as well as emerging leaders, and Acknowledge the traditional custodians of the Land on which we meet today.”

3 COUNCILLORS DECLARATION AND/OR PRAYER

The Mayor will ask a Councillor to read either the following Declaration or Prayer on behalf of the Councillors present.

Declaration

“On behalf of the elected Councillors present here tonight I solemnly and sincerely declare and affirm that we will undertake the duties of the office of Councillor in the best interests of the people of Goulburn Mulwaree and that we will faithfully and impartially carry out the functions, powers, authorities and discretions vested in us to the best of our ability and judgement.”

OR

Prayer

“We thank thee, Lord, for this position of honour and trust. Give us the courage to serve our Council and community with honesty and integrity; and to discharge the duties entrusted to us for the common good of all mankind.”

4 APOLOGIES

The Mayor will call for any apologies.

Council will resolve to accept any apology.

5 APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS

Nil

6 LATE ITEMS / URGENT BUSINESS

The Mayor will call for any Late Items, Information or Urgent Business.

Council may resolve to accept any late item, information or urgent business to be discussed and/or determined at this meeting.

7 DISCLOSURE OF INTERESTS

With reference to Chapter 14 Local Government Act 1993, and Council’s Code of Conduct, Councillors are required to declare any conflicts of interest in the matters under consideration by Council at this meeting.


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8 PRESENTATIONS

Nil

9 PUBLIC FORUM

(1) In accordance with Council’s Public Forum Guideline, Council permits members of the public to address Council meetings in open forum at every Ordinary Council meeting.

(2) A person wishing to address a meeting must contact staff in Council’s Executive Section by 5.00pm [either in writing or via telephone call] on the day of the meeting and provide their name, their contact details and summary details of the item they wish to speak about.

(3) The Mayor or Chairperson will call members of the public to address the meeting in accordance with the order of business. The address should be for no more than 5 minutes duration.

(4) Members of the public addressing Council must abide by similar standards that apply to Councillors under the Council’s Code of Conduct and this Code of Meeting Practice.

(5) If a member of the public addressing the meeting fails to comply with the Mayor or Chairperson’s call to order, the Mayor or Chairperson may withdraw that person’s right to address the meeting.

(6) In making the address:

a. If the chairperson is the Mayor he or she should be addressed as ‘Mr Mayor’ or ‘Madam Mayor’ or ‘Mayor Surname’ or ‘Mayor First Name’.

b. When the chairperson is not the Mayor they should be addressed as Mr. or Madam Chair or Mr. or Madam Chairperson.

c. Councillors must be addressed as ‘Councillor Surname or Councillor First Name’.

d. Officers must be addressed as Mr. or Madam [job title or surname] e.g Mr. General Manager.

The general standards that apply in Council’s Code of Conduct and Code of Meeting Practice (Section 4) are applicable to addresses made by the public in Public Forum.


Item 10.1 Page 7

10 CONFIRMATION OF MINUTES

10.1 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 21 JUNE 2022

Author: Acting General Manager

Authoriser: Matt O'Rourke, Acting General Manager

Attachments: 1. Minutes of the Ordinary Meeting of Council held on 21 June 2022

RECOMMENDATION

That the Council minutes from Tuesday 21 June 2022 and contained in Minutes Pages No 1 to 46 inclusive and in Minute Nos 2022/205 to 2022/246 inclusive be confirmed.

Ordinary Council Meeting Minutes 21 June 2022

Page 8

MINUTES

Ordinary Council Meeting

21 June 2022


Page 9

Order Of Business

1 Opening Meeting .................................................................................................................. 5

2 Acknowledgement of Country ............................................................................................ 5

3 Councillors Declaration and/or Prayer ............................................................................... 5

4 Apologies ............................................................................................................................. 5

5 Applications for a Leave of Absence by Councillors ........................................................ 5

Nil



8 Presentations ....................................................................................................................... 6

Nil

9 Public Forum ........................................................................................................................ 6


10.1 Minutes of the Ordinary Meeting of Council held on 7 June 2022 ............................. 6

11 Matters Arising ..................................................................................................................... 6

11.1 Matters Arising from Council Meetings Minutes from the 7 June 2022 ..................... 6

11.2 Outstanding Task List from All Previous Meetings .................................................... 7

12 Mayoral Minute(s) ................................................................................................................ 7

12.1 Mayoral Minute - Financial Assistance Request - Ellen Ryan ................................... 7

12.2 Mayoral Minute - Chief Executive Officer.................................................................. 7

13 Notice of Motion(s) .............................................................................................................. 8

Nil

14 Notice of Rescission(s) ....................................................................................................... 8

Nil

15 Reports to Council for Determination ................................................................................ 8

15.1 DA/0346/2021 - 62 Verner Street, Goulburn - Two (2) Detached Dwellings and Three (3) Lot Torrens Title Subdivision .................................................................... 8

15.2 St Johns Orphanage - Request for Extension of Compliance Period ...................... 30

15.3 Post Exhibition Report - Draft Tarago Village Strategy ........................................... 30

15.4 Planning Proposal - Zoning & Minimum Lot Size Amendment to Lot 21, DP 811954 and Lot 117 & 118, DP 126140 - 48 Mountain Ash Road & 292 Rosemont Road ..................................................................................................... 31

15.5 2122T0008 Water Meter Reading Tender .............................................................. 32

15.6 2122T0010 Biosolids Dewatering, Transport and Beneficial Reuse........................ 32

15.7 RFQ for Replacement of Plant # 87 Water Cart (VP293450) .................................. 32

15.8 VP299544 Tony Onions Park Playspace ................................................................ 33

15.9 VP277053 Caoura Road Natural Disaster Restoration Works ................................ 33

15.10 Development Control Plan Amendment - Heavy vehicle haulage development routes ..................................................................................................................... 33


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15.11 2022-2026 Delivery Program and 2022-2023 Operational Plan Adoption - Internal Review ...................................................................................................... 34

15.12 2022-2026 Delivery Program and 2022-2023 Operational Plan Adoption - External Submissions ............................................................................................. 35

15.13 Making of Rates and Charges ................................................................................ 36

15.14 Monthly Financial Report ........................................................................................ 40

15.15 Statement of Investments & Bank Balances ........................................................... 40

15.16 Code of Meeting Practice ....................................................................................... 40

15.17 Operations Policy Review ...................................................................................... 41

15.18 Corporate & Community Services Policy Review ................................................... 41

15.19 St Clair Conservation Works - Status Report .......................................................... 42

15.20 Reuse Scheme Goulburn - May 2022 Status Report .............................................. 42

15.21 RUG - ReUse Goulburn - May 2022 Status Report ................................................ 42

15.22 Mountain Ash Road Fixing Local Roads Project May 2022 Status Report .............. 42

15.23 Windellama Road Fixing Local Roads Project May 2022 Status Report ................. 43

15.24 Towrang Road Bridge Replacement May 2022 Status Report ................................ 43

15.25 Growing Local Economies Common Street May 2022 Status Report ..................... 43

15.26 Design, Construction and Upgrade of Amenities at Sporting Facilities May 2022 Status Report ................................................................................................ 43

15.27 School Zone Safety Infrastructure May 2022 Status Report ................................... 43

15.28 Natural Distaster- Essential Public Asset Restoration Project May 2022 Status Update ................................................................................................................... 44

15.29 Planning & Environment Directorate Report May 2022 ........................................... 44

15.30 Operations Directorate Report May 2022 ............................................................... 44

15.31 Corporate & Community Services Directorate Report May 2022 ............................ 44

15.32 Utilities Directorate Report May 2022 ..................................................................... 45

15.33 Goulburn Mulwaree Youth Council Meeting Notes - 27 May 2022 .......................... 45

15.34 External Meeting Minutes ....................................................................................... 45

16 Closed Session .................................................................................................................. 45


17 Conclusion of the Meeting ................................................................................................ 45


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MINUTES OF GOULBURN MULWAREE COUNCIL ORDINARY COUNCIL MEETING

HELD AT THE COUNCIL CHAMBERS, CIVIC CENTRE, 184 - 194 BOURKE STREET, GOULBURN

ON TUESDAY, 21 JUNE 2022 AT 6PM

PRESENT: Mayor Peter Waker, Cr Andrew Banfield, Cr Carol James, Cr Bob Kirk, Cr Michael Prevedello, Cr Steven Ruddell, Cr Daniel Strickland and Cr Andy Wood.

PRESENT VIA ZOOM:

Cr Jason Shepherd.

IN ATTENDANCE: Acting General Manager Matt O'Rourke, Brendan Hollands (Director Corporate and Community Services), Marina Hollands (Director Utilities), Scott Martin (Director Planning & Environment, Adam Kiss (Acting Director Operations) & Shae Aliffi (Executive Support Officer).

1 OPENING MEETING

Mayor Peter Walker opened the meeting 6pm. The Mayor advised that the meeting would be webcast live.

2 ACKNOWLEDGEMENT OF COUNTRY

Mayor Peter Walker made the following acknowledgement.

“I would like to Acknowledge and pay our respects to the Aboriginal elders both past and present as well as emerging leaders, and Acknowledge the traditional custodians of the Land on which we meet today.”

3 COUNCILLORS DECLARATION AND/OR PRAYER

The opening prayer was read by Cr Michael Prevedello.

4 APOLOGIES

Nil

5 APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS

Nil

6 LATE ITEMS / URGENT BUSINESS

Nil


Cr Andrew Banfield declared a pecuniary conflict of interest in Item 15.9 “VP277053 Caoura Road Natural Disaster Restoration Works” as his brother-in-law is a director of Denrith Pty Ltd (Divalls) which is one of the companies who have submitted a quote. Cr Banfield is also an employee of the


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Denrith group of companies. Cr Andrew Banfield will leave the meeting while discussion on this item takes place. Cr Michael Prevedello declared a non-pecuniary/non-significant conflict of interest in Item 15.2 “St Johns Orphanage - Request for Extension of Compliance Period” as he and the applicant share the same legal representative. As the disclosure was not of a significant nature Cr Michael Prevedello remained in the meeting while discussion took place. Cr Jason Shepherd declared a non-pecuniary/non-significant conflict of interest in Item 15.9 “Planning & Environment Directorate Report May 2022” as he is an employee of GHD who undertake work for Marulan Quarry who are mentioned in this report. Cr Jason Shepherd will remain in the meeting while discussions take place as the matter is for noting only.

8 PRESENTATIONS

Nil

9 PUBLIC FORUM

Denis Ausling addressed Council regarding Item 15.1 DA/0346/2021 - 62 Verner Street, Goulburn - Two (2) Detached Dwellings and Three (3) Lot Torrens Title Subdivision.

John Ferrara addressed Council regarding Item 15.2 St Johns Orphanage - Request for Extension of Compliance Period.


10.1 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 7 JUNE 2022

RESOLUTION 2022/205

Moved: Cr Andy Wood Seconded: Cr Carol James

That the Council minutes from Tuesday 7 June 2022 and contained in Minutes Pages No 1 to 13 inclusive and in Minute Nos 2022/188 to 2022/204 inclusive be confirmed.

CARRIED

11 MATTERS ARISING

11.1 MATTERS ARISING FROM COUNCIL MEETINGS MINUTES FROM THE 7 JUNE 2022

THAT COUNCIL NOTE THE FOLLOWING IN RELATION TO THE MINUTES OF THE MOTION

Moved: Cr Bob Kirk Seconded: Cr Jason Shepherd

Council held on the 7 June 2022 Cr Steve Ruddell and Cr Andy Wood were remiss in declaring a pecuniary conflict of interest in Item 15.5“Entertainment & Evening Economy Working Party” as they are Council’s representative on the Entertainment & Evening Economy Working Party and as they both gain an income as musicians at entertainment venues in the CBD of Goulburn during the evening hours.


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11.2 OUTSTANDING TASK LIST FROM ALL PREVIOUS MEETINGS

RESOLUTION 2022/206

Moved: Cr Andrew Banfield Seconded: Cr Steven Ruddell

That Council notes the Task List and authorises the deletion of completed tasks.

CARRIED

12 MAYORAL MINUTE(S)

12.1 MAYORAL MINUTE - FINANCIAL ASSISTANCE REQUEST - ELLEN RYAN

RESOLUTION 2022/207

Moved: Cr Peter Walker

That:

1. Council make a financial assistance one off payment of $5,000 to 2022 Commonwealth Games Lawn Bowls athlete Ellen Ryan.

2. Council write to Ellen Ryan wishing her every success in her pursuit of excellence at the 2022 Commonwealth Games in Birmingham, England.

CARRIED

12.2 MAYORAL MINUTE - CHIEF EXECUTIVE OFFICER

RESOLUTION 2022/208

Moved: Cr Peter Walker

That:

1. That the Mayoral Minute on the Chief Executive Officer be received.

2. In accordance with Section 377 and 378 of the Local Government Act 1993, Council appoints Mr Aaron Johansson to fill the role of Chief Executive Officer (CEO) from Monday 11 July 2022 and delegates to Mr Johansson the powers, authorities, duties and functions of the Chief Executive Officer.

3. Council acknowledge Mr Matt O’Rourke for his professionalism whilst undertaking the Acting General Manager role.

CARRIED


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13 NOTICE OF MOTION(S)

Nil

14 NOTICE OF RESCISSION(S)

Nil

15 REPORTS TO COUNCIL FOR DETERMINATION

15.1 DA/0346/2021 - 62 VERNER STREET, GOULBURN - TWO (2) DETACHED DWELLINGS AND THREE (3) LOT TORRENS TITLE SUBDIVISION

RESOLUTION 2022/209

Moved: Cr Michael Prevedello Seconded: Cr Andrew Banfield

That Council Move into Committee of the Whole. Council moved into Committee of the whole at 6:38 pm.

RESOLUTION 2022/210

Moved: Cr Andy Wood Seconded: Cr Michael Prevedello

That Council move back into Open Council. Council moved back into Open Council at 7:00 pm.

RESOLUTION 2022/211

That:

1. The staff assessment report for development application DA/0346/2021 for the proposed construction of two dwellings and a three Lot Torrens Title subdivision development be received.

2. Conditional consent is granted to development application DA/0346/2021 for the proposed construction of two dwellings and a three Lot Torrens Title subdivision subject to the following conditions:

SECTION A: GENERAL CONDITIONS 1. Approved Development and Use

Development consent has been granted in accordance with this Notice of Determination for the purposes of two detached dwellings and a subsequent three lot Torrens Title subdivision under the Goulburn Mulwaree Local Environmental Plan 2009.

(Reason: To confirm the components of the approval)

2. Development in Accordance with Documentation

The development must only be carried out:

a) in compliance with the conditions of this Notice of Determination; and b) in accordance with the approved plans and documentation listed in the table


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below.

Architectural plans prepared by Tim Lee Architects

DRAWING NO. REV TITLE OF PLAN OR DOCUMENT DATE.

A-03 G Demolition Site Plan 01/06/2022

A-04 G Proposed Site Plan 01/06/2022

A-05 G Unit 2 Floor Plan (Ground level) 01/06/2022

A-06 G Unit 2 First Floor Plan 01/06/2022

A-07 G Unit 2 Roof Plan 01/06/2022

A-08 G Unit 3 Floor Plan 01/06/2022

A-09 G Unit 3 Roof Plan 01/06/2022

A-10 G Unit 2 Elevations (northeast and southeast)

01/06/2022

A-11 G Unit 2 Elevations (northwest and southwest)

01/06/2022

A-12 G Unit 3 Elevations (northeast and southeast)

01/06/2022

A-13 G Unit 3 Elevations (northwest and southwest)

01/06/2022

A-14 G Section AA 01/06/2022

A-15 G Section BB 01/06/2022

A-18 G Landscape Plan 01/06/2022

A-25 G Proposed Subdivision Plan 01/06/2022

A-28 G Proposed Vent Pipe Details 01/06/2022

A-29 G Street Elevation Fence Detail 01/06/2022

A-30 G Erosion Control Notes and Plan 01/06/2022

A-31 G Cut and Fill Plans 01/06/2022

A-34 G Driveway Sections 01/06/2022



Documentation prepared by Tim Lee Architects

DOCUMENT REF. REV TITLE OF PLAN OR DOCUMENT DATE.

1210372S_02 BASIX Certificate – Unit 2 08/06/2022

1307075S_03 BASIX Certificate – Unit 3 08/06/2022

Documentation prepared by Adams & Associates

DOCUMENT REF. REV TITLE OF PLAN OR DOCUMENT DATE.

Water Cycle Management Study 02/02/2022

01-36004 F Site Hydraulics and Stormwater Disposal

09/02/2022

(Reason: To ensure that the development is undertaken in accordance with the submitted plans and documents as amended)

3. Documentation Inconsistency

In the event of any inconsistency between the conditions of this Notice of Determination, the drawings and any accompanying documentation referred to above, the conditions of this Notice of Determination prevail, to the extent of the inconsistency.

(Reason: To ensure that the development is undertaken in accordance with the submitted plans and documents as amended)

4. Limits to Development Consent


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Alterations to, and demolition of, the existing building fabric and ‘site’ ‘works’ must be limited to that documented on the approved plans and amended by the conditions referenced by this Notice of Determination.

(Reason: To ensure compliance with the approved development)

5. Amendments to Approved Plans

The following amendments to the approved plans must be undertaken and the amended plans must be endorsed by ‘Council’ prior to the issue of any Construction Certificate:

a) The sewer vent pipe location is to be amended, to be a minimum 1m from the sewer main for maintenance. The vent pipe will also need its own footing to be bolted into.

b) Manhole locations are to be identified for the additional sewer connections required to service the development.

c) An alternative landscape planting is sought in lieu of Silver Birch between the driveway and existing dwelling, as its growth potential may pose a risk to the driveway or on-site stormwater.

Note: This involves a change to the development application plans as submitted to, and approved by ‘Council’.

Any changes in this regard must be reflected in the form of amended plans to be submitted to the ‘Certifier’ endorsed by ‘Council’ prior to the issue of any Construction Certificate for the proposed development.

(Reason: To confirm and clarify the terms of the approval)

SECTION B: PRESCRIBED CONDITIONS IMPOSED UNDER EP&A ACT, THE REGULATION, AND OTHER RELEVANT LEGISLATION

6. Building Code of Australia Compliance

All building work must be carried out in accordance with the provisions of the National Construction Code Series.

(Reason: Prescribed by cl. 98 of ‘the Regulation’)

7. Home Building Act Requirements

Residential building work within the meaning of the Home Building Act 1989) must not be carried out unless the ‘Principal Certifier’ for the development to which the work relates (not being ‘Council’) has given ‘Council’ written notice of the following information:

a) in the case of work for which a ‘Principal Contractor’ is required to be appointed:

i. the name and licence number of the ‘Principal Contractor’; and ii. the name of the insurer by which the work is insured under Part 6 of

that Act, or b) in the case of work to be done by an owner-builder:

i. the name of the owner-builder; and ii. if the owner-builder is required to hold an owner-builder permit under

that Act, the number of the owner-builder permit. If arrangements for doing residential building work are changed while the work is in progress so that the information submitted to ‘Council’ in accordance with this conditions is out of date, work must not be carried out unless the ‘Principal Certifier’ for the development to which the work relates has given ‘Council’ written notice of the updated information.

Note: A certificate of insurance that complies with the Home Building Act 1989 is in force in relation to that work in the name under which the person contracted to do the work is to be provided in relation to part


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1a(ii).

(Reason: Prescribed by cl. 98B of ‘the Regulation’)

8. Shoring and Structural Adequacy of Adjoining Property

Where excavations associated with the development extend below the level of the base of the footings of a building, structure or work (including any structure or work within a road or rail corridor) on an adjoining allotment of land to the ‘site’, the person having the benefit of this Notice of Determination must, at that person’s own expense:

a) must obtain a certified report prepared by an appropriately qualified and practising structural engineer, at no cost to ‘Council’, detailing the structural adequacy of adjoining properties and/or structure(s) and certifying their ability to withstand the proposed excavation and construction activities. The certified report must include all details of the methodology to be employed in construction phases to achieve the above requirements. The methodology in the certified report must be complied with at all times;

b) must at all times preserve and protect the building(s) and/or structure(s) from damage during the course of the works;

c) if necessary, must underpin and support the building(s) and/or structure(s) in an approved manner as part of the development works;

d) must submit drawings prepared by an appropriately qualified and practising structural engineer, showing all details, including but not limited to the extent of underpinning required, encroachment on foundations, and the method of shoring, removal and de-stressing of shoring elements, to those owners; and

e) must following the issue of a Construction or Subdivision Works Certificate at least seven (7) days before excavating below the level of the base of any footings, hardstanding or structure on an adjoining allotment of land, give details of the excavation to the owner of the adjoining allotment of land and to the owner of the building being erected; and

f) must make good all damage caused by undertaking the ‘works’.

Documentary evidence demonstrating compliance with this condition must be submitted to, and approved by ‘Council’ prior to the issue of any Construction or Subdivision Works Certificate.

Note: In this clause, allotment of land includes a public road and any other public place.

(Reason: Prescribed by cl. 98E of ‘the Regulation’)

9. Construction Certificate Requirements

Building work, demolition or excavation in accordance with the Notice of Determination must not be commenced until a Construction Certificate required by s.6.3 of ‘the Act’ for the relevant part of the works has been issued in accordance with the provisions of ‘the Act’ and ‘the Regulation’.

(Reason: Statutory; To ensure appropriate safeguarding measures are in place prior to the commencement of any building work, demolition or excavation)

10. Issue of a Construction Certificate

In accordance with cl.145 of the Environmental Planning and Assessment Regulation 2000, the plans and specifications submitted with a Construction Certificate must not be inconsistent with this Notice of Determination.

(Reason: Prescribed by legislation)

11. Occupation Certificate Requirements

A person must not commence occupation or use of the whole or any part of a new building (new building includes an altered portion of, or an extension to, an existing


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building) unless an Occupation Certificate required by s.6.3 of ‘the Act’ for the relevant part of the works has been issued in accordance with the provisions of ‘the Act’ and ‘the Regulation’.


12. Critical Stage Inspections

Building work must be inspected by the ‘Principal Certifier’ at the critical stage occasions prescribed by ‘the Act’, ‘the Regulation’ and as directed by the appointed ‘Principal Certifier’.

Critical stage inspections are defined as: -

a) after excavation for, and prior to the placement of any footings; and

b) prior to pouring any in-situ reinforced concrete building element; and

c) prior to covering of the framework for any floor, wall, roof or other building element; and

d) prior to covering waterproofing in any wet areas; and

e) prior to covering any stormwater drainage connections; and

f) after the building work has been completed and prior to any Occupation Certificate being issued in relation to the building.


SECTION C: TO THE SATISFACTION OF COUNCIL PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

13. Foundations Adjacent to Sewer and Drainage Easements

The foundations for structures adjacent to a sewer and/or stormwater drainage easement must be constructed in such a manner that does not affect the integrity of the sewer main and stormwater drainage lines. Location of foundations must be in accordance with ‘Council’ policy for Clearance and Easement Requirements for Structures Adjacent to Sewer and Stormwater Mains. Details demonstrating compliance with this condition must be submitted to, and approved by, ‘Council’ as the Sewer and Water Authority prior to the issue of any Construction Certificate.

(Reason: To allow maintenance to vital infrastructure without affecting the integrity of the adjacent structure and public assets)

14. Hydraulic Engineering Plans

The following Hydraulic Engineering plans and specifications must be prepared by a suitably qualified experienced professional Engineer and be submitted to ‘Council’ for approval prior to issue of any Construction Certificate: -

a) the sanitary plumbing and drainage; b) the stormwater drainage and disposal system, including the layout of roof

drainage, surface drainage, sub-surface drainage; and c) the hydraulic design shall provide for containment at the property boundary

and zone protection downstream of the rainwater tank outlet. Note: Each lot will require an individual sewer junction connection.

The sewer extension from Lot 1, through Lot 2 and to the existing sewer easement requires a hydraulic design.

Two (2) new manholes need to be installed in order to comply with GMC Sewer Construction standards.

Easements for house drainage lines and inter-allotment drainage are not permitted.

The plans must demonstrate compliance with AS.3500, include trench layout and design, separation details between services, all drainage is


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to be contained within any easements and common property where required.

(Reason: To ensure that the development complies with s.68 Local Government Act 1993)

15. s.306 Compliance Certificate

A s.306 Certificate of Compliance under Division 5 of Part 2 of Chapter 6 of the Water Management Act 2000 must be obtained from ‘Council’ as the sewer and water authority prior to the issue of any Construction Certificate.

The Application must include details of the sewer main extension across the rear of proposed lot 2 to service proposed lots 1 and 2 including the two (2) required man holes and 150mm spur to service proposed lot 1.

Note: s.64 of the Local Government Act 1993 authorises ‘Council’ to issue Certificates of Compliance under s.306 of the Water Management Act 2000 and to impose pre-conditions to the issuing of Certificates of Compliance.

To obtain a s.306, a s.305 application must be lodged with ‘Council’.

The following sewer details will be required in a full set of hydraulic plans prior to the issue of any s.306 Certificate:

Long sections and alignment

Manhole details

Junction details

Sewer specifications complying with ‘Council’ and other applicable standards

(Reason: To retain a level of service for the existing population and to provide the same level of service to the population resulting from new developments)

16. Damage to Public Infrastructure

A dilapidation survey and report (including photographic record) must be prepared by a suitably qualified consultant/person which details the pre-developed condition of the existing public infrastructure in the vicinity of the development ‘site’. Attention must be paid to accurately recording any pre-development damage so that ‘Council’ is informed when assessing any future damage to public infrastructure caused as a result of the development. The dilapidation survey and report must be submitted to, and approved in writing by ‘Council’ prior to the issue of any Construction Certificate.

The person entitled to act upon this Notice of Determination will be held liable for all damage to public infrastructure in the vicinity of the development ‘site’ where such damage is not accurately recorded and demonstrated as pre-existing under documentation provided by this condition.

Note: Vicinity is defined as all public infrastructure immediately adjacent to the ‘site’ (full road reserve width) and to a distance of 20m beyond the ‘site’ boundaries.

(Reason: To record the condition of public infrastructure prior to the commencement of construction to the consent authority’s satisfaction)

17. Dilapidation Survey General

A detailed photographic survey and written dilapidation report of adjoining properties No. 68 Verner Street, and 2 and 4 Little Bourke Street, detailing the physical condition of those properties, both internally and externally, including, but not limited to, such items as walls, ceilings, roofs, structural members, finishes and other similar items, must be submitted to and approved by ‘Council’ prior to the


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issue of any Construction Certificate.

The survey and dilapidation report must be prepared by an appropriately qualified person agreed to by both the applicant and the owner(s) of the adjoining property. All costs incurred in achieving compliance with this condition shall be borne by the person entitled to act on this Notice of Determination.

In the event that access for undertaking the photographic survey and dilapidation report is denied by an adjoining owner, the applicant must demonstrate, in writing, to the satisfaction of ‘Council’, that all reasonable steps have been taken to obtain access and advise the affected property owner of the reason for the survey and that these steps have failed. Written concurrence must be obtained from ‘Council’ in such circumstances.

Note: This documentation is for record keeping purposes only and may be used by an applicant or affected property owner to assist in any action required to resolve any dispute over damage to adjoining properties arising from the works. It is in the applicant’s and adjoining owner’s interest for it to be as full and detailed as possible.

(Reason: To record the condition of property/ies prior to the commencement of construction)

SECTION D: SUBSIDIARY MATTERS TO BE COMPLETED PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

18. Long Service Levy Payments

The payment of a long service levy as required under Part 5 of the Building and Construction Industry Long Service Payments Act 1986, is required, proof that the levy has been paid, is to be submitted to ‘Council’ prior to the issue of any Construction Certificate. ‘Council’ acts as an agent for the Long Services Payment Corporation and the levy may be paid at ‘Council’ office.

(Reason: Statutory requirement)

19. Vehicular Access Way Design - Residential

The person having the benefit of this Notice of Determination must design and construct the sealed residential vehicular access way in compliance with the following: -

a) must be designed to ensure that vehicles entering the ‘site’ will not scrape/strike the surface of the carriageway, layback or vehicular access way;

b) must be designed in accordance with accordance with Council’s Standard Drawings SD-R06, SD-R07 and AS.2890 where not covered by Council’s standards;

c) the driveway levels shall match the existing levels at the property boundary; d) the width of the vehicle access way at the property boundary shall be 5.0

metres; e) the width of the vehicular layback shall be 6.4 metres (including the wings

700mm each side); f) any twisting of the driveway access must occur entirely with in the ‘site’; g) the sealed vehicular access way and layback must be a minimum of 1000mm

from any power or lighting pole, 750mm from any electrical pillar, from any kerb inlet pit lintel and 2.5m from any street tree; and

h) any utility pit within the driveway and within 750mm must be provided with a trafficable lid.

Works within the road reserve are to be inspected by ‘Council’ as being satisfactory prior to pouring, all other ‘works’ within the Lot must be Certified by the ‘Principal Certifier’ as being compliant with this condition.

Plans demonstrating compliance with the above must be submitted to, and approved


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by the ‘Certifier’ prior to the release of any Construction Certificate.

(Reason: To facilitate appropriate vehicular access to residential sites, without disruption to pedestrian and vehicular traffic)

20. Waste Management Plan

A detailed waste management plan is to be submitted to, and approved by the ‘Certifier’ prior to the issue of any Construction Certificate. The plan must include, but not be limited to, the estimated volume of waste and method of lawful disposal for the demolition, ‘site’ ‘works’, construction and operation phases of the development, all landfill removed from the ‘site’, haulage routes, design of on-site wind proof waste storage and recycling area and administrative arrangements for waste and recycling management during the construction process.

The approved waste management plan must be complied with at all times in the carrying out of the development.

Note: A Waste Management Plan Template is available on Council’s Website:

(Reason: To ensure the lawful management and recycling of waste)

21. Underground Electricity

The development must be serviced by underground electrical distributions mains supply and network to the entire development. Documentary evidence demonstrating compliance with this condition is to be submitted to the ‘Certifier’ prior to the issue of any Construction Certificate.

(Reason: To ensure adequate electricity service is provided to the development)

22. s.7.12 Contributions

Prior to the issue of a Construction Certificate the person having the benefit of this Notice of Determination must pay a total contribution of 1% of the total development cost to ‘Council’ under section 7.12 of ‘the Act’ in accordance with Goulburn Mulwaree Council Section 94a Contribution Plan. The build cost must be demonstrated to Council on the Cost Summary Report contained within Appendix C of the Goulburn Mulwaree Local Infrastructure Contributions Plan 2021 for Development with a total development cost no greater than $1,000,000 or for values over $1,000,000 a detailed cost summary report prepared by a registered quantity surveyor

The total amount payable may be adjusted at the time the payment is made, in accordance with the provisions of the plan.

Documentation as issued by ‘Council’ demonstrating that the contribution has been paid must be submitted to, and approved by the ‘Certifier’ prior to the issue of a Construction Certificate.

Note: Copies of the Contributions Plans are available from ‘Council’ or alternatively, they can be downloaded from ‘Council’s’ website.

Payment is to be accompanied by the attached sheet entitled "Summary of Charges”. If payment is by personal or company cheque the plans subject to this approval will not be available for collection until such time as the cheque has been honoured (i.e. a minimum of 10 days).

(Reason: To retain a level of service for the existing population and to provide the same level of service to the population resulting from new development)

23. Rainwater Tanks

Rainwater tanks with a minimum capacity of 10,000 litres must be provided to collect

https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7


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all rainwater runoff from the development, the rainwater tank must be plumbed to service all toilets, laundry facilities and the external taps.

Detailed plans demonstrating compliance with the above requirements must be submitted to, and approved by, the ‘Certifier’ prior to the issue of any Construction Certificate.

(Reason: To ensure the development is water efficient and environmentally considerate)

24. Basix Commitments

Under clause 97A of ‘the Regulation’ the commitments listed in each relevant BASIX Certificate for the development must be fulfilled. Details and plans demonstrating compliance with these requirements must be submitted to, and approved by the ‘Certifier’ prior to the issue of any Construction Certificate.

In this condition:

a) relevant BASIX Certificate means: i. a BASIX Certificate that was applicable to the development when this

development consent was granted (or, if the development consent is modified under section 4.55 of the Act, a BASIX Certificate that is applicable to the development when this development consent is modified); or

ii. if a replacement BASIX Certificate accompanies any subsequent application for a Construction Certificate, the replacement BASIX Certificate; and

b) BASIX Certificate has the same meaning as defined under ‘the Regulation’

(Reason: To ensure the proposed development will meet the Government’s requirements for sustainability and statutory requirements)

25. Boundary Alignment Levels

Except where otherwise approved by ‘Council’, the property boundary alignment levels must match the levels which existed prior to the commencement of ‘works’. Plans and specifications which accurately document existing and proposed levels adjacent to the ‘site’ boundaries in compliance with this condition must be submitted to the ‘Certifier’ for approval prior to the issue of any Construction Certificate.

(Reason: To ensure interface between individual properties and/or public land remains uniform)

26. Fire Hydrants Minor Residential Developments

Prior to the issue of any Construction Certificate or Section 68 Approval for the

development, detailed plans and specifications shall be provided to the Principal

Certifier and Council to demonstrate compliance with Fire and Rescue NSW

(FRNSW) Fire hydrants for minor residential development - Fire Safety Guideline.

This may include the requirement for the provision of vehicular access for FRNSW

fire appliances and water supply to allow firefighting operations to be undertaken at

the development.

Note: This may require separate approvals under Section 68 of the Local

Government Act and Section 138 of the Roads Act for the extension

of Councils mains water supply where necessary.

Reason: To ensure the provision of vehicular access and water for firefighting is provided to the development.

SECTION E: PRIOR TO THE COMMENCEMENT OF ANY DEMOLITION, BUILDING OR SUBDIVISION WORKS


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27. Prior to Commencement

‘Works’ must not commence on ‘site’ in connection with this Notice of Determination until:

a) a Construction Certificate (where required) for the building work has been issued by:

i. the consent authority; or ii. an ‘Accredited Certifier’; and

b) the person having the benefit of the development consent has: i. appointed a ‘Principal Certifier’ for the building work, and ii. notified the ‘Principal Certifier’ that the person will carry out the

building work as an owner-builder, if that is the case, and c) the ‘Principal Certifier’ has, no later than two (2) days before the building work

commences: i. notified the ‘Council’ of his or her appointment, and ii. notified the person having the benefit of the development consent of

any critical stage inspections and other inspections that are to be carried out in respect of the building work, and

d) the person having the benefit of this Notice of Determination, if not carrying out the work as an owner builder, has:

i. appointed a ‘Principal Contractor’ for the building work who must be the holder of a contractor licence if any residential building work is involved, and

ii. notified the ‘Principal Certifier’ of such appointment, and iii. unless that person is the ‘Principal Contractor’ notified the ‘Principal

Contractor’ of any critical stage inspections and other inspections that are to be carried out in respect of the building work, and

e) the person having the benefit of this Notice of Determination has given at least two (2) days’ notice to the ‘Council’ of the person's intention to commence building work.

Documentary evidence confirming the above statutory requirements have been satisfied must be submitted to ‘Council’ not less than two (2) days before any commencement of ‘works’.

(Reason: Statutory; to ensure appropriate safeguarding measures are in place prior to the commencement of any building work, demolition or excavation)

28. Protection of Street Trees During Works

Prior to the commencement of any ‘site’ ‘works’ the street tree(s) immediately adjacent to the ‘site’ and to a distance of 5m beyond the ‘site’ boundaries must be protected by

the installation of four (4) 1.8m high star pickets positioned not less than 1m apart;

star pickets to be provided with yellow safety caps;

installation of 1m high orange safety barrier mesh cable tied to permitter of star pickets.

The tree protection must be maintained throughout the duration of ‘works’ on the ‘site’ and removed and the area made good upon completion of the ‘works’.

The installation is to be confirmed by the ‘Principal Certifier’ prior to any further commencement of ‘site’ ‘works’.

(Reason: To ensure the protection of Council assets and to retain visual amenity of the neighbourhood)

29. Temporary Site Fences


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A temporary timber hoarding or temporary construction ‘site’ fence must be erected between the work ‘site’ and adjoining lands before any commencement of works and must be maintained and be kept in place until after the completion of the works if the works:

a) could cause a danger, obstruction or inconvenience to pedestrian or vehicular traffic, or

b) could cause damage to adjoining lands by falling objects, or

c) involve the enclosure of a public place or part of a public place.


(Reason: To ensure that the safety of the public is not compromised)

30. Damage Bond General

A public infrastructure damage deposit of $2780 must be paid to ‘Council’.

The damage bond will only be eligible for refund upon satisfactory completion of all ‘works’ and following the issue of the final Occupation Certificate. All costs associated with any reinstatement works required to be carried out by ‘Council’ to rectify any damage caused by the ‘works’, shall be deducted from the damage deposit.

Documentation demonstrating compliance with this condition must be submitted to, and approved by the ‘Private Certifier’ prior works commencing on site.

Note: A bond administration fees applies to the lodgement of this bond. Bond values and administration fees are calculated at time of actual lodgement in accordance with Council's adopted Fees and Charges and may differ from the above.

All required damage to Council property, however caused, by undertaking the ‘works’ must be reinstated on a like for like basis and in accordance with ‘Council’s’ engineering standards prevailing at the time to the satisfaction of ‘Council’ as the roads authority and prior to the issue of an Occupation Certificate.

(Reason: Protection of Council infrastructure and to ensure any damage to public infrastructure is rectified)

31. Sediment and Erosion Control

All required erosion and sedimentation techniques must be properly installed prior to the commencement of any ‘site’ ‘works’ and be maintained in a functional and effective condition throughout the construction activities until the ‘site’ is stabilised.

The installation is to be approved by the ‘Principal Certifier’ prior to further commencement of ‘site’ ‘works’.

(Reason: To protect the environment from the effects of sedimentation and erosion from development sites)

32. Stabilised Access

Unless an existing stabilised ‘site’ access is utilised, stabilised access to the ‘site’ consisting of at least 200mm of aggregate at 30–60mm in size, be a minimum of three (3)m in width and must be provided from the road edge to the front of the building being constructed. The stabilised access must be fully maintained and removed from the ‘site’ when a permanent driveway has been constructed.

The installation is to be approved by the ‘Principal Certifier’ prior to any further commencement of ‘site’ ‘works’.

(Reason: To protect the environment from the effects of sedimentation and erosion from development sites)


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33. Site Facilities

‘Site’ facilities must be provided as follow;

a) if the development involves building work or demolition work the ‘site’ must be fully enclosed by a temporary security fence (or hoarding) before ‘works’ commence. Any such hoarding or fence is to be removed when the ‘works’ have been completed;

b) a minimum width of 1.5m must be provided between the ‘site’ and the edge of the roadway so as to facilitate the safe movement of pedestrians. If trees are present in the footpath the minimum width must be provided to one side of the trees;

c) a garbage receptacle fitted with a tight-fitting windproof lid for the reception of all putrescible and all waste capable of being windblown from the work ‘site’ must be provided prior to ‘works’ commencing and must be maintained and serviced for the duration of the ‘works’; and

d) adequate toilet facilities must be provided on the work ‘site’. Each toilet provided must be a standard flushing toilet, connected to a public sewer, or if connection to a public sewer is not available, to an on-site effluent disposal system approved by the ‘Council’, or an approved temporary chemical closet. The provision of toilet facilities must be completed before any other ‘works’ are commenced.

The installation of the site facilities must be approved by the ‘Principal Certifier’ prior to any further commencement of ‘site’ ‘works’ and prior to the first inspection.

(Reason: To ensure the health and safety of the community and workers on the site)

34. Site Sign

A sign must be erected in a prominent position on any ‘site’ on which work involved in the erection or demolition of a building is being carried out:

a) stating that unauthorised entry to the ‘site’ is prohibited;

b) showing the name of the ‘Principal Contractor’ (or person in charge of the ‘site’), and a telephone number at which that person may be contacted at any time for business purposes and outside working hours; and

c) showing the name, address and telephone number of the ‘Principal Certifier’ for the work.

Any such sign must be maintained while the ‘works’ are being carried out and must be removed when the ‘works’ have been completed.

The installation is to be approved by the ‘Principal Certifier’ prior to any further commencement of ‘site’ ‘works’.

(Reason: Statutory requirement)

35. Water Meter

A water meter as issued and installed by Goulburn Mulwaree Council Utilities department must be connected to the town’s reticulated water supply prior to any commencement.


(Reason: To ensure an adequate supply of potable water is provided to the site)

SECTION F: CONDITIONS TO BE COMPLIED WITH DURING DEMOLITION, BUILDING OR


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SUBDIVISION WORKS

36. Maximum Building Height

The maximum height of the finished buildings must not exceed

Unit 2 – 664.170 AHD

Unit 3 – 660.750 AHD

(Reason: To ensure compliance with the approved design)

37. No Changes to Openings

The windows / doors / fenestration must not be enlarged or relocated on any elevation of the development. The use of rooms served by windows must not be altered from that detailed on the approved plans.

(Reason: To ensure compliance with the terms of this Notice of Determination)

38. Use of Road Reserve

All ‘works’, processes, storage of materials, loading and unloading associated with the development must occur entirely within the property. Equipment must not be operated on the footpath or roadway, unless prior written approval has been obtained from ‘Council’ as the Roads Authority.

Note: Works and /or activities required to be undertaken within the road reserve are controlled through the issue of an approval/permit under s.138 Roads Act 1993.

(Reason: To ensure public safety and amenity on public land)

39. Construction Hours

All ‘works’ must be restricted to within the hours of 7.00 am to 6.00 pm Monday to Friday and on Saturday to within the hours of 8.00 am to 1.00 pm inclusive, with no work on Sundays and Public Holidays.

Demolition and excavation works must be restricted to within the hours of 8.00 am to 5.00 pm Monday to Friday only.

All builders, excavators must display, on-site, their twenty-four (24) hour contact telephone number, which is to be clearly visible and legible from any public place adjoining the site.

Note: Demolition work means any physical activity to tear down or break up a structure (or part thereof) or surface, or the like, and includes the loading of demolition waste and the unloading of plant or machinery.

Excavation work means the use of any excavation machinery and the use of jackhammers, rock breakers, excavators, loaders, or the like, regardless of whether the activities disturb or alter the natural state of the existing ground stratum or are breaking up/removing materials from the site and includes the unloading of plant or machinery associated with excavation work.

(Reason: To ensure that works do not interfere with reasonable amenity expectations of residents and the community)

40. Retaining Walls and Drainage

Retaining walls associated with the erection or demolition of a building or other approved methods of preventing movement of the soil must: -

a) ensure that all retaining walls to be constructed are wholly within the boundaries of the subject allotment including all associated drainage zones and earthworks.

b) have adequate provision for drainage in accordance with the provisions of


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AS.3500; and c) obtain approval from ‘Council’ for all walls over 600mm in height and within

1000mm to ‘site’ boundaries. d) be constructed immediately after the ‘site’ has been cut and filled;

(Reason: To ensure the safety and amenity of the site and adjoining properties)

41. Alterations to Utility Services

Any necessary alterations to, or relocations of, utility services must be carried out at no cost to the ‘Council’ or the relevant public authority.

(Reason: To ensure costs associated with the development are not transferred to the public)

42. Inspection of Public Infrastructure

All public infrastructure reverting to the care and control of ‘Council’, must be inspected at the following hold points by ‘Council’s’ development engineer: -

a) all formwork footpath and kerb/gutter; and b) stormwater connections in the road reserve, prior to covering.

All ‘works’ must proceed in accordance with this Notice of Determination, Roads Act 1993 approvals or other permits relating to roads issued by ‘Council’. A minimum of 48 hours notice must be given to ‘Council’, to book an inspection. Work must not proceed until the or activity covered by the inspection is approved.

(Reason: To ensure quality of construction joints and connections in the drainage system)

43. s.138 Approval Matters

Vehicular footway crossings must be constructed in accordance with Council’s Standard Drawings SD-R06 and SD-R07.

It is the applicant’s responsibility to ensure:

a) Traffic control measures are installed and maintained in accordance with AS.1742.3 and the Roads and Traffic Authority Manual – ‘Traffic Control at Worksites’

b) Public liability insurance to the value of $20 million specific to the footway crossing; and workers compensation insurance, are both maintained for the duration of the works

c) Whether the proposed works affects any Public Utility Authority installation. The following Authorities should be consulted:

i. Dial Before You Dig Ph.: 1100 (including telephone, gas, electricity) ii. Council Ph (02) 4823 4417 (including water and sewer location

diagrams). iii. At the completion of work, the development proponent is to ensure that

the area surrounding the driveway is backfilled and verge seeded to alleviate pedestrian hazard.

Vehicular footway crossings are that section of a driveway between the roadway and the property boundary. The applicant must arrange an inspection by ‘Council’ prior to pouring the concrete with formwork and reinforcement in position or sealing. Inspections can be booked in person at Customer Service or by phone on 02 4823 4444. Please note inspection fees apply and a minimum 48 hours’ notice is required.

‘Council’ retains the right to alter, repair, or in extreme cases, remove and replace any work for which approval has not been obtained, or that has not been carried out in accordance with this Notice of Determination. Any rectification works would be undertaken at the owner’s full cost, recoverable in accordance with s.218 of the Roads Act 1993.

(Reason: To ensure compliance with the Roads Act 1993)


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44. Demolition and Removal of Buildings

Any person acting on this Notice of Determination must ensure that: -

a) demolition must be carried out in accordance with AS2601–1991, Demolition of structures.

b) demolition materials shall not be burnt or buried on the work site. c) a person having the benefit of this certificate must ensure that all vehicles

leaving the work site carrying demolition materials have their loads covered and do not track soil or waste material onto the road.

d) if demolition work obstructs or inconveniences pedestrians or vehicular traffic on an adjoining public road or reserve, a separate application must be made to ‘Council’ to enclose the public place with a hoarding or fence.

e) erosion and sediment controls be provided in accordance with the details shown on the approved plans, prior to the disturbance of any soil on the ‘site’ and must be maintained in a functional condition throughout the construction activities until the ‘site’ is fully stabilised.

f) the ‘site’ must be left free of waste and debris when ‘works’ have been completed.

(Reason: To ensure that work is undertaken in a professional and responsible manner and to protect adjoining property and persons from potential damage)

45. Plumbing and Drainage Work

In accordance with the Plumbing and Drainage Act 2011, a plumbing and drainage

Notice of Work must be completed and returned to ‘Council’ for its records, no later

than two (2) business days before the work concerned is undertaken. The Notice of

Work is to identify what plumbing and drainage work is to be carried out and must

provide the details of the particular plumber/drainer.

(Reason: To ensure compliance with the statutory requirements)

46. Sanitary Drainage Inspections

All sanitary drainage, plumbing and backflow prevention is to be carried out in

accordance with AS.3500 and the Plumbing and Drainage Act 2011. The following

stages of construction are to be inspected by ‘Council’ as the Water and Sewer

Authority.

Plumbing and Drainage before backfilling.

Pressure testing or water pipes within the building prior to fixing of linings.

Final inspection of water plumbing and sewer drainage.

Inspections can be booked in person at Customer Service or by phone on 02 4823

4444. Please note inspection fees apply and a minimum 48 hours’ notice is required.


47. Waste Derived Fill and Material

The only waste derived fill material that may be received at the development ‘site’ is:

a) Virgin excavated natural material (VENM) within the meaning of the Protection of the Environment Operations Act 1997; and

b) Any other waste derived material the subject of a resource recovery exemption under clauses 91 & 92 of the Protection of the Environment Operations (Waste) Regulation 2014 that is permitted to be used as fill material.


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Any waste derived material the subject of a resource recovery exemption received at the development ‘site’ must be accompanied by documentation as to the material’s compliance with the exemption conditions and must be provided to the ‘Principal Certifier’.

(Reason: To ensure that imported fill that is of an acceptable standard for environmental protection purposes)

48. Earthworks

Any earthworks (including any structural support or other related structure for the purposes of the development) must: -

a) not cause a danger to life or property or damage to any adjoining building or structure on the lot or to any building or structure on any adjoining lot;

b) not redirect the flow of any surface or ground water or cause sediment to be transported onto an adjoining property;

c) in the first instance be reused on ‘site’; d) ensure that any fill brought to the ‘site’ contains only virgin excavated natural

material (VENM) as defined in Part 3 of Schedule 1 to the Protection of the Environment Operations Act 1997 or any other waste-derived material the subject of a resource recovery exemption;

e) ensure that any excavated soil to be removed from the ‘site’ is be disposed of in accordance with any requirements under the Protection of the Environment Operations (Waste) Regulation 2005;

f) ensure that documentation verifying the lawful disposal of all waste is to be kept by the applicant and provided to ‘Council’ on request.

g) not permit fill to change existing ground levels at the property boundary. Cutting and filling is to be restricted to that shown on the approved plans. Any further cutting or filling will require separate approval.

h) ensure that any excavation is carried out in accordance with Excavation Work: Code of Practice (ISBN 978-0-642-785442), published in October 2013 by Safe Work Australia.

(Reason: To ensure structural safety and to ensure excavation and fill are handled correctly)

49. Vehicular Access Way Design

The person having the benefit of this Notice of Determination must design and construct the sealed residential vehicular access way in compliance with the following: -

a) must be designed to ensure that vehicles entering the ‘site’ will not scrape/strike the surface of the carriageway, layback or vehicular access way;

b) must be designed in accordance with accordance with Council’s Standard Drawings SD-R06, SD-R07 and AS.2890 where not covered by Council’s standards;

c) the driveway levels shall match the existing levels at the property boundary; d) the width of the vehicle access way at the property boundary shall be 5.0

metres; e) the width of the vehicular layback shall be 6.4 metres (including the wings

700mm each side); f) any twisting of the driveway access must occur entirely with in the ‘site’; g) the sealed vehicular access way and layback must be a minimum of 1000mm

from any power or lighting pole, 750mm from any electrical pillar, from any kerb inlet pit lintel and 2.5m from any street tree; and; and

h) any utility pit within the driveway and within 750mm must be provided with a trafficable lid.

Works within the road reserve are to be inspected by ‘Council’ as being satisfactory prior to pouring, all other ‘works’ within the Lot must be Certified by the ‘Principal Certifier’ as being compliant with this condition.


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(Reason: To facilitate appropriate vehicular access to residential sites, without disruption to pedestrian and vehicular traffic)

50. Procedure for Critical Stage Inspections

While building work is being carried out, any such work must not continue after each

critical stage inspection unless the principal certifier is satisfied the work may

proceed in accordance with this consent and the relevant Construction Certificate.


SECTION G: CONDITIONS TO BE COMPLIED WITH PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

51. Compliance with Conditions of Consent

Prior to the issue of any Occupation Certificate the person having the benefit of this Notice of Determination must demonstrate to the ‘Principal Certifier’ that all conditions required to be complied with, either at or before the occupation stage, including conditions identified as at all times have been complied with. An Occupation Certificate must not be issued where the development undertaken is in breach of this Notice of Determination.

(Reason: To ensure compliance with the terms of this Notice of Determination)

52. Asbestos and Other Hazardous Materials Disposal

Prior to the issue of any Occupation Certificate the person having the benefit of this Notice of Determination must provide to the ‘Principal Certifier’ copies of all waste disposal receipts and documentation demonstrating that all asbestos containing materials and other hazardous waste has been lawfully disposed.

The ‘Principal Certifier’ must be satisfied that quantity of waste disposed of or recycled is commensurate to the quantity of waste actually generated by the ‘works’.

(Reason: To ensure waste material is appropriately recycled and lawfully disposed)

53. Certification of Civil Works

An appropriately qualified and practising Civil Engineer must certify to the ‘Principal Certifier’:

a) that the stormwater drainage system has been constructed in accordance with this Notice of Determination and the provisions of the applicable Australian Standard;

b) that the road infrastructure has been constructed in accordance with this Notice of Determination and the provisions of the applicable Australian Standard;

c) that the footpath infrastructure has been constructed in accordance with this Notice of Determination and the provisions of the applicable Australian Standard;

d) that any vehicular crossing and associated road works have been constructed in accordance with this Notice of Determination and any approval for ‘works’ in the road reserve issued by the ‘Council’ where those works by agreement of ‘Council’ have not been inspected by ‘Council’; and

e) that the internal driveway access and onsite parking areas have been constructed in accordance with this Notice of Determination and the provisions of the applicable Australian Standard.

A copy of the certificate(s) must be submitted to ‘Council’ upon completion of the ‘works’ and prior to the issue of any Occupation Certificate.


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Documentary evidence confirming that the above requirements have been fulfilled must be provided to the ‘Principal Certifier’ prior to the issuing of any Occupation Certificate.

(Reason: To ensure compliance with the conditions of consent)

54. House Numbering

An Occupation Certificate must not be issued until the approved street numbering has been installed to the kerb directly in front of each Lot.

DWELLING/UNIT OR LOT ASSIGNED NUMBER STREET ADDRESS

Proposed Lot 1 (existing dwelling)

1/62 Verner Street

Proposed Lot 2 2/62 Verner Street

Proposed Lot 3 3/62 Verner Street

Documentary evidence from confirming that this condition has been satisfied must be provided to the ‘Certifier’ prior to the issue of any Occupation Certificate.

Note: Street/unit identification numbers are at least 7 centimetres in height white in colour with blue background 130mm high and must to be displayed in a prominent location clearly visible from the street frontage

(Reason: To ensure that the property is correctly addressed and visible from the public road)

55. Installation of Driveways

Prior to the issue of an Occupation Certificate the driveway access across the footpath reserve and to the garage and any footway crossing must be constructed in accordance with ‘Council’s Engineering Standards and the requirements of this notice of determination.

Documentary evidence from ‘Council’ as the roads authority confirming that this condition has been satisfied must be provided to the ‘Principal Certifier’ prior to the issue of any Occupation Certificate

(Reason: To ensure driveway access to the property does not have any adverse impact on the public road network)

56. Infrastructure Repair Prior to Completion of Works

The person having the benefit of this Notice of Determination must fully complete all required ‘works’ -

a) to any footpath, verge, nature strip, road, kerb and guttering, driveway crossover, stormwater and utilities infrastructure within the road reserve;

b) must repair all damage caused by the ‘works’ to any damaged public infrastructure caused as a result of any works relating to the development (including damage caused by, but not limited to, delivery vehicles, waste collection, contractors, sub-contractors, concrete vehicles) must be fully repaired; and

c) all damage must be made good in accordance with ‘Council’s’ engineering standards and at no cost to ‘Council’

Documentary evidence from ‘Council’ as the roads authority confirming that this condition has been satisfied must be provided to the ‘Principal Certifier’ Prior to the issue of any Occupation Certificate.

(Reason: To ensure any damage to public infrastructure is rectified)


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57. Water Management Act

A Compliance Certificate issued under s.307 of the Water Management Act 2000 must be obtained from the Utilities Division of ‘Council’ prior to the release of any Occupation Certificate.

Documentary evidence issued by ‘Council’ confirming that the final inspection was satisfactory must be provided to the ‘Principal Certifier’ prior to the issue of any Occupation Certificate.


58. Plumbing and Drainage Finalisation

A final inspection of water plumbing and sewer drainage must be conducted by ‘Council’ as the Water and Sewer Authority.

Documentary evidence issued by ‘Council’ confirming that the final inspection was satisfactory must be provided to the ‘Principal Certifier’ prior to the issue of any Occupation Certificate.


59. Certificate of Compliance

A Compliance Certificate and a sewer service drainage diagram as issued by the plumber who submitted the Notice of Work must be issued to ‘Council’ prior to the release of any Occupation Certificate.

Documentary evidence confirming that the above requirements have been fulfilled must be provided to the ‘Principal Certifier’ prior to the issuing of any Occupation Certificate.


60. Boundary Fencing

Prior to the issue of any Occupation Certificate, new 1.8m high Colourbond fencing must be provided to the side and rear property boundaries and between the proposed dwellings/private open space. The fence must not proceed forward of the front building line.

Fencing along the front boundary abutting Verner Street is to be in accordance with the approved plans, and be of a consistent brick colour and size.

(Reason: To ensure consistency with adjoining approved fencing and to improve amenity in the neighbourhood)

61. Easements, Rights of Way and Restrictions as to User

The following easements, rights-of-way, right-of-carriageway, and restrictions-as-to-user as indicated are to be registered on the title of the title Lots naming Goulburn Mulwaree Council as the sole authority empowered to release or modify the same:

a) All ‘Council’ sewer infrastructure. b) Access at all times by vehicle or foot for Lots 1, 2 and 3 over the proposed

driveway from the lot boundary with Verner Street. c) Restriction for the storage of any item whether temporary or not on the

access driveway. d) Restriction for the parking spaces numbered 1 and 2 on plan A-04 Rev G,

dated 08/06/2022 prepared by Tim Lee Architects. At all times only registered motor vehicles associated with the Lot 1 dwelling may be parked within the car parking spaces.

e) The stormwater easement through lots 1, 2 and 3. Maintenance of the extent of easement within lot 2 is to be shared equally between lots 2 and 3; and maintenance of the extent of easement within lot 1 is to be shared equally between lots 1, 2 and 3.


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f) Restriction for the garages to the dwellings of proposed lot 2 and 3. At all times only the parking of motor vehicles may occur within the garage space.

Documentary evidence confirming that registration on the title under section 88 of the Conveyancing Act 1919 has occurred must be provided to the ‘Certifier’ prior to the issue of any Occupation Certificate.

Note: Any reference to a plan must include the details of the title, author, drawing number, revision number and date of issue.

(Reason: To ensure proper management of land)

62. Gas Service provisions

Prior to the issue of the Occupation Certificate, a certificate of compliance shall be supplied from a licensed gasfitter or Jemena, indicating that each proposed dwellings have been connected to gas, and that each gas service has been provided separately for each dwelling and wholly within the lot this internal infrastructure services.

Documentary evidence confirming that this condition has been satisfied must be provided to the ‘Certifier’ prior to the issue of any Occupation Certificate.

(Reason: To ensure adequate servicing of the development)

SECTION H: CONDITIONS TO BE COMPLIED WITH AT ALL TIMES

63. Vehicle Egress Sign

At all times appropriate sign(s) must be provided and maintained within the ‘site’ at the point(s) of vehicular egress to compel all vehicles to stop before proceeding onto the public way.

(Reason: To ensure pedestrian safety)

SECTION I: CONDITIONS TO BE COMPLIED WITH PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE

64. Release of Subdivision Certificate

Prior to the issue of any Subdivision Certificate the person having the benefit of this Notice of Determination must demonstrate to ‘Council’ that all conditions set out within this Notice of Determination have been complied with and that all works completed. A Subdivision Certificate must not be issued where the development undertaken is in breach of this Notice of Determination.

Notes: A tabularised statement that separately identifies the conditions contained within the Notice of Determination, details how the conditions have been complied with and is provided with clear references to any supporting evidence being submitted to satisfy a condition is required.

(Reason: To ensure that the development is completed to an acceptable standard prior to registration)

65. Subdivision Certification

A Subdivision Certificate that authorises the registration of a plan of subdivision at the NSW Land Registry Services must be obtained. The following must be submitted to ‘Council’ with any application for a subdivision certificate:

a) the original plans of subdivision and administration sheets plus two (2) copies of each, and any original s.88B instrument to be endorsed, all enclosed in a protective sleeve (to prevent damage during transfer);

b) an electronic version of all files being submitted including Word documents of all s.88 instruments;


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c) application for subdivision certificate form duly completed with payment of fees current at lodgement;

d) written evidence in the form of a full condition compliance table that demonstrates how all the conditions contained within this Notice of Determination have been satisfied (including submission of all required certificates and/or information where required); and

e) all other information required by the ‘the Act’ and ‘the Regulation’. Notes: ‘Council’ will check the consent conditions on the relevant subdivision

consent. Failure to submit the required information will delay endorsement of the plan of subdivision and may require payment of rechecking fees or refusing the certificate.

‘Council’ will not accept bonds in lieu of completing subdivision works.

(Reason: To ensure compliance with relevant legislative requirements and maintenance of up to date Council records)

66 Water Management Act

A Compliance Certificate issued under s.307 of the Water Management Act 2000 must be obtained from the Utilities Division of ‘Council’ prior to the issue of any Subdivision Certificate.


67. Gas Service Provision

Prior to the issue of the Subdivision Certificate, written evidence including works as executed plan(s) from the gas supply authority (i.e. Jemena) must be supplied to ‘Council’ to confirm that the gas network has been extended into and throughout the subdivision to service each new allotment.

All adjustments to existing utility services made necessary by the development are to be undertaken at no cost to ‘Council’.

(Reason: To ensure adequate servicing of the development)

68. Easements, Rights of Way and Restrictions as to User

All easements, rights-of-way, right-of-carriageway, and restrictions-as-to-user as indicated on the plans submitted with the application for a Subdivision Certificate, together with the following additional easements/rights–of-way/restrictions, naming Goulburn Mulwaree Council as the sole authority empowered to release or modify the same are to be prepared for registration on the title of the relevant Lots:

a) All ‘Council’ sewer infrastructure. b) Access at all times by vehicle or foot for Lots 1, 2 and 3 over the proposed

driveway from the lot boundary with Verner Street. c) Restriction for the storage of any item whether temporary or not on the

access driveway. d) Restriction for the parking spaces numbered 1 and 2 on plan A-04 Rev G,

dated 08/06/2022 prepared by Tim Lee Architects. At all times only registered motor vehicles associated with the Lot 1 dwelling may be parked within the car parking spaces.

e) The stormwater easement through lots 1, 2 and 3. Maintenance of the extent of easement within lot 2 is to be shared equally between lots 2 and 3; and maintenance of the extent of easement within lot 1 is to be shared equally between lots 1, 2 and 3.

f) Restriction for the garages to the dwellings of proposed lot 2 and 3. At all times only the parking of motor vehicles may occur within the garage space.

Documentary evidence confirming that registration on the title under section 88 of the Conveyancing Act 1919 has occurred must be provided to the ‘Certifier’ prior to the issue of any Subdivision Certificate.

Note: Any reference to a plan must include the details of the title, author,


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drawing number, revision number and date of issue.

(Reason: To ensure proper management of land)

SECTION J: CONCURRENCE AGENCY CONDITIONS

69. Water NSW Concurrence

Water NSW concurs with Council granting consent to the application, subject to the conditions within the concurrence letter dated 14 March 2022, which must be satisfied during the relevant stage of the development and prior to the issue of the Occupation Certificate (or at a time as otherwise stated in the condition).

Note: Condition 1 of the Concurrence letter is amended as follows:

The lot layout and works of the proposed dwelling construction and subdivision shall generally be as shown on the Proposed Site, Subdivision and Notification Plans (Job No. 0819-1137, Dwg. Nos. A-04, A-25 and NP-01, Revision G, dated 01/06/2022) prepared by Tim Lee Architects. No revisions to layout, works or staging of the construction and subdivision that will have any impact on water quality, shall be permitted without the agreement of Water NSW.

(Reason: To ensure the development has a neutral or beneficial effect on water quality)

70. Essential Energy advice

Essential Energy makes the following general comments:

As part of the subdivision, an easement/s are/is created for any existing electrical infrastructure. The easement/s is/are to be created using Essential Energy’s standard easement terms current at the time of registration of the plan of subdivision;

If the proposed development changes, there may be potential safety risks and it is recommended that Essential Energy is consulted for further comment;

Any existing encumbrances in favour of Essential Energy (or its predecessors) noted on the title of the above property should be complied with; and

Council should ensure that a Notification of Arrangement (confirming satisfactory arrangements have been made for the provision of power) is issued by Essential Energy with respect to all proposed lots which will form part of the subdivision, prior to Council releasing the Subdivision Certificate. It is the Applicant’s responsibility to make the appropriate application with Essential Energy for the supply of electricity to the subdivision, which may include the payment of fees and contributions.

In addition, Essential Energy’s records indicate there is electricity infrastructure located within the property. Any activities within this location must be undertaken in accordance with the latest industry guideline currently known as ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure.

Prior to carrying out any works, a “Dial Before You Dig” enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of Underground Electricity Power Lines) of the Electricity Supply Act 1995 (NSW).

Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around power lines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead

http://www.safework.nsw.gov.au/


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Power Lines and Code of Practice – Work near Underground Assets.

(Reason: To ensure the development does not adversely affect local electricity infrastructure)

Section 375A of the Local Government Act 1993 requires General Managers to record which Councillors vote for and against each planning decision of the Council, and to make this information publicly available.

CARRIED In Favour: Crs Carol James, Michael Prevedello, Steven Ruddell, Daniel Strickland, Jason

Shepherd, Peter Walker and Andy Wood

Against: Crs Andrew Banfield and Bob Kirk

CARRIED

15.2 ST JOHNS ORPHANAGE - REQUEST FOR EXTENSION OF COMPLIANCE PERIOD

RESOLUTION 2022/212

Moved: Cr Bob Kirk Seconded: Cr Andy Wood

That Council Move into Committee of the Whole. Council moved into Committee of the whole at 7:16 pm.

RESOLUTION 2022/213

Moved: Cr Steven Ruddell Seconded: Cr Michael Prevedello

That Council move back into Open Council. Council moved back into Open Council at 7:36 pm.

RESOLUTION 2022/214

Moved: Cr Andy Wood Seconded: Cr Steven Ruddell

That:

1. The report from the Business Manager Environment & Health be received.

2. The owner of 52 Mundy Street, Goulburn be granted 14 days to provide Council with a written commitment in relation to a timeframe for the completion of demolition works for Building A by 31 December 2022.

3. Should the owner fail to provide Council with a written commitment relating to timeframes for the demolition of Building A within 14 days, a follow up report including historic time lines be presented to Council outlining its legal and further compliance options.

CARRIED


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15.3 POST EXHIBITION REPORT - DRAFT TARAGO VILLAGE STRATEGY

RESOLUTION 2022/215

Moved: Cr Andrew Banfield Seconded: Cr Daniel Strickland

That:

1. That the post exhibition report from the Business Manager Strategic Planning on the Draft Tarago Village Strategy be received.

2. Council adopt the Draft Tarago Village Housing Strategy as outlined in this report and as amended in Attachment 4.

3. Council staff seek clarification from the EPA and Transport for NSW regarding lead contamination and remediation works and report findings back to Council.


CARRIED In Favour: Crs Andrew Banfield, Carol James, Bob Kirk, Michael Prevedello, Steven Ruddell,

Daniel Strickland, Jason Shepherd, Peter Walker and Andy Wood

Against: Nil

CARRIED

15.4 PLANNING PROPOSAL - ZONING & MINIMUM LOT SIZE AMENDMENT TO LOT 21, DP 811954 AND LOT 117 & 118, DP 126140 - 48 MOUNTAIN ASH ROAD & 292 ROSEMONT ROAD

RESOLUTION 2022/216

Moved: Cr Andrew Banfield Seconded: Cr Bob Kirk

That:

1. The report from the Senior Strategic Planner regarding the proposed zoning and minimum lot size amendment to the Goulburn Mulwaree Local Environmental Plan 2009 be received.

2. Council resolve to prepare a planning proposal to amend the Goulburn Mulwaree Local Environmental Plan 2009 to change:

a) The zoning of Lot 21, DP 811954 and Lots 117 & 118, DP 126140 from RU6 Transition to part R5 Large Lot Residential and part C2 Environmental Conservation.

b) The minimum lot size of part of Lot 21, DP 811954 from 100 hectares to 2 hectares.

c) The minimum lot size of Lots 117 & 118, DP 126140 from 20 hectares to part 10 hectares and part 2 hectares.

3. The Department of Planning and Environment be advised that Council wishes to be the delegated plan making authority for this proposal.

4. In the event that the Department of Planning and Environment issues a Gateway determination to proceed with the planning proposal, consultation will be undertaken with the community and government agencies in accordance with any directions of


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the gateway determination.

5. Council separately assess whether an upgrade to the intersection of Mountain Ash Road and Windellama Road (whether due to current or future demand) is required, including costing and prioritisation as a potential amendment to Council’s Local Infrastructure Plan 2021.

6. Council place a draft addition to Part 8: Site Specific Provisions, ‘Brisbane Grove & Mountain Ash Precincts’ chapter of the Goulburn Mulwaree Development Control Plan 2009 on public exhibition with the Planning Proposal for a minimum of 28 days.


CARRIED

15.5 2122T0008 WATER METER READING TENDER

RESOLUTION 2022/217

Moved: Cr Carol James Seconded: Cr Michael Prevedello

That

1. The report from the Director Utilities be received on Tender 2122T0008 Water Meter Reading.

2. That Council accept the tender from Skilltech Consultancy Services for the schedule of rates submitted for Tender 2122T0008 Water Meter Reading.

3. The General Manager be delegated to approve any extension of the contract at the conclusion of the three-year contract as per the conditions of contract.

CARRIED

15.6 2122T0010 BIOSOLIDS DEWATERING, TRANSPORT AND BENEFICIAL REUSE

RESOLUTION 2022/218

Moved: Cr Carol James Seconded: Cr Jason Shepherd

That

1. The report from the Director Utilities be received on Tender 2122T0010 - Biosolids Dewatering, Transport and Beneficial Reuse

2. That Council accept the tender from OrganicRecycling Pty Ltd for the schedule of

rates submitted for 2122T0010 Biosolids Dewatering, Transport and Beneficial Reuse Tender

CARRIED


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15.7 RFQ FOR REPLACEMENT OF PLANT # 87 WATER CART (VP293450)

RESOLUTION 2022/219

Moved: Cr Bob Kirk Seconded: Cr Steven Ruddell

That

1. The report of the Operations Centre Manager on the replacement of Plant # 87 Water Cart be received

2. Council approves the purchase from Canberra Trucks for an Isuzu FXY 240-350 Truck with AllQuip Poly Tank, at a cost of $283,232.00, excluding GST

3. Any unexpended funds from this purchase be carried forward to 2023-24, if this purchase is not finalised by 30 June 2022

CARRIED

15.8 VP299544 TONY ONIONS PARK PLAYSPACE

RESOLUTION 2022/220

Moved: Cr Carol James Seconded: Cr Andy Wood

That:

1. The report from the Business Manager Community Facilities on VP299544 Tony Onions Park Play space be received;

2. The submission from CRS Creative Recreation Solutions Pty Ltd for $349,992.51 (GST Exclusive) is accepted in accordance with the specification and response document for VP299544.

3. The General Manager is authorised to approve variations up to five (5) percent of the contract amount being $17,499.63 (GST Exclusive).

4. Unexpended funds from the 21/22 budget allocation be carried forward to 22/23 to complete the remainder of the project as outlined in the funding agreement.

CARRIED

15.9 VP277053 CAOURA ROAD NATURAL DISASTER RESTORATION WORKS

RESOLUTION 2022/221

At 8:27 pm, Cr Andrew Banfield left the meeting.

At 8:30 pm, Cr Andrew Banfield returned to the meeting.

Moved: Cr Bob Kirk Seconded: Cr Steven Ruddell

1. The report from the Natural Disaster Coordinator on Request for Quotation (RFQ) VP277053 Caoura Road Natural Disaster Restoration Works be received.

2. The RFQ from Coopers Earthmoving and Haulage Pty Ltd for $379,067.00 (incl GST) is accepted in accordance with the specification and tender documents for Vendor Panel VP277053.

3. The General Manager is authorised to approve Variations of up to twenty (20) percent


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of the contract amount being $75,820.00 (ex GST).

CARRIED

15.10 DEVELOPMENT CONTROL PLAN AMENDMENT - HEAVY VEHICLE HAULAGE DEVELOPMENT ROUTES

RESOLUTION 2022/222

Moved: Cr Bob Kirk Seconded: Cr Jason Shepherd

That:

1. The report from the Acting Director of Operations on the proposed amendments to Development Control Plan be received.

2. The amendment to the DCP as outlined in this report be placed on exhibition for 28 days to receive community feedback.

3. A follow up report be presented to Council on the feedback received on the proposed increase to the minimum construction standards for haulage routes following the public exhibition period.

CARRIED

15.11 2022-2026 DELIVERY PROGRAM AND 2022-2023 OPERATIONAL PLAN ADOPTION - INTERNAL REVIEW

RESOLUTION 2022/223

Moved: Cr Daniel Strickland Seconded: Cr Carol James

That

1. The report of the Director Corporate & Community Services on 2022-2026 Delivery Program and 2022-23 Operational Plan Adoption – Internal Review be received

2. The following changes be made to the draft Operational Plan as a result of the internal review undertaken by staff during the exhibition period

(a) The ad valorem rate for Business – Goulburn Town Centre be updated to $1.692

(b) The budget variations due to carry overs and other adjustments, as contained within the attachments, be made to the draft budget

(c) The following changes be made to the Draft Fees & Charges

(i) Photocopies A3 (page D46) to $0.30

(ii) Internet Service Printing (page D46) to $0.30

(iii) Local Studies Research fee (page D46) to “Free for first hour then $30/hour”

(iv) Digital Reproduction of Photographs (supplied on USB) (page D46) to “$10.00 plus $6.00 for USB Device

(v) Certificate of Compliance (page D4) to $150.00

(vi) Amenities Cleaning Service (Rec Area) (page D32) - $181.00

(vii) Additional Toilet Cleaning Service (page D35) to $181.00

(viii) Planning Certificate s10.7(1) EPA Act 1979 (page D9) – change description


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to s10.7(2)

(ix) Application for tree removal (page D19) to $130.00

(x) S88G Certificate (page D20) – replace current fee (Price on Application) with:

S88G Certificate – With Inspection - $37.26

S88G Certificate – Without Inspection - $10.65

3. Council notes the changes to the Employee Costs budget due to changes made to Council’s payroll during the exhibition period

CARRIED

15.12 2022-2026 DELIVERY PROGRAM AND 2022-2023 OPERATIONAL PLAN ADOPTION - EXTERNAL SUBMISSIONS

RESOLUTION 2022/224


That

1. The report by the Director Business Services on the 2022-2026 Delivery Program and 2022-2023 Operational Plan Adoption – External Submissions be received.

2. In relation to the submission from Mr Maan Baydoun in relation to the state of Caoura Road

(a) No changes be made to the draft budget

(b) Mr Baydoun be advised of the upcoming works scheduled on Caoura Road in September 2022

3. In relation to the submission in relation to the Reconciliation Action Plan and review of the Goulburn Mulwaree LGA Aboriginal Heritage Study

(a) No changes be made to the draft budget

(b) Council reaffirm its commitment to the development of the Reconciliation Action Plan

(c) The strategic planning program be reviewed in anticipation of the review of the Goulburn Mulwaree LGA Aboriginal Heritage Study being undertaken in 2023/24

4. In relation to the submission from Destination Southern NSW in relation to strengthening Council’s commitment to growth and development of the visitor economy:

(a) Strategy B3 (Delivery Program page 15) be reworded as follows:

Market the region as a tourist destination, highlighting the regions unique rural character, natural environment, heritage and culture in consideration of the directions of the Tablelands Destination Development Plan 2020 to 2025, Southern Tablelands Brand Strategy and Destination Southern NSW Destination Management Plan 2022 to 2030.

(b) Activity B.3.1 (Operational Plan page 14) be reworded as follows:

Focussed marketing activity to promote Goulburn Mulwaree area as a desirable destination to visit, live, work and invest, that considers the directions of the Southern Tablelands Brand Strategy.


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(c) A new activity (B.1.3) be added on page 13 of the Operational Plan as follows:

Activity

Ensure economic priorities for the area are considered as part of the preparation of the region’s new Regional Economic Development Strategy

Measure

Priorities for Goulburn-Mulwarees economic development are identified in updates of the region’s Regional Economic Development Strategy.

5. In relation to the submission from Mr Stewart Thompson in relation to the proposed fees and charges for planning proposals, no changes be made to the draft budget

6. The above submitters be thanked for their submissions and be notified of the outcomes of their submissions

7. The 2022-2026 Delivery Program and 2022-2023 Operational Plan be adopted with the approved budget amendments and the amendments approved as a result of the external submissions received.

CARRIED

15.13 MAKING OF RATES AND CHARGES

RESOLUTION 2022/225

Moved: Cr Andrew Banfield Seconded: Cr Steven Ruddell

1. The report from the Director Corporate & Community Services on Making of Rates and Charges be received.

2. Rates and charges in the 2022/23 Operational Plan commencing 1 July 2022 be made as detailed in the following tables:

Ordinary Rates - s493 Local Government Act –

Sub-Category Ad Valorem Rate (c/$)

Base Rate

Minimum Rate

Residential - General $0.00193 $307.00 Residential - Goulburn $0.00432 $384.00 Residential - Marulan $0.00260 $292.00 Business - General $0.00940 $569.00 Business - Goulburn $0.00940 $569.00 Business - Goulburn Town Centre

$0.01692 $569.00

Business - Marulan $0.00940 $569.00 Mining $0.01843 $569.00 Farmland $0.00167 $620.00

Domestic Waste Management - s496 Local Government Act

Category Charge

Occupied – First Service (3 Bins) $402.00 Occupied – Subsequent Service (3 Bins) $402.00 Occupied – Subsequent Service (Red Bin) $272.00 Occupied – Subsequent Service (Yellow Bin)

$131.00 Occupied – Subsequent Service (Green Bin) $131.00 Unoccupied $40.50

Tarago


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Category Charge

Occupied (Recycling Only) $213.00

Other Waste Management Charges (Marulan) - s501 Local Government Act

Category Charge

1 Service $341.00 2 Services $635.00 3 Services $969.00 4 Services $1,244.00 5 Services $1,530.00 6 Services $1,841.00 7 Services $2,137.00

Rural Waste Charge - s501 Local Government Act

Category Charge

Rural Waste Charge $156.00

Water Availability Charges (Goulburn/Run-O-Waters) - s501 Local Government Act

Category Meter Size

Annual Charge

Water Availability - Vacant $182.00 Occupied 20mm $182.00 25mm $286.00 32mm $443.00 40mm $723.00 50mm $1,128.00 65mm $2,204.00 80mm $2,874.00 100mm $4,511.00 150mm $10,156.00

Water Availability Charges (Marulan) - s501 Local Government Act

Category Meter Size

Annual Charge

Water Availability - Vacant $261.00 Occupied 20mm $261.00 25mm $407.00 32mm $644.00 40mm $1,035.00 50mm $1,612.00 65mm $3,162.00 80mm $4,120.00 100mm $6,458.00 150mm $14,564.00

Water Consumption Charges (Goulburn/Run-o-Waters) - s502 Local Government Act

Category Meter Size Tariff 1

(per kl)

Tariff 2

(per kl)

Tariff 2 Trigger

(kl per day) Occupied 20mm $2.99 $4.05 Over 0.80 25mm $2.99 $4.05 Over 1.30


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32mm $2.99 $4.05 Over 2.00 40mm $2.99 $4.05 Over 3.30 50mm $2.99 $4.05 Over 5.15 65mm $2.99 $4.05 Over 9.15 80mm $2.99 $4.05 Over 13.15 100mm $2.99 $4.05 Over 20.55 150mm $2.99 $4.05 Over 46.23

Water Consumption Charges (Marulan) - s502 Local Government Act

Category Meter Size Tariff 1

(per kl)

Tariff 2

(per kl)

Tariff 2 Trigger

(kl per day)

Occupied 20mm $2.99 $4.05 Over 0.80 25mm $2.99 $4.05 Over 1.30 32mm $2.99 $4.05 Over 2.00 40mm $2.99 $4.05 Over 3.30 50mm $2.99 $4.05 Over 5.15 65mm $2.99 $4.05 Over 9.15 80mm $2.99 $4.05 Over 13.15 100mm $2.99 $4.05 Over 20.55 150mm $2.99 $4.05 Over 46.23

Backflow Device Charges - s501 Local Government Act

Category Annual Charge

First Device Per Property $70.00 Subsequent Device Per Property $36.00

Sewerage Charges (Goulburn) – s501 Local Government Act

Category Meter Size Annual Charge

Residential Occupied $802.00 Residential Vacant $442.00 Flats & Unit (Per Unit) $802.00 Business 20mm $442.00 25mm $695.00 32mm $1,137.00 40mm $1,776.00 50mm $2,741.00 65mm $4,679.00 80mm $7,100.00 100mm $11,038.00 150mm $16,433.00

Sewerage Charges (Marulan) – s501 Local Government Act

Category Meter Size Annual Charge


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Residential Occupied $969.00 Residential Vacant $716.00 Flats & Unit (Per Unit) $969.00 Business 20mm $716.00 25mm $1,091.00 32mm $1,685.00 40mm $2,609.00 50mm $4,065.00 65mm $6,912.00 80mm $10,500.00 100mm $16,387.00

Sewerage Consumption Charges (Goulburn) – s502 Local Government Act

Category Meter Size Charge (per kl)

Residential Occupied* N/A Flats & Unit (Per Unit)* N/A Business 20mm $3.13 25mm $3.13 32mm $3.13 40mm $3.13 50mm $3.13 65mm $3.13 80mm $3.13 100mm $3.13 150mm $3.13

* Usage Component included in Annual Charge

Sewerage Consumption Charges (Marulan) - s502 Local Government Act

Category Meter Size Charge (per kl)

Residential Occupied* N/A Flats & Unit (Per Unit)* N/A Business 20mm $3.13 25mm $3.13 32mm $3.13 40mm $3.13 50mm $3.13 65mm $3.13 75mm $3.13 80mm $3.13 100mm $3.13 150mm $3.13

* Usage Component included in Annual Charge

Liquid Trade Waste Charge – s501 Local Government Act 1993

Category Annual Charge Category 1 $126.00 Category 2 $136.00 Category 3

$492.00


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CARRIED

15.14 MONTHLY FINANCIAL REPORT

RESOLUTION 2022/226


That

1. The report by the Director Corporate & Community Services on the Monthly Financial Report be received.

2. The Budget variations contained within the attachments be approved.

CARRIED

15.15 STATEMENT OF INVESTMENTS & BANK BALANCES

RESOLUTION 2022/227


That the report by the Director Corporate & Community Services on the Statement of Investments and Bank Balances be received.

CARRIED

15.16 CODE OF MEETING PRACTICE

RESOLUTION 2022/228

Moved:Cr Bob Kirk Seconded: Cr Andy Wood

That:

1. The report from the Business Manager Governance on the Code of Meeting Practice be received.

2. The attached draft Code of Meeting Practice be placed on public exhibition for 42 days with the following optional changes:

Clauses 4.1 & 4.3-4.24 – Change wording to comply with Model Code.

Clauses 4.8, 14.13 & 14.16 – limit the number of public forum speakers to ten (10)

Clauses 11.10, 15.14 and 20.23 not be included, and clause 15.16 refer to clause

15.15

Clauses 18.1 – 18.5 – include in code and set times within clauses around an

11.00pm closing time

3. Any submissions received are to be reported to Council for consideration.

4. If no submissions are received at the completion of the exhibition period, the Code of Meeting Practice – Goulburn Mulwaree Council – 2022, is adopted.

CARRIED


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15.17 OPERATIONS POLICY REVIEW

RESOLUTION 2022/229

Moved: Cr Steven Ruddell Seconded: Cr Andy Wood

That:

1. That the report from the Acting Director Operations on the Operations Policy Review be received.

2. Council places the following revised policies on public exhibition for 28 days and if no comments are received, they be adopted as Council’s policies:

(a) Public Gates & Bypass Policy

(b) Subsidy for Sealing Rural Roads Policy

(c) Cost Recovery for Kerb and Gutter and Paved Footpath Policy

(d) Private Lanes Policy

(e) Plant and Fleet Replacement Policy

3. Any submissions received will be considered and reported to Council for final adoption of the policy

CARRIED

15.18 CORPORATE & COMMUNITY SERVICES POLICY REVIEW

RESOLUTION 2022/230

Moved: Cr Carol James Seconded: Cr Jason Shepherd

That

1. That the report from the Director Corporate & Community Services on the Corporate & Community Services Policy Review be received.

2. Council places the following revised policies on public exhibition for 28 days and, if no comments are received, they be adopted as Council’s policies:

(i) Child Safe Policy

(ii) Debt Recovery Policy

(iii) Financial Assistance and Reduction or Waiver of Council Fees & Charges Policy

(iv) Procurement Policy

3. Any submissions received are to be considered and reported to Council for final adoption of the policy.

CARRIED


Page 48

15.19 ST CLAIR CONSERVATION WORKS - STATUS REPORT

RESOLUTION 2022/231

Moved: Cr Bob Kirk Seconded: Cr Andrew Banfield

That the report from the Business Manager Marketing, Events & Culture on the status of the St Clair Conservation Works be received.

CARRIED

15.20 REUSE SCHEME GOULBURN - MAY 2022 STATUS REPORT

RESOLUTION 2022/232

Moved: Cr Carol James Seconded: Cr Steven Ruddell

That the report from the Business Manager Infrastructure on the Goulburn Reuse Scheme status update be received.

CARRIED

15.21 RUG - REUSE GOULBURN - MAY 2022 STATUS REPORT

RESOLUTION 2022/233

Moved: Cr Jason Shepherd Seconded: Cr Carol James

That the report from the Business Manager Infrastructure on the RUG Goulburn status update be received.

CARRIED

15.22 MOUNTAIN ASH ROAD FIXING LOCAL ROADS PROJECT MAY 2022 STATUS REPORT

RESOLUTION 2022/234

Moved: Cr Andy Wood Seconded: Cr Steven Ruddell

That the report from the Business Manager of Works on the Mountain Ash Road Fixing Local Roads Project status updated be received.

CARRIED


Page 49

15.23 WINDELLAMA ROAD FIXING LOCAL ROADS PROJECT MAY 2022 STATUS REPORT

RESOLUTION 2022/235


That the report from the Business Manager of Works on the Windellama Road Fixing Local Roads Project status updated be received

CARRIED

15.24 TOWRANG ROAD BRIDGE REPLACEMENT MAY 2022 STATUS REPORT

RESOLUTION 2022/236

Moved: Cr Michael Prevedello Seconded: Cr Steven Ruddell

That the report from the Project Engineer – Operations on the Towrang Road Bridge Replacement May 2022 Status be received.

CARRIED

15.25 GROWING LOCAL ECONOMIES COMMON STREET MAY 2022 STATUS REPORT

RESOLUTION 2022/237


That the report from the Project Engineer – Operations on the status of the Growing Local Economies Common Street project be received.

CARRIED

15.26 DESIGN, CONSTRUCTION AND UPGRADE OF AMENITIES AT SPORTING FACILITIES MAY 2022 STATUS REPORT

RESOLUTION 2022/238

Moved: Cr Steven Ruddell Seconded: Cr Bob Kirk

That the report from the Project Engineer – Operations on the status of the Design, Construction and Upgrade of Amenities at Sporting Facilities be received.

CARRIED

15.27 SCHOOL ZONE SAFETY INFRASTRUCTURE MAY 2022 STATUS REPORT

RESOLUTION 2022/239

Moved: Cr Andy Wood Seconded: Cr Daniel Strickland

That the status report from the Project Engineer - Operations on the School Zone Safety


Page 50

Infrastructure Project be received.

CARRIED

15.28 NATURAL DISTASTER- ESSENTIAL PUBLIC ASSET RESTORATION PROJECT MAY 2022 STATUS UPDATE

RESOLUTION 2022/240

Moved: Cr Bob Kirk Seconded: Cr Michael Prevedello

That the report on the status of the Natural Disaster Essential Public Asset Restoration Project from the Business Manager Projects be received.

CARRIED

15.29 PLANNING & ENVIRONMENT DIRECTORATE REPORT MAY 2022

RESOLUTION 2022/241

Moved: Cr Daniel Strickland Seconded: Cr Michael Prevedello

That the report from the Director Planning & Environment be received and noted for information.

CARRIED

15.30 OPERATIONS DIRECTORATE REPORT MAY 2022

RESOLUTION 2022/242


That the activities report from May 2022 by the Acting Director of Operations be received and noted for information

CARRIED

15.31 CORPORATE & COMMUNITY SERVICES DIRECTORATE REPORT MAY 2022

RESOLUTION 2022/243

Moved: Cr Carol James Seconded: Cr Daniel Strickland

That the activities report by the Director Corporate & Community Services be received and noted for information.

CARRIED


Page 51

15.32 UTILITIES DIRECTORATE REPORT MAY 2022

RESOLUTION 2022/244

Moved: Cr Jason Shepherd Seconded: Cr Steven Ruddell

That the report from the Director Utilities be received and noted for information.

CARRIED

15.33 GOULBURN MULWAREE YOUTH COUNCIL MEETING NOTES - 27 MAY 2022

RESOLUTION 2022/245

Moved: Cr Steven Ruddell Seconded: Cr Andy Wood

That the report from Cr Carol James in relation to the Goulburn Mulwaree Youth Council Meeting Notes held on the 27 May 2022

CARRIED

15.34 EXTERNAL MEETING MINUTES

RESOLUTION 2022/246

Moved: Cr Steven Ruddell Seconded: Cr Carol James

That the report from the Acting General Manager on the following external Committee meetings minutes be received:

1. Goulburn Liquor Accord meeting held 4 May 2022

2. Club Grants Committee held 17 May 2022

3. Country Mayors Meeting held 27 May 2022

CARRIED

16 CLOSED SESSION

Council must resolve to move into Closed Session to deal with any items under s10 Local Government Act 1993.


17 CONCLUSION OF THE MEETING

The Meeting closed at 9.16pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 19 July 2022.


Page 52

................................................... ...................................................

Cr Peter Walker Matt O’Rourke Mayor Acting General Manager


Page 53

11 MATTERS ARISING

Nil

12 MAYORAL MINUTE(S)

Nil

13 NOTICE OF MOTION(S)

Nil

14 NOTICE OF RESCISSION(S)

Nil


Item 15.1 Page 54

15 REPORTS TO COUNCIL FOR DETERMINATION

15.1 INSTRUMENT OF DELEGATION TO THE CHIEF EXECUTIVE OFFICER

Author: Business Manager Governance

Director Corporate & Community Services


Attachments: 1. Instrument of Delegation Chief Executive Officer for Business Paper 20220719.pdf ⇩

2. Current Goulburn Mulwaree Functional Areas Organisational Structure.pdf ⇩

Link to

Community Strategic Plan:

25. Our Civic Leadership CL1 Effect resourceful and respectful leadership and attentive representation of the community.

Cost to Council: Nil

Use of Reserve Funds: N/A

RECOMMENDATION

That

1. The report Instrument of Delegation to the Chief Executive Officer by the Business Manager Governance be received.

2. The reviewed Instrument of Delegation to the Chief Executive Officer be confirmed.

3. In accordance with Section 377 of the Local Government Act 1993, Council confers the powers and functions to the Chief Executive Officer as per the attached Instrument of Delegation to the Chief Executive Officer.

4. The title of Chief Executive Officer is confirmed as the new title of the position of the General Manager of Council.

5. All references to the Chief Executive Officer are to be taken to have the same meaning of the General Manager as in the Local Government Act 1993.

6. A reference to the General Manager in any Council document, policy, instrument, or the like is taken to be a reference to the Chief Executive Officer.

BACKGROUND

Council resolved at its meeting on 21 June 2022 to delegate to Mr Johansson the powers, authorities, duties and functions of the Chief Executive Officer.

REPORT

The Instrument of Delegation to the Chief Executive Officer (Instrument) has been reviewed to ensure the Instrument is in accordance with, and encapsulates any legislative amendments since the previous review of the instrument, and to reflect the change of title from General Manager to Chief Executive Officer.

The reviewed Instrument is similar to the existing Instrument of Delegation to the General Manager (Existing Instrument) with only one amendment of note to Schedule 3 Clause 1.9.3, which is referenced as clause 9.3 in the Existing Instrument (Clause 9.3).

Clause 9.3 reads, “in respect of which there are unresolved submissions by way of objection have been made to the subject matter of the application”.

CO_20220719_AGN_2594_AT_files/CO_20220719_AGN_2594_AT_Attachment_16687_1.PDF



Item 15.1 Page 55

The reviewed and amended clause 1.9.3 reads, “in respect of which there are submissions by way of objection that have been made regarding the subject matter of the Application which the CEO considers remain unresolved”.

This clause was amended for the avoidance of doubt to confirm that the “unresolved submissions” are those considered at the discretion of the Chief Executive Officer to constitute an unresolved submission.

Other amendments are essentially formatting changes including numbering of clauses within each Schedule.

The Organisational Structure, which is attached to this report, has been amended to reflect the change in title from General Manager to the new title of Chief Executive Officer. This amendment infers that any reference to the Chief Executive Officer is taken to have the same meaning of General Manager in the Local Government Act 1993.

Any references to the Chief Executive Officer are to be taken as reference to the General Manager under the Local Government Act 1993 for all existing and future Council documents.

Similarly, a reference to the General Manager in any Council document, policy, instrument, or the like is taken to be a reference to the Chief Executive Officer.


Item 15.1- Attachment 1 Page 56

Instrument of Delegation Section 377 of the Local Government Act 1993

Delegation of Functions to the Chief Executive Officer

Goulburn Mulwaree Council, pursuant to s377 of the Local Government Act 1993 and by resolution passed at a duly convened meeting of the Council held on 19 July 2022 resolved:

(a) to revoke all delegations previously given by the governing body of the Council to the CEO, and

(b) delegated to the CEO, in accordance with this instrument of delegation, the Functions specified or described in Schedule 1, subject to:

(i) the exceptions specified or described in schedule 2, and

(ii) the conditions and limitations specified or described in schedule 3.

Peter Walker Date

Mayor

1. Definitions

1.1 In this Instrument:

Act means the Local Government Act 1993

Application means an application for an Approval made to the Council

CEO means the Chief Executive Officer. Because council has appointed a chief executive officer, references to the CEO are references to the “general manager” in the Act

Departmental Chief Executive means the Departmental Chief Executive of the Department of Premier and Cabinet or the Departmental Chief Executive of any other government department which has the carriage of the administrative functions of the Act and the portfolio of Local Government.

EPA Act means the Environmental Planning and Assessment Act 1979

Function means any function of the Council within the meaning of the Act that is capable of being delegated, and for the avoidance of doubt excludes:

(a) the functions of the general manager referred to in s335(1), (2) and (3) of the Act;

(b) the role of the governing body referred to in s223 of the Act; and

(c) the role of the Mayor referred to in s226 of the Act

Minister means the current Minister for Local Government or any future title given to a ministerial position of a future New South Wales State Government portfolio that includes governance of Local Government



Goulburn Mulwaree Council page 2

2. Commencement

2.1 The delegations conferred on the CEO by this instrument of delegation commence immediately after the passing of the resolution.

Acknowledgement

I, Aaron Johansson acknowledge receipt of, and understand, the terms of this instrument of delegation.

Chief Executive Officer Date




Schedule 1

The CEO, and in the absence of the CEO their nominee as the Acting CEO for the period of the CEO’s absence, is delegated authority under s377 of the Act, to exercise and/or perform on behalf of Council the powers, authorities, duties and Functions of the Council subject to the following:

1. the CEO is restrained from carrying out any of those functions of Council excluded from delegation by operation of s377(1) of the Act; and

2. the CEO is entitled to carry out any functions delegated to the Council by the Departmental Chief Executive or the Minister, subject to any express limitations imposed by the Departmental Chief Executive or Minister.

If a function is conferred or imposed on an employee of Council under any other legislation, the function is deemed to be conferred or imposed on the Council and is delegated to CEO.




Schedule 2

1. Functions not delegated to the CEO

1.1 A Function for the time being, delegated by the Council to any other person or body.

1.2 Adopting or varying a policy, plan, program, practice, strategy, or the like adopted or approved by resolution of the Council.

1.3 Creating a committee of the Council of which all of the members are councillors.

1.4 Adopting or varying any of the following adopted or approved by resolution of the Council:

1.4.1 A Planning Proposal

1.4.2 A Development Control Plan

1.4.3 A Contributions Plan

1.4.4 A Local Approvals Policy

1.4.5 A local Orders Policy

1.4.6 Adopting, varying or supplementing the Council's:

1.4.7 The Code of Conduct

1.4.8 The Code of Meeting Practice

1.4.9 Community Strategic Plan

1.4.10 Resourcing Strategy

1.4.11 Delivery Plan

1.4.12 Community Engagement Strategy

1.4.13 Annual Report

1.5 Deciding to decline to accept any tenders after a full assessment of the tenders has been undertaken for the purpose of determining whether any tender should be accepted by the Council.

1.6 Making an application, written proposal, representation, or submission to the Governor or a Minister or public authority on behalf of the Council which is not made by reference to policies, plans, programs, practices, strategies, or the like adopted or approved by resolution of the Council.

1.7 Commencing and maintaining proceedings in any court or tribunal against any Minister or public authority.

1.8 Giving a notice, direction, order or the like to, or taking action to enforce any law against, a Minister or public authority.

1.9 Deciding to take a poll of electors for the purposes of holding a constitutional referendum

1.10 Fixing of annual fees to be paid to the Mayor and the Councillors




1.11 Determining:

1.11.1 the senior staff positions within the organisation structure of the council

1.11.2 The roles and reporting lines (for other senior staff) of holders of senior staff positions

1.11.3 The resources to be allocated towards the employment of staff

1.11.4 Entering into a public-private partnership on behalf of the Council in the absence of a resolution of the Council to do so.

1.12 Entering into a Voluntary Regional Organisation of Councils

1.13 Appointing or terminating the appointment of the Council's auditor

1.14 Except in accordance with established policies or practices of the Council:

1.14.1 Deciding to dedicate land as a public road

1.14.2 Deciding whether a public road should be closed

1.14.3 Preparing a proposal to fix or vary the levels of a public road or widen or realign a public road

1.15 Ordering or consenting to the imposition of covenants or restrictions on the use of land vested in the Council

1.16 Adding fluorine to any public water supply under the control of the Council

1.17 Entering into or modifying an agreement or arrangement referred to in ss12 or 12A of the Library Act 1939.

1.18 Adopting a program for the inspection of swimming pools under s22B of the Swimming Pools Act 1992

1.19 Exhibiting a draft coastal zone management plan under the Coastal Management Act 2016.

1.20 Adopting an agency information guide under the Government Information (Public Access) Act 2009.

1.21 Agreeing to combine the emergency management arrangements of Council with another Council under s27 of the State Emergency and Rescue Management Act 1989.




Schedule 3

1. Conditions and Limitations Applying to Delegated Functions

1.1 The Functions delegated must be exercised lawfully

1.2 The Functions delegated must be exercised consistently with adopted policies of the Council

1.3 A Function may not be exercised under delegation if the matter in respect of which the Function would otherwise be exercised under delegation:

1.3.1 is called-up to the governing body in accordance with an adopted policy of the Council, and

1.3.2 written notice is given to the General Manager of the matter being called-up before the Function delegated is exercised.

1.4 A function may not be exercised under delegation in relation to a matter if the General Manager has a pecuniary or significant non-pecuniary conflict of interests in relation to the matter.

1.5 A Function may not be exercised under delegation if it involves incurring expenditure on behalf of the Council that is not within a vote of money for expenditure by the Council in an amount exceeding $75,000. A function may not be exercised under delegation if it involves incurring a cost (other than by means of expenditure) to the Council (including foregoing income otherwise due to the Council) in an amount exceeding $150,000) or for any reason consistent with established policies or practices of the Council.

1.6 A Function may not be exercised under delegation if it involves writing-off a debt owing to the Council in an amount exceeding $10,000.

1.7 A Function may not be exercised under delegation if it involves deciding to provide goods, services or facilities to any person or group of persons which have not been previously provided by the Council to any person.

1.8 A Function may not be exercised under delegation if it involves deciding to vary, suspend or terminate the provision of goods, services, or facilities to any person or group of persons except in accordance with a contract between Council and the person.

1.9 A Function may not be exercised under delegation if it involves determining an Application:

1.9.1 which the Council has resolved is to be determined by resolution of the Council,

1.9.2 in breach of a development standard applying to the carrying out of development the subject of the Application

1.9.3 in respect of which there are submissions by way of objection that have been made regarding the subject matter of the Application which the CEO considers remain unresolved

1.9.4 in a manner that is inconsistent with the purpose, objectives or intended outcomes of any policy adopted or approved by resolution of the Council applying to the Application

1.10 A Function may not be exercised under delegation if it involves granting an Approval that is at variance with any requirement or standard fixed or specified by or under any law or any adopted policy of the Council.




1.11 A Function may not be exercised under delegation if it involves deciding to carry out an activity or granting an Approval in relation to an activity for the purposes of Part 5 of the EPA Act where an environmental impact statement is required in connection with the activity

1.12 Except as authorised by resolution of the Council, a Function may not be exercised under delegation if it involves entering into or amending or revoking a voluntary planning agreement or works-in-kind agreement entered into pursuant to a resolution of the Council.

1.13 A Function may not be exercised under delegation if it involves modifying or revoking an order given to a person by resolution of the Council.

Authorised by Council Resolution [Number] of [Date]



Operations

Assets & Design

Asset Management

Engineering Design

Traffic Management

Planning & Environment

Planning & Development

Development Assessment

Building Surveying

Corporate & Community Services Utilities

Waste & Recycling

Waste Collection

Waste Management Centres

Recycling

Waste Education

Environment & Health

Compliance

Companion Animals

Noxious Weeds

Environmental Protection

Marketing, Events & Culture

Marketing & Events

Visitor Information

Library, Gallery & Museums

Finance & Customer Service

Payroll

Revenue & Accounting Services

Customer Service

Procurement

Innovation & Technology

Records

Systems Support

Network Management

GIS

Executive Services

Human Resources

Work Health & Safety

Return to Work

Learning & Development

Industrial Relations

Recruitment

Economic Development &

Communications

Community Engagement

Social Media

Economic Development

Performing Arts

Works

Construction

Maintenance

Fleet

Stores

Projects

Project Management

Infrastructure

Projects

Water Distribution

Sewer Distribution

Water Operations

Water Quality

Water Treatment

Waste Water Treatment

Environmental Compliance

Raw Water Sources

Executive Support

Administration of Council Activities

Mayoral Support

Community Facilities

Recreation Area

Multi Function Centre

Aquatic Centre

Belmore & Victoria Parks

Cemeteries

Building Maintenance

CBD

Parks & Reserves

Governance

Governance & Legal

Insurance, Public Liability & Risk

ORGANISATIONAL STRUCTURE

Chief Executive Officer

Property & Community Services

Property Management

Aged, Youth & Disability Services

Grants

Grants Management

Strategic Planning

Strategic Planning

Heritage


Item 15.2 Page 65

15.2 PROPOSED EXPEDITED LEP HERITAGE MAP AMENDMENT- BRADLEY STREET GOULBURN

Author: Senior Strategic Planner

Director Planning & Environment


Attachments: Nil

Reference to LSPS: Planning Priority 9: Heritage – Vision 2040 – Goulburn Mulwaree’s cultural heritage is conserved, actively adapted for use (where appropriate) and celebrated.

RECOMMENDATION

That:

1. The report from the Senior Strategic Planner on a mapping anomaly in relation to heritage affecting 112, 113 and 114 Bradley Street Goulburn, be received.

2. A proposal to amend the Goulburn Mulwaree Local Environmental Plan 2009 is submitted to the NSW Department of Planning and Environment under section 3.22(1)(a) of the Environmental Planning and Assessment Act 1979, to enable the following corrections to the Heritage map:

Address Correction required to Heritage Map

112 Bradley Street Goulburn No heritage item exists on the land, land within Heritage Conservation Area (HCA) – retain red hatching and remove brown colour on heritage map.

113 Bradley Street Goulburn Heritage item- brown colour on map with item No. reference I206.

114 Bradley Street Goulburn Heritage Item- brown colour on map with item No. reference I207.


BACKGROUND

An anomaly to the Heritage Map was created at the time the general amendment to the Heritage Schedule of the Goulburn Mulwaree Local Environmental Plan (LEP) (Amendment No. 22) was published on the 8 October 2021. The anomaly impacts three properties in Bradley Street Goulburn. This will be further discussed in this report.

REPORT

Following a query on a Planning Certificate, a mapping anomaly has been identified which affects No.112 Bradley Street (Lot 2 DP 150531) and No.113 Bradley Street (Lot 1 DP 744037) Goulburn. The current anomaly is illustrated in Figure 1A.


Item 15.2 Page 66

Figure 1A. Extract of current Goulburn Mulwaree Council Heritage Map.

Figure 2A. Extract of former Heritage map prior to Amendment No. 22 of the Goulburn LEP 2009.


Item 15.2 Page 67

The details of the anomaly are as follows:

Address Anomaly

112 Bradley Street Goulburn This property is not within Schedule 5 of the LEP, however the Heritage Map indicates that this property contains Heritage Item No. I207. This is an error. Heritage Item No. I207 is correctly associated with 114 Bradley Street Goulburn.

113 Bradley Street Goulburn This property is within Schedule 5 of the LEP and contains Heritage Item No. I206. The Heritage Map indicates that this property is not heritage listed. The Heritage Map indicates that Heritage Item No. I206 is associated with 114 Bradley Street Goulburn. This is an error.

114 Bradley Street Goulburn This property is within Schedule 5 of the LEP, However the Heritage Map indicates that this property contains Heritage Item No. I206. This is an error. This property is correctly associated with Heritage Item No. I207.

The Heritage Maps are required to be corrected to reflect the current Schedule 5 item numbers and property descriptions under the LEP 2009. Refer to the proposal within Figure 3 below.

Figure 3. Proposal to Heritage map to correct the anomaly in the current heritage map.

The brown colour on the heritage map indicates a heritage listed item under the Goulburn LEP 2009 Schedule 5. The red hatching indicates the Heritage Conservation Area (HCV). 112 Bradley Street is bordered green. This property does not contain a heritage item in Schedule 5, and is within a Heritage Conservation Area (HCA). The proposal involves removing the brown colour and retaining red hatching to correct the anomaly.


Item 15.2 Page 68

113 Bradley Street is bordered red. This property contains a heritage item in Schedule 5 and is within a Heritage Conservation Area (HCA). The proposal involves introducing the brown colour, retaining red hatching and correcting the map to reference heritage item No. I206. 114 Bradley Street is bordered blue. This property contains a heritage item in Schedule 5 and is within a Heritage Conservation Area (HCA). It is intended to retain the brown colour and red hatching and correct map to reference heritage item No. I207.

It is noted that the anomaly is contained only within the Heritage maps. There are no errors within the associated Schedule 5 of the Goulburn Mulwaree Local Environmental Plan (LEP) 2009 (i.e. the written instrument is correct).

An expedited amendment to the Goulburn LEP is proposed. Section 3.22(1)(a) of the Environmental Planning and Assessment Act 1979 enables the above anomalies to be corrected:

3.22 Expedited amendments of environmental planning instruments

(cf previous s 73A)

(1) An amending environmental planning instrument may be made under this Part without compliance with the provisions of this Act relating to the conditions precedent to the making of the instrument if the instrument, if made, would amend or repeal a provision of a principal instrument in order to do any one or more of the following—

(a) correct an obvious error in the principal instrument consisting of a misdescription, the inconsistent numbering of provisions, a wrong cross-reference, a spelling error, a grammatical mistake, the insertion of obviously missing words, the removal of obviously unnecessary words or a formatting error,

(b) address matters in the principal instrument that are of a consequential, transitional, machinery or other minor nature,

(c) deal with matters that the Minister considers do not warrant compliance with the conditions precedent for the making of the instrument because they will not have any significant adverse impact on the environment or adjoining land.

The proposal is an error, being a mis-description, made at the time the Heritage Map was compiled under Amendment No. 22 of the Goulburn Mulwaree LEP 2009. Therefore, Council is able to apply for an expedited amendment to the NSW Department of Planning and Environment (DPE) to rectify this anomaly.

Recommendation

It is recommended that the Council submit an erratum or expedited planning proposal to the NSW Department of Planning and Environment (DPE), to amend the Goulburn Mulwaree Local Environmental Plan (LEP) 2009 in accordance with section 3.22(1)(a) of the Environmental Planning and Assessment Act 1979 to enable the following corrections to be made to the Heritage Map:

Address Correction required to Heritage Map

112 Bradley Street Goulburn No heritage item exists on the land, land within Heritage Conservation Area (HCA) – retain red hatching and remove brown colour on heritage map.

113 Bradley Street Goulburn Heritage item- brown colour on map with item No. reference I206.

114 Bradley Street Goulburn Heritage Item- brown colour on map with item No. reference I207.


Item 15.2 Page 69

FINANCIAL IMPLICATIONS

Council’s Strategic Planning Officers time in preparing and resolving the required anomaly.

LEGAL IMPLICATIONS

Legally the mapping should be consistent with the LEP Schedule 5 listing in order to be accurate.


Item 15.3 Page 70

15.3 POST EXHIBITION REPORT - PROPOSED DCP CHAPTER (URBAN SERVICING) AND DRAFT LOCAL APPROVALS POLICY: WATER SUPPLY, SEWERAGE, (ON-SITE AND RETICULTATED), STORMWATER AND TRADE WASTE

Author: Business Manager Strategic Planning



Attachments: 1. Council Report_Draft DCP_Urban Water and Sewer _3 May 2022 ⇩

2. WaterNSW Submission - Goulburn Mulwaree DCP Urban Servicing

(Water and Sewer) Amendment (3) ⇩ 3. GM DCP - Draft Amendment - Water and Sewer Servicing - Post

Exhibition ⇩ 4. Water Supply Sewerage Stormwater and trade Waste Policy - Post

Exhibiton V2 ⇩

Reference to LSPS: Planning Priority 1: Infrastructure - Vision 2040 – Infrastructure meets the needs of a growing community

Key Issues: Infrastructure provision (reticulated water and sewer services)

RECOMMENDATION

That:

1. The post exhibition report from the Business Manager Strategic Planning on a proposed amendment to the Goulburn Mulwaree Development Control Plan 2009 in relation to urban servicing (water and sewer) and a draft Local Approvals Policy - Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste be received.

2. Council adopts the amendment to Goulburn Mulwaree Development Control Plan 2009 in relation to connection requirements for reticulated water and sewer as detailed in Attachment 3.

3. Council adopts the Local Approvals Policy - Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste as detailed in Attachment 4.

4. Council places a notice in its web site and in the Goulburn Post advising of the making of the DCP amendment and Local Approvals Policy and the date on which they commence.


BACKGROUND

Council considered a report on this matter at its meeting of 3 May 2022 (Attachment 1) and resolved:

That:

1. The report from the Business Manager Strategic Planning on proposed amendments to the Goulburn Mulwaree Development Control Plan 2009 in relation to connection requirements for reticulated water and sewer services and a proposed Local Approvals Policy for water and sewer (reticulated and on-site), drainage and trade waste be received.

2. Council prepares an amendment to Goulburn Mulwaree Development Control Plan 2009 in relation to connection requirements for reticulated water and sewer to provide greater clarity on where and when connection to these services is required.

3. Council prepares a Local Approvals Policy under the NSW Local Government Act, 1993 in relation to reticulated water and sewer connection requirements and other approval requirements associated with






Item 15.3 Page 71

water, sewer/wastewater management, trade waste and drainage associated with Section 68 applications made under that Act.

4. Council publicly exhibit the amendment to the Goulburn Mulwaree Development Control Plan 2009 and the Draft Local Approvals Policy – Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste for a minimum of thirty (30) days concurrently.

This report follows the public exhibition of both draft documents and provides recommendations on changes to the documents and a recommendation to adopt both documents as amended.

REPORT

Public Exhibition – Draft DCP Chapter – Urban Servicing

Exhibition

The Draft DCP amendment was placed on public exhibition concurrently with the Draft Local Approvals Policy from 13 May 2022 until 13 June 2022.

Notices were placed in the Goulburn Post and on the Council web site, with hard copies of the relevant documents placed in the Library and Council offices.

An email notice advising of the exhibition was sent to Council’s stakeholder list which incorporates local development consultants (planners, engineers, surveyors, etc), building companies and contractors, solicitors, conveyancers, and real estate agents. The stakeholder list includes over 450 industry-based contacts.

Public Submissions

There were no public submissions made on this document.

State Agencies

Water NSW has made a submission which is supportive of the proposed DCP chapter and the Local Approvals Policy as it supports water quality outcomes in the Sydney drinking water catchment (Attachment 2). Some specific comments have been made to refine the document further as listed in the table below.

Water NSW Comment Response

Regarding clause (ii) for unserviced land in R5 Large Lot Residential and RU5 Village zones:

The provisions may benefit from a note relating this provision back to clause 7.3 of the Goulburn Mulwaree Local Environmental Plan 2009.

Clause (ii) needs to be expanded to include RU6 Transitions zone or, alternatively, another clause added catering for unsewered development in the RU6 zone.

The provisions relate to minimum lot sizes (MLSs) of 2,000m2 for unsewered development. The 2,000m2 area threshold accords with the Water NSW (2022) Neutral or Beneficial Effect on Water Quality Assessment Guideline (NorBE Guideline). However, the Guideline contains some

Agreed – a reference to LEP Clause 7.3 of the LEP can be included (this clause requires adequate servicing for water/sewer be provided for residential development in the RU5 and R5 zones). The RU6 zone has not been included as a planning proposal will be required to facilitate any urban subdivision, consideration of suitable infrastructure availability will occur during the planning proposal stage. A note will be added advising: The 2000m2 lot size is expressed as a minimum and is subject to the site conditions or the type of on-site effluent management system proposed in


Item 15.3 Page 72

important caveats: ‘2,000m2 is considered the minimum whereby a dwelling with setbacks and a suitable EMA with setbacks and buffers may be located on a lot. However, there is no guarantee that 2,000m2 will be adequate, especially if the site is steep, or the soils are highly permeable or there are extensive rock outcrops’ (NorBE Guideline, p.40). This should be acknowledged.

Further to the above, commonly installed on-site effluent management systems, such as Aerated Wastewater Treatment Systems to irrigation, may not be suitable on lot sizes of 2,000m2. Measures using advanced treatment systems (i.e. secondary treatment as a minimum) accompanied by small footprint effluent management methods (i.e. trenches, beds or mounds) may be more appropriate. The DCP provisions would benefit by making a note to such effect. An additional note may also be required acknowledging that for subdivision within or rezoning to R5 and RU5, a MLS of 2,000m2 should not automatically be presumed as being applicable. Larger lot sizes may be necessary depending on the environmental constraints as informed by site-specific investigations including any relevant Water Cycle Management Study (WCMS).

Should the specific provisions for Marulan under clause (iv) include rural areas and particularly areas zoned RU6 as well as the urban zones stated? Areas zoned RU6 occur to the north and south-west of the Marulan township, with the northern area being flagged for longer term residential developer as proposed in the Urban and Fringe Housing Strategy.

We note that the provisions of clause (iv)(b) allow on-site wastewater treatment systems as a temporary measure in Marulan noting that connection to the reticulated sewerage system would be required once the new WWTP is commissioned. We make the following comments:

Presumably the combined provisions of (iv)(a) and (b) would be sufficient to avert the use of Package Wastewater Treatment Systems (PWTSs) as an interim measure for larger scale subdivisions. Larger scale subdivisions reliant upon WWTP servicing should not be entertained until such time as the new Marulan WWTP is commissioned.

The section beginning with ‘As per (v) below …’ which discusses the SDWC provisions of Chapter 8 of the Biodiversity and Conservation SEPP’ would be better placed as a stand-alone clause. Provisions of that Chapter and the WCMS requirements are relevant to all unsewered areas across the LGA and not just Marulan. The information including the WCMS could be integrated into clause (v) dot point 1. Clause (iv)(b) could then be simply refer to clause (b) below it.

relation to onsite wastewater management. The above note is considered adequate as this DCP section is really dealing with “urban servicing”. As per above. As stated earlier, any significant increase in density is subject to a planning proposal process which must consider the adequacy of infrastructure. Council would have to consider an application for a PWTS if proposed with a development application for a major subdivision. The temporary nature of such a system may be a deterrent given the time frame until the expected commissioning of the new system (which is relatively short given the construction certificate, construction and subdivision certificate timeframes). Agreed.


Item 15.3 Page 73

The reference to the ‘Water Cycle Management Plan’ should be termed ‘Water Cycle Management Study’. This would then be consistent with the terminology used in the NorBE Guideline.

With regard to the provisions for Marulan, we note that the DCP provisions should capture any new dwellings that might otherwise be proposed as complying development. This is because clause 1.19(1)(j)(i) of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (the Codes SEPP) excludes ‘complying development’ on unsewered land in the SDWC if the number of bedrooms on the site increases or a site disturbance area of more than 250m2 will occur. This would also apply to secondary dwellings proposed under the Housing SEPP in zones where dwelling houses are permissible.

Agreed. Noted.

A copy of the amended DCP chapter is provided in Attachment 3.

Public Exhibition – Draft Local Approvals Policy (LAP) – Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste

Exhibition

The Draft Local Approvals Policy was placed on public exhibition concurrently with the Draft DCP Chapter (Urban Servicing) from 13 May 2022 until 13 June 2022.

Notices were placed in the Goulburn Post and on the Council web site, with hard copies of the relevant documents placed in the Library and Council offices.

An email notice advising of the exhibition was sent to Council’s stakeholder list which incorporates local development consultants (planners, engineers, surveyors, etc), building companies and contractors, solicitors, conveyancers, and real estate agents. The stakeholder list includes over 450 industry-based contacts.

Public Submissions

There were no public submissions on this draft policy.

Agency Submissions

Water NSW also included comment in its submission on the Draft LAP:

“Draft Local Approvals Policy – Water Supply, Sewerage (On-site and Reticulated),

Stormwater and Trade Waste The Draft Local Approvals Policy also notes that the Marulan WWTP has limited capacity and that further connections will not be approved unless it involves existing lots and is limited to one (1) equivalent tenement (dwelling) per lot. This aligns with the advice in the DCP Amendment discussed above.

We support the Policy’s acknowledgment that most of the LGA resides within the SDWC. The reference to State Environmental Planning Policy (SEPP) (Sydney Drinking Water Catchment) 2011 as stated on page 10 should be replaced with SEPP Biodiversity and Conservation 2021 (Chapter 8 – Sydney Drinking Water Catchments).”


Item 15.3 Page 74

Council Comment: As per the above, the draft policy is supported. The reference on page 10 of the document to the SEPP will be updated. The formatting has also been changed to align with the format standard for Council Policy.

A copy of the amended policy is provided in Attachment 4.

Conclusion and Recommendation

In conclusion, no public submissions were received on either the Draft DCP amendment (urban servicing) or in relation to the Draft Local Approvals Policy. The only submission received was from Water NSW which generally supported both documents with some minor amendments to provisions to further align with the State Environmental Planning Policy in relation to water quality impacts and considerations. It is recommended that Council adopt both documents subject to the changes outlined in this report and as per the attached updated versions.


The preparation of the documents is being undertaken in house and has no cost to Council.

LEGAL IMPLICATIONS

The provision of greater information in relation to (water/sewer) infrastructure provision and assessment criteria is considered to be an improvement in relation to legal risk associated with the determination and assessment of applications under both the NSW Environmental Planning and Assessment Act, 1979 and under the NSW Local Government Act, 1993.



Ordinary Council Meeting Agenda 3 May 2022

Item 15.2 Page 63

15.2 PROPOSED AMENDMENTS TO DCP 2009 AND LOCAL APPROVALS POLICY IN RELATION TO WATER AND SEWER CONNECTION



Authoriser: Brendan Hollands, Acting General Manager

Attachments: 1. GM DCP - Draft Amendment - Water and Sewer Servicing - For Exhibition

2. Draft GMC Local Approvals Policy - For Exhibition

Reference to LSPS: Planning Priority 1: Infrastructure - Vision 2040 Infrastructure meets the needs of a growing community

Key Issues: Infrastructure provision (reticulated water and sewer services)

RECOMMENDATION

That:

1. The report from the Business Manager Strategic Planning on proposed amendments to the Goulburn Mulwaree Development Control Plan 2009 in relation to connection requirements for reticulated water and sewer services and a proposed Local Approvals Policy for water and sewer (reticulated and on-site), drainage and trade waste be received.

2. Council prepares an amendment to Goulburn Mulwaree Development Control Plan 2009 in relation to connection requirements for reticulated water and sewer to provide greater clarity on where and when connection to these services is required.

3. Council prepares a Local Approvals Policy under the NSW Local Government Act, 1993 in relation to reticulated water and sewer connection requirements and other approval requirements associated with water, sewer/wastewater management, trade waste and drainage associated with Section 68 applications made under that Act.

4. Council publicly exhibit the amendment to the Goulburn Mulwaree Development Control Plan 2009 and the Draft Local Approvals Policy Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste for a minimum of thirty (30) days concurrently.


BACKGROUND

Goulburn Mulwaree Development Control Plan (DCP) 2009 contains some controls in relation to the requirement for development to connect to reticulated water and sewer services. These controls are general and do not clearly relate across all relevant sections of the document and all development types. Additionally, Council under the Local Government Act (LG Act) 1993 can adopt a Local Approvals Policy (LAP) for matters which approval under Section 68 of that Act are required for a variety of water supply, sewer (reticulated and on-site), and drainage activities.

applications (DAs) and Section 68 applications under the LG Act 1993, an amendment to the DCP and creation of a LAP for water and sewer (reticulated and on-site), drainage and trade waste is proposed.




Item 15.2 Page 64

REPORT

On-site Waste Water Systems, Trade Waste and Drainage

The LG Act 1993 sets out requirements for a number of approvals in relation to installation and ongoing management of on-site wastewater systeminfrastructure and trade waste. The Regulations to the Act also set out exemptions and basic standards and considerations for applications. Currently these provisions are only set out in the Act or Regulations and are not obviously accessible to the public, furthermore the means of applying for these matters is also not obvious (this is especially the case now that some applications must be made online via the NSW Planning Portal).

Provision of Reticulated Water and Sewer in Urban Areas

Goulburn Mulwaree Development Control Plan (DCP) 2009 do not clearly articulate the expectation that development in urban areas (areas zoned industrial, business/commercial or residential where lot sizes are equal to or smaller than 2000m2) is to connect to reticulated water and sewer services. These reticulated services are currently limited to areas in Goulburn and Marulan.

Connection of urban areas to reticulated water and sewer systems, where available, is a fundamental principal for development where there is a greater density of population for the following reasons:

Improved public health outcomes.

Improved amenity outcomes (odour, run off, ease of use etc.).

Greater level of reliability for infrastructure (i.e. the water source more reliable and is actively managed).

There is a cost associated with the provision of public infrastructure that should be maximised.

Improved overall water quality outcomes particularly as smaller or more densely populated locations may not be suitable for on-site wastewater treatment.

Improved drinking water catchment outcomes in relation to water quality.

Currently, there are capacity issues for the provision of reticulated sewerage/wastewater services in Marulan as it transitions from a common effluent disposal system to a new wastewater treatment plant in early 2024. Whilst there is some limited capacity available for single dwellings on existing lots, Council needs to articulate the limitations in the interim. Where temporary on-site systems are considered Council will need to flag that future connection to the new facility will be required. Additionally, where temporary on-site wastewater management systems are proposed, that the subject site is suitable for such a system as demonstrated in a submitted water cycle management plan that demonstrates neutral or beneficial impact on water quality as required under State Environmental Planning Policy Biodiversity and Conservation 2021 (Chapter 8 Sydney drinking water catchment).

In future, depending on the locations of planning proposals submitted for Goulburn and Marulan there may be a need to upgrade services. From time-to-time Council will need to articulate where and when services are likely to be extended, upgraded or provided.

It is intended that an amendment to the Development Control Plan and the introduction of a Local

connection and servicing.




Item 15.2 Page 65

Options for Managing Development in Relation to Water and Sewer Servicing

1. Goulburn Mulwaree Local Environmental Plan 2009

In relation to planning controls specifying infrastructure considerations, an amendment to the Goulburn Mulwaree Local Environmental Plan (GM LEP) 2009 to introduce an infrastructure clause would be the strongest control available to Council. However, changes to the LEP can only be made through a planning proposal process which is relatively slow and does not provide any great flexibility as matters change and progress over time. In light of this, expanding on the provisions in

lopment Control Plan (DCP) provides a better alternative as this is a faster process which provides greater opportunity for flexibility and change over time to reflect changes or new facilities planned in the infrastructure network.

2. Goulburn Mulwaree GM DCP 2009

Section 4.15 of the NSW Environmental Planning and Assessment Act, 1979 requires the consideration of the provisions of any development control plan (DCP) in the assessment of a development application (DA).

The GM DCP 2009 currently has very little specific direction in relation to the requirements for urban development to connect to reticulated water and sewer. Current references are in relation to specific matters such as DCP Chapter 4 (4.1.18, p. 211) in relation to subdivisions and qualifications for servicing in urban areas. DCP Chapter 7- Engineering Standards refers more to meeting any relevant design standard for construction and DCP Chapter 8 Site Specific Controls only refers to a section of the urban release area for Marulan Estates.

It is recommended that a new sub chapter specifically relating to water and sewer servicing (for reticulated systems) be prepared. Other Chapters mentioning servicing could include a note or a cross reference to this new general chapter on servicing.

It is recommended than an amendment to Chapter 3 General Development Controls (new sub Chapter 3.18: Urban Servicing (Water/Sewer) is prepared and publicly exhibited, a draft version of the amendment to the DCP is provided in Attachment 1.

3. Local Approvals Policy (LAP) for Water and Sewer

The NSW Local Government (LG) Act 1993 has guiding principles for councils (rather than objectives) which includes the following relevant principles:

Councils should carry out functions in a way that provides the best possible value for residents and ratepayers. Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way. Councils should consider the long term and cumulative effects of actions on future generations.

The Act sets up a framework for the submission of certain applications to Council for approval under Section 68 and then also sets up provision for the adoption of a local approvals policy on how such applications will be assessed.

However, one of the limitations of Local Approvals Policies are also set out being that cannot be inconsistent with the Act or Regulations nor be more onerous:

164 Local policy not to be more onerous than this Act or the regulations

(1) If a criterion is prescribed by this Act or the regulations in relation to




Item 15.2 Page 66

(a) a specified aspect of an activity that may be carried out only with the prior approval of the council, or

(b) a specified aspect of anything for which an order may be given under Part 2, a local policy adopted under this Part by a council, to the extent to which its provisions impose a more onerous criterion in relation to the specified aspect, is void.

(2) However, for the purposes of this section, the imposition of a criterion in a local policy in relation to a specified aspect, does not, in the absence of the prescription by this Act or the regulations of a criterion in relation to that aspect, constitute a more onerous criterion.

In accordance with the criteria set out in the LG Act, a Draft Local Approvals Policy (LAP) in relation to water supply, sewer (reticulated and on-site), drainage and trade waste has been prepared (Attachment 2). The Draft LAP provides guidance in relation to exempt development and development requirements for certain applications such as on-site sewerage management systems, trade waste, drainage connections etc.


requiring approval will assist in a number of ways. Furthermore, it should be clearly stated that

reticulated water and sewer network) is expected to connect to these services for a number of reasons. This matter is currently more significant particularly in Marulan given the capacity issues around the existing common effluent disposal system and pending the commissioning of the new Marulan waste water treatment plant (expected in late 2023 early 2024), as this has implications in relation to temporary/interim solutions and may delay some projects.

NSW Environmental Planning and Assessment Act, 1979 and under the NSW Local Government Act, 1993 be provided through an amendment to the GM Development Control Plan 2009 and the introduction of a Local Approvals Policy for water supply and sewer (reticulated and on-site), drainage and trade waste. Accordingly, it is recommended that the draft Development Control Plan amendment and the Draft local Approval Policy be placed on exhibition concurrently for a minimum of thirty days.


The preparation of the documents is being undertaken in house and has no cost to Council.

LEGAL IMPLICATIONS

The provision of greater information in relation to (water/sewer) infrastructure provision and assessment criteria is considered to be an improvement in relation to legal risk associated with the determination and assessment of applications under both the NSW Environmental Planning and Assessment Act, 1979 and under the NSW Local Government Act, 1993.





Chapter 3 General Development Controls

Propose new Section being 3.18: Urban Servicing (Water and Sewer)

Objectives

To promote the orderly and economic use and development of land in urban areas where

water and sewer reticulation services exist.

To ensure the maximisation and optimal use of public water and sewer infrastructure.

To improve amenity outcomes in relation to odour and run off from on-site effluent

disposal systems by connection to reticulated town sewer services.

To ensure consistent water supply.

To protect water quality within the Sydney drinking water catchment.

To ensure better public health outcomes in areas with a higher density of population.

Controls

(i) Minimum lot sizes quoted by the LEP for zones R1 General Residential, R2 Low Density

Residential and R5 Large Lot Residential (equal to or less than 2,000m²) are for serviced land

where each lot created will be connected to reticulated water and sewerage services.

(ii) The minimum lot size quoted for zones R5 large Lot Residential (with lot areas greater than

2,000m2) and RU5 Village are for unserviced land.

(iii) For land zoned, B2 Local Centre, B3 Commercial Core, B6 Enterprise Corridor, IN1 General

Industrial, IN2 Light Industrial, are for serviced land where each lot created will be connected

to reticulated water and sewerage services.

(iv) Unserviced Urban land (new development) in Marulan (Zones R1, R2, R5, B2, B6, IN1 and

IN2):

a) Due to current capacity issues at the Marulan Waste Water Treatment Plant further sewer

connections will not be permitted until the new treatment plant has been commissioned.

Therefore, further subdivision, or development beyond 1 equivalent tenement (ET) per existing

lot cannot be supported until such time that capacity becomes available.

Council is currently undertaking an expansion and upgrade of the existing Marulan Waste Water

Treatment Plant and it is predicted, at this time, that the new plant will become operational

during 2024.





In some circumstances [in relation to development applications] Council may issue a

approval under s 68 of the Local Government Act 1993. However, this would still be pending

the commissioning (commencement of operation) of the upgraded sewerage treatment plant.

b) Alternatively, should any onsite-sewerage/waste water treatment system be proposed in a

development application and installed prior to the commissioning of the upgraded Marulan

WWTP it shall only be temporary. C

system is commissioned. As per (v) below, accumulative water quality issues associated

with wastewater management of effluent disposal and stormwater disposal for the proposal

must be considered and assessed against State Environmental Planning Policy Biodiversity

and Conservation 2021, Chapter 8 Sydney Drinking Water Catchment). A water cycle

management plan must be submitted with any development application demonstrating that on

site systems can achieve a neutral or beneficial effect on water quality.

(v) For unserviced land the lot size quoted depends on a satisfactory detailed investigation of:

Accumulative water quality issues associated with wastewater management of effluent disposal

and stormwater disposal for the subdivision proposal (also assessed against State

Environmental Planning Policy Biodiversity and Conservation 2021, Chapter 8 Sydney

Drinking Water Catchment).

The provision of an adequate water supply to each lot for drinking (potable supply), ablutions

and firefighting purposes. (Chapter 5.3 discusses development standards for individual rural

dwellings and should be noted for the purpose of these investigations)





Goulburn Mulwaree Council Draft LAP: Water Supply, Sewerage (On-site and reticulated),

Stormwater and Trade Waste

1

Document Control & History

Version Comment Date V.1 For Exhibition 21 April 2022

Introduction

Goulburn Mulwaree Council is the local authority in relation to water supply and sewerage management (whether reticulated or on site) and provides stormwater drainage infrastructure. Council is the regulatory authority to assess applications relating to these matters under the Local Government Act 1993.

This Policy consists of three main sections being:

1. Exempt development 2. Criteria considered when determining applications for activities that are not exempt 3. Application processes and other matters relating to approvals

Objectives

The objectives of this policy are to:

Identify the activities in relation to water supply, sewerage (on site and reticulated), stormwater and trade waste which require approval or are exempt under the NSW Local Government Act, 1993 and Regulations.

Provide details of exempt activities and considerations for approvals. Advise of any local matters for consideration.







2

Legislation (NSW)

Local Government Act 1993 Environmental Planning and Assessment Act 1979 Protection of the Environment Operations Act 1997 Water Management Act 2000

Subordinate Legislation and Related Council Policy

Local Government (General) Regulation 2021 State Environmental Planning Policy (Biodiversity and Conservation) Chapter 8, Sydney

Drinking Water Catchments. Goulburn Mulwaree Local Environmental Plan 2009

Development Control Plan

Goulburn Mulwaree Development Control Plan 2009

Goulburn Mulwaree Council Policies:

Clearance and Easement Requirements for Structures Adjacent to Sewer and Stormwater Mains

Cross Connection Control and Backflow Prevention Drinking Water Quality Liquid Trade Waste Private Pumping of Sewer Septic Tank Chemical Toilet and Pan Waste Disposal Sewer Pumping Stations Required by Developments Undetected Water Leakage Special Industrial Water Pricing Stormwater Drainage and Rainwater Collection Systems Water Metering and Connection Water Use Water Allowance (Medical Reasons)

Approvals to which this policy applies

The following activities in relation to water and sewer/ waste water or drainage require Council approval unless otherwise specified by Section 68 of the Local Government (LG) Act 1993 under Parts B and C, the Local Government (General) Regulation 2005 or this policy.







3

LG Act (Section 68) Part B: Water supply, sewerage and stormwater drainage work

Carry out water supply work. Draw water from a council water supply or a standpipe or sell water so drawn. Install, alter, disconnect or remove a meter connected to a service pipe. Carry out sewerage work. Carry out stormwater drainage work. Connect a private drain or sewer with a public drain or sewer under the control of a council

or with a drain or sewer which connects with such a public drain or sewer.

LG Act (Section 68) Part C Management of waste {in relation to water and wastewater] Dispose of waste into a sewer of the council. Install, construct or alter a waste treatment device or a human waste storage facility or a

drain connected to any such device or facility. Operate a system of sewage management (within the meaning of section 68A).







4

Part 1 Exemptions

1.1 Install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility (C5 Activity)

Local Government (General) Regulation 2021

From Clause 48(e)-

The following activities may be carried out without the prior approval of the council subject to such conditions as are specified:

1. The installation, construction or alteration of a waste treatment device, if that installation, construction or alteration is done:

i. under the authority of a licence in force under the Protection of the Environment Operations Act 1997, or

ii. in a vessel used for navigation, or

iii. in a motor vehicle registered under the Road Transport (Vehicle Registration) Act 1997 that is used primarily for road transport.

1.2 Operate a system of sewage management (within the meaning of section 68A) (C6 Activity)


From Clause 48(f)-


1. So much of the operation of a system of sewage management as is limited to an action carried out:




From Clause 47 -

1. Despite the other provisions of this Regulation (LG Regulation), a person who purchases (or otherwise acquires) land on which any sewage management facilities are installed or constructed may operate a system of sewage management without the approval required under section 68 of the Act for the period of 3 months after the date on which the land is transferred or otherwise conveyed to the person (whether or not an approval is in force,







5

as at that date, in relation to the operation of a system of sewage management on that land).

2. Further, if the person duly applies, within the period of 2 months after the date

on which the land is transferred or otherwise conveyed to the person, for approval to operate the system of sewage management concerned, the person may continue to operate that system of sewage management without approval until the application is finally determined.

1.3 Domestic grey water diversion device (C6 Activity)


From Clause 75A -

Domestic greywater diversion may be carried out without the prior approval of the council if:

(a) it is carried out in accordance with the Plumbing Code of Australia, and

(b) a sewage management facility is not installed on the premises concerned, and

(c) the following performance standards are achieved:

(i) the prevention of the spread of disease by micro-organisms,

(ii) the prevention of the spread of foul odours,

(iii) the prevention of contamination of water,

(iv) the prevention of degradation of soil and vegetation,

(v) the discouragement of insects and vermin,

(vi) ensuring that persons do not come into contact with untreated sewage or effluent (whether treated or not) in their ordinary activities on the premises concerned, the minimisation of any adverse impacts on the amenity of the premises concerned and surrounding lands.







6

Part 2 Criteria considered when determining applications for activities that are not exempt

2.1 Standards for water supply, sewerage and stormwater drainage work

From Local Government (General) Regulation 2021 Schedule 1 Part 2 (15 21)

2.1.1 Compliance with Acts and Codes

(1) Water supply work or sewerage work that is plumbing and drainage work within the meaning of the Plumbing and Drainage Act 2011 must comply with that Act and the regulations under that Act.

(2) Any water supply work or sewerage work that is not plumbing and drainage work under that Act, and any stormwater drainage work, must comply with the Plumbing Code of Australia.

2.1.2 Premises to be connected to water supply by an independent house service pipe

(1) Unless the council authorises otherwise, premises must not be connected to a property

service pipe.

system must have a stop-valve within the premises

(a) at a place that is not more than 450 millimetres from the road alignment, or

(b) at some other place approved by the council.

(3) An independent house service pipe must be laid to each allotment of land that is separately occupied, unless alternative arrangements have been made with the council.

(4) If the council authorises the connection of 2 or more premises by means of a single house service pipe, there must (unless all the premises are occupied by one household or firm as a residence or place of business) be installed on each of those premises

(a) a separate stop-valve that complies with subsection (2), and

(b) a separate water meter to measure the water supply to those premises.







7

2.1.3 Chemical dispensing units not to be connected to water supply system

fitting supplied with water from that system, and any device or fitting designed to be used to dispense a chemical compound capable of contaminating the water supply, unless the device or fitting is of a type approved by the Secretary (NSW Department of Planning and Environment - DPE) or complies with AS 5200.000 2006.

fitting supplied with water from that system, must not be directly connected to a device or fitting designed to be used to dispense a chemical compound capable of contaminating the water supply, unless that device or fitting is of a type approved for such connection by the Secretary or complies with AS 5200.000 2006.

2.1.4 Water meters

(1) Water supply services must be provided through a water meter unless alternative arrangements have been approved by the council.

(2) A water meter (other than a water meter hired from or provided by the council) to be installed on premises connected or to be connected to a water supply system must

(a) be of a size and class approved by the council, and

(b) be fitted with stop-valves and such other fittings as may be specified by the council.

(3) A water meter through which water supply services are provided to premises must be accessible to the council at any time.

(4) If required by the council

(a) such a water meter must be protected by being enclosed in a box constructed of metal, wood or other strong durable material, and

(b) such a box must be fitted with a lock and key of a type approved by the council.

2.1.5 Joint sewerage services prohibited

werage system must be kept separate from that of all other premises.

(2) The only fittings and fixtures permitted to discharge into such a house drain are those located on the premises.

s sewerage system must be laid within the boundary of the premises until it







8

(a) reaches that system or the boundary nearest that system, or

(b) emerges into a public place.

2.1.6 Materials for use in water supply, sewerage or stormwater drainage work

(1) Materials used in carrying out water supply, sewerage or stormwater drainage work referred to in item 1, 4 or 5 of Part B of the Table to section 68 of the Act must be of a kind authorised for the purposes of the work

(a) by the Secretary (NSW DPE), or

(b) under AS 5200.000 2006.

(2) If an inconsistency arises under subsection (1), the authorisation of the Secretary prevails.

(3) This section does not apply to water supply work or sewerage work that is plumbing and drainage work within the meaning of the Plumbing and Drainage Act 2011.

2.2 Matters for consideration when determining applications for water supply, sewerage and storm water drainage work (B5 Activity)


From Clause 15 -

(1) This section applies to the following activities (a) carrying out water supply work, (b) drawing water from the council water supply or a standpipe, (c) installing, altering, disconnecting or removing a water meter connected to a service pipe, (d) carrying out sewerage work, (e) carrying out stormwater drainage work.

(2) In determining an application for the purposes of section 68 of the Act for an approval to do any of the activities to which this clause applies, the council must have regard to the following considerations:

(a) the protection and promotion of public health, (b) the protection of the environment, (c) the safety of its employees,







9

(d) the safeguarding of its assets, (e) any other matter that it considers to be relevant in the circumstances.

Part 2 of Schedule 1 of the Local Government (General) Regulation 2021 specifies mandatory standards for storm water drainage work, including that such works must comply with the New South Wales Code of Practice Plumbing and Drainage.



From Clause 29 -

(1) In determining an application for approval to install, construct or alter a sewage management facility, the council must take into consideration the matters specified in clause 29.

(2) Environment and health protection matters

The council must consider whether the proposed sewage management facility (or the proposed sewage management facility as altered) and any related effluent application area will make appropriate provision for the following:

(a) preventing the spread of disease by micro-organisms,

(b) preventing the spread of foul odours,

(c) preventing contamination of water,*

(d) preventing degradation of soil and vegetation,

(e) discouraging insects and vermin,

(f) ensuring that persons do not come into contact with untreated sewage or effluent (whether treated or not) in their ordinary activities on the premises concerned,

(g) the re-use of resources (including nutrients, organic matter and water),

(h) the minimisation of any adverse impacts on the amenity of the land on which it is installed or constructed and other land in the vicinity of that land.

3. Guidelines and directions

The council must consider any matter specified in guidelines or directions issued by the Secretary (NSW DPE) in relation to the matters referred to in sub clause (2).







10

Council will also consider the availability of any reticulated sewage infrastructure when considering applications for on-site wastewater devices. Generally, applications for on-site wastewater devices will not be approved in areas where connection to an existing sewage network is available.

In areas where sewer services become available Council will require connection pursuant to Section 124 under the Local Government Act 1993 specifically

Order 23

date if the premises are within 225m of a water pipe of the council.

Order 24

To connect premises with a sewerage system by a specified date if the premises are within 75m of a sewer of the council.

Note: Marulan is currently transitioning from a common effluent drainage (CED) system to a wastewater treatment plant (WWTP) as there is limited capacity for additional connections to the existing CED. Until the new WWTP is commissioned further connections will not be approved unless to existing lots where capacity is limited to 1 equivalent tenement (e.g. one dwelling) per lot.

Furthermore, the majority of the Goulburn Mulwaree Local Government Area (LGA) is located within the Sydney Drinking Water Catchment and subject to the provisions of State Environmental Planning Policy (Sydney Drinking Water Catchment) 2011.

2.4 Operate a system of sewage management (within the meaning of section 68A)

(C6 Activity) Local Government (General) Regulation 2021

From Clause 43 -

In determining an application for approval to operate a system of sewage management, the council must consider any matter specified in guidelines or directions issued by the Director-General in relation to the environment and health protection matters referred to in clause 29 (2).

From Clause 44 -

(1) Any approval to operate a system of sewage management will require the operation to achieve the following performance standards:

(a) the prevention of the spread of disease by micro-organisms,







11

(b) the prevention of the spread of foul odours,

(c) the prevention of contamination of water,

(d) the prevention of degradation of soil and vegetation,

(e) the discouragement of insects and vermin,


(g) the minimisation of any adverse impacts on the amenity of the premises and surrounding lands,

(h) if appropriate, provision for the re-use of resources (including nutrients, organic matter and water).

(3) Failure to comply with sub clause (1) is not a breach of that performance standard if the failure was due to circumstances beyond the control of the person operating the system of sewage management (such as a fire, flood, storm, earthquake, explosion, accident, epidemic or warlike action).

(4) A system of sewage management will also be required to be operated:

(a) in accordance with the relevant operating specifications and procedures (if any) for the sewage management facilities used for the purpose, and

(b) so as to allow the removal of any treated sewage (and any by-product of any sewage) in a safe and sanitary manner.

(5) Guidelines and directions:

In areas where sewer services become available Council will require connection pursuant to Section 124 under the Local Government Act 1993 specifically:

Order 24


Note: Marulan is currently transitioning from a common effluent disposal (CED) system to a wastewater treatment plant (WWTP) as there is no further capacity for additional connections to the existing CED. Until the new WWTP is commissioned further connections will not be approved beyond 1 equivalent tenement per existing lot (i.e. one dwelling). When the new WWTP becomes operational, Council will require existing properties within the catchment of the WWTP to be connected to it. Therefore, any on site systems newly installed within the catchment for the WWTP (i.e. within the urban zones of Marulan such as residential, industrial or business) should be considered to be temporary.







12

Part 3: Application processes and other matters relating to approvals

Water supply, sewerage and storm water drainage work

3.1 Carry out sewerage work (B4 Activity)

Council requires the following information when assessing applications for stormwater drainage work:

Applications are to be made on the NSW Planning Portal (https://pp.planningportal.nsw.gov.au) .

Completed application form S68 Activities Approval Application

A site plan showing the proposed development and point of connection to the sewer main, septic tank or effluent tank.

A floor plan showing the location/s of plumbing fixtures that will be connected to the sewerage work.

3.2 Carry out stormwater drainage work (B5 Activity)


Applications are to be made on the NSW Planning Portal (https://pp.planningportal.nsw.gov.au).

Completed application form S68 Activities Approval Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).

A site plan showing the proposed development including the location of any proposed rain garden as well as stormwater drainage lines including the point of connection to the

network or on-site stormwater disposal system shall be provided.

Details of any on-site stormwater disposal system including location, size and depth. Calculations demonstrating

Stormwater Drainage and Rainwater Collections Policy shall be provided.


Council requires the following information when assessing applications to install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility:







13

Applications are to be made on the NSW Planning Portal (https://pp.planningportal.nsw.gov.au).

Completed application form - S68 Activities Approval Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 )..

A report from a suitably qualified On-Site Wastewater Consultant shall be submitted that has been prepared in accordance with the Water NSW

-Site Wastewater Systems . The report is to include a Design Producer Statement to be completed by the designer stating that the design has been carried out in accordance with:

Catchment

On-site

-

A System Design Report shall be submitted that clearly quantifies the design and provides clear details to the installer and illustrates the appropriate layout and configuration of the system.

3. 4 Operate a system of sewage management (within the meaning of section 68A) (C6 Activity)

Approvals to Operate a system of sewage management are issued in accordance with a risk classification (low or high) and against set criteria for potential environmental and public health impacts.

There are four circumstances where an Approval to Operate an on-site sewage management facility can be applied for.

For each situation, Council requires the following information when assessing applications to operate a system of sewage management. Fees and charges and associated with the application process:

1. Installation of a new or altered sewage management system

For systems that have been installed new as part of a development or altered due to rectification works for non-compliance:

Completed application form Application to Operate an On-site Sewage Management Facility (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).







14

Approval to Operate issued after the final plumbing and draining inspection has been conducted as part of the DA process.

2. Pre-purchase inspection

For properties that are being sold and require confirmation that the system (septic or AWTS) is compliant:

Completed application form Pre-Purchase On-site Sewage Management Facility Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).

A copy of the most recent service report (within last 3 months) for aerated wastewater treatment systems.

Council officers undertake inspection of system (septic systems only)

A satisfactory operation letter is issued as result of Pre-purchase inspection application

The Approval to Operate is issued to new owner upon submission of -Purchase On-site Sewage Management Facility

3. Renewal of Approval to Operate

For existing systems where the previous Approval to Operate period has lapsed:

Completed application form Application to Operate an On-site Sewage Management Facility (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).

Council officers undertake inspection of system

Approval to Operate issued if system deemed compliant during inspection

4. Approval to operate an aerated wastewater treatment system (AWTS)

Completed application form Approval to Operate an Aerated Wastewater Treatment System (AWTS) Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).


Approval to Operate issued upon review of most recent service report where no issues have been identified.



PO Box 398, Parramatta NSW 2124 Level 14, 169 Macquarie Street

Parramatta NSW 2150 www.waternsw.com.au

ABN 21 147 934 787

9 June 2022

General Manager Goulburn Mulwaree Council Locked Bag 22 GOULBURN NSW 2580

Dear Sir/Madam, RE: DCP – Urban Servicing (Water and Sewer) Amendment I refer to exhibition of the proposed Amendment to Goulburn Mulwaree Development Control Plan 2009 (DCP) Urban Servicing (Water and Sewer). We also include minor comments on the Draft Local Approvals Policy – Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste, which is also being exhibited.

The DCP amendment involves a new DCP Chapter (Chapter 3.18: Urban Servicing (Water and Sewer)), which would apply to all land across the local government area (LGA). It sets out Council’s requirements in relation to new development and the provision of/ connection to water and sewer services where a Council service is available.

WaterNSW is very supportive of the proposed amendment as it supports water quality outcomes in the Sydney Drinking Water Catchment (SDWC). It clarifies expectations regarding water and sewerage connection for smaller lots in residential zones across the LGA, and restricts sewer servicing and connection at Marulan until such time as the Marulan Wastewater Treatment Plant (WWTP) is upgraded. We suggest some refinements to the provisions as described below:

• Regarding clause (ii) for unserviced land in R5 Large Lot Residential and RU5 Village zones:

o The provisions may benefit from a note relating this provision back to clause 7.3 of the Goulburn Mulwaree Local Environmental Plan 2009.

o Clause (ii) needs to be expanded to include RU6 Transitions zone or, alternatively, another clause added catering for unsewered development in the RU6 zone.

o The provisions relate to minimum lot sizes (MLSs) of 2,000m2 for unsewered development. The 2,000m2 area threshold accords with the WaterNSW (2022) Neutral or Beneficial Effect on Water Quality Assessment Guideline (NorBE Guideline). However, the Guideline contains some important caveats: ‘2,000m2 is considered the minimum whereby a dwelling with setbacks and a suitable EMA with setbacks and buffers may be located on a lot. However, there is no guarantee that 2,000m2 will be adequate, especially if the site is steep, or the soils are highly permeable or there are extensive rock outcrops’ (NorBE Guideline, p.40). This should be acknowledged.

Further to the above, commonly installed on-site effluent management systems, such as Aerated Wastewater Treatment Systems to irrigation, may not be suitable on lot sizes of 2,000m2. Measures using advanced treatment systems (i.e. secondary treatment as a minimum) accompanied by small footprint effluent management methods (i.e. trenches, beds or mounds) may be more appropriate. The DCP provisions would benefit by making a note to such effect.

An additional note may also be required acknowledging that for subdivision within or rezoning to R5 and RU5, a MLS of 2,000m2 should not automatically be presumed as

Contact: Stuart Little

Telephone: 0436 948 347

Our ref: D2022/55519



2

being applicable. Larger lot sizes may be necessary depending on the environmental constraints as informed by site-specific investigations including any relevant Water Cycle Management Study (WCMS).

• Should the specific provisions for Marulan under clause (iv) include rural areas and particularly areas zoned RU6 as well as the urban zones stated? Areas zoned RU6 occur to the north and south-west of the Marulan township, with the northern area being flagged for longer term residential developer as proposed in the Urban and Fringe Housing Strategy.

• We note that the provisions of clause (iv)(b) allow on-site wastewater treatment systems as a temporary measure in Marulan noting that connection to the reticulated sewerage system would be required once the ne WWTP is commissioned. We make the following comments:

o Presumably the combined provisions of (iv)(a) and (b) would be sufficient to avert the use of Package Wastewater Treatment Systems (PWTSs) as an interim measure for larger scale subdivisions. Larger scale subdivisions reliant upon WWTP servicing should not be entertained until such time as the new Marulan WWTP is commissioned.

o The section beginning with ‘As per (v) below …’ which discusses the SDWC provisions of Chapter 8 of the Biodiversity and Conservation SEPP’ would be better placed as a stand-alone clause. Provisions of that Chapter and the WCMS requirements are relevant to all unsewered areas across the LGA and not just Marulan. The information including the WCMS could be integrated into clause (v) dot point 1. Clause (iv)(b) could then be simply refer to clause (b) below it.

o The reference to the ‘Water Cycle Management Plan’ should be termed ‘Water Cycle Management Study’. This would then be consistent with the terminology used in the NorBE Guideline.

o With regard to the provisions for Marulan, we note that the DCP provisions should capture any new dwellings that might otherwise be proposed as complying development. This is because clause 1.19(1)(j)(i) of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (the Codes SEPP) excludes ‘complying development’ on unsewered land in the SDWC if the number of bedrooms on the site increases or a site disturbance area of more than 250m2 will occur. This would also apply to secondary dwellings proposed under the Housing SEPP in zones where dwelling houses are permissible.

Draft Local Approvals Policy – Water Supply, Sewerage (On-site and Reticulated), Stormwater and Trade Waste

The Draft Local Approvals Policy also notes that the Marulan WWTP has limited capacity and that further connections will not be approved unless it involves existing lots and is limited to one (1) equivalent tenement (dwelling) per lot. This aligns with the advice in the DCP Amendment discussed above.

We support the Policy’s acknowledgment that most of the LGA resides within the SDWC. The reference to State Environmental Planning Policy (Sydney Drinking Water Catchment) 2011 as stated on page 10 should be replaced with SEPP Biodiversity and Conservation 2021 (Chapter 8 – Sydney Drinking Water Catchments).

If you have any questions regarding the issues raised in this letter, please contact Stuart Little at [email protected]. Yours sincerely

ALISON KNIHA Catchment Protection Planning Manager



Chapter 3 – General Development Controls

Propose new Section being 3.18: Urban Servicing (Water and Sewer)

Objectives

To promote the orderly and economic use and development of land in urban areas where

water and sewer reticulation services exist.

To ensure the maximisation and optimal use of public water and sewer infrastructure.

To improve amenity outcomes in relation to odour and run off from on-site effluent

disposal systems by connection to reticulated town sewer services.

To ensure consistent water supply.

To protect water quality within the Sydney drinking water catchment.

To ensure better public health outcomes in areas with a higher density of population.

Controls

(i) Minimum lot sizes quoted by the LEP for zones R1 General Residential, R2 Low Density

Residential and R5 Large Lot Residential (equal to or less than 2,000m²) are for serviced land

where each lot created will be connected to reticulated water and sewerage services.

(ii) The minimum lot size quoted for zones R5 Large Lot Residential (with lot areas greater than

2,000m2) and RU5 Village are for unserviced land.

Note. Clause 7.3 Of Goulburn Mulwaree Local Environmental Plan 2009 also includes

considerations for residential development servicing in the R5 Large Lot Residential and

RU5 Village zones.

The 2000m2 lot size is expressed as a minimum and is subject to the site conditions or

the type of on-site effluent management system proposed in relation to onsite

wastewater management.

(iii) For land zoned, B2 Local Centre, B3 Commercial Core, B6 Enterprise Corridor, IN1 General

Industrial, IN2 Light Industrial, are for serviced land where each lot created will be connected

to reticulated water and sewerage services.

(iv) Unserviced Urban land (new development) in Marulan (Zones R1, R2, R5, B2, B6, IN1 and

IN2):

a) Due to current capacity issues at the Marulan Waste Water Treatment Plant further sewer

connections will not be permitted until the new treatment plant has been commissioned.



Therefore, further subdivision, or development beyond 1 equivalent tenement (ET) per existing

lot cannot be supported until such time that capacity becomes available.

Council is currently undertaking an expansion and upgrade of the existing Marulan Waste Water

Treatment Plant and it is predicted, at this time, that the new plant will become operational

during 2024.

In some circumstances [in relation to development applications] Council may issue a “deferred

commencement” condition to the effect that the applicant is required to satisfy the Council that

the site will be able to be connected to Council’s reticulated sewerage system by way of an

approval under s 68 of the Local Government Act 1993. However, this would still be pending

the commissioning (commencement of operation) of the upgraded sewerage treatment plant.

b) Alternatively, should any onsite-sewerage/waste water treatment system be proposed in a

development application and installed prior to the commissioning of the upgraded Marulan

WWTP it shall only be temporary. Connection is required to Council’s system once the

system is commissioned.

(v) For unserviced land the lot size quoted depends on a satisfactory detailed investigation of:

a) Accumulative water quality issues associated with wastewater management of effluent

disposal and stormwater disposal for the proposal must be considered and assessed against

State Environmental Planning Policy Biodiversity and Conservation 2021, Chapter 8 – Sydney

Drinking Water Catchment). A Water Cycle Management Study must be submitted with any

development application demonstrating that on site systems can achieve a neutral or beneficial

effect on water quality.

b) The provision of an adequate water supply to each lot for drinking (potable supply), ablutions

and firefighting purposes. (Chapter 5.3 discusses development standards for individual rural

dwellings and should be noted for the purpose of these investigations).



Water Supply, Sewerage (On-site and Reticulated),

Stormwater and Trade Waste Policy



GOULBURN MULWAREE COUNCIL WATER SUPPLY, SEWERAGE (ON-SITE AND RETICULATED),

STORMWATER AND TRADE WASTE POLICY

Page 2 of 15

POLICY OBJECTIVE The objectives of this policy are to:

Identify the activities in relation to water supply, sewerage (on site and reticulated),

stormwater and trade waste which require approval or are exempt under the NSW Local

Government Act, 1993 and Regulations.

Provide details of exempt activities and considerations for approvals.

Advise of any local matters for consideration.

LEGISLATIVE PROVISIONS

Local Government Act 1993

Environmental Planning and Assessment Act 1979

Protection of the Enironment Operations Act 1997

Water Management Act 2000

Subordinate Legislation


State Environmental Planning Policy (Biodiversity and Conservation) Chapter 8, Sydney Drinking Water Catchment

Goulburn Mulwaree Local Environmental Plan 2009 Development Control Plan

Goulburn Mulwaree Development Control Plan 2009

Goulburn Mulwaree Council Policies

Clearance and Easement Requirements for Structures Adjacent to Sewer and Stormwater

Mains

Cross Connection Control and Backflow Prevention

Drinking Water Quality

Liquid Trade Waste

Private Pumping of Sewer

Septic Tank Chemical Toilet and Pan Waste Disposal

Sewer Pumping Stations Required by Developments

Undetected Water Leakage

Special Industrial Water Pricing

Stormwater Drainage and Rainwater Collection Systems

Water Metering and Connection

Water Use

Water Allowance (Medical Reasons)





Page 3 of 15

POLICY STATEMENT The following activities in relation to water and sewer/ waste water or drainage require Council approval unless otherwise specified by Section 68 of the Local Government (LG) Act 1993 under Parts B and C, the Local Government (General) Regulation 2005 or this policy. LG Act (Section 68) Part B: Water supply, sewerage and stormwater drainage work

Carry out water supply work.

Draw water from a council water supply or a standpipe or sell water so drawn.

Install, alter, disconnect or remove a meter connected to a service pipe.

Carry out sewerage work.

Carry out stormwater drainage work.

Connect a private drain or sewer with a public drain or sewer under the control of a council or with a drain or sewer which connects with such a public drain or sewer.

LG Act (Section 68) Part C Management of waste {in relation to water and wastewater]

Dispose of waste into a sewer of the council.

Install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility.

Operate a system of sewage management (within the meaning of section 68A).





Page 4 of 15

Part 1 – Exemptions



From Clause 48(e)-


1. The installation, construction or alteration of a waste treatment device, if that installation, construction or alteration is done:




1.2 Operate a system of sewage management (within the meaning of section 68A) (C6 Activity)


From Clause 48(f)-


1. So much of the operation of a system of sewage management as is limited to an action carried out:




From Clause 47 -

1. Despite the other provisions of this Regulation (LG Regulation), a person who purchases (or otherwise acquires) land on which any sewage management facilities are installed or constructed may operate a system of sewage management without the approval required under section 68 of the Act for the period of 3 months after the date on which the land is transferred or otherwise conveyed to the person (whether or not an approval is in force, as at that date, in relation to the operation of a system of sewage management on that land).





Page 5 of 15

2. Further, if the person duly applies, within the period of 2 months after the date on which the land is transferred or otherwise conveyed to the person, for approval to operate the system of sewage management concerned, the person may continue to operate that system of sewage management without approval until the application is finally determined.

1.3 Domestic grey water diversion device (C6 Activity)


From Clause 75A -

Domestic greywater diversion may be carried out without the prior approval of the council if:

(a) it is carried out in accordance with the Plumbing Code of Australia, and

(b) a sewage management facility is not installed on the premises concerned, and

(c) the following performance standards are achieved:

(i) the prevention of the spread of disease by micro-organisms,

(ii) the prevention of the spread of foul odours,

(iii) the prevention of contamination of water,

(iv) the prevention of degradation of soil and vegetation,

(v) the discouragement of insects and vermin,

(vi) ensuring that persons do not come into contact with untreated sewage or effluent (whether treated or not) in their ordinary activities on the premises concerned, the minimisation of any adverse impacts on the amenity of the premises concerned and surrounding lands.





Page 6 of 15

Part 2 – Criteria considered when determining applications for activities that are not exempt

2.1 Standards for water supply, sewerage and stormwater drainage work From • Local Government (General) Regulation 2021 Schedule 1 Part 2 (15 – 21) 2.1.1 Compliance with Acts and Codes (1) Water supply work or sewerage work that is plumbing and drainage work within the meaning of the Plumbing and Drainage Act 2011 must comply with that Act and the regulations under that Act. (2) Any water supply work or sewerage work that is not plumbing and drainage work under that Act, and any stormwater drainage work, must comply with the Plumbing Code of Australia.

2.1.2 Premises to be connected to water supply by an independent house service pipe (1) Unless the council authorises otherwise, premises must not be connected to a property service pipe linked to the council’s water supply system except by an independent house service pipe. (2) An independent house service pipe connecting premises to the council’s water supply system must have a stop-valve within the premises—

(a) at a place that is not more than 450 millimetres from the road alignment, or (b) at some other place approved by the council.

(3) An independent house service pipe must be laid to each allotment of land that is separately occupied, unless alternative arrangements have been made with the council. (4) If the council authorises the connection of 2 or more premises by means of a single house service pipe, there must (unless all the premises are occupied by one household or firm as a residence or place of business) be installed on each of those premises—

(a) a separate stop-valve that complies with subsection (2), and (b) a separate water meter to measure the water supply to those premises.

2.1.3 Chemical dispensing units not to be connected to water supply system (1) A connection must not be made between the council’s water supply system, or a pipe or fitting supplied with water from that system, and any device or fitting designed to be used to dispense a chemical compound capable of contaminating the water supply, unless the device or fitting is of a type approved by the Secretary (NSW Department of Planning and Environment - DPE) or complies with AS 5200.000—2006. (2) The council’s water supply system, or a pipe or fitting supplied with water from that system, must not be directly connected to a device or fitting designed to be used to dispense a chemical compound capable of contaminating the water supply, unless that device or fitting is of a type approved for such connection by the Secretary or complies with AS 5200.000—2006.

2.1.4 Water meters (1) Water supply services must be provided through a water meter unless alternative arrangements

have been approved by the council. (2) A water meter (other than a water meter hired from or provided by the council) to be installed on premises connected or to be connected to a water supply system must—

(a) be of a size and class approved by the council, and (b) be fitted with stop-valves and such other fittings as may be specified by the council.





Page 7 of 15

(3) A water meter through which water supply services are provided to premises must be accessible to the council at any time. (4) If required by the council—

(a) such a water meter must be protected by being enclosed in a box constructed of metal, wood or other strong durable material, and (b) such a box must be fitted with a lock and key of a type approved by the council.

2.1.5 Joint sewerage services prohibited (1) Any house drain on premises connected to a council’s sewerage system must be kept separate from that of all other premises. (2) The only fittings and fixtures permitted to discharge into such a house drain are those located on the premises. (3) A house drain on premises that are to be connected to a council’s sewerage system must be laid within the boundary of the premises until it—

(a) reaches that system or the boundary nearest that system, or (b) emerges into a public place.

2.1.6 Materials for use in water supply, sewerage or stormwater drainage work (1) Materials used in carrying out water supply, sewerage or stormwater drainage work referred to in item 1, 4 or 5 of Part B of the Table to section 68 of the Act must be of a kind authorised for the purposes of the work—

(a) by the Secretary (NSW DPE), or (b) under AS 5200.000—2006.

(2) If an inconsistency arises under subsection (1), the authorisation of the Secretary prevails. (3) This section does not apply to water supply work or sewerage work that is plumbing and drainage work within the meaning of the Plumbing and Drainage Act 2011.

2.2 Matters for consideration when determining applications for water supply, sewerage and storm water drainage work (B5 Activity)


From Clause 15 -

(1) This section applies to the following activities— (a) carrying out water supply work, (b) drawing water from the council water supply or a standpipe, (c) installing, altering, disconnecting or removing a water meter connected to a service pipe, (d) carrying out sewerage work, (e) carrying out stormwater drainage work.

(2) In determining an application for the purposes of section 68 of the Act for an approval to do any of the activities to which this clause applies, the council must have regard to the following considerations:





Page 8 of 15

(a) the protection and promotion of public health, (b) the protection of the environment, (c) the safety of its employees, (d) the safeguarding of its assets, (e) any other matter that it considers to be relevant in the circumstances.

Part 2 of Schedule 1 of the Local Government (General) Regulation 2021 specifies mandatory standards for storm water drainage work, including that such works must comply with the New South Wales Code of Practice – Plumbing and Drainage.



From Clause 29 -

(1) In determining an application for approval to install, construct or alter a sewage management facility, the council must take into consideration the matters specified in clause 29.

(2) Environment and health protection matters

The council must consider whether the proposed sewage management facility (or the proposed sewage management facility as altered) and any related effluent application area will make appropriate provision for the following:

(a) preventing the spread of disease by micro-organisms,

(b) preventing the spread of foul odours,

(c) preventing contamination of water,*

(d) preventing degradation of soil and vegetation,

(e) discouraging insects and vermin,


(g) the re-use of resources (including nutrients, organic matter and water),

(h) the minimisation of any adverse impacts on the amenity of the land on which it is installed or constructed and other land in the vicinity of that land.

3. Guidelines and directions

The council must consider any matter specified in guidelines or directions issued by the Secretary (NSW DPE) in relation to the matters referred to in sub clause (2).





Page 9 of 15

Council will also consider the availability of any reticulated sewage infrastructure when considering applications for on-site wastewater devices. Generally, applications for on-site wastewater devices will not be approved in areas where connection to an existing sewage network is available.

In areas where sewer services become available Council will require connection pursuant to Section 124 under the Local Government Act 1993 specifically

Order 23

To connect premises to the council’s water supply by a specified date if the premises are within 225m of a water pipe of the council.

Order 24


Note: Marulan is currently transitioning from a common effluent drainage (CED) system to a wastewater treatment plant (WWTP) as there is limited capacity for additional connections to the existing CED. Until the new WWTP is commissioned further connections will not be approved unless to existing lots where capacity is limited to 1 equivalent tenement (e.g. one dwelling) per lot.

Furthermore, the majority of the Goulburn Mulwaree Local Government Area (LGA) is located within the Sydney Drinking Water Catchment and subject to the provisions of State Environmental Planning Policy (Biodiversity and Conservation) Chapter 8 – Sydney Drinking Water Catchments.





Page 10 of 15

2.4 Operate a system of sewage management (within the meaning of section 68A)

(C6 Activity) Local Government (General) Regulation 2021

From Clause 43 -

In determining an application for approval to operate a system of sewage management, the council must consider any matter specified in guidelines or directions issued by the Director-General in relation to the environment and health protection matters referred to in clause 29 (2).

From Clause 44 -

(1) Any approval to operate a system of sewage management will require the operation to achieve the following performance standards:

(a) the prevention of the spread of disease by micro-organisms,

(b) the prevention of the spread of foul odours,

(c) the prevention of contamination of water,

(d) the prevention of degradation of soil and vegetation,

(e) the discouragement of insects and vermin,


(g) the minimisation of any adverse impacts on the amenity of the premises and surrounding lands,

(h) if appropriate, provision for the re-use of resources (including nutrients, organic matter and water).

(3) Failure to comply with sub clause (1) is not a breach of that performance standard if the failure was due to circumstances beyond the control of the person operating the system of sewage management (such as a fire, flood, storm, earthquake, explosion, accident, epidemic or warlike action).

(4) A system of sewage management will also be required to be operated:

(a) in accordance with the relevant operating specifications and procedures (if any) for the sewage management facilities used for the purpose, and

(b) so as to allow the removal of any treated sewage (and any by-product of any sewage) in a safe and sanitary manner.

(5) Guidelines and directions:

In areas where sewer services become available Council will require connection pursuant to Section 124 under the Local Government Act 1993 specifically:

Order 24






Page 11 of 15

Note: Marulan is currently transitioning from a common effluent disposal (CED) system to a wastewater treatment plant (WWTP) as there is no further capacity for additional connections to the existing CED. Until the new WWTP is commissioned further connections will not be approved beyond 1 equivalent tenement per existing lot (i.e. one dwelling). When the new WWTP becomes operational, Council will require existing properties within the catchment of the WWTP to be connected to it. Therefore, any on site systems newly installed within the catchment for the WWTP (i.e. within the urban zones of Marulan such as residential, industrial or business) should be considered to be temporary.





Page 12 of 15

Part 3: Application processes and other matters relating to approvals

Water supply, sewerage and storm water drainage work

3.1 Carry out sewerage work (B4 Activity)


Applications are to be made on the NSW Planning Portal

(https://pp.planningportal.nsw.gov.au) .

Completed application form – S68 Activities Approval Application

A site plan showing the proposed development and point of connection to the sewer main, septic tank or effluent tank.

A floor plan showing the location/s of plumbing fixtures that will be connected to the sewerage work.

3.2 Carry out stormwater drainage work (B5 Activity)



(https://pp.planningportal.nsw.gov.au).

Completed application form – S68 Activities Approval Application

(https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-

7 ).

A site plan showing the proposed development including the location of any proposed rain garden as well as stormwater drainage lines including the point of connection to the Council’s stormwater network or on-site stormwater disposal system shall be provided.

Details of any on-site stormwater disposal system including location, size and depth. Calculations demonstrating compliance with Council’s Stormwater Drainage and Rainwater Collections Policy shall be provided.


Council requires the following information when assessing applications to install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility:


(https://pp.planningportal.nsw.gov.au).





Page 13 of 15

Completed application form - S68 Activities Approval Application

(https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-

7 )..

A report from a suitably qualified On-Site Wastewater Consultant shall be submitted

that has been prepared in accordance with the Water NSW current recommended

practice document “Designing and Installing On-Site Wastewater Systems”. The

report is to include a Design Producer Statement to be completed by the designer

stating that the design has been carried out in accordance with:

WaterNSW, 2018a ‘Developments in the Sydney Drinking Water Catchment – Water Quality Information Requirements’.

DLG, 1998 ‘Environment and Health Protection Guidelines: On-site Sewage Management for Single Households’

AS/NZS 1547:2012 ‘On-site domestic wastewater management’

A System Design Report shall be submitted that clearly quantifies the design and provides clear details to the installer and illustrates the appropriate layout and configuration of the system.

3. 4 Operate a system of sewage management (within the meaning of section 68A) (C6 Activity)

Approvals to Operate a system of sewage management are issued in accordance with a risk classification (low or high) and against set criteria for potential environmental and public health impacts.

There are four circumstances where an Approval to Operate an on-site sewage management facility can be applied for.

For each situation, Council requires the following information when assessing applications to operate a system of sewage management. Fees and charges and associated with the application process:

1. Installation of a new or altered sewage management system

For systems that have been installed new as part of a development or altered due to rectification works for non-compliance:

Completed application form – Application to Operate an On-site Sewage Management Facility (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).

Approval to Operate issued after the final plumbing and draining inspection has been conducted as part of the DA process.





Page 14 of 15

2. Pre-purchase inspection

For properties that are being sold and require confirmation that the system (septic or AWTS) is compliant:

Completed application form – Pre-Purchase On-site Sewage Management Facility Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).


Council officers undertake inspection of system (septic systems only)

A satisfactory operation letter is issued as result of Pre-purchase inspection application

The Approval to Operate is issued to new owner upon submission of application form ‘Pre-Purchase On-site Sewage Management Facility Application’ where the ‘change of owner’ option is selected.

3. Renewal of Approval to Operate

For existing systems where the previous Approval to Operate period has lapsed:

Completed application form – Application to Operate an On-site Sewage Management Facility (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).

Council officers undertake inspection of system

Approval to Operate issued if system deemed compliant during inspection

4. Approval to operate an aerated wastewater treatment system (AWTS)

Completed application form – Approval to Operate an Aerated Wastewater Treatment System (AWTS) Application (https://www.goulburn.nsw.gov.au/Development/Forms-Property-Information#section-7 ).


Approval to Operate issued upon review of most recent service report where no issues have been identified.





Page 15 of 15

Version Council Meeting Date Resolution Adoption Date Effective From

1 [Date] [Number] [Date] [Date]

All policies can be reviewed or revoked by resolution of Council at anytime.

DIRECTORATE: Planning and Environment BUSINESS UNIT: Strategic Planning


Item 15.4 Page 114

15.4 PROPOSED AMENDMENT TO LOCAL INFRASTRUCTURE CONTRIBUTIONS PLAN (LICP) 2021




Attachments: Nil

Reference to LSPS: Planning Priority 1: Infrastructure - Vision 2040 – Infrastructure meets the needs of a growing community

Key Issues: Infrastructure, Developer Contributions, Administration and Inflation

RECOMMENDATION

That:

1. The report from the Business Manager Strategic Planning on a proposed amendment to the Local Infrastructure Contributions Plan in relation to the adjustment of contribution rates be received.

2. Council exhibit a proposed amendment to the Local Infrastructure Contributions Plan (LICP) 2021 to provide for quarterly Consumer Price Index (CPI) and Producer Price Index (PPI) updates.

3. Council amend the Council Fees and Charges to refer to the adopted Local Infrastructure Contributions Plan 2021 for contributions.


BACKGROUND

Council adopted a new Local Infrastructure Contributions Plan (LICP) in 2021 with the adjustment of contributions rates specified as being updated on a yearly basis. Since this time the Consumer Price Index (CPI) has substantially increased, and with rising inflation a quarterly update is now recommended.

REPORT

Since the adoption of the Local Infrastructure Contributions Plan in 2021 there has been a significant increase in the CPI. At the time of adoption the CPI had been relatively low consistently for nearly a decade. Therefore, there was an administrative benefit to only adjusting the rates once a year. However, in the last six months inflation has increased substantially from the previous historical pattern and the decision for yearly updates to the rates means that Council could be losing potential income from developer contributions as a result.

Contributions are directly linked to capital projects which are partly or wholly funded from the plan. Council’s ability to undertake and deliver these projects could be impeded if the expected income from contributions is not achieved.


Item 15.4 Page 115

It is recommended that Section 2.2.3 of the LICP relating to the adjustment to contribution rates be amended to specify quarterly adjustments to reflect the release of the CPI and Producer Price Index (PPI).

Council publishes the contribution rates in the fees and charges, which means that each quarterly update (or any amendment to the LICP) could trigger a secondary amendment to the Fees and Charges including a further period of public exhibition. It has also recently been discovered that there has been discrepancy between the base rate for CPI calculation between the LICP and the Fees and Charges. When the LICP was adopted on 1 June 2021 it introduced higher contributions for some areas than the old 2009 Plans. Rather than immediately add the next CPI increase within a month of adoption, the old rate was held over (so the March 2021 CPI of 118.5 was not adjusted). This resulted in the current rate in the Fees and Charges being 0.5% out from the plan (meaning the published rates are slightly lower than they should be). Many Councils do not include the LICP rates in the Fees and Charges for this reason. It is also safer from an accounting perspective that the LICP becomes the single “point of truth” for the calculation of contributions and payments.

It is therefore also recommended that the amendment to the LICP (in conjunction with the Fees and Charges) be undertaken to correct the anomaly with the base rate in order to bring it into alignment with the intended rate.


In conclusion, a minor amendment to the Local Infrastructure Contributions Plan 2021 to make quarterly adjustments to the CPI and PPI is recommended. Furthermore, it is recommended that an amendment to the Council Fees and Charges be exhibited simultaneously, amending the relevant section to refer to the LICP 2021 for the rates and charges, to ensure one point of reference for the calculation of contributions..


As specified in the report the financial implications of yearly adjustment to rates is the loss of income in periods of higher inflation. Furthermore, any discrepancy between the adjusted rates in the LICP and the Fees and Charges requires correction and may cause difficulty.

LEGAL IMPLICATIONS

There is greater legal clarity with having one point of reference for the calculation of the adjusted rates.


Item 15.5 Page 116

15.5 DESIGN, CONSTRUCTION AND UPGRADE OF AMENITIES AT SPORTING FACILITIES JUNE 2022 STATUS REPORT

Author: Senior Project Manager

Director Operations


Attachments: Nil

Link to


19. Our Infrastructure IN4 Maintain and update existing community facilities, and support the development of new community infrastructure as needed.

Cost to Council: Approved budget for the North Park Sports Pavilion Upgrade is $1,582,603.00 and is funded from the following sources:

Regional Sport Facility $967,603.00

Local Roads & Community Infrastructure $600,000.00

Junior Rugby League $15,000.00

The approved budget for the Goulburn Regional Hockey Facility is $7,081,000 and is funded from the following sources

Restart NSW $ 3,872,000

Goulburn Mulwaree Council $ 3,009,000

Goulburn District Hockey Association $200,000

The Expenditure to date for the Goulburn Regional Hockey Facility is $ 6,197,352 which leaves a balance of $883,648 for project delivery.

Additional funding will be sourced from the General unrestricted cash reserve to deliver the project. Any savings identified throughout the delivery of the project will be returned to the General unrestricted cash reserve.

As previously discussed with the council, works have commenced to identify additional resources within the council to source construction of new amenities and upgrade of existing amenities in Hockey Field.

Use of Reserve Funds: The Goulburn Mulwaree Council contribution is being partly funded from the following reserves:

General unrestricted cash reserve $300,000

Veolia Host Fee Reserve $2,709,000

RECOMMENDATION

That the report from the Senior Project Manager – Operations on the status of the Design, Construction and Upgrade of Amenities at Sporting Facilities June 2022 status be received.

BACKGROUND

To provide Council with an update on the status of the Design, Construction and Upgrade of Amenities at Sporting Facilities.


Item 15.5 Page 117

REPORT

This is the June 2022 summary report for the Design, Construction and Upgrade of Amenities at Sporting Facilities.

Program Following is the current construction program for the Design, Construction and Upgrade of Amenities at Sporting Facilities.

New and Existing Amenities Upgrade Start Finish Comment

Construction North Park Amenities

Mobilisation 4-07-22 8-07-22 Not Started

Demolition of existing facilities 11-07-22 25-07-22 Not Started

Construction 25-07-22 28-02-23 Not Started

Construction Hockey Field New

Amenities



Upgrade Hockey Field Existing

Amenities


Demolition of existing facilities 04-10-22 18-10-22 Not Started


Project Update The contract was awarded to ARW Multigroup Pty Ltd on the 18th of May under the tender 2122T0007 for a price of $3,028,360.00 (excl GST). The second Contract Meeting has occurred with ARW. Most pre-construction documentation has been received from ARW, who are ready to commence mobilisation on both sites.

Construction Phase Budget and Expenditure

Expenditure Component Budget Amount Actual Expenditure

Design and Construction of New Amenities at North Park

$1,259,754.00

Design and Construction of New Amenities and Upgrade of Existing Amenities at Hockey Field

$1,768,606.00

Project Variations

There were no Project Variations to report during June 2022.

Contractual Issues

There were no contractual issues to report during June 2022.

Priorities for next month

Stakeholder meeting

Preparations for site establishment

Finalisation of design


Item 15.5 Page 118

Submit construction certificate for Hockey amenities


Item 15.5 Page 119

Project Risks

None to report for July 2022.

Existing and New Amenities at Hockey Field Concept

North Park Pavilion Schematic Design


Item 15.6 Page 120

15.6 DRAFT ROAD AND STORMWATER DRAINAGE STANDARD DRAWINGS

Author: Senior Asset & Development Engineer

Director Operations


Attachments: 1. Revised Standard Drawings July 2022 ⇩

Link to


18. Our Infrastructure IN3 Maintain and improve road infrastructure and connectivity.


Use of Reserve Funds: Nil

RECOMMENDATION

That:

1. The report from the Senior Asset & Development Engineer on the Draft Road and Stormwater Drainage Standard Drawings be received.

2. The Draft Road and Stormwater Drainage Standard Drawings be placed on public exhibition for a period of 28 days to receive community feedback.

3. A follow up report be presented to Council on the feedback received on the Draft Road and Stormwater Drainage Standard Drawings following the public exhibition period.

BACKGROUND

The Design and Assets Business Unit have revised the Roads and Stormwater Drainage Standard Drawings. The Standard Drawings support the Development Control Plan (DCP) and Council’s Engineering Specification.

REPORT

The changes are as follows and reduce the inconsistencies between Council’s Engineering Specification, DCP and Australian Standards. The main changes are described below:

Utility Restorations has been amended to be more consistent with AUSPEC specification 1152 “Road Openings and Restoration (Utilities)” and the Utilities Directorate current practice.

Standard drawings for driveways have been amended and upgraded:

o There is now a separate drawing for industrial and domestic driveways

o There have been changes to concrete and reinforcement specifications

o New drawings to assist with designing driveway gradients to AS2890.1:2004

Parking Facilities – Off street Parking are provided. The previous standard drawing for driveway profiles were not best practice with steep footway cross falls and council modelling software indicated standard cars would scrape. The new standard drawing provides better guidance in a tabulated format and should result in better house and driveway designs with more compliant and uniform footway cross falls.

o There is a new standard drawing for use in villages with no kerb and gutter

Raingardens has been amended to make it more consistent with Water NSW Guidelines. The standard drawing for raingardens now incorporates standard notes and specifications for filter material.



Item 15.6 Page 121

Standard drawings are used to inform development controls and should be publicly exhibited for feedback for a minimum of 28 days.

The Design and Assets Business Unit will consider any feedback and report back to Council for finalisation.





CIVIC CENTRE, 184-194 BOURKE STREET

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MEDIA PROPERTIES

FILTER MEDIA SPECIFICATIONS

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SUB SURFACE DRAINAGE PIPES

LINERS

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Item 15.7 Page 161

15.7 SUSTAINABILITY WORKING PARTY MINUTES - 15 JUNE 2022

Author: Director Utilities


Attachments: 1. Sustainability Working Party Discussion Items and Action List 15 June 2022 ⇩

Link to


2. Our Environment EN2 Adopt environmental sustainability practices.

Cost to Council: Nil at this stage

Use of Reserve Funds: Nil at this stage

RECOMMENDATION

That

1. The report by the Director of Utilities on the Sustainability Working Party Minutes – 15 June 2022 be received.

2. The Sustainability Working Party be thanked for developing this comprehensive list of sustainability options for Council’s consideration and for their participation in this Working Party.

3. Council notes the recommendations provided by the Sustainability working party.

4. Council considers the recommendation for the continuation of the Sustainability Working Party now that their brief for this group has been completed. A follow up report to be prepared on the membership and role of the working party to further refine the options that have been developed by the group.

BACKGROUND

Council established a Working Party to investigate and recommend options and actions for the community as a whole to address climate change and the loss of biodiversity in our community.

REPORT

This Working Group had their final meeting on 15 June 2022 in the Council Chambers. The minutes from meeting are attached.

The final recommendations from the Sustainability Working Party as listed in the following table for Council consideration. This is in addition to the interim ideas reported to Council at the 7 June 2022 Council meeting.

Recommendations for Consideration Description

Council reviews the existing Sustainability Policy.

Review the existing policy to further define sustainability and recommends that sustainability be reflected in Council objectives.

The development of programs and strategies following the completion of the completion of the proposed baseline climate change and sustainability report.

Following the completion of the baseline report by suitably qualified consultants on climate change and sustainability (recommended for consideration at the 7 June 2022 meeting), identify the biggest climate impact to Goulburn Mulwaree LGA. Develop programs (short or long term) that will



Item 15.7 Page 162

provide best value for money in addressing the priority issues identified in the report.

Council continue collaboration with schools.

Council work with pre-schools, primary schools and high schools to deliver community education about climate change and sustainability specific to the Goulburn Mulwaree LGA. This may include:

The supply of worm farms.

Providing seedlings to assist with wildlife regeneration.

Utilising social media platforms such as TikTok and Instagram to target older students.

Promote the Mulwaree High School wetlands.

Encourage better waste management through schools.

Continue to offer tours of Council facilities.

Community consultation for sustainability, biodiversity and climate change.

Undertake consultation with local environmental interest groups and with the broader community to seek input on ideas for sustainability, biodiversity and climate change initiatives they would be interested in supporting. Council should support programs and environmental interest groups that may already be operating.

Educate the community and businesses about sustainability.

Educate the community about growing their own produce, sustainable vehicles, general environmental sustainability, recycling and buying recycled products, circular economy and sustainable fashion.

Consider a re-wilding and re-generation program.

Investigate and identify open spaces suitable for a potential rewilding program.

Continue with a Sustainability Working Party to advise Council on sustainability issues.

Council considers the continuation of a Sustainability Working Party beyond the current resolved brief of the working party to utilise the group when appropriate in the development of the Sustainability/Climate Change/Biodiversity Loss programs. The makeup of the group to be considered and the replacement of members where requested by existing members. The working party suggest the inclusion of a First Nation representative. It is suggested to readvertise with a new brief for additional members.

Council clearly defines "Sustainability". Council defines the term "Sustainability" within Council's documents, processes and community initiatives to ensure all staff and community members have the same understanding of sustainability.

Sustainability in the Development Application process.

Integrating sustainability further into the Development Application process and policies. Encourage eco-friendly appliances to be installed in new developments. Create a "sustainability" checklist to assist developers in selecting roof


Item 15.7 Page 163

colours and insulation. Consideration should be given to the employment of a Sustainability Building Inspector to attend critical stage inspections to ensure compliance with the sustainability requirements developed.

Develop an Energy Efficient Housing Policy.

Develop a policy that aims to incorporate all aspects of energy efficient housing. This includes, building orientation and design, NATHERS 8-star rating and urban planning of streets, trees and stormwater. Is also recommended that the policy aims to encourage the community to construct bushfire and flood resilient houses where required, such as the Fortis House design.

Council review and consider the UN 17 Sustainable Development Goals across Council.

Review the UN 17 goals and incorporate these in Councils sustainability policies and objectives.

Wollondilly/Mulwaree Rivers Community Group Allocation.

Allocate zones/areas of the Wollondilly and Mulwaree Rivers to interested community groups/volunteers to assist with riverside and waterway clean-up.

Gradual replacement of Council light and heavy fleet with electrical vehicles.

Consider the transition of Council's fleet to electric powered vehicles.

Grants for low-income households. Advocate for Federal and State Government grants, to assist the community with upgrading insulation and implementing other sustainability measures.

Develop a sustainability hub. The establishment of a sustainability hub to demonstrate how to practically achieve sustainability. It is recommended to include an education centre in the hub as a place where environmental community groups can use to work on climate resilience and regenerative agriculture, endangered species and environmental issues. This centre will turn our community into worldwide sustainability leaders and could make Goulburn a sustainability destination hub.

Community open days for the Water Treatment Plant and Waste Water Treatment Plant.

Facilitate community open days to educate the community on the processes and effort involved in sourcing clean water and disposing of wastewater correctly. Reach out to schools to see if they are interested in attending the Water Treatment Plant and Waste Water Treatment Plant.

Wetlands. Council to proactively promote the existing Goulburn Wetlands (Goulburn and Mulwaree High School) to draw international tourists to the region. Consider locations to establish additional wetlands.

Extreme Weather Systems. That Council prepares for extreme weather systems (standing weather systems) as climate change evolves.

Council develops a Climate Change Mitigation and Adaptation Plan.

Council considers developing a climate change and adaptation plan to assist both Council and the LGA meet zero emissions and become a carbon neutral


Item 15.7 Page 164

region.

Sustainable Council Buildings. Council embraces and expands on generating and using electricity from renewable sources, such as wind and solar farms, rooftop solar panels, other solar installations, batteries and community battery hubs. Council to advocate for community battery installations to support community resilience.

Transport. Council to advocate for the electric fast train service to Sydney, Canberra and particularly the new Airport with additional services daily to increase the use of sustainable public transport.

Walking Tracks. Council continues the further expansion of walking tracks in the Local Government Area.

Goulburn to Crookwell Rail Trail. Council to continue to advocate for the Goulburn to Crookwell rail trail and utilise this space as greenspace and for environmental education.

Review green areas within city limits and expand or further enhance these areas.

Review and expand or enhance the green areas for recreation, usable open space, community gardens and urban food production. This would help resilience, sustainability, aesthetics, recreation and tourism.

Mulwaree Ponds. Investigate the conversion of the Mulwaree Ponds floodplain into wetlands, through the Goulburn City area (particularly behind Baxter’s Boots). This will improve the water quality of the river and of water returning to the environment. Incorporate the construction of a biofiltration systems at the end of each stormwater outlet that is discharging into the river.

Yellow Box Gum Woodlands. Encourage the regeneration of yellow box gum woodland areas in the Goulburn LGA, particularly in the South Goulburn area.

Provision of additional electric vehicle charging stations.

Council advocate for further charging stations for light and heavy vehicles in the LGA.



GMC Sustainability Working Party Working Party Discussion Items & Action List

Page 1 of 2

Meeting Details

Wednesday, 15th June 2022 at 6pm Council Chambers, 184-194 Bourke Street, Goulburn Attendees

Cr Jason Shepherd (Councillor Representative), Marina Hollands (Goulburn Mulwaree Council), Hannah Davey, Penny Ackery, Ray Shiel, Roger Grice, Sonya Reyes and Danielle Marsden-Ballard.

Apologies

Cr Sam Rowland (Chairperson), Darrell Weekes (Chamber of Commerce), Molly De Cseuz, Chloe Regterschot.

Action Items from Previous Meeting

No Description Responsible

Person Target Date Completion Date

1

Amend the Sustainability Idea table to include a “Resource” list. The resource list to include how each idea might be delivered. i.e., Internal staff, external consultant, community groups, school students etc.

Hayley Chapman 15/06/2022

All ideas require input from GMC staff to deliver and coordinate resources.

2

Review the Council Sustainability Policy for discussion at the next meeting.

All 15/06/2022

3

Report to Council to include the list of initial recommendations for the Councillors to consider.

Marina Hollands 07/06/2022 Completed.

Discussion Items

▪ Interim ideas were presented at the 7 June 2022 Council meeting. The elected Council endorsed the report for staff to investigate the working party’s top 7 priorities. Councillors added two additional points to the resolution:

o Council staff to investigate grant funding options for both consultancy and staffing costs. o A follow up report on the items be provided to Council by 31 August 2022.

▪ The working party discussed and collaborated on the Sustainability Ideas register to report to the next Council meeting.

▪ The Sustainability Policy was briefly discussed, and the Working Party agreed to review and provide any comments to Hayley by 13 July 2022.

▪ Members of the working party were reminded this was the final meeting for this working party group. Everyone was thanked for their ideas and commitment to the group over the past 8 months.

Action List

No Description Responsible Person

Target Date Completion Date

1 A follow-up report on the finding of the interim ideas to Council by 31 August 2022.

Marina Hollands 31 August 2022



Sustainability Working Party Working Party Discussion Items & Action List

No Description Responsible Person

Target Date Completion Date

2 Provide feedback on Council’s Sustainability Policy.

All 13 July 2022

3 Final report to Council on the Sustainability Party ideas.

Marina Hollands 5 July 2022

Meeting closed: 7.30pm


Item 15.8 Page 167

15.8 RUG - REUSE GOULBURN - JUNE 2022 STATUS REPORT

Author: Business Manager Infrastructure

Director Utilities


Attachments: Nil

Link to


21. Our Infrastructure IN6 Implement safe, accessible, and efficient management and recycling options for general waste, green waste, and sewage.

Cost to Council: $8,440,000 total project cost

Total spent to date: $1,426,272.55

Use of Reserve Funds: The funding for the project is by grant funding from The Local Roads and Community Infrastructure Grant (LRCI) ($1,034,951); funding from the Waste Less Recycle More Initiative for Improved Systems for Household Problem Waste – Community Recycling Centres ($180,000); Waste Management centre reserves for WMC improvements, WMC Tip replacement and special projects; and Domestic Waste Reserves.

RECOMMENDATION

That the report from the Business Manager Infrastructure on the RUG Goulburn status update be received.

BACKGROUND

To provide Council with an update on the status of the RUG Goulburn project.

REPORT

Goulburn Mulwaree Council commenced construction works in November 2021 at the Waste Management Centre. This centre will facilitate greater waste education, segregation, recovery and recycling of materials. The Construction consists of the following elements:

New Re-use Hub building

New Resource Recovery Shed incorporating

o New Community Recycling Centre

o Bulky goods collection

o Comingled recyclables

o Steel, concrete, green waste and general waste

New site office facilities & education centre

Additional weighbridge

New operational vehicle wash bay

New rainwater and leachate management systems

Upgraded site utilities

Upgraded stormwater network


Item 15.8 Page 168

Construction Program

Task Expected date of completion Task Status

Stage A - Early Works 28/02/2022 Ongoing

Stage B – Main RUG Facilities 30/05/2022 Ongoing

Stage C – Re-Use Hub Facilities 29/05/2022 Ongoing

Testing Commissioning 19/05/2022 Not Commenced

Defects Inspection and Rectification 06/06/2022 Not Commenced

Project Completion 20/06/2022 Not Commenced

Construction Cost

Item Value

Contract Value $8,440,000

Variation Payments to date $24,722.00

Contract Payments to date $1,426,272.15

Project Status

Continued filling of the main slab area preparing for piling and slab

Fire tank installation has taken place while hard stand works ongoing

Fire shed has been installed over the pumps and services connected

The upper office area is being prepared while back filling the main area

Main Communications for site design has commenced

CCTV Design has commenced

Water connection for main site has commenced

Project Issues

Item Status

Weather- There has been a significant amount of rain since December that has affected the site.

The Contractor is maximising works during good/dry weather conditions to minimise delays in the program.

Delays Seeking a program to clarify the work program

Project Variations

Variation Description Approved Amount

001 This variation is for delay in works $9,695.00

002 This variation is for additional clearing costs $15,908.00

003 This variation is for additional cutting and filling works

In negotiation

Works Expected for Next Two Months

Main building piling and slab construction.


Item 15.8 Page 169

Shaping of hard stand for 150mm kerbing.

Continuation of earth bund construction.

Fire shed pump connections.

Pits, pipes, and head walls installations.

Electrical pit installs.

Set up for piling to office slab.

Project Photos


Item 15.8 Page 170

Fire Tank Installation


Item 15.8 Page 171

Pump station shed Installation


Item 15.8 Page 172

Filling of main area


Item 15.9 Page 173

15.9 REUSE SCHEME GOULBURN - JUNE 2022 STATUS REPORT

Author: Business Manager Infrastructure

Director Utilities


Attachments: Nil

Link to


20. Our Infrastructure IN5 Ensure high quality water supply options for the towns in the region.

Cost to Council: $10,800,000 total project cost. $4,400,000 is funded through Building Better Regions Fund.

Total Spent to Date: $6,513,671.30

Use of Reserve Funds: $6,400,000 from Sewer Fund

RECOMMENDATION

That the report from the Business Manager Infrastructure on the Goulburn Reuse Scheme status update be received.

BACKGROUND

To provide Council with an update on the status of the Goulburn Reuse Scheme project.

REPORT

The project comprises of a distribution system incorporating, new and existing pipelines, new or upgraded irrigation systems at seven sites, including, pump stations, storage tanks, and telemetry system to allow central monitoring and control of the irrigation systems.

Irrigation sites included are Hudson Oval, North Park, Victoria Park, Carr Confoy, East Grove South, Goulburn Golf Club, Recreation Area, and Goulburn District Racetrack.

Project Program

Task Expected date of completion Task Status

Construction

Reticulation pipeline construction 31 March 2022 Completed

Irrigation including pumping station, tanks

30 September 2022 Ongoing

WWTP Construction works 30 November 2022 Redesigning to retender

Telemetry and communications 31 December 2022 Designed/not commenced

Commissioning 31 December 2022 Not commenced

Approvals

Section 60 Approval 31 December 2022 Ongoing

Crown Waterway Approval 30 September 2022 Ongoing


Item 15.9 Page 174

Construction Cost

Item Value

Estimated Contract Value $10,800,000.00

Variation Payments to date Nil

Contract Payments to date $6,513,671.30 (60%)

Project Status

Irrigation construction

Both Irrigation Tenders have been approved by Council and Contracts are executed. Agreements for the Racecourse and Golf Course are drafted and will be executed after project is commissioned.

The below table shows the status of each site:

Street Status

Hudson Park Ongoing

North Park Ongoing

Victoria Park Ongoing

Carr Confoy Ongoing

East grove South Commenced

Recreation Area Ongoing

WWTP Construction

WWTP Construction was tendered and was rejected due to the cost being substantially over allocated budget. A rescope is underway and a D&C Tender will be advertised late July for a November completion.

Communications

Communications (telemetry control) will form part of the WWTP works. Communications on individual sites are incorporated within the Irrigation contracts.


Item 15.9 Page 175

Completed reticulation: overview 100% completed


Item 15.9 Page 176

Works Expected for Next Two Months

Continued construction works for recreation area irrigation

Completion of irrigation works at Carr Confoy Eastgrove South and Victoria Park

Complete Tank and pump station works at all sites

Re design and tender for works at WWTP

Commence communications and Telemetry

Project Issues

Item Status

Obtaining authorities approval

Finding difficulties with John Holland (JH) approval for crossing and working on JH reserve. Officers have been changed few times and unable to receive any response.

Wet Weather effects on Construction

There has been substantial amount of wet weather in the region There has been approximately 2.5 months of wet days that have delayed construction.

Covid 19 delays Covid 19 has caused material delays that has affected the construction of this project including piping and sprinkler sourcing. Also due to Covid 19 the availability of trades has affected the construction timeframe.

Project Variations

Variation Description

001 This variation is for additional topsoil on Council request

Approved for additional 15K


Item 15.9 Page 177

Progression photos

Concrete Tank Formwork – Hudson Oval


Item 15.9 Page 178

Concrete Wall Formwork – Hudson Ovel


Item 15.9 Page 179

Internal Sump Formwork – Hudson ovel

Main Line - Seiffert Oval


Item 15.9 Page 180

Lateral Lines – Seiffert Oval

Pipe Welding – Seiffert Oval


Item 15.9 Page 181

Carr Confoy Feed Line


Item 15.10 Page 182

15.10 DEBTORS OUTSTANDING

Author: Revenue Officer - Debtors



Attachments: Nil

Link to




Use of Reserve Funds: Not Applicable

RECOMMENDATION

That the report from the Revenue Officer on Debtor Collections be received.

BACKGROUND

The purpose of this report is to advise on the status of debtor collections as at 1 July 2022.

REPORT

The following table summarises the debtor balances as at 1 July 2022;

Analysis of the outstanding debts show:

Not Yet Due $871,889.48 44%

Overdue > 30 Days $217,241.07 10%

Overdue > 60 Days $15,154.37 1%

Overdue > 90 Days $898,170.89 45%

Total Amount Outstanding $2,002,455.81 100%

Amount

Debtor Outstanding at 01/07/2021 $3,139,130.20

Invoices Raised 2021/2022 $27,717,662.21

Total Collectable (A) $30,856,792.41

Less Debtors Collected -$28,854,336.60

Total Amount Outstanding $2,002,455.81

Less Amount Not Yet Due -$871,889.48

Total Overdue Amount (B) $1,130,566.33

Debtors Outstanding Percentage (B/A) 4%


Item 15.10 Page 183

Overdue Debtors >$5,000

Debtor Number Balance Balance_90 Balance_60 Balance_30 Comment

3001913 $370,221.13 $370,221.13 0.00 0.00

Company is disputing invoice for Section 94 contributions – Scott Martin Director Planning & Environment is reviewing contribution calculations

3004419 $496,940.13 $496,940.13 0.00 0.00

Company is disputing Invoice for Section 94 Contributions – this is with Matt O’Rourke, Director Operations who is reviewing this matter in conjunction with ongoing issues around the quarry haulage route.

3005943 $25,653.61 $25,653.61 0.00 0.00

Repair works to fix drillers line through sewer line at 23 Hume Street. Company has advised this will be paid, however they are claiming this through their insurance first.


Item 15.11 Page 184

15.11 GOULBURN & DISTRICT RACING CLUB REUSE WATER AGREEMENT



Attachments: Nil

Link to


21. Our Infrastructure IN6 Implement safe, accessible, and efficient management and recycling options for general waste, green waste, and sewage.

Cost to Council: The cost of providing effluent to the Goulburn and District Racing Club is around $20,000 per year. This report recommends the continuation of the in-kind sponsorship arrangement, valued at $20,000pa to recognise the supply of effluent to the club for irrigation.


RECOMMENDATION

That

1. The report by the Director of Utilities on Goulburn and District Racing Club Reuse Water Agreement be received.

2. Council continues to acknowledge the long-standing arrangement for the supply of effluent to the Goulburn and District Racing Club for irrigation and that this irrigation has been an important component of Council’s overall effluent management operations.

3. Council continues the sponsorship arrangement with the Goulburn and District Racing Club, valued at $20,000pa, as an in-kind payment for the supply of recycled water to their site for irrigation. The sponsorship arrangement remains until a charging regime is developed and approved for implementation for the supply of recycled water through the reuse scheme in Goulburn.

4. The Goulburn and District Racing Club and other future users be consulted during the preparation of a Recycled Water Use Policy and the development of the future charging regime.

BACKGROUND

The Goulburn and District Racing Club has been supplied effluent from Council since 1996. This was at no cost to the Racing Club.

At the 21 August 2018 Council meeting, Council resolved:

Council acknowledges the long-standing arrangement for the supply of effluent to the Race Club and that this irrigation has been an important component of our overall operations

Goulburn and District Race Club recognise the contribution of the supply of recycled water to their site for irrigation in their promotion material for a period of three years – valued at $20,000pa.

The Goulburn and District Race Club be advised that Council will establish a policy for the charging of the water from the re-use scheme.

The racetrack developed a sponsorship package that included the acknowledgement of Council trackside and in their promotional material. The three-year period of the agreement has expired,


Item 15.11 Page 185

and the Goulburn and District Racing Club have requested to formally enter into a further sponsorship agreement with Council.

REPORT

The construction of the reuse scheme is underway and is expected to be operational next financial year (2023/24). While construction continues, a policy for the charging of the water reticulated in Goulburn will be developed to ensure a minimum of cost recovery for the supply and use of recycled water on Council owned and managed reserves and for private consumers including the Goulburn and District Racing Club and the Goulburn Golf Club. The policy and pricing regime cannot be developed until after the design of the reuse scheme is completed and accurate estimates of operating costs established. This has been delayed as the interface works at the Wastewater Treatment Plant are currently being rescoped due to the high costs received when this work was tendered.

The racetrack has formally requested the continuation of the current sponsorship agreement until the reuse scheme is developed and a policy for charging is approved and becomes operational. They have requested the continuation of the agreement to provide their club with certainty around the operations of their facility and the continued supply of effluent to their site for irrigation as irrigation is critical for the operation of their track.

The three-year sponsorship agreement with the Goulburn District Racing Club expired in September 2021 however they continued to promote Council since that time as a recognition of the effluent provided to the club. It is recommended that Council continue to provide the racetrack with effluent and the Goulburn and District Racing Club continue to recognise the supply of effluent through the continuation of their sponsorship package, at a value of $20,000pa, as an in-kind payment of effluent until Council approves a Recycled Water Use Policy and develops a recycled water charging regime. These charges and policy will be developed in consultation with the Goulburn and District Racing Club and all other users of the recycled water.


Item 15.12 Page 186

15.12 2223T0001 MARULAN WATER TREATMENT PLANT CONCEPT AND DETAILED DESIGN



Attachments: 1. 2223T0001 Marulan Water Treatment Plant Concept and Detailed Design - Confidential

Link to



Cost to Council: $233,119.33 (incl.GST). This is fully funded in the current 2022/23 budget.


RECOMMENDATION

That:

1. The report from the Director Utilities be received on Tender 2223T0001 - Marulan Water Filtration Plant Concept and Detailed Design.

2. The Tender from Beca Hunter H2O Pty Ltd is accepted for the Marulan Water Treatment Plant Concept and Detailed Design in accordance with the specification and documents for Tender 2223T0001. This acceptance is based on the lump sum price of $233,119.33.

3. The Chief Executive Officer be given a delegated authority for variations up to 20% of the contract lump sum, being $46,623.87 (incl. GST).

BACKGROUND

This project is the concept design, the preparation of design and construction documentation and project management assistance for the upgrade of the Marulan Water Treatment Plant. This project is important to address the ongoing water quality issues experienced in the Marulan.

REPORT

Tenders were called for 2223T0001 Marulan Water Filtration Plant Concept and Detailed Design on 11 May 2022. The tender process was conducted in accordance with the requirements of the Local Government Act 1993, Local Government (General) Regulation 2005 and the Tendering Guidelines of NSW Local Government (General) Regulation 2009.

Tenders closed on 21st June 2022 and three (3) submissions were received from the following companies:

Company Address

Beca Hunter H2O 19 Spit Island Close, Mayfield West, NSW, 2304

City Water Technology 26/924 Pacific Highway, Gordon NSW 2072


Item 15.12 Page 187

Public Works 12 Darcy Street, Parramatta, NSW, 2150

The tender evaluation Panel was established and included:

Business Manager Water Operations (Chair)

Director Utilities

Acting Director Operations The Tender Plan was completed and signed prior to the advertisement of the tender documents. The evaluation process was carried out by The Panel following the process outlined in the Tender. The final Evaluation Report is provided with this Council report. The evaluation process was undertaken in four (4) distinct phases (Refer to the evaluation report for further details). Phase 1: Preliminary Evaluation (excluding Price) The panel met to determine whether the tenders were conforming to the mandatory submission requirements. All tenders were conforming. Phase 2: Detailed Evaluation of Non-price Evaluation Criteria The panel completed the detailed evaluation of non-price criteria in accordance with the following weightings:

Project Appreciation and Methodology 25%

Company Experience and Performance 35%

Company Capability and Resourcing 30%

Management Systems 10% Phase 3: Detailed Evaluation including consideration of Price Price schedule was reviewed and combined with the non-price criteria. The weightings for this were:

Non-price criteria 60%

Price criteria 40% Phase 4: Final Evaluation The overall value for money was assessed and the overall ranking was determined to be:

Ranking Tenderer

1 Beca Hunter H2O

2 Public Works NSW

3 City Water Technology

Following the completion of the tender evaluation process, The Panel recommends Beca Hunter H2O be nominated as the preferred tenderer in accordance with the documentation for 2223T0001. This recommendation is based on Beca Hunter H2O being the highest-ranking proponent at the completion of the evaluation process combining both the non-price and price criteria.

The Evaluation Report is included with the Closed Session reports in accordance with s10A(2)(d) Local Government Act 1993 as it contains commercial information that would, if disclosed, prejudice the commercial position of the person who supplied it. It is not appropriate for this to be provided in an Open Session as it relates to tender information.


Item 15.12 Page 188


Item 15.13 Page 189

15.13 MONTHLY FINANCIAL REPORT

Author: Director Corporate & Community Services


Attachments: 1. Monthly Financial Report ⇩

Link to





RECOMMENDATION

That the report by the Director Corporate & Community Services on the Monthly Financial Report be received.

BACKGROUND

To provide details on Council’s actual income and expenditure compared to the estimate of Council’s income and expenditure.

This report is made in compliance with the requirements of the Local Government (General) Regulation 2005 – Reg 202 (a), relating to Council's responsible accounting officer to maintain a system for budgetary control.

REPORT

The Attachment includes the Capital Expenditure Year-to-Date Reports by Directorate along with Directorate reports comparing Council’s year-to-date income and expenditure against the annual budget for the 2021/22 financial year. Processing of expenses to the 2021/22 financial year will be ongoing through to mid-July. A final report in relation to the 2021/22 financial year will be presented to Council in August. Any recommended carry-overs will be reported as part of this report.




30/6/2022 Council Directorate Summary Report for 2021/22 Date Report Run: 29-Jun-2022

1/7/2021 for YTD Period Ending June

Executive Services % of Time: 100%

Description Original

Budget

22PJOB

Actual YTD PJ Commit Works

Commit

Total Actual

YTD

Current

Budget 22PJQ4

$ Variance % of Budget

Income

Rates & Annual Charges 21,915,000 22,016,741 0 0 22,016,741 21,995,000 -21,741 100%

User Charges & Fees 154,500 147,034 0 0 147,034 154,500 7,466 95%

Interest & Investment Revenue 250,000 38,550 0 0 38,550 150,000 111,450 26%

Other Revenues 176,864 106,106 0 0 106,106 178,722 72,616 59%

Operating Grants & Contributions 6,125,985 8,031,844 0 0 8,031,844 8,080,610 48,766 99%

Internal Income 4,570,162 4,554,212 0 0 4,554,212 4,570,162 15,950 100%

Total Income 33,192,511 34,894,487 0 0 34,894,487 35,128,994 234,507 99%

Expense

Employee costs 3,851,946 3,707,658 64,374 0 3,772,032 3,771,522 -510 100%

Materials & Contracts 718,450 570,167 70,169 13,262 653,599 718,450 64,852 91%

Borrowing Costs 76,953 70,168 0 0 70,168 76,953 6,785 91%

Depreciation & Impairment 6,231 97,193 0 0 97,193 6,231 -90,962 1560%

Other Expenses 646,340 653,470 30,616 0 684,087 667,890 -16,197 102%

Internal Expenses 555,956 564,973 0 0 564,973 564,972 -1 100%

Total Expense 5,855,876 5,663,629 165,159 13,262 5,842,051 5,806,017 -36,033 101%

Operating Surplus/(Deficit) before Capital 27,336,635 29,230,858 -165,159 -13,262 29,052,436 29,322,977 270,540 99%

Capital Income

Operating Surplus/(Deficit) after Capital 27,336,635 29,230,858 -165,159 -13,262 29,052,436 29,322,977 270,540 99%

Non Cash

Depreciation & Impairment 6,231 97,193 0 0 97,193 6,231 -90,962 1560%

Total Non Cash 6,231 97,193 0 0 97,193 6,231 0 1560%

Investing Fund Flows

Capital Works -20,000 -330,571 -2,185 -27,517 -360,273 -125,000 235,273 288%

Asset Sales 0 0 0 0 0 0 0 0%

Total Investing Fund Flows -20,000 -330,571 -2,185 -27,517 -360,273 -125,000 235,273 288%

Financing Fund Flows

Loan Principal -384,305 -387,362 0 0 -387,362 -384,305 3,057 101%

Total Financing Fund Flows -384,305 -387,362 0 0 -387,362 -384,305 3,057 101%

Net Inc/(Dec) in Funds before Transfers 26,938,561 28,610,119 -167,344 -40,780 28,401,995 28,819,903 417,907 99%

Reserve Movements

Transfers to Internal Reserves -806,690 -2,359,131 0 0 -2,359,131 -2,529,691 -170,560 93%

Transfers from Internal Reserves 621,259 147,038 0 0 147,038 621,259 474,221 24%

Transfers from Other External Reserves 0 2,619 0 0 2,619 2,619 0 100%

Total Reserve Movements -185,431 -2,209,474 0 0 -2,209,474 -1,905,813 303,661 116%

Net Inc/(Dec) in Unrestricted Funds 26,753,130 26,400,645 -167,344 -40,780 26,192,521 26,914,090 721,569 97%

Actual Budget

Total Income 34,894,487 35,135,225

Total Expenses 5,663,629 5,806,017

Total Capital Program 330,571 125,000

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

Total Income Total Expenses Total Capital Program

Summary

Actual Budget





Corporate and Community Services % of Time: 100%


Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget 22PJQ4


Income

User Charges & Fees 391,632 358,777 0 0 358,777 406,632 47,855 88%

Interest & Investment Revenue 30,000 40,796 0 0 40,796 40,000 -796 102%

Other Revenues 725,070 624,860 0 0 624,860 666,575 41,714 94%

Operating Grants & Contributions 558,853 1,298,589 0 0 1,298,589 738,716 -559,873 176%

Internal Income 6,506,807 6,506,807 0 0 6,506,807 6,506,807 0 100%

Total Income 8,212,361 8,829,830 0 0 8,829,830 8,358,729 -471,100 106%

Expense

Employee costs 6,742,512 6,065,268 11,204 0 6,076,471 6,695,004 618,533 91%

Materials & Contracts 3,013,142 2,582,665 263,258 0 2,845,923 2,869,518 23,595 99%

Borrowing Costs 17,217 19,367 0 0 19,367 17,217 -2,150 112%

Depreciation & Impairment 1,244,762 1,248,296 0 0 1,248,296 1,244,762 -3,535 100%

Other Expenses 2,475,605 2,393,445 79,707 0 2,473,152 2,554,405 81,253 97%

Internal Expenses 2,883,843 2,823,354 0 0 2,823,354 2,851,830 28,476 99%

Total Expense 16,377,080 15,132,396 354,168 0 15,486,564 16,232,736 746,172 95%

Operating Surplus/(Deficit) before Capital -8,164,719 -6,302,566 -354,168 0 -6,656,735 -7,874,007 -1,217,272 85%

Capital Income

Capital Grants & Contributions 100,000 40,400 0 0 40,400 190,168 149,768 21%

Operating Surplus/(Deficit) after Capital -8,064,719 -6,262,166 -354,168 0 -6,616,335 -7,683,839 -1,067,504 86%

Non Cash


WDV of Asset Disposals 0 945,254 0 0 945,254 0 -945,254 0%

Total Non Cash 1,244,762 2,193,550 0 0 2,193,550 1,244,762 0 176%


Capital Works -1,121,000 -921,350 -36,009 -115,460 -1,072,820 -1,256,076 -183,256 85%

Asset Sales 1,500 5,080,018 0 0 5,080,018 5,081,500 1,482 100%

Total Investing Fund Flows -1,119,500 4,158,668 -36,009 -115,460 4,007,199 3,825,424 -181,775 105%


Loan Principal -60,114 -60,114 0 0 -60,114 -60,114 0 100%

Total Financing Fund Flows -60,114 -60,114 0 0 -60,114 -60,114 0 100%

Net Inc/(Dec) in Funds before Transfers -7,999,571 29,938 -390,177 -115,460 -475,700 -2,673,767 -2,198,067 18%

Reserve Movements

Transfers to Internal Reserves 0 -5,289,787 0 0 -5,289,787 -5,289,787 0 100%

Transfers to Developer Contributions 0 -8,400 0 0 -8,400 0 8,400 0%

Transfers to Other External Reserves -80,000 0 0 0 0 -90,000 -90,000 0%

Transfers from Internal Reserves 141,000 0 0 0 0 311,187 311,187 0%

Transfers from Other External Reserves 90,000 5,918 0 0 5,918 120,586 114,668 5%

Total Reserve Movements 151,000 -5,292,270 0 0 -5,292,270 -4,948,014 344,255 107%

Net Inc/(Dec) in Unrestricted Funds -7,848,571 -5,262,331 -390,177 -115,460 -5,767,969 -7,621,781 -1,853,812 76%

Actual Budget

Total Income 8,870,230 9,603,491

Total Expenses 15,132,396 16,232,736

Total Capital Program 921,350 1,256,076

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000


Summary

Actual Budget





Utilities % of Time: 101%


Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget

22PJQ4

$ Variance % of

Budget

Income

Rates & Annual Charges 16,935,354 17,508,647 0 0 17,508,647 16,935,354 -573,293 103%

User Charges & Fees 13,714,849 12,087,334 0 0 12,087,334 13,839,849 1,752,515 87%

Interest & Investment Revenue 754,670 297,880 0 0 297,880 754,670 456,790 39%

Other Revenues 171,377 315,602 0 0 315,602 171,377 -144,225 184%

Operating Grants & Contributions 0 333,617 0 0 333,617 102,271 -231,346 326%

Internal Income 3,463,549 3,072,720 0 0 3,072,720 3,864,549 791,829 80%

Total Income 35,039,799 33,615,800 0 0 33,615,800 35,668,070 2,052,270 94%

Expense

Employee costs 6,704,823 5,643,116 0 0 5,643,116 6,732,053 1,088,937 84%

Materials & Contracts 6,342,037 3,748,925 0 692,475 4,441,400 6,441,844 2,000,443 69%

Borrowing Costs 1,047,233 1,289,938 0 0 1,289,938 1,047,233 -242,705 123%


Other Expenses 1,073,960 791,886 0 3,952 795,838 1,073,960 278,122 74%


Total Expense 30,032,536 26,177,451 0 696,427 26,873,879 30,493,773 3,619,895 88%

Operating Surplus/(Deficit) before Capital 5,007,263 7,438,348 0 -696,427 6,741,921 5,174,296 -1,567,625 130%

Capital Income

Capital Grants & Contributions 5,511,334 5,713,641 0 0 5,713,641 4,540,641 -1,173,000 126%

Operating Surplus/(Deficit) after Capital 10,518,597 13,151,989 0 -696,427 12,455,562 9,714,937 -2,740,625 128%

Non Cash



Total Non Cash 5,645,039 5,664,726 0 0 5,664,726 5,645,039 0 100%


Capital Works -36,352,220 -10,271,048 0 -11,381,819 -21,652,867 -14,892,070 6,760,797 145%

Asset Sales 0 33,162 0 0 33,162 0 -33,162 0%

Total Investing Fund Flows -36,352,220 -10,237,885 0 -11,381,819 -21,619,705 -14,892,070 6,727,635 145%


Loan Principal -465,867 -462,811 0 0 -462,811 -465,867 -3,056 99%

Proceeds from Borrowings 4,280,000 4,280,000 0 0 4,280,000 4,280,000 0 100%

Total Financing Fund Flows 3,814,133 3,817,189 0 0 3,817,189 3,814,133 -3,056 100%

Net Inc/(Dec) in Funds before Transfers -16,374,451 12,396,019 0 -12,078,246 317,772 4,282,039 3,964,267 7%

Reserve Movements

Transfers to Internal Reserves 0 -525,000 0 0 -525,000 -525,000 0 100%

Transfers to Developer Contributions -1,000,000 -2,804,976 0 0 -2,804,976 -1,000,000 1,804,976 280%

Transfers to Other External Reserves 0 -814,868 0 0 -814,868 -7,523,627 -6,708,759 11%

Transfers from Internal Reserves 1,024,240 0 0 0 0 753,656 753,656 0%

Transfers from Developer Contributions 5,052,380 0 0 0 0 1,488,373 1,488,373 0%

Transfers from Other External Reserves 10,508,876 517,476 0 0 517,476 1,392,278 874,802 37%

Total Reserve Movements 15,585,496 -3,627,368 0 0 -3,627,368 -5,414,320 -1,786,952 67%

Net Inc/(Dec) in Unrestricted Funds -788,955 8,768,651 0 -12,078,246 -3,309,595 -1,132,281 2,177,314 292%

Actual Budget

Total Income 39,329,441 41,313,109

Total Expenses 26,177,451 30,493,773

Total Capital Program 10,271,048 14,892,070

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000


Summary

Actual Budget





Operations % of Time: 101%


Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget

22PJQ4

$ Variance % of

Budget

Income

User Charges & Fees 717,900 1,070,733 0 0 1,070,733 807,900 -262,833 133%

Other Revenues 300,206 616,399 0 0 616,399 615,206 -1,193 100%

Operating Grants & Contributions 5,264,899 14,251,677 0 0 14,251,677 18,534,084 4,282,407 77%

Internal Income 5,561,950 5,575,853 0 0 5,575,853 5,888,418 312,565 95%

Total Income 11,844,954 21,514,662 0 0 21,514,662 25,845,608 4,330,946 83%

Expense

Employee costs 7,202,575 6,581,582 0 12,533 6,594,115 6,630,660 36,545 99%

Materials & Contracts 5,359,176 11,627,391 0 2,374,890 14,002,281 16,716,462 2,714,181 84%

Borrowing Costs 449,265 422,237 0 0 422,237 449,265 27,028 94%

Depreciation & Impairment 15,752,480 14,220,274 0 0 14,220,274 15,752,480 1,532,205 90%

Other Expenses 2,103,727 1,535,384 2,273 0 1,537,657 1,914,527 376,869 80%


Total Expense 36,256,470 39,424,722 2,273 2,387,423 41,814,418 46,819,283 5,004,865 89%

Operating Surplus/(Deficit) before Capital -24,411,516 -17,910,060 -2,273 -2,387,423 -20,299,756 -20,973,675 -673,919 97%

Capital Income

Capital Grants & Contributions 21,370,929 20,916,682 0 0 20,916,682 24,515,899 3,599,217 85%

Operating Surplus/(Deficit) after Capital -3,040,587 3,006,622 -2,273 -2,387,423 616,926 3,542,224 2,925,298 17%

Non Cash

Depreciation & Impairment 15,752,480 14,220,274 0 0 14,220,274 15,752,480 1,532,205 90%


Total Non Cash 15,752,480 14,380,336 0 0 14,380,336 15,752,480 0 91%


Capital Works -45,284,394 -46,953,072 0 -8,934,946 -55,888,018 -57,421,480 -1,533,462 97%

Asset Sales 348,500 314,155 0 0 314,155 443,500 129,345 71%

Total Investing Fund Flows -44,935,894 -46,638,917 0 -8,934,946 -55,573,863 -56,977,980 -1,404,117 98%


Loan Principal -1,425,957 -1,425,957 0 0 -1,425,957 -1,425,957 0 100%

Proceeds from Borrowings 4,500,000 4,000,000 0 0 4,000,000 4,000,000 0 100%

Total Financing Fund Flows 3,074,043 2,574,043 0 0 2,574,043 2,574,043 0 100%

Net Inc/(Dec) in Funds before Transfers -29,149,958 -26,677,916 -2,273 -11,322,369 -38,002,557 -35,109,234 2,893,324 108%

Reserve Movements

Transfers to Internal Reserves 0 -594,494 0 0 -594,494 -909,494 -315,000 65%

Transfers to Developer Contributions -1,933,500 -4,003,030 0 0 -4,003,030 -1,933,500 2,069,530 207%

Transfers to Other External Reserves 0 0 0 0 0 -591,984 -591,984 0%

Transfers from Internal Reserves 7,804,795 7,301,831 0 0 7,301,831 10,510,705 3,208,874 69%

Transfers from Developer Contributions 3,652,924 1,297,924 0 0 1,297,924 4,318,709 3,020,785 30%

Transfers from Other External Reserves 2,007,155 5,627,821 0 0 5,627,821 5,738,448 110,627 98%

Total Reserve Movements 11,531,374 9,630,052 0 0 9,630,052 17,132,884 7,502,832 56%

Net Inc/(Dec) in Unrestricted Funds -17,618,583 -17,047,864 -2,273 -11,322,369 -28,372,505 -17,976,350 10,396,155 158%

Actual Budget

Total Income 42,431,344 41,598,088

Total Expenses 39,424,722 46,819,283

Total Capital Program 46,953,072 57,421,480

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000


Summary

Actual Budget





Planning & Environment % of Time: 100%


Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget 22PJQ4


Income

User Charges & Fees 1,845,650 2,148,540 0 0 2,148,540 1,994,500 -154,040 108%

Other Revenues 217,987 463,411 0 0 463,411 403,461 -59,950 115%

Operating Grants & Contributions 549,000 612,454 0 0 612,454 562,800 -49,654 109%

Total Income 2,612,637 3,224,405 0 0 3,224,405 2,960,761 -263,644 109%

Expense

Employee costs 3,649,359 3,248,318 0 0 3,248,318 3,605,793 357,476 90%

Materials & Contracts 565,250 639,971 329,355 0 969,326 877,794 -91,532 110%

Depreciation & Impairment 18,019 17,932 0 0 17,932 18,019 87 100%

Other Expenses 44,200 38,854 0 0 38,854 45,200 6,346 86%

Internal Expenses 1,522,423 1,506,792 0 0 1,506,792 1,506,896 104 100%

Total Expense 5,799,251 5,451,866 329,355 0 5,781,220 6,053,702 272,482 95%

Operating Surplus/(Deficit) before Capital -3,186,614 -2,227,461 -329,355 0 -2,556,815 -3,092,941 -536,126 83%

Capital Income

Capital Grants & Contributions 0 378,865 0 0 378,865 0 -378,865 0%

Operating Surplus/(Deficit) after Capital -3,186,614 -1,848,596 -329,355 0 -2,177,951 -3,092,941 -914,991 70%

Non Cash

Depreciation & Impairment 18,019 17,932 0 0 17,932 18,019 87 100%

Total Non Cash 18,019 17,932 0 0 17,932 18,019 0 100%


Capital Works -3,200 -302 0 0 -302 -3,200 -2,898 9%

Asset Sales 0 0 0 0 0 0 0 0%

Total Investing Fund Flows -3,200 -302 0 0 -302 -3,200 -2,898 9%


Total Financing Fund Flows 0 0 0 0 0 0 0 0%

Net Inc/(Dec) in Funds before Transfers -3,171,795 -1,830,966 -329,355 0 -2,160,321 -3,078,122 -917,801 70%

Reserve Movements

Transfers to Internal Reserves 0 -150,853 0 0 -150,853 -150,853 0 100%

Transfers to Developer Contributions -301,000 -755,435 0 0 -755,435 -301,000 454,435 251%

Transfers from Internal Reserves 80,085 0 0 0 0 14,304 14,304 0%

Total Reserve Movements -220,915 -906,288 0 0 -906,288 -437,549 468,739 207%

Net Inc/(Dec) in Unrestricted Funds -3,392,710 -2,737,254 -329,355 0 -3,066,608 -3,515,671 -449,063 87%

Actual Budget

Total Income 3,603,270 2,978,780

Total Expenses 5,451,866 6,053,702

Total Capital Program 302 3,200

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000


Summary

Actual Budget



Executive Services Capital Report by Business Unit for 2021/22 Date Report Run: 29‐Jun‐2022for YTD Period Ending June

% of Time: 100%Description Renewal % Original

Budget 22PJOB

Actual YTD PJ Commit Works Commit

Total Actual YTD

Current Budget 22PJQ4

$ Variance % of Budget Status Comments

100 ‐ ExecutiveGPAC Capital Upgrades/Plant & Equipment Renewal 0% 20,000 123,503 2,185 0 125,688 125,000 ‐688 101% CompletedCreative Capital Funding ‐ GPAC (G) Renewal 0% 0 207,068 0 27,517 234,585 0 ‐234,585 0% Completed Grant funded expenditure ‐ revenue not introduced into budget 20,000 330,571 2,185 27,517 360,273 125,000 ‐235,273 288% Total Capital Program 20,000 330,571 2,185 27,517 360,273 125,000 ‐235,273 0%

0

50,000

100,000

150,000

200,000

250,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Capital Program Performance

Actual Current Budget



Corporate and Community Services Capital Report by Business Unit for 2021/22 Date Report Run: 29‐Jun‐2022for YTD Period Ending June

% of Time: 100%Description Renewal % Original

Budget 22PJOB

Actual YTD PJ Commit Works Commit

Total Actual YTD

Current Budget 22PJQ4


140 ‐ Innovation & TechnologyIT Renewal Assets Renewal 100% 450,000 280,377 0 4,426 284,803 300,000 15,197 95% On time, on budgetTechone Upgrade Renewal 100% 100,000 0 0 0 0 0 0 0% Not commenced Project removed from current budget as part of Quarterly Budget Review due to

Technology One enforcement of a move to a Software as a Service product

Contingency Renewal 0% 50,000 0 0 0 0 1,500 1,500 0% CompletedMicrowave Facilities ‐ New Buildings Renewal 0% 100,000 112,263 0 0 112,263 115,500 3,237 97% CompletedBCRRF ‐ WIFI Rec A GBN CL S1 (G) Renewal 0% 0 4,522 0 0 4,522 10,168 5,646 44% CompletedChambers‐ Emergency Operations Centre (G) Renewal 0% 0 156,448 0 15,209 171,657 170,106 ‐1,551 101% CompletedPrinter Replacements Renewal 100% 0 21,495 0 0 21,495 0 ‐21,495 0% Completed Printer purchases to be funded from Printer replacement reserve 700,000 575,105 0 19,635 594,740 597,274 2,534 100%180 ‐ Marketing & CultureVIC New Assets Renewal 0% 5,000 3,490 3,490 0 6,980 5,000 ‐1,980 140% On time, expected to be overspentBook Resources Gbn Library Renewal 100% 122,000 110,233 0 9,795 120,029 122,000 1,971 98% On time, on budget Annual allocation of resourcesArt Gallery Acquisitions Renewal 0% 10,000 9,200 0 0 9,200 10,000 800 92% CompletedArt Gallery ‐ P&E Renewal Renewal 100% 9,000 4,906 0 0 4,906 6,000 1,094 82% CompletedGallery Renewal Works Renewal 100% 10,000 9,244 5,053 0 14,296 10,000 ‐4,296 143% On time, on budgetMuseum Capital Works ‐ Renewal Renewal 100% 15,000 2,484 0 2,518 5,002 17,080 12,078 29% On time, on budgetSt Clair Museum Restoration Works (G) Renewal 100% 200,000 104,659 0 62,929 167,587 317,262 149,675 53% Late, not expected to be completed this

yearConservation works nearing completion. Awaiting stair installation.

Waterworks Upgrades Renewal 100% 0 9,725 0 17,083 26,808 44,470 17,662 60% On time, on budgetRocky Hill Beacon Light Replacement (G) Renewal 100% 0 10,689 1,222 0 11,912 10,000 ‐1,912 119% On time, expected to be overspent Slightly ove rbudget, to be offset by savings in others areas at RHWMEvents Furniture Renewal 0% 0 5,198 0 0 5,198 5,200 2 100% CompletedRocky Hill Public Research Room Renewal 100% 0 3,149 0 0 3,149 0 ‐3,149 0% Completed Recently received grant funded projectRocky Hill Memorial Remediation Works Renewal 0% 0 17,944 0 3,500 21,444 0 ‐21,444 0% Quarterly review, carryover requiredGoulburn Regional Art Gallery (CHART) Renewal 100% 0 3,000 0 0 3,000 0 ‐3,000 0% Completed Recently received grant funded projectSt Clair Floor Restoration Renewal 100% 0 3,000 0 0 3,000 0 ‐3,000 0% Completed Recently received grant funded project 371,000 296,921 9,765 95,825 402,512 547,012 144,501 74% 270 ‐ Property & Community ServicesClinton St Offices Upgrade Renewal 100% 50,000 26,142 26,244 0 52,386 50,000 ‐2,386 105% CompletedSale of Land ‐ 2C Sloane St, Goulburn Renewal 0% 0 0 0 0 0 14,920 14,920 0% CompletedSale of Land ‐ 49 ‐ 61 Hovell St, Goulburn Renewal 0% 0 0 0 0 0 46,870 46,870 0% Completed2 Bourke St Property Development Renewal 0% 0 5,000 0 0 5,000 0 ‐5,000 0% Completed 50,000 31,142 26,244 0 57,386 111,790 54,404 51% Total Capital Program 1,121,000 903,168 36,009 115,460 1,054,637 1,256,076 201,439 0%

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000






Utilities Capital Report by Business Unit for 2021/22 Date Report Run: 29-Jun-2022

for YTD Period Ending June

% of Time: 101%

Description Renewal % Original

Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget

22PJQ4

$ Variance % of

Budget

Status Comments

240 - Waste Management

Environmental Improvement Works Goulburn Renewal 100% 100,000 56,035 0 41,472 97,507 97,009 -498 101% On time, on budget

Environmental Improvement Works Marulan Renewal 100% 75,000 0 0 0 0 0 0 0% Late, not expected to be completed this

year

Funds carried over to 22/23 FY

Replacement Bins & Lifters Renewal 100% 30,000 4,864 0 29,900 34,764 34,860 96 100% On time, on budget

Organics Infrastructure (G) Renewal 0% 0 66,259 0 0 66,259 0 -66,259 0% On time, on budget Grant funds allocated to trommel following a successful grant variation

Tarago WMC Improvements - Power CO Renewal 0% 0 0 0 0 0 14,505 14,505 0% On time, underspent

Goulburn WMC Improvements - New Renewal 0% 6,750,000 1,730,700 0 6,383,915 8,114,614 3,500,000 -4,614,614 232% Late, not expected to be completed this

year

Continuing 22/23 FY

Commercial Waste Tubs - Renew Renewal 100% 40,000 27,032 0 0 27,032 40,000 12,968 68% On time, underspent

Commercial Waste Tubs - New Renewal 0% 5,000 22,430 0 0 22,430 5,000 -17,430 449% On time, expected to be overspent Overexpenditure offset by underexpenditure in tub renewal. The $4462

overspent is covered by commercial waste income increases.

Tarago WMC Improvements Renewal 100% 10,000 0 0 0 0 10,000 10,000 0% On time, underspent

Truck Cameras/Software Renewal 0% 20,000 22,014 0 1,394 23,409 20,000 -3,409 117% On time, expected to be overspent Overspend offset by domestic waste income.

Compactor "Wrapping" Renewal 0% 0 1,655 0 9,091 10,745 2,000 -8,745 537% On time, underspent 1 truck complete. Part of order to be carried over to 22/23 FY.

7,030,000 1,930,988 0 6,465,772 8,396,760 3,723,374 -4,673,386 226%

250 - Water Services

Goulburn WTP Raw Water Augmentation Renewal 0% 3,000,000 72,869 0 77,705 150,575 500,000 349,425 30% Late, not expected to be completed this

year

Goulburn Reticulation Renewal Renewal 100% 2,500,000 2,121,738 0 383,862 2,505,600 2,500,000 -5,600 100% Completed

Water Connections - Private Works Renewal 100% 227,986 223,000 0 2,396 225,396 250,039 24,643 90% Completed

Water Meter Replacement Renewal 100% 60,000 0 0 11,277 11,277 60,000 48,723 19% Completed

Marulan WTP Renewal Renewal 100% 450,000 92,425 0 38,611 131,036 104,179 -26,857 126% Quarterly review, carryover required

Developer Contributed Assets Renewal 0% 0 127 0 0 127 0 -127 0%

Marulan PS Pontoon Design & Replacement/Sandbagging of Bank Renewal 100% 344,000 5,132 0 0 5,132 5,132 0 100% Completed

Lab Equipment Renewal Renewal 100% 20,000 22,852 0 0 22,852 23,400 548 98% On time, on budget

Gbn WTP Mechanical/Electrical Renewal Renewal 100% 40,000 16,928 0 27,986 44,914 40,000 -4,914 112% Quarterly review, carryover required

Water Treatment Security Renewal 100% 45,000 0 0 0 0 0 0 0% Quarterly review, carryover required Works to be completed next financial year

WSN Growing Local Economies Common St (G) Renewal 0% 269,934 265,359 0 4,575 269,934 269,934 0 100% Completed

Water Distribution Plant & Equipment Renewal 0% 30,000 22,135 0 1,291 23,426 30,000 6,574 78% Completed

6,986,920 2,842,565 0 547,704 3,390,268 3,782,684 392,416 90%

260 - Waste Water Services

Marulan Pump Station Improvements Renewal 100% 993,332 18,519 0 11,338 29,857 7,519 -22,338 397% Quarterly review, carryover required

Pump Replacements Renewal 100% 45,000 10,382 0 0 10,382 45,000 34,618 23% On time, on budget

Goulburn Mains Rehabilitation Renewal 100% 2,000,000 1,621,976 0 378,024 2,000,000 2,000,000 0 100% Completed

Sewer Connections - Private Works Renewal 100% 90,000 18,896 0 909 19,805 90,000 70,195 22% Completed

Marulan WWTP - Renewal Renewal 100% 9,848,898 80,712 0 9,341 90,052 90,262 210 100% On time, on budget

STWRIS Stage 2 Reuse Irrigation Scheme (G) Renewal 0% 6,200,000 3,508,978 0 2,911,857 6,420,835 4,454,477 -1,966,358 144% On time, on budget Project progressing. Funds carried over to next financial year

Nth Gbn PS Rising Main-Capacity & Storage Renewal 100% 500,000 0 0 0 0 0 0 0% Quarterly review, carryover required Carry over completed

Hume St - Finlay to Ducks Ln New Sewer Line Renewal 0% 0 0 0 0 0 0 0 0% Not due to commence Not in current budget

Gbn WWTP Electrical/Mechanical Renewals Renewal 100% 0 69,038 0 0 69,038 0 -69,038 0% On time, on budget

SN Growing Local Economies Common St (G) Renewal 0% 1,289,054 0 0 945,806 945,806 409,054 -536,752 231% Late, not expected to be completed this

year



Rec Area Sewer Pump Station Construction Renewal 100% 389,016 0 0 107,150 107,150 0 -107,150 0% Quarterly review, carryover required Works to commence soon, to be completed bu August

Vent Replacement Renewal 100% 60,000 460 0 0 460 60,000 59,540 1% Completed

Sewer Distribution Plant & Equipment Renewal 0% 10,000 11,646 0 3,920 15,566 10,000 -5,566 156% Completed

Goulburn WWTP Step Screen Replacement Renewal 100% 0 50,450 0 0 50,450 49,700 -750 102% Completed

Goulburn WWTP Security Renewal 0% 50,000 0 0 0 0 0 0 0% Quarterly review, carryover required Works to be completed next financial year

WWTP Lab Equipment Renewal 100% 10,000 13,758 0 0 13,758 10,000 -3,758 138% Completed

MOS Tank Pump Replacement Renewal 100% 100,000 92,680 0 0 92,680 100,000 7,320 93% Completed

Dewatering Processing Equipment Goulburn Renewal 0% 750,000 0 0 0 0 60,000 60,000 0% Quarterly review, carryover required Investigations underway, expected to be completed this financial year.

22,335,300 5,497,495 0 4,368,344 9,865,839 7,386,012 -2,479,827 134%

Total Capital Program 36,352,220 10,271,048 0 11,381,819 21,652,867 14,892,070 -6,760,797 0%

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000






Operations Capital Report by Business Unit for 2021/22 Date Report Run: 29-Jun-2022


% of Time: 101%


Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget

22PJQ4

$ Variance % of

Budget

Status Comments

200 - Projects

Performing Arts Centre (G) Renewal 0% 4,252,557 5,949,209 0 14,601 5,963,811 5,347,447 -616,364 112% Completed Budget to be reviewed

18-22 North Gbn Employment Precinct and

Roundabout1

Renewal 0% 5,242,372 2,384,309 0 5,448 2,389,757 2,052,570 -337,187 116% On time, on budget Commitment for next financial year

Aquatic Centre Upgrade (G) Renewal 0% 11,972,335 11,386,485 0 491,016 11,877,501 11,986,236 108,735 99% Completed

Hockey Facil ity Purchase Renewal 0% 0 3,001,881 0 0 3,001,881 3,000,000 -1,881 100% Completed

Towrang Road Bridge Replacement Renewal 100% 4,000,000 2,932,373 0 518,260 3,450,633 4,022,965 572,332 86% Late, not expected to be completed this

year

Wet weather delays

Japanese Garden - Victoria Park Renewal 0% 295,000 0 0 0 0 515,211 515,211 0% Late, not expected to be completed this

year

Additional funding has been sourced, project to commence next financial year

Riverside Pk Playspace Renewal 0% 0 0 0 0 0 0 0 0%

Wollondilly Walking Track - Lower Sterne St (G) Renewal 0% 0 90,016 0 0 90,016 113,610 23,594 79% Completed

Hockey Redevelopment - West Field Refurb (G) Renewal 50% 600,000 999,397 0 0 999,397 1,032,167 32,770 97% Completed Budgets to be reviewed

Hockey Redevelopment - Car Park (G) Renewal 0% 450,000 631,933 0 12,830 644,763 599,860 -44,903 107% Completed Budgets to be reviewed

Hockey Redevelopment - New Amenities (G) Renewal 0% 685,000 28,794 0 1,351,179 1,379,973 785,719 -594,254 176% On time, on budget Commitment for next financial year

Hockey Redevelopment - Existing Amenities Refurb

(G)

Renewal 100% 240,000 96,620 0 594,287 690,907 240,000 -450,907 288% On time, on budget Commitment for next financial year

Hockey Redevelopment - Lighting Upgrade (G) Renewal 25% 225,000 171,743 0 0 171,743 167,842 -3,901 102% Completed Budgets to be reviewed

Wollondilly Walking Track - Cemetery St (G) Renewal 0% 1,850,000 904,937 0 673,658 1,578,596 1,318,588 -260,008 120% Late, not expected to be completed this

year

Approval delays. Commitment for next financial year

Hockey Redevelopment - Power Upgrade (G) Renewal 0% 200,000 225,418 0 0 225,418 225,418 0 100% Completed

Carrick Road Bridge Upgrade (G) Renewal 100% 817,612 539,638 0 299,040 838,678 887,419 48,741 95% Late, not expected to be completed this

year

Wet weather delays

LRCI - Tallong Village Project Capital (G) Renewal 0% 0 45,612 0 13,035 58,646 59,950 1,304 98% Completed

Shared Path - Mulwaree High to Middle Arm (G) Renewal 0% 0 1,500,588 0 3,318 1,503,907 1,512,000 8,093 99% On time, on budget Awaiting variation approval to increase scope, if approved project will

carryover to next financial year

Pedestrian Refuge - Newton St (G) Renewal 0% 0 19,486 0 31,727 51,214 140,000 88,786 37% On time, on budget Awaiting variation approval to increase scope, if approved project will


Upgrade Zebra Crossing - Fitzroy St (G) Renewal 0% 0 79,241 0 59,091 138,332 180,000 41,668 77% On time, on budget Awaiting variation approval to increase scope, if approved project will


Upgrade Zebra Crossing - Deccan St (G) Renewal 0% 0 57,578 0 70,491 128,069 160,000 31,931 80% On time, on budget Awaiting variation approval to increase scope, if approved project will


Raised Crossing - Clinton St (G) Renewal 0% 0 74,922 0 0 74,922 120,000 45,078 62% On time, on budget Awaiting variation approval to increase scope, if approved project will


West and St Peter & Pauls Footpaths (G) Renewal 0% 0 233,410 0 0 233,410 375,000 141,590 62% On time, on budget Awaiting variation approval to increase scope, if approved project will


Gbn High & Trinity Footpaths (G) Renewal 0% 0 185,510 0 0 185,510 190,200 4,690 98% On time, on budget Awaiting variation approval to increase scope, if approved project will


Bradfordville School Footpaths (G) Renewal 0% 0 525,329 0 165,032 690,361 924,300 233,939 75% On time, on budget Awaiting variation approval to increase scope, if approved project will


Shared Path - Hume St (G) Renewal 0% 0 281,687 0 3,876 285,563 336,000 50,437 85% On time, on budget Awaiting variation approval to increase scope, if approved project will


Kinghorne/Albert Roundabout - Blackspot (G) Renewal 50% 0 7,800 0 0 7,800 40,000 32,200 20% On time, on budget

Deccan Street Rehabilitation - FLR (G) Renewal 100% 0 90,899 0 7,996 98,895 110,000 11,105 90% On time, on budget

BLER - Tallong Village Project - Capital Renewal 0% 0 31,726 0 2,653 34,378 35,000 622 98% On time, on budget

BLER - Tarago Village Projects - Capital Renewal 0% 0 41,366 0 0 41,366 142,800 101,434 29% On time, on budget

North Park Pavill ion - LRCI/RSFF (G) Renewal 0% 0 0 0 1,385,729 1,385,729 50,000 -1,335,729 2771% On time, on budget Commitment for next financial year

North Park Landscaping/Access - SCCF (G) Renewal 0% 0 53,353 0 0 53,353 0 -53,353 0% On time, on budget

Bourke St Wombat Crossing (G) Renewal 0% 0 42,451 0 3,800 46,251 50,000 3,749 93% Late, not expected to be completed this

year

Lighting to be installed, project to carryover to next financial year

School Zone Patches & Dragon Teeth (G) Renewal 100% 0 311 0 106,099 106,410 182,745 76,335 58% Late, not expected to be completed this

year

Currently assessing defects, project to carryover to next financial year

Playground - Tony Onions Park - Everyone Can

Play (G)

Renewal 10% 0 1,405 0 0 1,405 10,000 8,595 14% On time, on budget

30,829,876 32,615,429 0 5,813,167 38,428,596 36,913,047 -1,515,549 104%



210 - Operations

RRBG - Highland Way (G) - Rural Renewal 100% 0 100,226 0 54,481 154,707 160,000 5,293 97% Completed

RRBG - Taralga Road - Rural (G) Renewal 100% 0 154,668 0 40,636 195,304 170,000 -25,304 115% Completed

RRBG - Taralga Road - Urban (G) Renewal 100% 200,000 3,042 0 74,533 77,575 75,000 -2,575 103% Completed

Drainage General Urban Renewal 100% 350,000 45,609 0 126,902 172,511 142,000 -30,511 121% Late, not expected to be completed this

year

Boomgates to carryover to next financial year

Gravel Resheeting Renewal 100% 395,000 98,037 0 28,162 126,199 197,485 71,286 64% Completed

Guardrails - Sealed Rural - Local Renewal 100% 160,000 112,056 0 34,650 146,706 112,056 -34,650 131% Completed Commitment for next financial year

RHL Collector Rd - Veolia Sec94 Renewal 100% 300,000 124,447 0 4,712 129,159 115,600 -13,559 112% Completed

RHL Bungendore Rd - Veolia Sec 94 Renewal 100% 0 114,881 0 75,000 189,881 153,122 -36,759 124% Completed

Rural Resealing Renewal 100% 560,000 1,184,469 0 8,238 1,192,706 1,158,847 -33,859 103% Completed

Urban Resealing Renewal 100% 580,000 278,251 0 53,178 331,429 290,528 -40,901 114% Completed Quarterly review budget to be updated

St Lighting and Traffic facil ities Renewal 0% 25,500 0 0 0 0 0 0 0%

Light Fleet Replacements Renewal 0% 530,000 439,612 0 116,826 556,439 573,230 16,791 97% Completed

Minor Plant Replacements Renewal 0% 45,000 5,260 0 0 5,260 0 -5,260 0% Completed

Heavy Fleet Replacements Renewal 0% 1,639,930 1,271,583 0 932,061 2,203,645 1,800,763 -402,882 122% Completed Commitment for next financial year

CPTIGS Bus Shelters (G) Renewal 70% 0 0 0 0 0 0 0 0%

Footpath Replacement Renewal 100% 200,000 69,529 0 0 69,529 69,530 1 100% Completed

REGIONAL ROAD BLOCK GRANT - Future years (G) Renewal 100% 225,000 0 0 0 0 0 0 0% Not commenced

URBAN ROAD REHABILITATION Future Years Renewal 100% 461,500 0 0 0 0 0 0 0%

Hetherington St Depot Workshop Renewal Renewal 100% 415,368 834,255 0 35,196 869,451 865,368 -4,083 100% Completed

RHL - Hi Quality Sec94 Renewal 100% 500,000 222,114 0 192,508 414,621 226,000 -188,621 183% Late, not expected to be completed this

year

Commitment for next financial year

RHL Brayton Rd - Gunlake Sec 94 Renewal 100% 150,000 400,657 0 22,164 422,820 443,045 20,225 95% Completed

RHL Ambrose Rd - Gunlake Sec 94 Renewal 100% 150,000 590 0 0 590 0 -590 0% Not commenced

RHL - MultiQuip Sec94 Renewal 100% 200,000 103,039 0 54,842 157,881 200,000 42,119 79% Completed

UR Con Pockley/Shannon Drive Link Renewal 0% 1,500,000 0 0 0 0 1,500,000 1,500,000 0% Not commenced

RHL Cullulla Rd - Hi Quality Sec 94 Renewal 0% 0 46,627 0 0 46,627 200,000 153,374 23% Late, not expected to be completed this

year

Project to carryover to next financial year

RHL Sth Marulan - Boral Sec 94 Renewal 100% 75,000 14,190 0 0 14,190 15,600 1,410 91% Not commenced

Drainage Fitzroy St (near Lamarra Pl) Renewal 0% 90,000 0 0 0 0 0 0 0%

Blackspot Mountain Ash (G) Renewal 90% 0 82 0 0 82 0 -82 0%

Urban Road Rehabilitation Renewal 100% 160,000 413,698 0 12,312 426,010 447,908 21,898 95% Completed Commitment for next financial year

Gravel Pit Rehab/Improvements Renewal 50% 20,000 24,169 0 0 24,169 20,000 -4,169 121% Completed

Kerb & Gutter Replacement Renewal 100% 250,000 139,755 0 144,529 284,284 313,165 28,881 91% Completed

Drainage-Tarago Roseberry St Renewal 0% 200,000 3,229 0 0 3,229 200,000 196,771 2% Late, not expected to be completed this

year


R2R Windellama Road Rehabilitation (G) Renewal 100% 1,000,000 81 0 0 81 0 -81 0%

R2R Bourke Street Rehabilitation (G) Renewal 100% 0 64,656 0 0 64,656 64,656 0 100% Completed

Victoria Park Precinct Parking Alterations Renewal 70% 0 3,300 0 0 3,300 3,300 0 100% Late, not expected to be completed this

year

Project to commenced next financial year

Blackspot - Bourke/Addison Roundabout (G) Renewal 0% 367,380 365,219 0 0 365,219 382,765 17,546 95% Completed

Blackspot Taralga Road Upgrade (G) Renewal 100% 0 325,841 0 0 325,841 334,343 8,502 97% Completed

20-21 Footpath Stimulus Program LRaCIGP (G) Renewal 60% 0 16,095 0 0 16,095 17,421 1,326 92% Completed

Mountain Ash Road - Pavement Renewal (G) Renewal 100% 1,258,665 1,453,759 0 41,545 1,495,305 1,864,895 369,590 80% Late, not expected to be completed this

year


Carrick Road - Sealing (G) Renewal 0% 225,775 961,229 0 0 961,229 992,586 31,357 97% Completed

SRP Windfarthing Road Marulan (G) Renewal 100% 0 0 0 0 0 0 0 0%

SRP Auburn St Pedestrian Safety (G) Renewal 0% 0 0 0 0 0 15,205 15,205 0% Completed

RHL Mogo Road - Hi Quality S94 Renewal 100% 400,000 44,046 0 9,382 53,428 414,990 361,562 13% Late, not expected to be completed this

year


CPTIGS 2019-21 Bus Shelters Renewal 50% 105,000 76,430 0 10,936 87,366 105,000 17,634 83% Late, not expected to be completed this

year


Windellama Road - Fixing Local Rds (G) Renewal 90% 0 2,111,060 0 129,926 2,240,986 3,709,786 1,468,800 60% Late, expected to be on budget Project to continuing into next financial year

Jerrara Road Upgrade - Blackspot (G) Renewal 50% 0 30,006 0 0 30,006 170,819 140,813 18% Late, not expected to be completed this

year


Middle Arm Road Rehabilitation 22/23 Renewal 100% 0 19,900 0 0 19,900 19,990 90 100% On time, on budget

Cullulla Road Causeway Renewal S 94 Renewal 100% 0 97,494 0 431,739 529,233 620,000 90,767 85% Late, not expected to be completed this

year


Currawang Road Stabilisation (Prov) Renewal 100% 0 135,694 0 0 135,694 139,000 3,306 98% Completed

21-22 Jerrara-Oallen Ford Road Rehabilitation Renewal 100% 0 494,057 0 136,353 630,410 0 -630,410 0% On time, on budget Budget to be allocated from future years

21-22 Brayton Road Cutting Renewal 75% 0 46,311 0 0 46,311 0 -46,311 0% On time, on budget Budget to be allocated from future years

Clinton Street Upgrades (Hume St to Deccan St) Renewal 100% 0 108,255 0 7,682 115,937 120,000 4,063 97% Completed

RRRP Union St Asphalt 2122 Renewal 100% 0 1,065 0 216,871 217,936 0 -217,936 0% Completed

12,739,118 12,558,570 0 2,995,366 15,553,936 18,424,003 2,870,067 84%



220 - Community Facilities

Outdoor/Indoor Ancillary Area Renewals Renewal 100% 30,000 24,903 0 0 24,903 30,000 5,098 83% Completed

Plant & Equipment - Aquatic Centre Renewal 100% 35,000 34,849 0 0 34,849 35,000 151 100% Completed

Recreation Area Improvements Renewal 100% 50,000 10,217 0 3,986 14,203 25,000 10,797 57% Completed

Belmore Park Improvements Renewal 100% 25,000 5,248 0 0 5,248 5,250 2 100% Completed

CBD Asset Renewals Renewal 100% 20,000 17,796 0 0 17,796 20,000 2,204 89% Completed

Playground Facil ity Renewals Renewal 100% 170,000 0 0 0 0 0 0 0% Not commenced

Memorial Gardens Beams Renewal 0% 30,000 8,364 0 16,909 25,273 30,000 4,727 84% Completed

Building Asset Replacement Renewal 100% 40,000 41,260 0 0 41,260 35,950 -5,310 115% Completed

Civic Centre Furniture & Fittings Renewal 100% 30,000 21,148 0 0 21,148 30,000 8,852 70% Completed

Hetherington St Depot Amenities Block Renewal 0% 0 26,838 0 0 26,838 0 -26,838 0% Completed

CBD Masterplan Implementation Renewal 0% 250,000 355,971 0 1,818 357,789 356,747 -1,042 100% Completed

Other Parks/Reserves Replacements Renewal 100% 20,000 59,850 0 2,746 62,596 56,678 -5,918 110% Completed

City Wide Creek Bed Improvements Renewal 100% 40,000 5,477 0 0 5,477 22,276 16,799 25% Completed

Public Conveniences Renewal Renewal 100% 90,000 0 0 0 0 90,000 90,000 0% Not due to commence Budget to be transferred to Seiffer Oval Amenities

Civic Centre Renewal - Air Conditioner Renewal 100% 120,000 231,613 0 28,203 259,816 270,760 10,944 96% Completed

City Entrances Renewal 100% 20,000 13,429 0 6,140 19,569 20,000 431 98% Completed

Active Recreation Facil ities Renewal Future Years Renewal 100% 50,000 49,128 0 3,745 52,873 50,000 -2,873 106% Completed

Wollondilly Walking Track - Eastgrove (G) Renewal 0% 0 66 0 0 66 0 -66 0% Completed

Climate Change Mitigation Rec Area (G) Renewal 0% 0 12,266 0 0 12,266 13,380 1,114 92% Completed

Cookbundoon Amenities Building (G) Renewal 0% 0 229,979 0 0 229,979 239,554 9,575 96% Completed

Goulburn Showground Rec Area NSW Stimulus (G) Renewal 65% 0 50,241 0 0 50,241 52,119 1,878 96% Completed

Tallong Toilet Block Renewal (G) Renewal 100% 0 99,873 0 0 99,873 100,000 127 100% Completed

Heth St Amenities/Training Rm Renewal 100% 0 0 0 0 0 30,000 30,000 0% Completed

Copford Reach Improvements Renewal 0% 100,000 16,273 0 49,350 65,623 17,000 -48,623 386% Late, expected to be on budget Commitment for next financial year

Irrigation - Marulan Soccer Fields Renewal 0% 70,000 62,366 0 0 62,366 70,000 7,634 89% Completed

LRCI - Roberts Park Landscaping Renewal 0% 100,000 91,636 0 3,817 95,453 100,000 4,547 95% Late, not expected to be completed this

year


LRCI - Wollondilly Walking Track Amenities Block

(G)

Renewal 0% 100,000 70,856 0 0 70,856 100,000 29,144 71% Late, not expected to be completed this

year


LRCI - Vil lage Projects Capital (G) Renewal 0% 265,400 1,005 0 0 1,005 1,005 0 100% Completed

BCRRF S2 - Rec Area Power Bollards & Supply (G) Renewal 0% 0 11,530 0 9,700 21,230 22,811 1,582 93% Completed

1,655,400 1,552,181 0 126,413 1,678,594 1,823,530 144,936 92%

230 - Asset & Design

Survey Equipment Renewal 100% 60,000 26,624 0 0 26,624 60,000 33,376 44% Completed

On-Road Cycleways in CBD (G) Renewal 0% 0 0 0 0 0 0 0 0%

LRCI - Marulan Village Project Capital (G) Renewal 0% 0 143,091 0 0 143,091 144,000 909 99% Completed

LRCI - Tarago Village Projects Capital (G) Renewal 0% 0 56,500 0 0 56,500 56,900 400 99% Completed

LRCI - Towrang Village Projects Capital (G) Renewal 0% 0 677 0 0 677 0 -677 0% Completed

60,000 226,892 0 0 226,892 260,900 34,008 87%

Total Capital Program 45,284,394 46,953,072 0 8,934,946 55,888,018 57,421,480 1,533,462 0%

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000






Planning & Environment Capital Report by Business Unit for 2021/22 Date Report Run: 29-Jun-2022



Budget

22PJOB


Commit

Total Actual

YTD

Current

Budget

22PJQ4


190 - Environment & Health

CAF Renewal Assets Renewal 100% 0 2 0 0 2 0 -2 0% Not due to commence

Public Health Plant & Equipment Renewal 0% 2,000 0 0 0 0 2,000 2,000 0% Not commenced Not seeking to roll this amount over

Companion Animal Plant & Equipment Renewal 0% 1,200 300 782 0 1,082 1,200 118 90% On time, on budget

3,200 302 782 0 1,084 3,200 2,116 34%

Total Capital Program 3,200 302 782 0 1,084 3,200 2,116 2%

0

500

1,000

1,500

2,000

2,500





Item 15.14 Page 203

15.14 STATEMENT OF INVESTMENTS & BANK BALANCES



Attachments: 1. Statement of Investments and Bank Balances ⇩

Link to





RECOMMENDATION

That the report by the Director Corporate & Community Services on the Statement of Investments and Bank Balances be received.

BACKGROUND

To report on the Investment Performance and Bank Balances as at 4 July 2022.

REPORT

1. Monthly Investment Performance Indicators

Attached are the Investment Performance Indicators which compares Council’s portfolio

against the Investment Policies Term Mix and Benchmark Interest Rates Performance

indicators. Also attached is Council’s Investment Portfolio. Please note all interest rates and

market values quoted in the Investment Portfolio Attachment are based on the latest

available data.

Please note there remains one area where Council’s portfolio is outside of policy:

AMP – AMP has recently had their credit rating downgraded twice. They currently hold a

BBB long term rating. Maturing investments with AMP were rolled in November and

December under the incorrect understanding that AMP were still rated at BBB+. Under

Council’s current Investment Policy, a maximum of 10% of Council’s portfolio can be

invested in BBB rated investments. Council currently has 10.58% of its portfolio invested in

BBB rated investments (8.8% with AMP)

2. Statement of Investments and Bank Balances

The amount of investments and bank balances reported to Council as at the end of May

2022 was $118,021,086 meaning that this month’s balance of $115,299,520 equates to a

decrease of $2,721,566 in investments and cash held.,

The following table outlines the reasons for this increase.



Item 15.14 Page 204

Receipts

Rates & Water Receipts 4,006,470

Financial Assistance Grant 0

Sundry Debtors 3,596,970

Grants & Contributions Received 5,224,108

Loan borrowing received 0

Other Income (including interest) 329,018

Total Receipts 13,156,566

Payments

Salaries and Wages 3,009,630

Payments to Creditors 12,868,502

Total Payments 15,878,132

Increase/(Decrease) in Cash & Investments -2,721,566










Item 15.15 Page 209

15.15 COMMUNITY CENTRE OPTIONS

Authors: Business Manager Property & Community Services




Attachments: Nil

Link to


Civic Leadership

Cost to Council: Unknown at this stage.

An objective of the Working Parties is to develop an initial concept for a new Community Centre building. This concept will include the internal layout and the overall building footprint. Once the overall building footprint is known, an initial costs estimate can be developed. This inform,ation will be included in the report from the Working Party and will include operational costs.


RECOMMENDATION

That;

1. The report from the Business Manager Property & Community Services on the new Community Centre Options be received.

2. A Staff Working Party be formed to establish requirements of a new Community Centre to enable current Community Service programs to continue in their current form. Other considerations for this working party will include potential for growth of the current services provided by Council and to consult with current regular casual hirers of the Auburn Street facility on their future requirements with this review to be completed by 30 September 2022.

3. A Community Centre Working Party be established in late September to consult with the community and all stakeholders (including Community Services staff and clients via the Staff Working Party) to determine the preferred location, proposed services provided and an initial concept layout plan, indicative capital and operational costs for a new Community Centre.

4. The Community Centre Working Party comprise the following;

- A Councillor,

- Director Corporate & Community Services,

- Director Operations, and

- Three community representatives following an expression of interest process.


Item 15.15 Page 210

5. The Community Centre Working Party report back to Council on the preferred location, proposed services, and the initial concept layout plan for a new Community Centre by 20 December 2022.

6. Staff enter in negotiations with the property owner at 1/155-157 Auburn Street to exercise the Option to Renew the current Lease from 1 July 2023 to 30 June 2026 for ongoing use as an interim Community Centre.

7. Alternate access be made available to 136m2 of vacant office area on Ground Floor at 56 Clinton Street, Goulburn via Clinton Street and expressions of interest be advertised for the commercial leasing of this space.

8. The Chief Executive Officer be authorised to sign lease documentation with the successful party as Council’s authorised delegate under s377 of the Local Government Act 1993.

BACKGROUND

At the 21 July 2020 meeting, options were considered regarding a new Community Centre (Item 15.6) and Council resolved (Minute No. 2020/265) the following:

The decision on the location of the new Community Facility be deferred for 18 months.

Given the time elapsed since this resolution and the newly elected Council, it is appropriate to re-commence initial planning activities for a new Community Centre. This report follows on from the 31 May 2022 Councillor Briefing Session on the Community Centre Options presentation and outlines the steps to finalise a preferred option to establish a new Community Centre.

REPORT

A Community Centre is a multi-purpose facility designed for a wide range of community services and activities. Community Centres typically comprise of the following components:

Reception

Staff offices and amenities (meal room, bathroom facilities)

Meeting rooms

Community hall

Kitchen and dining area

Indoor activity area

Storage area

Bathroom facilities

Outdoor activity area

Car parking

Pick up / drop off area for community buses

Garden / landscaped area


Item 15.15 Page 211

Council does not have a purpose-built Community Centre building. Broader community services that would typically be delivered in a Community Centre are currently split across two sites, namely 1/155-157 Auburn Street and 2 Bourke Street, Goulburn.

1/155-157 Auburn Street, Goulburn

This property is leased from 1 July 2018 to 30 June 2023 and includes an Option to Renew for a further 5 years. The following Council managed programs are provided from this property:

Neighbour Aid Services

This is a Commonwealth Home Support Program (CHSP) funded to provide support for frail

older people who need valuable help to stay at home. To stay independent and safe in their

own homes and delay or avoid high-level care such as residential care in an aged care

(nursing) home. Council staff work with them to maintain their independence, to stay

socially active and to stay connected with their community providing support with accessing

medical/allied health appointments, transport, social support services and supports for daily

living. Council’s assisted holiday program is something that many clients without family

support find so valuable, helping to give them a real sense of independence through the

ability to take a trip. Only a small part of what Council does brings them together for shared

group activities i.e. meals and fellowship. Council also coordinates volunteers to supply a

range of services that provide social and practical support and assistance to our frail aged

clients and people with a disability and their carers.

This program provides a service to support the needs of seniors that is very different to

activities and workshops offered to the community by other entities. For example, the

clients Council support are very different to those engaged by U3A. Activities offered by

U3A include off road cycling, kayaking, hiking etc; activities not designed for the frail clients

that Council supports.

Leisure Link Services

This is a community participation program that aims to provide people with a physical or intellectual disability (on NDIS plans) the opportunity to try new social and recreational activities and to develop skills and interests. It also supports them to increase community networks and make and maintain friendships. This program also provides a one-to-one link for people and group activities. All programs operate with the assistance of volunteers.

Leisure Link offers regular evening and weekend large and small group activities as well as holiday, sport and peer support programs (eg; Girl’s Group, Mates Group, Special O Basket Ball team participation in Canberra Comp and Special O swimming in Canberra). Trips to local and out of town events and concerts that would otherwise be impossible for groups of like-minded / likeability peers to attend together.

Most of these activities are generally activities that are not provided by other local providers but could be if resourced appropriately. Council’s Leisure Link program currently holds a niche market in this respect.

Centre Based Respite Activities

Council offers several centre-based respite activities and programs at different locations each week.

- Goulburn Community Centre - 155 Auburn Street Goulburn - each Monday, Tuesday & Wednesday from 10:30am - 2pm and;

- Brewer Centre - George Street, Marulan - each Thursday from 10:30am - 2pm.


Item 15.15 Page 212

Youth Services

Council’s friendly, approachable, and non-judgemental Youth Services team provide advice on any issues relating to youth. They are keen to discuss anything that may be troubling youth and strive to meet with as many youths as possible from across the Local Government Area. The team aim to deliver a wide range of programs, activities, and events for youth from all different backgrounds, in a friendly, fun, and relaxed drop-in environment at the Goulburn Community Centre. The team can assist young people with employment, education, homelessness, Centrelink, linking them to other local youth service providers and much more.

In addition to these programs, the Community Centre is a regular meeting space for interagency and community groups (eg. Disability Forum, Goulburn Mulwaree Community Church, Knitter’s Guild). The meeting rooms are also hired out to other government and non-government agencies for training purposes.

The nett floor area leased is 706m2 and it is a temporary, short-term arrangement that will not be required once a new facility has been constructed and is operational. However, given a new building will be several years away when considering investigation and design, planning approvals, procurement, and construction activities, it will be necessary to extend this lease for a minimum of three years until 30 June 2026.

2 Bourke Street, Goulburn

This is the former Council works depot and represents an area of 11,300m2. The available building envelope on this site is approximately 4,000m2. The remaining area, along the Bourke Steet frontage is used for car parks, storage, and general outdoor space. This remaining area is also on an overland flow path and cannot be built on.

The site also has several sewer mains traversing the Bourke Street frontage. Maintaining this area for car parking, general outdoor space and as a bus pick-up / drop-off zone will negate the need to relocate these sewer mains. Any expansion beyond the current building envelope may prompt relocation and therefore additional cost.

There are multiple tenants using different areas of this site including the dominant tenants, namely U3A, Goulburn & District Arts Society Inc. and Goulburn Gem & Lapidary Society Inc. plus several small users with storage areas only. The combined floor areas under lease are approximately 900m2.

When considering a total floor area of 1,600m2 is being used for the current Community Centre combined with the tenants at 2 Bourke Street, the available building envelope of 4,000m2 at 2 Bourke Street is adequate to accommodate a new purpose-built building to separately cater for a new Community Centre as well as the current tenants at 2 Bourke Street. As the final floor area of a new building is yet to be determined, a starting point of 1,600m2 could be adopted as an initial guide for the size of the new building, although a smaller footprint is likely. A range of sites have been considered as potential locations for the new Community Centre however 2 Bourke Street is shaping up as the preferred location. The Community Centre Working Party will however include a recommendation for the preferred location in their final report.

Planning Considerations for 2 Bourke Street

The site is approved and carries existing use rights as a public works depot, however since the relocation of Council’s operational activities to the Hetherington Street depot, the site has seen several community-related uses take up residency. These uses do not currently have consent, and the condition of the buildings is such that several building-code related matters such as fire separation and access would require attention if consent was sought. Council must be mindful of the implications of any long-term continuation of the current tenancy arrangements.

The site is zoned R1 General Residential. In accordance with the Goulburn Mulwaree Local Environmental Plan 2009 (LEP), a community facility is permitted with consent. Under the LEP, a community facility is defined as a building or place:


Item 15.15 Page 213

(a) owned or controlled by a public authority or non-profit community organisation, and

(b) used for the physical, social, cultural or intellectual development or welfare of the community,

but does not include an educational establishment, hospital, retail premises, place of public worship or residential accommodation.

Any redevelopment of the site would need to consider several constraints which limits the development potential of the site. The presence of both sewer and stormwater infrastructure, as depicted in the image below, is one such constraint:


Item 15.15 Page 214

For the purposes of clarity, the red lines depict sewer, green lines depict stormwater and blue lines depict water.

In addition to the presence of the above-mentioned services, the site is also constrained by the presence of a significant overland flow path, as depicted on the next page:

In this image, the area mapped as red depicts the area most impacted by overland flow, followed by the blue area. Areas mapped as green still may experience minor impacts, however are generally considered manageable.

Given that the expected cost of the project is likely to exceed $5 million, the Southern Region Planning Panel would be the determining body for any development application proposing a major redevelopment.

Working Parties

An initial step to progress this project is to establish a Staff Working Party. The Staff Working Party would establish requirements of a new Community Centre to enable current Community Service programs to continue in their current form. Other considerations for this working party would include potential for growth of the current services provided by Council and to liaise with current casual hirers of the Auburn Street facility on their future requirements with this review to be completed by 30 September 2022.

The next step will be to establish a Community Centre Working Party in late September to consult with the community and all stakeholders (including Community Services staff and clients via the Staff Working Party) to determine the preferred location, proposed services provided and an initial concept layout plan for a new Community Centre. The significant deliverable from this working party will be to report back to Council on the outcomes of the preliminary activities. This information will be used to inform the future direction of the project including grant funding applications, detailed planning tasks, works schedules and budget allocations.

Schedule

A project of this scale may take several years to implement. There is currently insufficient information to develop a reliable timeline however the following steps have been identified as indicative milestones.

Community Centre Working Party consultation and findings

Investigation and scoping


Item 15.15 Page 215

Design plans and estimates

Planning approval

Procurement

Construction

Handover and operations

Funding & Budget Implications

One of the key roles of any working party is ensuring the affordability of both the construction and ongoing operations of a new facility. At present, Council is faced with a growing CPI which has increased to 5.1% and is expected to reach 7% by Christmas. While the Reserve Bank of Australia is introducing phased interest rate increases to curb inflation, the ongoing effects of COVID, seemingly regular natural disasters and the conflict in the Ukraine leads to great uncertainty as to how long CPI will remain at such high levels.

The other major issue faced by Council is the damage done to its road network during this extended La Nina period of increased and regular rainfall. While funding has been made available for the rectification of roads directly impacted by flooding and storm events, the entire network is seeing major issues due to the wet conditions. A considerable amount of funds will need to be redirected to addressing these issues in upcoming budgets.


Item 15.16 Page 216

15.16 GRANTS UPDATE

Author: Senior Grants Officer



Attachments: 1. Grants Council Report 19 July 2022.pdf ⇩

Link to


28. Our Civic Leadership CL4 Actively investigate and communicate funding sources and collaboration opportunities that can strengthen the region.

Cost to Council: Income generated as noted below.


RECOMMENDATION

That the report on the grants update from the Senior Grants Officer and the Director of Corporate and Community Services be received and noted.

BACKGROUND

This report provides an update on grant activities from 1 April 2022 to 30 June 2022.

REPORT

A copy of the grant update report is attached for information.




Quarterly Council Grant Report 1 April to 30 June 2022

Successful Grants Grant Project Name Grant Program Notification Date Grant Amount

Approved

National Zoo and Aquarium Excursion Regional Youth - Autumn Holiday Break 5/04/2022 $ 5,150

Creating a Public Research Room at Rocky Hill War

Memorial Museum

Cultural Heritage & Arts Tourism

Program

11/04/2022 $ 3,300

GMC Various Events (Council approved) Community Event Program 11/04/2022 $ 362,050

Stimulating and Safe Shared Street Spaces Streets as Shared Spaces 13/04/2022 $ 488,210

Roadside Spraying Program for Invasive Grasses South East Weeds Action Program 13/04/2022 $ 30,000

Capital Works Regional Art Gallery Capital Works Regional Art Gallery 21/04/2022 $ 3,000

Teen Mental Health Training Children & Young people Wellbeing

Recovery Initiative - small grants

2/05/2022 $ 10,000

TCP 2022 Youth Mentoring Program (Goulburn) Children & Young people Wellbeing

Recovery Initiative - large grants

4/05/2022 $ 44,887

Riverside Park Pump Track Project Open Spaces 6/05/2022 $ 455,200

Rocky Hill War Memorial - Construction Consultant

Report

Community War Memorials Fund 10/05/2022 $ 6,500

St Clair Floors St Clair Floors 10/05/2022 $ 3,000

Copford Reach Amenities Recreational Fishing Trust 11/05/2022 $ 117,379

NSW Southern Region Soccer Championships Regional Sports Event Fund S1 11/05/2022 $ 9,470

Lighting the Appleby Brothers Steam Engine Cultural Heritage & Arts Tourism

Program

19/05/2022 $ 3,000

Recreation Ground Drainage Improvements (funding

received - lodged project 30/6)

NSW Severe Weather and Flooding 24/05/2022 $ 20,000

State Indoor Hockey Championship Event Funding Regional Sports Event Fund S2 25/05/2022 $ 40,000

Winter Holiday Fun Regional Youth - Winter Holiday Break

2022

25/05/2022 $ 7,000

Mighty Playwrights 2022 Children & Young People Wellbeing

Recovery Initiative

27/05/2022 $ 11,100

Mayfield Road Bridge Upgrade Bridges Renewal 31/05/2022 $ 734,333

Date Printed: 7/07/2022 8:31 AM Council report 19 July 2022 Page 1 of 3




Grant Project Name

Successful Grants Continued

Grant Program Notification Date Grant Amount

Approved

Funding has been received. Projects to be determined

for 23/24 financial year

Local Roads and Community

Infrastructure Fund 3 Extension

1/06/2022 $ 1,074,844

Youth Safe Driver Program Youth Ministerial Discretionary Fund 2/06/2022 $ 3,000

Union Street Road Repair Regional Road Repair Program 2/06/2022 $ 225,000

Bus Stops Marulan and Lake Bathurst Community Passenger Transport

Infrastructure Grant Scheme 21-22

8/06/2022 $ 23,000

NSW Planning Portal API Integration NSW Planning Portal API Integration 14/06/2022 $ 80,000

Kids in the Spotlight - GPAC Regional Youth Theatre

Bootcamp

21/22 Holiday Break Performing Arts

Camp Full application

15/06/2022 $ 30,000

GPAC Support and Relaunch Package 2021 NSW Performing arts Covid

Support and Relaunch Package - Create

NSW

16/06/2022 To be

determined

St Clair and Bradley Street Drainage Improvements

(funding received - lodged project 30/6)

NSW Severe Weather and Flooding 24/06/2022 $ 980,000

Carr Confoy Multi-sport Pavilion Upgrade Multi-Sport community Facility Fund 28/06/2022 $ 3,600,854

Japanese Garden Enhancement Stage 2 Cross Border Fund 30/06/2022 $ 450,000

8,820,277$

Unsuccessful Grants Grant Project Name Grant Program Notification Date Grant Amount

Requested

Riverside Park Avenue of Trees Planting Trees for Queen's Jubilee 5/05/2022 $ 20,000

Goulburn Performing Arts Centre Regional Theatre

Incubator and Festival

Local Government Authorities Arts and

Culture Projects

24/05/2022 $ 90,000

Windellama/Lumley Road Safety Upgrade Blackspot (Safer Road Program) 2/06/2022 $ 1,446,126

Cullula/Lumley Corner Rehabilitation Blackspot (Safer Road Program) 2/06/2022 $ 473,466

Graffiti Management Goulburn Viaduct 2022 Graffiti Management Grant 29/06/2022 $ 47,300

2,076,892$





Grants Awaiting Notification Grant Project Name Grant Program Expected

Notification Date

(some are

overdue)

Grant Amount

Requested

Copford Reach Boat Ramp Upgrade Project EOI Boating Now Program 30/04/2022 $ 256,788

Mayfield Road Bridge Upgrade Fixing Country Bridges 31/05/2022 $ 1,468,667

Carr Confoy Pavilion Upgrade Building Better Regions Fund 30/06/2022 $ 3,600,854

St Clair Villa Refurbishment Creative Capital Major Works Full

Application

30/06/2022 $ 530,000

Eastgrove Shared Pathway Project Walking and Cycling - Active Transport 30/06/2022 $ 2,015,000

PAMP/Cycling Study Walking and Cycling - Active Transport 30/06/2022 $ 121,977

Reynolds Street Footpath and Pedestrian Refuge Walking and Cycling - Active Transport 30/06/2022 $ 154,420

Range Road Culvert Upgrade Bridges Renewal 30/06/2022 $ 565,968

Riverside Park Green Space Amenities and

Improvement Project

NSW Infrastructure Grants 30/06/2022 $ 100,000

Wollondilly River Rejuvenation Project Habitat Action Grants 31/07/2022 $ 40,000

Noxious Woody Weed eradication – Goulburn

Waterworks/Marsden Weir Park

FOG Grassy Ecosystem Grants 31/07/2022 $ 1,500

Marulan Waste Water Treatment Plant Upgrade Full

Application

Regional Housing Fund 30/08/2022 $ 1,400,000

Wollondilly River Clearing Disaster Risk Reduction Fund 30/09/2022 $ 300,000

10,555,174$

Grants Being Undertaken Grant Project Name Grant Program Due Grant Amount

Requested

Spring Holiday Break Youth Activities Regional Youth Holiday Break Program 29-Jul-22 TBD

Clinton Street Upgrade

Heavy Vehicles Safety and Productivity

Program Open Ended TBD



Item 15.17 Page 220

15.17 WINDELLAMA ROAD FIXING LOCAL ROADS PROJECT JUNE 2022 STATUS REPORT

Author: Business Manager Works

Director Operations


Attachments: Nil

Link to



Cost to Council: Works funded through the TfNSW Fixing Local Roads program to the value of $4,564,860 and 2021/22 + 2022/23 Roads to Recovery allocation of $1,052,766 + GMC contribution of $49,276

Total Budget $5,666,902

The expenditure to date is $2,135,115


RECOMMENDATION

That the report from the Business Manager of Works on the Windellama Road Fixing Local Roads Project status update be received

BACKGROUND

To provide Council with an update on the status of the Windellama Road Fixing Local Roads project, which commences at Oallen Ford Road towards Goulburn in five segments of work. The project includes pavement and drainage improvements as well as specific rehabilitation of identified areas.

REPORT

This is the June 2022 status update for the Windellama Road Fixing Local Roads project.

Works in June have been limited to guardrail installations at the new culverts within stages 1 & 2, procurement of remaining stages and arranging gravel crushing for stages 3 and 4.

There will be no pavement works undertaken on the project over winter due to the cooler temperatures and very wet on-site conditions.

Civil contractor Coopers Earthmoving has been awarded the Stage 2 pavement construction (Item 15.5 1st February 2022 Council Meeting) and will now commence works mid to late July on select drainage and batter works within Stage 2.


Item 15.17 Page 221

The table below outlines the construction program.

Stage From To Budget Expenditure to date

Start Finish Status

1 Oallen Ford Road

Eloura Lane

$1,396,157 $1,210,535 Aug 21 April 22 In progress

2 Lumley Road

RA1897 $993,630 $631,616 Nov 21 April 22 In progress

3 RA1897 Muffets Road

$819,573 $58,630 Jan 22 April 22 In procurement

4 Bullamalita Road

Gundary Lane

$1,157,064 $120,008 March 22 Dec 22 In design

5 McGaw’s Lane

Lumley Road

$1,251,202 $114,326 Sep 22 Feb 23 In design

Total $5,617,626 $2,135,115

General Project Issues

Total 59 days lost to inclement weather which has prompted the decision not to continue with pavement preparation works on Stage 1 and not to commence pavement works on Stage 2

Since the project commenced in September 2021 a total of 1088mm has fallen on site over a 9-month period, this has had an adverse effect on progress with works taking longer than estimated with regard to pavement related activities. The Project Manager will continue to monitor the project budget and if required will submit a formal variation to the funding body TfNSW for a reduction of scope if necessary

Poor sub grade identified in remaining stages which require further geotechnical investigation required as to how best to proceed

Poor sub grade on remaining stages will affect project scope/time. Formal variation has been submitted to TfNSW regarding the issue, Council have been successful in having this variation approved


Crushing of gravel for remaining sections

Complete gravel haulage for Stage 3 & 4

Release RFQ for Stage 3

Commence drainage related works on Stage 2

Project Risks

Deterioration of remaining sections of road due to the increase in heavy vehicle movements

o To be monitored during project and repairs undertaken when necessary

Project scope being delivered in full due to the low sub grade strength requiring a more substantial pavement. Whilst subgrade testing has been undertaken to inform the design, significant variations in the sub grade strength have detected throughout construction and could be expected.


Item 15.17 Page 222

Stage 1 guardrail at box culvert

Stage 2 guardrail at box culvert


Item 15.18 Page 223

15.18 MOUNTAIN ASH ROAD FIXING LOCAL ROADS PROJECT JUNE 2022 STATUS REPORT

Author: Business Manager Works

Director Operations


Attachments: Nil

Link to



Cost to Council: Nil. Works funded through the TfNSW Fixing Local Roads program to the value of $2,383,665 and 2020/21 + 2021/22 Roads to Recovery allocation of $178,073 - $2,561,738

The expenditure to date is $2,095,680


RECOMMENDATION

That the report from the Business Manager of Works on the Mountain Ash Road Fixing Local Roads Project status updated be received.

BACKGROUND

To provide Council with an update on the status of the Mountain Ash Road Fixing Local Roads project, which stretches from Windellama Road through to Rural Address 1483. The project is extended over three major segments with road widening and pavement overlay being the major aspects of the road improvements.

REPORT

This is the June 2022 summary report for the Mountain Ash Road Fixing Local Roads project.

Program

The following table outlines the construction program.

There were no works undertaken on site in June. The remaining works on Stage 3 will be completed in September 2022 as the pavement has become too cold to allow the gravel to dry back and bitumen sealing temperatures will not be able to be achieved during the winter months.

Stage 1 has been assessed for storm damage as part of the declared Natural Disaster with funding made available through Resilience NSW, these works will be delivered in conjunction with the other affected sites.

During February, 5 days were lost due to a COVID close contact. To date a total of 73 days have

been lost due to inclement weather and COVID related issues having an adverse effect on

progress. There were no inclement weather delays during June.


Item 15.18 Page 224

Stage From To Budget Expenditure to date

Start Finish Status

1 Windellama Road

18/19 works $900,000 $945,926 March 21 September 21

Complete

2 2019/20 works

Korringaroo Road

$534,165 $540,048 September 21 November 21

Complete

3 Marianvale Road

20/21 works $1,127,573 $609,706 December 21 April 22 In progress

Total $2,561,738 $2,095,680

Scope Variations Council has been successful in having a scope variation approved during November 2021 which will concentrate the remaining works on Stage 2 (up to Kooringaroo Road) and Stage 3 (from Marian vale Road).

General Project Issues

Project budget overrun on Stage 1 – Overspend from Stage 1 will be managed via additional contingency now approved in the scope variation for stages 2 and 3

Wet winter, spring, summer and autumn months making construction difficult to progress

Poor subgrade on Stage 1 section

Critically endangered Pomaderris vegetation found during REF process limiting Council’s ability to undertake rehabilitation works in this area

Crown Land and Crown Reserve issues identified during the REF process limiting Council’s ability to undertake rehabilitation works in this area

Total 73 days lost due wet weather and COVID related issues with 1,233mm of rain falling on site from June 2021 to the end of June 2022

Crews have been required to attend to urgent repairs on surrounding sealed and unsealed roads in response to Natural Disaster storm events in December 2021, January 2022 and again in March 2022


Nil

Project Risks

Ongoing wet weather holding up works causing scope and budget creep

o Monthly monitoring of project budget in accordance with project estimate

Project interruptions due to COVID 19

o Follow up to date government directives and site protocols – monitor

Deterioration of Currawang Road and Brisbane Grove Road due to the increase in heavy vehicle movements hauling material to site

o To be monitored during project and repairs undertaken when necessary


Item 15.18 Page 225

Current Photos of Mountain Ash Road

Bitumen seal and line marking within Stage 3

Bitumen seal and line marking within Stage 3


Item 15.19 Page 226

15.19 GROWING LOCAL ECONOMIES COMMON STREET JUNE 2022 STATUS REPORT

Author: Project Engineer - Operations

Director Operations


Attachments: Nil

Link to



Cost to Council: The approved construction budget for this project is $7,788,082 consisting of:

Grant funding - $7,150,000 and

Council Contribution - $638,082

Additional Federal Funding - $2,800,000

Total Budget - $10,588,082

Expenditure to date is $3,958,180


RECOMMENDATION

That the report from the Project Engineer – Operations on the Growing Local Economies Common Street Project June 2022 status be received.

BACKGROUND

To provide Council with an update on the status of the Growing Local Economies Common Street construction project. This project includes an upgrade on the following components:

Sydney Road and Common Street intersection.

Common Street between Sydney Road and Chiswick Street.

Sinclair Street between Common Street and the Waste Management Centre.

Water and sewer infrastructure.

REPORT

This is June 2022 summary report for the Growing Local Economies Common Street construction project.

Program

At the Ordinary Council Meeting of Goulburn Mulwaree Council held on 1st March 2022, Council resolved to accept Cleary Bros (Bombo) Pty Ltd submission for the Growing Local Economies Common Street Construction Project. Following is the current program for the project and it will be expanded once the revised construction schedule has been received from the Contractor.

Task description Start Finish Comment

GMC Preliminary Works 01-01-19 30-09-22 Underway and ongoing.

Site Establishment 26-09-22 10-10-22 Not started


Item 15.19 Page 227

Task description Start Finish Comment

Preliminary works 26-09-22 14-10-22 Not started

Construction works 10-10-22 30-04-23 Not started

Commissioning and Handover 01-05-23 01-06-23 Not started

Completion 02-06-23 30-06-23 Not started

Additional funding application from Council has been successful and $2.8 million of Federal funding has been secured with a condition that it should be expended by end of financial year 2021-2022. Disbursement of $2.8 million in such a short time span was a challenging task which has been addressed in collaboration with the Contractor using contractual options available under GC21 Contract. These options included contractor mobilisation advance, and prepayment for procurement of unfixed and long lead material. Water and rising main works for this area were also expedited to meet the additional Federal funding requirements deadlines. A time and cost change request, will be submitted to the funding body to register changes related to the additional Federal funding, including time lost during the approval process of funding application. Council preliminary works, which includes land acquisition and easement requirements, had a delay due to COVID and it is expected that this task will be completed by end of July 2022. This delay would not impact any other activities.

Vegetation removal at Common Street has been completed to allow installation of water-main works.

Project Budget and Expenditure – June 2022


Growing Local Economies Funding

Preliminaries $993,438 $656,988

Land Acquisition $230,000 $168,600

Utilities - Water and Sewer $1,787,131 $353,636

Construction $4,266,439 -

Contingency $511,074 -

Sub Total $1,179,224

Federal Funding $2,800,000

Roundabout construction works procurement of long lead items

$2,308,772

Utilities rising and water main works $470,184

Sub Total $2,778,956

Total $10,588,082 $3,958,180

Project Variations

Nil to report for June 2022.

Contractual Issues



Item 15.19 Page 228


Completion of water and sewer network.

Coordinate with contractor for relocation of communication pit, power poles on Common

Street and Gas

Finalise land acquisition and easement requirements.

Finalisation of relocation of McDonalds sign

Design approval of Essential Energy for power infrastructure.

Project Control Group (PCG)

A Project Control Group (PCG) report is sent to the funding body each month. The purpose of the PCG is to monitor and review the progress of the project every month. A monthly progress report was sent on 9 May 2022, and the next report is scheduled for 9 July 2022.

Project Risks

The significant project risks for July 2022 are as follows:

Delays due to relocation of the utilities in the vicinity of the proposed roundabout which

needs to be coordinated with the asset owners. Services relocation activities for

communication pit, gas and power poles on Common Street must commence in July-22 to

avoid any delays in construction commencement.

The unpredictability of COVID-19 and its new variants could delay the project further.

Provision of access for the businesses and stakeholder management during construction

phase.


Item 15.19 Page 229

Recent Photos

Final Design Layout

Water Main works


Item 15.19 Page 230


Item 15.20 Page 231

15.20 SCHOOL ZONE SAFETY INFRASTRUCTURE JUNE 2022 STATUS REPORT


Director Operations


Attachments: Nil

Link to



Cost to Council: The approved budget for this project is $3,937,500 (excl GST).

Works are jointly funded by the Australian and NSW Government under The School Zone Infrastructure sub-program, which is part of the Federal Stimulus NSW Road Safety Program, announced on 4 March 2021.



RECOMMENDATION

That the status report from the Project Engineer - Operations on the School Zone Safety Infrastructure Project for June 2022 be received.

BACKGROUND

The School Zone Infrastructure sub-program is part of the $540 million Federal Stimulus NSW Road Safety Program, which was announced on 4 March 2021. The aim of the program is to deliver improvements to pedestrian facilities around schools such as raised pedestrian crossings, pedestrian refuges and signage.

The Road Safety Program funding will prioritise the development and delivery of road safety infrastructure projects across NSW, support jobs and stimulate local economies.

Transport for NSW confirmed on 13 July 2021 that the Council has been successful in securing funding for the following project(s) under The School Zone Infrastructure sub-program.

TfNSW Project No.

Project Site Project Description Total Funding

Offered

P.0070581

- McDermott Dr

- Middle Arm Rd

- Mary's Mount Rd

- Construct shared path from Mulwaree High

School to Marys Mount Road along Middle Arm Road, including pedestrian protection measures and 750m kerb and guttering and drainage adjustments.

$1,512,000

P.0070431 - Newton Street - Install pedestrian refuge and blisters to facilitate

safe crossing and adjustments to adjacent kerb/gutter and footpath

$140,000

P.0070652 - Fitzroy Street - Construct wombat crossing on Fitzroy Street,

Wollondilly High School along with adjustments to adjacent kerb/gutter and footpath

$180,000


Item 15.20 Page 232

TfNSW Project No.

Project Site Project Description Total Funding

Offered

P.0070653 - Deccan Street

- Upgrade existing zebra crossing to Wombat

Crossing at Goulburn High School and adjustments to adjacent kerb/gutter and footpath where required.

$160,000

P.0070654 - Clinton Street - Construct wombat crossing adjustments to

adjacent kerb/gutter and footpath where required $120,000

P.0070655

- Comber mere St

- Cathcart St

- Mary St

- New footpath on Combermere Street from Adam

Street to Cathcart Street

- New footpath on Cathcart Street from

Combermere Street to Mary Street

- New footpath on Mary Street to Knox Street

$375,000

P.0070656 - Clinton Street

- New footpath on Clinton Street from Trinity gate

to College Street

- New footpath on Clinton Street from College

Street to Deccan Street

- New footpath on Clinton Street from Deccan

Street to Coromandel Street

$190,200

P.0070657

- Amaroo Place

- Bradford Drive

- Hampden Street

- Reign Street

- Progress Street

- Dalley Street

- Hudson Park

- New footpath on Amaroo Place from Middle Arm

to Bradford Drive - New footpath on Bradford Drive from the Cul-de-

sac end to Reign Street

- New footpath on Hampden Street from Bradford

Drive to Ross Street

- New footpath on Reign Street from Bradford Drive

to Ross Street

- New footpath Progress Street -530m from

Malvern Road to Ivy Lea Place

- New footpath on Dalley Street from Dewhirst

Street to Queen Street

- New footpath in Hudson Park from Reign Street

to Queen Street

$924,300

P.0070658 - Hume Street Remove existing bollards and construct a new shared path from Finlay Road to the Big Merino

$336,000

Total Funding $3,937,500

Ongoing maintenance of any facilities installed or upgraded under this program remains the responsibility of Council on the local and regional road network.

REPORT

This is the June 2022 summary report for the School Zone Safety Infrastructure project.


Item 15.20 Page 233

Program

Following is the current delivery schedule The School Zone Safety Infrastructure Projects.

Project site Preliminaries

Complete Start Finish Comments

- McDermott Dr

- Middle Arm Rd

- Marys Mount

Rd

15-Aug-21 30-Aug-21 30-June-22

- Marys Mount Road shared path

completed - Middle Arm Road shared path

completed. Safety Guardrail installed. Property fence installed.

- Land acquisition is in progress.

- McDermott Drive Construction

completed.

- Newton Street 15-Aug-21 18-Jan-22

30-June-22 - This project has been delayed

due to the weather and was completed June-22.

- Fitzroy Street 04-Nov-21 18-Jan-22 30-June-22 - Wombat crossing construction

completed. Asphalt works have been completed in June-22

- Deccan Street 04-Nov-21 18-Jan-22

30-June-22 - Wombat crossing construction

completed. Asphalt works completed June-22

- Clinton Street 04-Nov-21 18-Jan-22 30-Jun-22 - Construction of wombat

crossing completed.

- Combermere St

- Cathcart St

- Mary St

15-Aug-21 30-Jan-22 30-Jun-22

- Original scope of works

completed within budget and ahead of schedule. Balance is being used to do additional footpaths around the school

- Clinton Street 23-Sep-21 15-Nov-21 30-Jun-22



- Amaroo Place

- Bradford Drive

- Hampden St

- Reign St

- Progress St

- Dalley St

- Hudson Park

15-Oct-21 15-Feb-22 30-Jun-22

- Amaroo place construction

completed. - Bradford Dr, Hampden St.

Reign St – works completed. - Daley street construction

completed - Hudson Park works completed

- Progress St works completed

and rectifications underway

- Hume Street 15-Aug-21 25-Oct-21 30-Jun-22




Item 15.20 Page 234

Land acquisition for Middle Arm is in progress and annual access fee for construction of remaining works has been finalised with the Department of Education.

Funding body signage installation has been completed.


Project Site Budget Actual

Expenditure Commitment

Total Expenditure

& Commitment

Balance %

Expenditure

- McDermott Dr - Middle Arm Rd - Marys Mount Rd

$1,512,000 $1,500,589 $3,319 $1,503,908 $8,092 99%

- Newton Street $140,000 $51,214 $- $51,214 $88,786 37%

- Fitzroy Street $180,000 $140,965 $- $140,965 $39,035 78%

- Deccan Street $160,000 $122,262 $11,400 $133,662 $26,338 84%

- Clinton Street $120,000 $74,922 $- $74,922 $45,078 62%

- Combermere St - Cathcart St - Mary St

$375,000 $233,410 $- $233,410 $141,589 62%

- Clinton Street $190,200 $185,510 $- $185,510 $4,690 98%

- Amaroo Place - Bradford Drive - Hampden St - Reign St - Progress St - Dalley St - Hudson Park

$924,300 $582,409 $107,952 $690,361 $233,939 75%

- Hume Street $336,000 $281,687 $3,875 $285,562 $50,438 85%

Total $3,937,500 $3,172,968 $126,546 $3,299,514 $637,985 84%

Project Variations

Nil to report for June 2022 from contractual point of view. However, Council is in talks with the funding body to use remaining funds of $637,985 to construct additional paths around Bradfordville School and Mulwaree High School.

Contractual Issues



Final inspection of all works completed

Further meetings with the funding body to finalise the additional works.

Reporting to Funding Body

A Project status report for May 2022 was sent to the funding body on 27 May 2022, and the report for June 2022 was sent on 27 June 2022.

Project Risks



Item 15.20 Page 235

Contractor availability could be an issue as most of the local contractors are already busy.

Recent Photos


Item 15.20 Page 236


Item 15.21 Page 237

15.21 TOWRANG ROAD BRIDGE REPLACEMENT JUNE 2022 STATUS REPORT


Director Operations


Attachments: Nil

Link to



Cost to Council: The approved construction budget for this project is $4,000,000 consisting of:

Grant funding - $2,000,000 and

Council Contribution - $2,000,000



RECOMMENDATION

That the report from the Project Engineer – Operations on the Towrang Road Bridge Replacement June 2022 status be received.

BACKGROUND

To provide Council with an update on the status of the Towrang Road Bridge Replacement project.

This project includes an upgrade on the following components:

Replacement of existing 53m long, single lane reinforced concrete Slab bridge with a new two lane, 85m long road bridge, 4.5m higher than the existing bridge deck over Wollondilly River on Towrang Road.

Construction of 9m wide, two-lane approach roads to the new bridge.

REPORT

This is the status report for June 2022 for the Towrang Road Bridge Replacement project. Program Following is the current program for the Towrang Road Bridge Replacement project.

Construction commenced in August 2021 with earthworks for the bridge followed by pile driving and pouring for the piers. Abutments have been constructed and the headstocks were completed in November 2021. At this stage, the bridge structural works have been completed including the installation of guard rails.

The approach roads are now sealed and line marked. The bridge is open to traffic.

The project has been delayed for 7 weeks due to inclement weather and the weather will be monitored in the coming weeks. The project is scheduled to be officially opened at the end of July 2022.


Item 15.21 Page 238

Land Acquisition

There are two lots of land to be acquired i.e. owned privately and Crown Lands. The private land acquisition is complete and a “Licence to Occupy” was acquired from Crown Lands. Once the project is completed, a formal survey will be undertaken of the extent of acquisitions and finalised this financial year.



Preliminaries $288,980 $363,713

Land Acquisition $150,000 $8,350

Construction $3,345,000 $2,690,345

Contingency $216,020 $0

Total $4,000,000 $3,062,408

Project Variations

Design of Abutment A on the Hume Highway side has been amended to provide land access from either side of the bridge without crossing the road. Clear height for access track under Abutment A is now 3.2m. The total variation cost is $119,500 ex. GST.

With the redesign of the Abutment A, it required extra backfill behind the new taller abutment A. The total increased volume of granular backfill behind the new abutment A is 200 m3 which is approximately 5 times more than the original backfill. The total variation cost for extra backfill is $52,800 ex. GST.

During excavation for approach roads, approximately 300m3 of unsuitable material was encountered which has been completed for $ 62,295ex. GST.

Contractual Issues


Works Completed in the reporting period

Approach roads sealed and line marked

Signage installed

Hydro mulch of the finished areas completed


Existing bridge removal to be completed

Final site rehabilitation works to be completed

Land acquisition with Crown Lands to progress as usual

Bridge official opening

Project Risks


Wet weather and associated flooding could delay the program.


Item 15.21 Page 239

Progress Photos of Towrang Bridge Replacement


Item 15.21 Page 240


Item 15.22 Page 241

15.22 NATURAL DISASTER - ESSENTIAL PUBLIC ASSET RESTORATION PROJECT JUNE 2022 STATUS UPDATE

Author: Natural Disaster Coordinator

Director Operations


Attachments: 1. Circular to Councils 10062022.pdf ⇩

Link to



Cost to Council: Natural Disaster Funding Arrangements enacted.

Expenditure to date for all events is $11,218,755.00

Funding approved for these arrangements to date total $17,855,465.00


RECOMMENDATION

That the report on the status of the Natural Disaster Essential Public Asset Restoration Project from the Natural Disaster Coordinator be received.

BACKGROUND

Goulburn Mulwaree Council (GMC) has experienced seven (7) Natural Disaster (ND) events since December 2019. In order to be declared a ND the Council must meet a Two Hundred and Fifty Thousand Dollar ($250,000.00) expenditure threshold. Being declared a ND entitles GMC to apply for funding under the Disaster Recovery Funding Arrangements (DRFA) which are administered by Transport NSW (TfNSW) and Managed by Resilience NSW.

Council to date has been approved for $17.8 million in funding via these arrangements, with the first of these events occurring in December 2019, with the fires and then proceeded by six (6) flood events, with the last flood event occurring in the shire on 5th March 2022.

REPORT

This report summarises the progress of claims, activities, payments and the progress made with the project during June 2022 to manage the ND events.

This report also outlines the allocation of works for the project under 2021T0016 the Minor Civil Works Panel Agreement.

The works still progressing under the Minor Civil Work Panel for June 2022 are:

ENTITY PACKAGE $VALUE

Coopers Cullulla Rd Causeway $705,000.00

Coopers Jerrara Road $167,275.00

Total $872,275.00



Item 15.22 Page 242

The project continues to make significant progress with the events status being:

AUSTRALIAN GOVERNMENT NUMBER (AGRN)

MONTH STATUS

AGRN 871 December 2019 30% complete

AGRN 898 February 2020 89% complete

AGRN 923 August 2020 44% complete

AGRN 960 March 2021 16% complete

AGRN 987 December 2021 14% complete

AGRN 1001 January 2022 Lodged awaiting Schedule of works.

AGRN 1012 March 2022 Lodged awaiting Schedule of works for EPARW.

During June the Natural Disaster claim for January 2022 (AGRN 1001) was lodged with Transport NSW. This event involves 75 roads for a value of $5,158.000.00. Council is now waiting on the Schedule of Works which is the authorisation for works to proceed.

Whilst March 2022 claim was lodged with Transport NSW in May 2022 for a value of $920,000.00 this amount has been decreased to approximately $760,000.00 due to betterment and resilient issues.

Furthermore, on 10 June 2022 the NSW Office of Local Government issued a Circular to Councils advising of an amendment under the Local Government (General) Regulation 2021 that the tendering threshold of $500k for contracts entered into within 12 months of a declared Natural Disaster do not need to meet current procurement requirements Attachment A.

During June 2022 Council also agreed to grant VP 277053 for Caoura Rd Natural Disaster event to Coopers Earthmoving refer Item 15.9 of 21st June 2022 council meeting.

The project continues to lodge reimbursement claims with TfNSW with the Council’s allocation, spend, commitments and amounts claimed to date listed below:

EVENT NDFA ALLOCATION

SPEND COMMITMENTS CLAIMED TO DATE

AGRN 871&898 $ 7,445,727.00 $ 5,694,676.00 $ 362,230.00 $ 5,455,525.20

AGRN 923 $ 7,826,560.00 $ 4,672,369.00 $1,272,830.49 $ 4,137,682.00

AGRN 960 $ 1,021,890.00 $ 165,206.07 $ 64,432.00 $ 209,728.00

AGRN 987 $ 1,515,985.00 $ 454,801.36 $ 243,130.00

AGRN 1001 $ 125,840.00

AGRN 1012 $ *45,303.00 $ 105,863.00 $ 45,303.00

TOTAL $17,855,465.00 $11,218,755.00 $1,699,492.65 $10,091,368.20

Data correct as at 28 June 2022

*Emergency claim


Item 15.22 Page 243

The following chart depicts the projects progression over the life of the project to date indicating the accumulative claims now exceeding $10 million.

Project Variations Nil approved variations. Contractual Issues No contractual issues to report. Overall Project Timeframe Under the NSW ND Essential Public Asset Restoration Guidelines the deadlines for each event is:

Event Type Completion Deadline

AGRN 871 Fires March 2023

AGRN 898 Floods March 2023

AGRN 923 Floods June 2023





All events have the option of an extension of 9 months if timelines become challenging due to continuing weather events and resourcing issues.

Progress

Cullulla Rd Causeway Replacement project commenced early June.

The claim for January 2022 (AGRN 1001) lodged with TfNSW.

The March 2022 (AGRN 1012) claim has been re-negotiated.

Continue to allocate works under the Minor Civil Works Panel for prior events; and

Submit and claim payment for works completed and/or in progress for Essential Public Asset Reconstruction Works.


Set up work processes for the new ND events.

Set up a program of works for all events

Induct new contractors into the ND fold

Work on financials of project.


Item 15.22 Page 244

Photos

Cullulla Rd Causeway Replacement Project – Side track.



S

trength

enin

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ove

rnm

en

t

NSWGOVERNMENT

O ffice ofLocal Governm ent

Circular to Councils

Circular Details Circular No 22-17 /1 0 June 2022 / A824946

Previous Circular N/A

Who should read this Councillors / General Managers / All council staff

Contact Council Governance Team / 02 4428 4100 / [email protected]

Action required Information

Increase in tendering threshold for natural disaster response and recovery

related contracts

What’s new or changing

• The Local Government (General) Regulation 2021 has been amended to

prescribe a tendering threshold of $500k for contracts entered into by

councils for the purpose of responding to, or recovering from, a declared

natural disaster within 12 months of the declaration of the natural disaster.

What this will mean for your council

• The amendment means that councils are not required to tender prior to

entering into a contract with a value of less than $500k where the contract:

o is primarily for the purpose of response to or recovery from a “declared

natural disaster”, and

o is entered into within 12 months after the date on which the natural

disaster is declared.

Key points

• The phrase, “declared natural disaster”, is defined in the Regulation to mean

a natural disaster that has been declared in relation to the area of a council by

either:

o a Natural Disaster Declaration for the purposes of the Natural Disaster

Relief and Recovery Arrangements jointly administered by the

Commonwealth and the States and Territories, or

o a declaration under the State Emergency and Rescue Management Act 1989, section 33.

Where to go for further information

• For further information please contact the Council Governance Team on

4428 4100 or by email at [email protected].

hJjLMelanie Hawyes

Deputy Secretary, Crown Lands and Local Government

Office of Local Government

5 O’Keefe Avenue NOWRA NSW 2541

Locked Bag 3015 NOWRA NSW 2541

T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209

[email protected] w www.olg.nsw.gov.au a b n 20 770 707 468




Item 15.23 Page 247

15.23 AUSTRALASIAN ROAD SAFETY CONFERENCE

Author: Acting Director Operations


Attachments: Nil

Link to



Cost to Council: As per Council’s learning and development procedure


RECOMMENDATION

That:

1. The report by the Acting Director Operations on the Australian Road Safety Conference be received.

2. Council’s Road Safety and Traffic Officer’s attendance to the Australasian Road Safety Conference 2022 be endorsed as a Council authorised activity.

3. The Road Safety and Traffic Officer provide a report to the Executive on return from the conference.

REPORT

Council’s Road Safety Officer has been requested to present at the Australasian Road Safety Conference. The conference will be held in Christchurch, New Zealand from 28th – 30th September 2022. The Road Safety Officer has previously attended and presented at this conference in 2019 (Adelaide) and in 2020 (Virtual – Melbourne). Attendance at this conference has assisted the Road Safety Officer with networking and knowledge sharing in the Road Safety industry. Lessons learned from previous Conferences have been implemented locally, a summary of the conference objectives is below:

Networking with notable road safety practitioners will inform future funding and road safety programs that can be implemented

Presentations from road safety practitioner from the research side that generate new ideas and conversations

Topics include Road safety design, regional road safety, community engagement funding applications

Understanding how to implement strategies and programs to help facilitate a safer system

Presenting at this conference with our road safety counterparts build great relationship and a network that we can rely on in the future.

Presentations on the heavy vehicle industry on new and innovative improvements to vehicle and road networks to help sustain our roads

Cost of attending the conference will be in accordance with Councils learning and development procedure.


Item 15.24 Page 248

15.24 2122T0005 SECURITY SERVICES

Author: Business Manager Community Facilities

Director Operations


Attachments: 1. 2122T0005 Security Services Evaluation Report - Confidential 2. 2122T0005 Security Services Site Details - Confidential

Link to



Cost to Council: The annual cost to Council is $222,954.60 (GST inclusive) per annum. The costs to Council are funded through the Corporate Overheads budget, which sits within the Finance Business Unit.

Use of Reserve Funds: N/A

RECOMMENDATION

That:

1. The report from the Business Manager Community Facilities on 2122T0005 Security Services be received;

2. The tender from Watchdog Alarms & Security Pty Ltd for $222,954.60 p.a. (GST Inclusive) is accepted in accordance with the specification and documents for Tender No 2122T0005 Security Services for an initial duration of three (3) years;

3. The Chief Executive Officer is authorised to approve a variation of up to ten (10) percent ($22,295.46 p.a. GST Inclusive) for this contract; and

4. The Chief Executive Officer be granted authority to extend for two (2) one (1) year extensions as outlined in the tender contract 2122T0005 Security services.

BACKGROUND

This report summarises tenders received for the provision of security services to the Goulburn Mulwaree Council, outlined in tender documents 2122T0005 Security Services, and makes a recommendation to Council for a preferred provider of these services.

Services provided in this tender include:

Cash Escorts

Management of Site Alarms

Management of Duress Alarms

Response to Fire Alarms

Static Security Guards

Random Site Patrols & Secure Sites

Incident Response

Security Advice and Technical Support

Associated Services

The initial agreement will be for a period of three (3) years. The date of commencement for this contract will be from 1st August 2022 to 31st July 2025. The contract term may be extended by two (2) one (1) year extension options, at the sole discretion of Council. The decision to extend the engagement will depend on the Contractor’s performance during the initial term.


Item 15.24 Page 249

REPORT

Council undertook a public Request For Tender (RFT) process in accordance with Section 55 of the Local Government Act, 1993, Local Government (General) Regulation, 2005 and Tendering Guidelines of NSW Local Government (General) Regulation, 2009.

The RFT was for the provision of Security Services across Goulburn Mulwaree Council assets, as outlined in the tender documents for 2122T0005 Security Services.

Tenders were called for on 4th May 2022 under 2122T0005 Security Services. The tender process was conducted in accordance with the Division of Local Government Tendering Guidelines. Tenders were closed 7th June 2022.

Tender submissions were received from the following two (2) companies on the 7th June 2022:

Company Address

ECS International Security

100 Victoria Road

Parramatta Sydney NSW 2150

Watchdog Alarms & Security Pty Ltd

PO Box 301

Goulburn NSW 2580

A Tender Evaluation Panel was established comprising of:

Business Manager Community Facilities (Chair)

Recreation Facility Manager; and

Business Manager Marketing, Events & Culture. The evaluation process was carried out by The Panel following the process as outlined in the Tender Plan. The Tender Plan was completed and signed prior to advertisement.

The final Evaluation Report is attached to this Council report and includes the combined scoring sheet completed by the evaluation panel. The panel met to determine whether the tenders were conforming to Eligibility requirements. All submission were deemed to conform. The panel then completed the detailed evaluation of non-price criteria in accordance with the following weightings:

Company Experience and Performance 20%

Company Capability, Responsiveness and Resourcing 30%

Project Appreciation and Methodology 20%

Local Business and Industry Participation 10%

Management Systems 20%

Price was kept separate from the evaluation of the non-price criteria to avoid bias in the non-price evaluation. Tenderers were requested a lump sum price per annum to provide Security Services for each site outlined in the tender documents, and to provide itemised costs for inclusion in a scenario-based price for reactive works. The weightings for price evaluation are:

Lump Sum Price 80%

Scenario Price 20%


Item 15.24 Page 250

The weighting for price and non-price criteria were applied at:

Non-price criteria 50%

Price criteria 50% The Evaluation Panel determined that all submissions complied with the non-price and Eligibility criteria for the RFT. The pricing submissions were then assessed and included into the overall Value For Money (VFM) as outlined in the Tender Plan for Tender 2122T0005 Security Services.

Ranking Company

1 Watchdog Alarms & Security Pty Ltd

2 ECS International Security

Following the completion of the tender evaluation process, the panel recommends Watchdog Alarms & Security Pty Ltd be approved as the preferred tenderer in accordance with the documentation for 2122T0005 Security Services. The Evaluation Report is included with the Closed Session reports in accordance with s10A(2)(d) Local Government Act 1993 as it contains commercial information that would, if disclosed, prejudice the commercial position of the person who supplied it. It is not appropriate for this to be provided in an Open Session as it relates to tender information.


Item 15.25 Page 251

15.25 GUNLAKE CONTINUATION PROJECT - RESPONSE TO SUBMISSION REPORT

Authors: Acting General Manager



Attachments: 1. Gunlake Quarry Continuation Project Submission Report ⇩

Link to


EN4 Maintain a balance between growth, development and environmental protection through sensible planning.



RECOMMENDATION

That:

1. The report from the Director of Operations on the Gunlake Continuation Project Response to Submissions be received.

2. Council seeks to enter into a Planning Agreement with Gunlake to address the outstanding Pavement Width, Pavement Integrity and Developer Contributions matters as outlined in the report to Council dated 19 July 2022.

3. Council requires all actions identified in the Road Safety Assessment Report for the Primary Transport Route to be implemented prior to commencement of operations.

4. Detailed road upgrade plans for all required works must be submitted to Council for approval in accordance with Section 138 of the Roads Act 1993 or as outlined in the Planning Agreement.

5. Any proposals for the future use of haulage trucks beyond the currently approved higher mass limit B-Doubles (25/26m) on the Primary and Secondary Haulage Routes will prompt a structural assessment of bridges and culverts along the Primary Transport Route.

6. GMC continue to advocate with Transport for New South Wales and the NSW Government Local Member of Parliament that the speed limit for the Primary Transport Route be reduced to 80km/hr for all vehicles.

7. If a Planning Agreement is not executed, Council request the NSW Department of Planning and Environment (DPE) to impose the following conditions of consent to address the matters as outlined in the resolution of Council dated 16 November 2022:

Prior to the consent becoming operational, written confirmation is to be provided from

Council demonstrating that the following matters have been addressed by the applicant:

a. A 3m clear zone be implemented along the entirety of the primary haulage route, or alternatively the use of safety barrier in locations where this cannot be achieved, including a plan identifying when the works will be undertaken.

b. Provision of a wide centreline treatment to the length of primary haulage route, including a commitment to upgrade all affected culverts (Culverts A-F). Prior to endorsement Council will require a written commitment from the applicant that identifies the timeframe in which the works are to be completed.

c. Provision of documentation demonstrating that the pavement of the entirety of the haulage route (incl. the secondary haulage route) can achieve the required minimum 10 year expected lifespan. This documentation must include a desktop audit by an independent geotechnical consultant (of whom the appointment will be made upon



Item 15.25 Page 252

the agreement of Council and the applicant) to validate the methodology used to determine pavement life.

d. The applicant must pay to Council a financial contribution toward the maintenance of Council roads along its primary and secondary transport routes. The contribution must be determined in accordance with the Goulburn Mulwaree Local Infrastructure Contributions Plan 2021, any subsequent relevant contributions plan adopted by Council, or in accordance with any Planning Agreement or otherwise entered into by the applicant and Council.

BACKGROUND

This report is to update Council on the Gunlake Continuation Project development approval (SSD-12469087) process since the previous report presented to Council on 16 November 2021 (Item 15.2), and to seek endorsement to provide final comments to the NSW Department of Planning and Environment (DPE). A summary of the Continuation Project follows:

Ongoing quarry operations, blasting and excavation of Ignimbrite hard-rock;

o Current approval – same.

A maximum of 375 inbound and 375 outbound daily truck movements with no more than 4.2 million tonnes per annum of saleable products transported from the site in any calendar year;

o Current approval – maximum 295 inbound and 295 outbound truck movements, 2.6

m-t / p.a.

24 hours quarry operations Monday to Saturday, except 6pm Saturday to 2am Monday (with maintenance permitted outside these hours);

o Current approval – same.

An extraction depth of 546 metres Australian Height Datum (AHD);

o Current approval – 572 AHD.

A 30 year quarry life (from date of Continuation Project Approval).

o Current approval – Quarry life to 30 June 2042.

The Environmental Impact Statement (EIS) for this project was on public exhibition between 8 October 2021 to 4 November 2021. Public submissions in response to the EIS were lodged through the Department of Planning and Environment (DPE) Major Projects Portal.

On 5 November 2021 DPE requested the applicant prepare a submissions report which is to detail responses to the various issues raised in the public submissions. This report will focus on the applicant’s response to the issues raised by Goulburn Mulwaree Council (GMC). A copy of the submissions report is attached for information.

REPORT

The significant source of comments to the EIS from GMC focus on the transport route which is described below:


Item 15.25 Page 253

• Primary Transport Route: Heavy vehicles leaving the quarry first use Brayton Road before making a left-hand turn onto Ambrose Road prior to a final left-hand turn onto the Hume Highway before making their way towards Sydney. Traffic returning from Sydney must first pass Marulan before utilising the South Marulan interchange to make a u-turn, heading back past Marulan before making a left-hand turn onto Ambrose Road. A final right-hand turn is made onto Brayton Rd to complete the journey.

• Secondary Transport Route: Heavy vehicles leave the site via Brayton Road and continue into Marulan, making a left-hand turn to continue along Brayton Road before crossing George Street to enter the North Marulan interchange. As with the Primary route, all returning traffic must head past Marulan before making a left-hand turn onto Ambrose Rd. A final right-hand turn is made onto Brayton Road to complete the journey.

There are no changes proposed to the overall layout of the existing transport route and the applicant states in the EIS that the additional truck movements will occur wholly upon the Primary Transport Route. As such, GMCs comments can be broadly categorised as road safety, pavement width, pavement integrity and developer contributions issues.

Road Safety

There are several Recommendations in the 16 November 2021 Council Report with a road safety focus. As a proactive measure Gunlake commissioned a Road Safety Assessment Report to examine a range of road safety issues including intersection layout, geometry, sight distance, line marking, signage, delineation, vegetation removal, maintenance works and intersection lighting.

Recommendation 2a.ix. from the 16 November 2021 Council Report (15.2) states:

The actions identified in the Road Safety Assessment Report for the Primary Transport Route to be implemented.

GMC considers implementation of all the actions in this report and supports retention of this Recommendation.

Recommendation 2a.vi. from the 16 November 2021 Council Report (15.2) states:

The speed limit for the Primary Haulage Route should be reduced to 80km/hr for all vehicles.

Both GMC and Gunlake support retention of this Recommendation. This will be a matter for GMC to promote with TfNSW.

Pavement Width

Recommendation 2a.ii. from the 16 November 2021 Council Report (15.2) states:

Widening of bridges and culverts is required to allow a consistent Wide Centre Line Treatment (WCLT) to be implemented.

There are currently six culverts (A to F) along the Primary Transport Route where the WCLT has not been applied. Included in the Continuation Project proposal and in response to this Recommendation, Gunlake are proposing to widen culverts A to E, not culvert F. Gunlake are claiming it is impractical and cost prohibitive, and the scope of work required is disproportionate to the road safety risk of retaining the existing common centreline arrangement.

In light of the high volume of heavy vehicles for up to 30 years and the longer-term road safety benefits of having, as far as practical, a uniform WCLT, Council requires that all six culverts, A to F be widened to accommodate the WCLT.


Item 15.25 Page 254

Pavement Integrity

Recommendation 2a.x. from the 16 November 2021 Council Reports (15.2) states:

A pavement assessment report by an independent geotechnical consultant be commissioned to investigate the integrity of the existing pavement and to determine if the pavement will achieve a ten (10) year pavement life with the projected heavy traffic volumes.

GMC and Gunlake have had several meetings on this matter since the 16 November 2021 Council Meeting. Both parties recognise there has been substantial geotechnical testing and investigation works on the Primary Transport Route pavement and therefore any further works should be focused on setting a future direction for the transport route pavement. The intent of this Recommendation is to consolidate all geotechnical work with a desktop study and to inform on the current pavement condition, current pavement life, the extent of maintenance intervention and pavement rehabilitation works over the quarry life.

GMC maintains there is merit in proceeding with this investigation as the outcomes are required for the pavement parameters for the duration of quarry operations. However, it is anticipated this task would be done in-conjunction with Gunlake to achieve agreement and transparency around the preferred pavement configuration, extent and frequency of ongoing maintenance works plus periodic pavement rehabilitation works. To assist this outcome the brief to inform this investigation must be agreed by GMC and Gunlake.

Further, GMC does not consider the report submitted and the method employed to determine remaining pavement life to be a reliable indicator. The desktop study should more broadly inform this parameter.

Developer Contributions

Recommendation 2b.x. from the 16 November 2021 Council Reports (15.2) states:

Council requires a condition of consent that s7.11 contributions be applied in accordance with the Goulburn Mulwaree Local Infrastructure Contributions Plan 2021. The current rate as adopted in Council’s fees and charges for 2021/22 for developments involving heavy vehicle movements on local and regional roads is $0.05090 per tonne per km.

This matter has also featured in the meetings with GMC and Gunlake around pavement integrity. Both matters are linked as the funds generated from the ongoing developer contributions are used for the ongoing pavement maintenance and rehabilitations works.

These meetings have also explored the concept of determining an alternate mechanism of calculating a developer contribution rate that recognises the following parameters to cater for the projected heavy vehicle volume over the life of the quarry, including:

current pavement condition and any upfront restoration work;

ongoing pavement maintenance activities; and

periodic pavement rehabilitation works.

GMC proposes this option be further explored whereby the above costs are distributed over the life of the quarry and the quarterly developer contribution rate is calculated in terms of $ / tonne / km. This process would also have to recognise that some circumstances would prompt a review of the rate, such as Gunlake taking on a management responsibility for maintenance works. GMC considers that a Planning Agreement would be the mechanism to capture this process, and would capture the Pavement Integrity process.


Item 15.25 Page 255

It is acknowledged this is a departure from the Local Infrastructure Contributions Plan (LICP), however this is not uncommon and is a process rountinely employed by Council, under the authority of the Environmental Planning & Assessment Act 1979, to negotiate better and mutually beneficial environmental planning outcomes for the applicant and the community.

If a Planning Agreement cannot be negotiated, the adopted s7.11 rate in the LICP would apply as the default. It is noted that as of 1 July 2022, the current s7.11 contribution rate for heavy haulage is $0.05310 per tonne per km.

The objective of this process is to adopt a wholistic process that is considerate of a complete life cycle costing.

Additional Matter raised by Transport for NSW

On 7 July 2022, Council was contacted by Transport for NSW (TfNSW) who had previously identified as part of their submission to the EIS that preventative measures to limit corner-cutting at the intersection of the Hume Highway and Red Hills Rd be implemented in order to prevent damage to other road-related infrastructure, namely stormwater drains.

In its correspondence, TfNSW have indicated that the stormwater drain may be the responsibility of Council given where it is located. At the time of writing this report, investigations were to be completed. Further recommendations may be presented to Council if it is determined that Council has a responsibility for maintaining the stormwater asset in question.

Summary

Council is supportive of Gunlake and acknowledge the positive impact the operation has within the community through the creation of employment opportunities and the sponsorship of community events and infrastructure. However, the proposal at hand is a significant expansion and represents a substantial deviation from the current approval. As such, Council has the responsibility to ensure an appropriate balance is achieved between promoting growth and ensuring any community impact is appropriately managed.

Following review of the Gunlake Quarry Continuation Project (SSD-12469087) Submissions Report (EMM, March 2022) and regular consultation between GMC and Gunlake since November 2021 the following recommendations are proposed to reach a balance between promoting growth and mitigating adverse community impact:

1. Council seek to enter into a Planning Agreement with Gunlake to address the outstanding Pavement Width, Pavement Integrity and Developer Contributions matters as outlined in the report to Council dated 19 July 2022.

2. Council require all actions identified in the Road Safety Assessment Report for the Primary Transport Route to be implemented prior to commencement of operations.

3. Detailed road upgrade plans for all required works must be submitted to Council for approval in accordance with Section 138 of the Roads Act 1993 or as outlined in the Planning Agreement.

4. Any proposals for the future use of trucks beyond the currently approved higher mass limit B-Doubles (25/26m) on the Primary and Secondary Haulage Routes will prompt a structural assessment of bridges and culverts along the Primary Transport Route.

5. GMC continue to advocate with Transport for New South Wales and the NSW Government Local Member of Parliament that the speed limit for the Primary Transport Route be reduced to 80km/hr for all vehicles.

6. In the event that a Planning Agreement is not executed, Council request the NSW Department of Planning and Environment (DPE) to impose the following conditions of


Item 15.25 Page 256

consent to address the matters as outlined in the resolution of Council dated 16 November 2022:

Prior to the consent becoming operational, written confirmation is to be provided from

Council demonstrating that the following matters have been addressed by the applicant:

a. A 3m clear zone be implemented along the entirety of the primary haulage route, or alternatively the use of safety barrier in locations where this cannot be achieved, including a plan identifying when the works will be undertaken.

b. Provision of a wide centreline treatment to the length of primary haulage route, including a commitment to upgrade all affected culverts (Culverts A-F). Prior to endorsement Council will require a written commitment from the applicant that identifies the timeframe in which the works are to be completed.

c. Provision of documentation demonstrating that the pavement of the entirety of the haulage route (incl. the secondary haulage route) can achieve the required minimum 10 year expected lifespan. This documentation must include a desktop audit by an independent geotechnical consultant (of whom the appointment will be made upon the agreement of Council and the applicant) to validate the methodology used to determine pavement life.

d. The applicant must pay to Council a financial contribution toward the maintenance of Council roads along its primary and secondary transport routes. The contribution must be determined in accordance with the Goulburn Mulwaree Local Infrastructure Contributions Plan 2021, any subsequent relevant contributions plan adopted by Council, or in accordance with any Planning Agreement or otherwise entered into by the applicant and Council.



Prepared for Gunlake Quarries Pty Ltd March 2022

Gunlake Quarry Continuation Project (SSD-12469087)Submissions Report



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Gunlake Quarry Continuation Project (SSD-12469087) Submissions Report

Report Number

J190263 RP#24

Client

Gunlake Quarries Pty Ltd

Date

14 March 2022

Version

v1 Final

Prepared by Approved by

Katie Ward Associate Environmental Scientist 14 March 2022

Philip Towler Associate Director 14 March 2022

This report has been prepared in accordance with the brief provided by the client and has relied upon the information collected at the time and under the conditions specified in the report. All findings, conclusions or recommendations contained in the report are based on the aforementioned circumstances. The report is for the use of the client and no responsibility will be taken for its use by other parties. The client may, at its discretion, use the report to inform regulators and the public.

© Reproduction of this report for educational or other non-commercial purposes is authorised without prior written permission from EMM provided the source is fully acknowledged. Reproduction of this report for resale or other commercial purposes is prohibited without EMM’s prior written permission.



J190263 | RP#24 | v1 i

Table of Contents

1 Introduction 3

2 Analysis of submissions 5

2.1 Breakdown of submissions 5

2.2 Categorised issues 6

3 Actions taken since exhibition 8

3.1 Consultation 8

3.1.1 Consultation following EIS exhibition 8

3.1.2 Ongoing consultation 8

3.2 Additional mitigation measures 8

4 Response to submissions 11

4.1 No comment/no objection 11

4.2 The project 11

4.2.1 Project clarifications 11

4.2.2 Road upgrades 14

4.2.3 Road condition and maintenance 19

4.2.4 Wastewater management system 21

4.3 Procedural matters 21

4.3.1 Consultation 21

4.3.2 Land ownership 24

4.3.3 Licences and approvals 24

4.3.4 Independent reviews 25

4.3.5 EIS assessment 26

4.3.6 Management plans 41

4.3.7 Conditions of consent/approval 42

4.4 Impacts 44

4.4.1 Traffic 45

4.4.2 Road safety 45

4.4.3 Amenity 47

4.4.4 Socio-economic 48

4.4.5 Water 49



J190263 | RP#24 | v1 ii

4.4.6 Biodiversity 50

4.5 Justification and evaluation 52

4.5.1 Against plans, policies or guidelines 52

4.5.2 Alternative transport feasibility 52

4.5.3 Continuation Project is not justified 57

4.5.4 Continuation Project is justified 58

4.6 Matters beyond the scope of the project 59

5 Updated project justification 60

6 References 61

Appendices

Appendix A Summary of issues raised in each submission A.1

Appendix B Culvert widening concept drawing B.1

Appendix C ARRB responses to Council and TfNSW queries C.1

Appendix D TfNSW Hume Highway/Red Hills Road intersection deceleration lane approval D.1

Appendix E Pavement remaining life assessment E.1

Appendix F Plot datasheet – PCT 1256 F.1

Tables

Table 1.1 Extension Project compared to the Continuation Project 3

Table 2.1 Number of submissions in support or objection to the proposal 6

Table 2.2 Submissions summary 6

Table 3.1 Continuation Project EIS submissions consultation 8

Table 4.1 TfNSW traffic clarifications 13

Table 4.2 Cover and abundance of all species recorded within the plot regionally mapped as PCT 1256 34

Table 4.3 Prescribed impact assessment – fauna strike 51



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1 Introduction Gunlake Quarries Pty Ltd (Gunlake) operates a hard rock quarry (the ‘Quarry’) located at 715 Brayton Road, Marulan NSW. The Quarry is approximately 7 kilometres (km) north-west of Marulan in the Goulburn Mulwaree local government area.

Since receiving the Gunlake Quarry Extension Project approval in 2017 (SSD 7090, NSW Land and Environmental Court Approval 20017/108663), the tonnage of saleable product dispatched by the Quarry has steadily increased. With an infrastructure boom in the Greater Sydney region, Gunlake forecast that demand for products from the Quarry will continue to increase. It is proposed to increase the tonnage of saleable products dispatched from the Quarry in response to this increased demand. This is known as the Gunlake Quarry Continuation Project (the ‘Continuation Project’). The Continuation Project operations would remain similar to the currently approved Extension Project operations, with proposed changes primarily relating to the increased rate of extraction, processing and transport.

Gunlake seeks a new development approval for the Continuation Project that allows:

• ongoing Quarry operations;

• a maximum of 375 inbound and 375 outbound daily truck movements with no more than 4.2 million tonnes per annum of saleable products transported from the site in any calendar year;

• 24-hours Quarry operations Monday to Saturday, except 6 pm Saturday to 2 am Monday (with maintenance permitted outside of these hours);

• an extraction depth of 546 metres (m) Australian Hight Datum (AHD); and

• a 30-year Quarry life (from the date of Continuation Project approval).

A summary of the key elements of the approved Extension Project compared to the proposed Continuation Project is provided in Table 1.1.

Table 1.1 Extension Project compared to the Continuation Project

Project element Approved Extension Project Proposed Continuation Project

Extraction method Blasting and excavation. Blasting and excavation.

Resource Ignimbrite hard-rock. Ignimbrite hard-rock.

Extraction Quarry pit - pit depth of 572 m AHD. Quarry pit - pit depth of 546 m AHD (ie 26 m deeper than for the Extension Project). No change to pit disturbance area.

Operations Onsite rock processing, including crushing and screening.

Onsite rock processing, including crushing and screening.



J190263 | RP#24 | v1 4

Table 1.1 Extension Project compared to the Continuation Project

Project element Approved Extension Project Proposed Continuation Project

Saleable product transport

Transport of up to 2.6 million tonnes per annum of saleable products. Truck movements limited to: • a maximum of 295 inbound movements and 295

outbound movements, including no more than 38 outbound truck movements on the Secondary Transport Route, per working day; and

• an average of 220 inbound movements and 220 outbound movements, including no more than 25 outbound movements on the Secondary Transport Route, per working day (averaged over the working days in each quarter).

Transport of up to 4.2 million tonnes per annum of saleable products. Truck movements limited to: • a maximum of 375 inbound movements and 375

outbound movements, including no more than 38 outbound laden movements on the Secondary Transport Route, per working day; and

• an average of no more than 25 outbound movements on the Secondary Transport Route, per working day (averaged over the working days in each quarter).

General infrastructure Offices, amenity buildings, processing plant and other minor infrastructure.

Offices, amenity buildings, processing plant and other minor infrastructure.

Management of wastes Overburden is emplaced in designated emplacement areas. Receipt of up to 30,000 tonnes of cured concrete per calendar year for beneficial reuse/recycling. No other classified waste materials to be received on site.

Overburden is emplaced in designated emplacement areas. Receipt of up to 50,000 tonnes of cured concrete per calendar year for beneficial reuse/recycling. No other classified waste materials to be received on site.

Hours of operation 24-hours quarry operations Monday to Saturday, except 6 pm Saturday to 2 am Monday. Maintenance anytime (provided that the activity is not audible at any privately-owned residence).

24-hours quarry operations Monday to Saturday, except 6 pm Saturday to 2 am Monday. Maintenance anytime (provided that the activity is not audible at any privately-owned residence).

Blasting Up to twice weekly. Up to twice weekly.

Quarry life To 30 June 2042. Extension of the quarry life to 30 years from the date of approval.

The Environmental Impact Statement (EIS) for the Continuation Project was exhibited from 8 October to 4 November 2021. Public submissions in response to the exhibition of the EIS were lodged through the Major Projects Portal, and government agencies submissions were submitted directly to the Department of Planning, Industry and Environment (now, Department of Planning and Environment (DPE)).

On 5 November 2021, DPE requested the preparation of a report detailing responses to the issues raised in the submissions. This submissions report has been prepared by EMM Consulting Pty Limited (EMM) on behalf of Gunlake.



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2 Analysis of submissions 2.1 Breakdown of submissions

A total of 67 submissions were received, comprising:

• eleven agencies:

- Goulburn Mulwaree Council (Council);

- Department of Planning, Industry and Environment – Biodiversity and Conservation Division (BCD);

- Department of Planning, Industry and Environment – Crown Lands (Crown Lands);

- Environment Protection Authority (EPA);

- Department of Primary Industries (DPI) – Agricultural Land Use Planning;

- Geological Survey of NSW – Mining, Exploration and Geoscience (MEG);

- Department of Premier and Cabinet – Heritage NSW;

- Regional NSW – NSW Resources Regulator;

- WaterNSW;

- Transport for NSW (TfNSW); and

- Department of Planning, Industry and Environment: Water (DPE Water).

• ten organisations:

- the Marulan Region Chamber of Commerce;

- Goulburn and District Education Foundation;

- three suppliers (Camsons Pty Ltd, Days Industrial, and Hollingworth Crane Hiring Service Pty Ltd);

- four transportation providers (Veljohn Pty Ltd, Bedrock Quarry Products and Bulk Transport, Multiquip aggregates, and Marulan Truck and Bus Pty Ltd); and

- Twynam Investments.

• 46 community members (47 submissions were recorded on the DPE website, but there was one duplication);

- 26 from the local area (12 submissions from Brayton, 10 from Marulan, three from Greenwich Park and one from Carrick);

- 11 from the regional area (two from Berrima, two from Goulburn, and one respectively from Towrang, Tallong, Bungonia, Fitzroy Falls, Mittagong, Moss Vale and Big Hill); and



J190263 | RP#24 | v1 6

- nine from the broader community (two from Bolwarra and one respectively from Cremorne, Cronulla, Sandy Point, Paddington, Mosman, Neutral Bay and Telarah).

The number of submissions that provided support, opposition or comment on the proposal is outlined in Table 2.1.

Table 2.1 Number of submissions in support or objection to the proposal

Submitter type Support/no objection Objections Comment Total number of submissions

Agencies 2 0 9 11

Organisations 9 1 0 10

Public 13 31 2 46

Total 24 32 11 67

2.2 Categorised issues

The issues raised in each submission have been categorised in accordance with the State Significant Development Guidelines – Preparing a Submissions Report (DPIE 2021a), with sub-categories provided where relevant. The numbers of submissions raised within each category are summarised in Table 2.2, while the issues raised in each individual submission are provided in Appendix A.

As required by the guidelines, this submissions report addresses each matter based on the categories. Submitters, including government agencies, can determine where their comments are addressed with reference to the table in Appendix A.

Table 2.2 Submissions summary

Category Agencies Organisations Public Total submissions Section addressed

No comment/no objection 3 0 0 3 4.1

The project 4.2

• Project clarifications 2 0 1 3 4.2.1

• Road upgrades 2 0 2 4 4.2.2

• Road condition and maintenance

2 1 7 10 4.2.3

• Wastewater management system

1 0 0 1 4.2.4

Procedural matters 4.3

• Consultation 1 0 6 7 4.3.1

• Land ownership 1 0 0 1 4.3.2

• Licences and approvals 3 0 0 3 4.3.3

• Independent reviews 1 0 4 5 4.3.4

• EIS assessment 2 0 4 6 4.3.5

• Management plans 3 0 0 3 4.3.6



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Table 2.2 Submissions summary

Category Agencies Organisations Public Total submissions Section addressed

• Conditions of consent/approval

3 0 1 4 4.3.7

Impacts

• Traffic 0 0 9 9 4.4.1

• Road safety 0 0 15 15 4.4.2

• Amenity 0 1 7 8 4.4.3

• Socio-economic 0 8 16 24 4.4.4

• Water 1 0 0 1 4.4.5

• Biodiversity 3 0 2 5 4.4.6

Justification and evaluation

4.5

• Against plans, policies or guidelines

0 0 6 6 4.5.1

• Alternative transport feasibility

1 0 28 29 4.5.2

• Continuation Project is not justified

0 0 2 2 4.5.3

• Continuation Project is justified

0 2 7 9 4.5.4

Matters beyond the scope of the project

0 0 1 1 4.6



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3 Actions taken since exhibition 3.1 Consultation

3.1.1 Consultation following EIS exhibition

Gunlake has consulted with specific organisations in relation to submissions made on the Continuation Project EIS where clarification or further discussion was required. A summary of the consultation conducted is provided in Table 3.1.

Table 3.1 Continuation Project EIS submissions consultation

Organisation Date Summary

Goulburn Mulwaree Mayor, Councillors and Council Executive

15 November 2021 Briefing session on the Continuation Project following exhibition of the EIS.

Goulburn Mulwaree Council meeting

16 November 2021 Gunlake attended the Council meeting, where submissions on the Continuation Project EIS were discussed.

PBC Goulburn Bus Services – school bus provider

15 December 2021 Gunlake attended a site visit with the PBC Goulburn Bus Services to discuss school bus stop requirements.

Crown Lands December 2021–February 2022

Telephone and email correspondence in relation to the application for tenure and purchase of land.

Department of Planning and Environment (DPE)

9 February 2022 Meeting to discuss the content of the transport options review.

3.1.2 Ongoing consultation

Gunlake has been actively engaging with the Quarry’s stakeholders since 2008. Ongoing consultation methods include: the Gunlake Quarry Community Consultative Committee (CCC) which was established in 2013, the Gunlake website, community programs, newsletters, the community telephone line/email, and direct consultation with stakeholders. Gunlake employs a Community and Stakeholder Relations Manager for ongoing consultation activities. Consultation has continued during and post exhibition of the Continuation Project EIS.

The Gunlake Quarry CCC met on 26 November 2021, following exhibition of the EIS. During the meeting, the committee were informed that the Submissions Report was being prepared, with an anticipated completion date within the first quarter of 2022. There were no questions or comments raised regarding the submissions response process during the meeting.

3.2 Additional mitigation measures

Gunlake has taken into consideration all of the submissions received in response to the public exhibition of the EIS.

Council requested that a consistent wide centre line treatment (WCLT) be implemented along the Primary Transport Route. The EIS identified that the current road design on the Primary Transport Route exceeds the requirements of the Austroads guidelines. However, there are some narrower sections across major culverts where the WCLT is not provided. Gunlake propose to increase the road-width across five (Culverts A to E) of the six culverts along the Primary Transport Route (Figure 3.1).



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As the WCLT is about 1-m wide, the pavement across these culverts will need to be widened by about 1.2 m. The widening will be achieved by extending the road surface across the top of the existing culverts using pre-stressed precast concrete slabs with the road safety barrier fixed to the outer slab. Installation of the slabs will not disturb the watercourse or banks. Conceptual culvert widening plans are provided in Appendix B.

The culvert widening will allow the WCLT to be continued across each of these culverts, further increasing road safety.



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Gunlake Quarry Continuation ProjectSubmissions Report

Figure 3.1

Culvert locations



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4 Response to submissions 4.1 No comment/no objection

Three agencies provided submissions noting no comment or no objection to the proposal:

• NSW Resource Regulator – no comment as the quarry product is not a scheduled mineral under the Mining Regulations.

• DPI Agricultural Land Use Planning – DPI considers that the Continuation Project will not have any significant impacts on agricultural land and accordingly has no objections to the Continuation Project.

• Council – Council does not object to the Continuation Project.

Council did comment on matters relating to the Primary Transport Route, operation of the Quarry and developer contributions, as outlined in Sections 4.2 and 4.3.

4.2 The project

The State Significant Development Guidelines – Preparing a Submissions Report (DPIE 2021a) identifies issues relating to “the site, the project area, the physical layout and design, key uses and activities, timing” as being in ‘the project’ category. Submissions grouped into this category relate to the project clarifications, road upgrades, road condition and maintenance and the wastewater management system.

4.2.1 Project clarifications

Two agencies (TfNSW and BCD) and one community member requested clarification on the project, relating to ‘Area A’, imagery and spatial data, traffic arrangements and traffic generation.

i Area A

Comment

BCD commented that Area 1 appears to be consistent with Area A in the original project approval for Gunlake Quarry granted in September 2008. It requested confirmation that Area 1 is the same location as Area A and noted that this area was slightly modified under Modification 2. BCD commented that the area has now been cleared and it has no record of this area being offset in the original approval as the area was to be irrigated and the overstorey vegetation was to be retained.

Response

Area 1 identified in Figure 3.1 of the EIS is not the same as Area A in the original project approval, although there is some overlap. The area was included in the biodiversity offsets for the original quarry approval. The Continuation Project has reincluded this area in the Continuation Project area to correct a previous error/oversight in the Extension Project application.

ii Imagery and spatial data

Comment

BCD made the following comments in relation to the Biodiversity Development Assessment Report (BDAR):



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• the aerial imagery on the figures is not the most recent and should be updated; and

• the applicant must provide digital shape files of all spatial data used.

Response

It is not proposed to update the BDAR. However, additional biodiversity information is provided below.

Digital shape files prepared as part of preparation of the application will be provided to DPE and BCD.

iii Traffic arrangements

Comment

Community member submissions related to clarification on traffic arrangements were as follows:

• Why is Ambrose Road not used for all truck transport northbound (inbound), noting there is no reason for heavy vehicles to go through Marulan when travelling north (inbound) – the community member noted that trucks do not use the road exclusively for northbound (inbound) travel as they should.

• An explanation is requested as to why a right turn with merging lane isn’t provided at the intersection of Ambrose/Red Hills Road/Hume Highway to avoid southbound (outbound) trucks passing through Marulan.

Response

The Quarry uses two transport routes, the Primary Transport Route and the Secondary Transport Route, both of which stipulate the use of Red Hills Road/Ambrose Road for all inbound (northbound) travel. No inbound trucks are permitted to travel through Marulan in accordance with the existing approval, Gunlake Quarry Traffic Management Plan (Gunlake Quarries 2021) and the associated Drivers Code of Conduct. As highlighted in the Drivers Code of Conduct, there are disciplinary procedures enforced for any non-conformances. This will not change as part of the Continuation Project. It is noted that heavy vehicle traffic travelling northbound through Marulan could be related to other companies and activities.

With regards to the intersection of Red Hills Road/Hume Highway1, the Hume Highway is a TfNSW major arterial road. It would not be safe or practical to construct an at-grade intersection to allow traffic to turn right from Red Hills Road onto the southbound lane of the Hume Highway for a range of reasons including:

1. the existing arrangements are satisfactory and the level of service (A) of intersections along the Primary Transport Route would be unaffected by the Continuation Project;

2. right-turning traffic would have to cross traffic on the northbound lanes of the Hume Highway which is travelling at approximately 110 km/h;

3. due to the speed and type of road, a merging lane on the outside of the southbound lanes of the Hume Highway to accommodate right-turning traffic from Red Hills Road would need to be in the region of 1-km long, and would create conflicts with the intersection at Brayton Road to the south with associated road safety concerns;

4. TfNSW has invested in a large, complex intersection at Brayton Road, which is located approximately 3 km south of the Red Hills Road intersection and allows all turning movements; and

1 Travelling east, Ambrose Road comes Red Hills Road at the intersection of these roads.



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5. there are relatively low traffic volumes on Red Hills Road, making the upgrade economically unviable.

The Continuation Project does not propose to change the number of trucks approved to use the Secondary Transport Route (an average of 25 trucks per day and a maximum of 38 trucks per day, outbound movements only), which were first approved in 2009.

iv Traffic generation

The responses to TfNSW comments requesting clarifications on traffic generation for the Continuation Project are provided in Table 4.1.

Table 4.1 TfNSW traffic clarifications

Comment Response

Item 1(a): Details on what measures will be implemented by the operator to ensure the most productive Performance Based Standards vehicles possible are used for the life of the development to meet the freight task and therefore minimising the total trips required for the freight task.

The transport routes are currently permitted for use by all vehicles up to 26 m in length (including rigid vehicles, truck and dogs, B-doubles and A-doubles). The trucks used to transport quarry products must meet the National Heavy Vehicle Regulator specifications for the use of 26-m B-Double transport routes. This will not change as part of the Continuation Project. The majority of quarry products are transported to Sydney. The round trip to one of the Gunlake Concrete plants is between 232 km and 322 km. There are currently substantial economic benefits, including reduced personnel, fuel and maintenance costs per tonne of product transported, to incentivise Gunlake to maximise the payload transported by each truck. The Extension Project has far higher truck pay loads imposed through the consent than other quarries. The Continuation Project does not propose to change this position.

Item 1(b): Details on the distribution of the traffic generated that will come from and be going to the north and south.

Section 2.3.1 of the Traffic Impact Assessment (TIA), provided in Appendix F.1 of the EIS, explains that trucks delivering Quarry products to markets to the north and returning from these destinations use the Primary Transport Route. The Secondary Transport Route is only used by outbound trucks travelling to markets south of the Quarry. The traffic generated is described in Table 2.1 of the TIA. In summary: • Up to 375 inbound movements and 375 outbound movements to and from the north

per working day; • Up to 38 inbound and 38 outbound movements to and from the south per working day. No products are transported on local roads (including Brayton Road north of the quarry) except for deliveries to sites that are on local roads. This will not change as part of the Continuation Project.

Item 1(c): Details on how compliance with the maximum hourly numbers and maximum daily numbers will be achieved and will be able to be monitored as well as reported on.

Gunlake will continue to track compliance with maximum daily truck movements in the same manner as is currently conducted, which includes: • maintaining accurate records of all truck movements to and from the Quarry based on

weighbridge records, with a summary published on the Gunlake Quarry website every 6 months;

• continued implementation of the Gunlake Quarry Traffic Management Plan (Gunlake Quarries 2021); and

• independent environmental audits conducted in accordance with the conditions of consent.

The November 2019 Gunlake Quarry Independent Environmental Audit (International Environmental Consultants 2019) did not find any non-compliances related to truck movements and there have been no regulatory actions in this regard.



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Table 4.1 TfNSW traffic clarifications

Comment Response

Item 1(e): An explanation as to why with such a significant increase in truck movements, there is no proposed change to the maximum number of approved truck movements along the Secondary Transport Route.

Section 2 of the EIS describes the strategic context for the proposal and the need for the project. The Continuation Project is proposed to meet the increasing demand for construction material, particularly in Greater Sydney (see EIS Section 2.1.1). As such, the primary market for the increased demand for premium aggregates and civil products is to the north, which would not require increased movements along the Secondary Transport Route. The number of trucks that can use the Secondary Transport Route daily is specified in the Quarry’s current consent and it is expected that a similar condition would be included in a consent for the Continuation Project.

Item 1(g): Details on the Drivers Code of Conduct and how it is managed/enforced including for drivers who are not employed by the proponent/quarry operator. TfNSW notes that the Environmental Impact Statement (EIS) in Section 6.1.3 details that the ‘Truck Driver Code of Conduct’ is provided in Appendix E. Appendix E from the information provided is a ‘Mitigation measures table’.

The EIS details that the Drivers Code of Conduct is attached as Appendix E to the Gunlake Quarry Traffic Management Plan. This has since been updated (Gunlake 2021) and an updated Drivers Code of Conduct is available in Appendix B of the management plan. The management plan and Code of Conduct are available on the Gunlake Quarries website.

4.2.2 Road upgrades

Two agencies (Council and TfNSW) and two community members made submissions on road upgrades, relating to the Primary Transport Route, road rules, intersections, bridges and culverts, bus stop and upgrade commitments.

i Primary Transport Route

Comment

Council made the following submissions on the Primary Transport Route:

• An independent traffic consultant should be engaged to investigate any lighting and/or delineation upgrade at all intersections along the Primary Transport Route and if upgrades are warranted by the independent traffic consultant, then those upgrades are to be funded and installed by Gunlake.

• A structural assessment by an independent appropriately qualified engineering consultant of all bridges and culverts should be undertaken for proposed vehicles exceeding the current allowable load limit along the Primary Transport Route.

• Widening of bridges and culverts is required on the Primary Transport Route to allow a consistent wide centre line treatment to be implemented.

• Minimum 3-m trafficable clear zones should be installed for the full length of the Primary Haulage route – with the exception of bridges, culverts and other area agreed by the General Manager where it is impracticable to do so – and be constructed in line with Austroads guidelines for heavy vehicle use.

• The actions identified in the Road Safety Assessment Report for the Primary Transport Route should be implemented.



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Two community members raised queries on road upgrades as follows:

• Gunlake have made alterations to Brayton Road, in the sense of pavement strengthening, but have excluded any provision such as widening or overtaking lanes to provide for the original rural traffic.

• Gunlake were required to do major upgrades to the Primary Transport Route.

Response

The Primary Transport Route was upgraded as part of the Extension Project. These road works were completed in 2018 and exceed the requirements of the Austroad Guidelines. These works included widening sections of the Primary Transport Route. Key elements of the upgrade of the Primary Transport Route included:

• the application of a 1-m wide centreline treatment (WCLT) to increase separation of opposing traffic streams;

• provision of wide sealed and unsealed shoulders that provide drivers the opportunity to recover a drifting or errant vehicle;

• provision of a minimum 3.0-m wide clear zone or safety barriers where this is not possible (eg over drainage lines) in accordance with Austroads Guidelines;

• installation of new and extended steel guardrail to prevent vehicles that have left the road hitting roadside hazards and/or traversing steep embankments and culvert headwall drop-offs;

• enhanced road delineation with guideposts, line marking, and retro-reflective pavement markers;

• upgrade of the Quarry Entrance intersection on Brayton Road to improve vehicle separation and downstream merge arrangements; and

• constructed roadside bus bays to permit public transport services (particularly school services) to move off the traffic lanes.

A review of the Primary Transport Route was completed for the Continuation Project as part of a Road Safety Audit conducted by the Australian Road Research Board (ARRB) (refer to Appendix F.2 of the EIS). ARRB has provided further advice in response to Council queries, which are provided in Appendix C and summarised below:

• Delineation: The Primary Transport Route currently has a good level of delineation, with centreline, edgeline, retro-reflective pavement markers, roadside guideposts, and barrier terminal chevrons all present. The Gunlake Quarry Primary Transport Route Road Safety Audit (provided as Appendix C of the Road Safety Assessment, EIS Appendix F.2) prepared in July 2021 identified that the existing delineation measures need further maintenance to ensure appropriate and consistent guidance in night and low visibility conditions. The road safety audit also recommended improvements to the delineation on approach to and at each of the road intersections. This includes maintenance remarking, replacing missing guideposts and replacing/installing additional chevron delineation on guardrail terminals. Enhancement of delineation at intersections is also suggested, and includes painting the concrete median islands at the Brayton/Ambrose Road intersection, installing advanced T-intersection warning signs, and extending the separation linemarking at the Hume Highway Red Hills Road junction. These are road inspection and maintenance issues. Gunlake regularly discuss the inspection and renewal program with the road authority, Goulburn Mulwaree Council and pays a tonnage-based contributions to Council in accordance with section 7.11 of the Environmental Planning and Assessment Act 1979 (EP&A Act) to maintain and rehabilitate the Primary and Secondary Transport Routes (refer to Section 4.3.7). Further discussion is provided in Appendix C.



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• Lighting: there is no streetlighting along the Primary Transport Route or at the three T-intersections along the route. The lack of lighting was not identified as a concern or a potential treatment to mitigate road safety risk along the Primary Transport Route by the Road Safety Audit. ARRB has further reviewed lighting along the Primary Transport Route with consideration of the Australian Standard for Lighting for Roads and Public spaces – Performance and Design Requirements (AS1158.1.1:2005). This review is presented in Appendix C. ARRB found that the intersections along the Primary Transport Route do not meet requirements for (a) Full Category V Lighting or (b) Partial Category V Lighting. The review also considered the potential benefit of (c) Flag Lighting. Flag lighting installations do not meet Category V lighting requirements of AS1158 but provide some level of alert to approaching drivers about the presence of the intersection. ARRB concluded that streetlighting to Category V standards would be out of character for the Primary Transport Route and that flag lighting would not provide a material improvement to address Council’s stated concerns about safety. ARRB noted that AS1158.1.1:2005 reiterates the need to treat isolated intersections with ‘retroreflective advance warning and guidance’, which aligns with the road safety audit recommendations to improve and maintain delineation of the route, including at intersections.

• Structural assessment for vehicles exceeding the allowable load limit: The Primary and Secondary Transport Routes are gazetted as higher mass limit B-Double 25/26-m routes and suitable for use by all trucks of this size, including quarry trucks. The trucks used to transport quarry products will not change as a result of the Continuation Project and a structural assessment is not required.

• Wide centre line treatment: WCLT has been applied along the Primary Transport Route, with the exception of six culvert crossings (Culverts A to F) where it is currently not applied due to the narrow width of the road formation between the existing culvert headwalls, on the hill west to the Ambrose Road/Red Hills Road intersection and on the approaches to all intersections. Considering the increase in quarry traffic associated with the proposal, Gunlake proposed to extend the WCLT across five of the existing road culverts (Culverts A to E) is considered appropriate. This will require widening of the culverts and relocation of the road safety barrier (see Section 3.2). As explained in Appendix C, widening the road at Culvert F would require extensive engineering due to the physical constraints at this location. These works are considered impractical and cost prohibitive, and the scope of work required is disproportionate to the road safety risk of retaining the existing common centreline arrangement.

• Minimum 3-m wide trafficable clear zones: Previous upgrades of the Primary Transport Route provided minimum 3-m wide clear zones, except through deep cutting sections and across the road culvert or high fill embankments, where steel guardrail has been installed. This is considered to satisfy the requirements of the Austroads Guide. Further discussion is provided in Appendix C.

• Road Safety Assessment Report actions: The Road Safety Assessment Report (provided in Appendix F.2 of the EIS) recommended the following actions to improve road safety along the Primary Transport Route:

- road-widening to accommodate an extension of the WCLT and the approved typical cross-section through locations adjacent to major culverts to provide a consistent road treatment;

- T-intersection warning signage should be installed on each approach to Ambrose/Brayton Road and Ambrose/Red Hill Road intersections; and

- an inspection and renewal program should be set to ensure the deterioration in surface condition, line marking, guideposts, and other delineation, etc. is identified and addressed in a timely manner.

Gunlake agree that all actions identified in the report should be implemented, with the majority addressed through the inspection and maintenance program to be addressed by Council using section 7.11



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contributions paid by Gunlake. As described above and in Section 3.2, Gunlake propose to widen Culverts A to E along the Primary Transport Route and to continue the WCLT across these culverts.

Gunlake will continue to engage Goulburn Mulwaree Council regarding warning signage and the inspection and maintenance program.

ii Road rules

Comment

Council commented that the speed limit for the Primary Transport Route should be reduced to 80 km/h for all vehicles. It is noted that the applicant, Council, the Gunlake Community Consultative Committee and the Local Member of Parliament have all previously endorsed and advocated for this outcome.

One community member commented that Gunlake have prevented overtaking on Brayton Road and propose to reduce the speed limit.

Response

Gunlake are not the road authority and do not have the ability to prevent overtaking or reduce the speed limit. However, Gunlake imposes a requirement for its drivers to adhere to an 80 km/h speed limit and as with Council, Gunlake supports a permanent reduction in speed limit along the Primary Transport Route to 80 km/h and continues to lobby TfNSW to achieve this outcome.

iii Intersections

a Red Hills Road and the Hume Highway

Comment

TfNSW requested an assessment of the impacts of the Continuation Project on the of Red Hills Road/Hume Highway intersection, including:

• the suitability of the existing deceleration lane for vehicles entering via Red Hills Road;

• the suitability of the existing acceleration lane for vehicles entering the Hume Highway from Red Hills Road;

• an assessment of the suitability of available lighting at the Red Hills Road/Hume Highway intersection; and

• measures that will be implemented to stop/prevent vehicles departing the Hume Highway via Red Hills Road cutting the corner and damaging existing infrastructure.

Response

ARRB has provided advice in response to the first three bullet points, which is provided in Appendix C. In summary:

• Based on an assessment against Austroads guidelines for heavy vehicles, the existing length of deceleration lane, as previously approved (see Appendix D) by Roads and Maritime Services (now Transport for NSW), is considered adequate.

• The acceleration lane is over 565-m long and the design was approved by the Roads and Maritime Services/TfNSW in 2018.



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• There is currently ‘flag’ lighting installed with two luminaires (ie light fittings and the bulbs) located where Red Hills Road joins the Hume Highway. The level of lighting could be improved by replacing the existing lighting heads with LED lighting.

In response to TfNSW’s comment regarding vehicles corner of the Hume Highway/Red Hills Road intersection, Gunlake notes that TfNSW has a responsibility to maintain, and if required improve, this intersection.

b Brayton Road and Ambrose Road

Comment

TfNSW commented that the Brayton Road/Ambrose Road intersection should be assessed to ensure it meets the relevant Austroads Guidelines.

Response

The Brayton Road/Ambrose Road intersection was included in the Road Safety Audit conducted by ARRB as part of the EIS (refer to Appendix F.2 of the EIS). As outlined in Appendix C, the intersection largely meets the relevant Austroads Guidelines in key areas of design and safe road performance. However, the audit found that there is no advanced intersection warning sign on either approach to the intersection with Ambrose Road and there is limited delineation of the traffic islands. Suggested corrective actions were:

• provision of side-road intersection signs on both approaches;

• painting the median islands with retroreflective white paint;

• managing roadside vegetation impacting lines of sight;

• altering the yield control from GIVE WAY to STOP; and

• renewing the line-marking approaching the intersection.

These are considered to be inspection and maintenance issues to be addressed by Council using the section 7.11 contributions paid by Gunlake. Further discussion is provided in Appendix C.

c Red Hills Road and Ambrose Road

Comment

TfNSW requested that the sight distance be reviewed for vehicles exiting the northern leg of the Red Hills Road/Ambrose Road intersection and if improvements are identified, they be implemented in accordance with Austroads Guidelines.

Response

The Red Hills Road/Ambrose Road intersection was included in the Road Safety Audit conducted by ARRB as part of the EIS (refer to Appendix F.2 of the EIS). The audit found that the line of sight is sub-optimal due to partial impediment by the guardrail and new growth of sapling trees. The following improvements to the intersection were recommended in the road safety audit:

• installation of intersection warning signs on the Ambrose Road and Red Hills Road (east) approach legs;

• trimming and maintaining roadside vegetation that impedes lines of sight;



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• consideration to relocate the guardrail in the road shoulder further to the north; and

• improve maintenance of the linemarking and delineation on approach to and through the intersection.

These are considered to be inspection and maintenance issues to be addressed by Council using the section 7.11 contributions paid by Gunlake. Further discussion is provided in Appendix C.

iv School bus stop

Comment

Council recommended that Gunlake fund and install a school bus stop on the road reserve in a safe location outside Johnniefelds Quarry in accordance with TfNSW guidelines.

Response

Gunlake have consulted with the bus company responsible for school transport (PBC Goulburn Bus Services) to discuss the requirement for an additional bus stop. PBC advised that they are happy with the existing pull off bays provided by Gunlake along Brayton Road, which have been installed as part of the road upgrades to date. It was also noted that there is no requirement for a specific bus stop given that the children attending and therefore locations for collections and drop-offs alters on an ongoing basis.

v Upgrade commitment

Comment

Council noted that the applicant must complete all transport route upgrades to Council’s satisfaction prior to the transportation of more than 220,000 tonnes per calendar month of quarry product from the site.

Response

Gunlake will commit to upgrading Culverts A to E prior to increasing the tonnage transported beyond the currently approved limit (2.6 million tonnes per annum).

4.2.3 Road condition and maintenance

Two agencies (Council and TfNSW), one organisation and seven community members commented on the road condition and maintenance.

i Pavement assessment

Comment

Council requested that a pavement assessment report by an independent geotechnical consultant be commissioned to investigate the integrity of the existing pavement and to determine if the pavement will achieve a 10-year pavement life with the projected heavy traffic volumes.

TfNSW requested an assessment of the need to upgrade the road pavement at the intersection of Red Hills Road/Hume Highway (eg, section that is current asphalt to concrete) noting that TfNSW has no current planned works in this area.

Response

A Pavement Structural Evaluation was conducted in October 2021 along the Primary Transport Route and the Secondary Transport Route by an independent consultant (Pavement Management Services) in accordance with



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relevant local and international standards, using the methodology from the Austroads Assessment of Remaining Service of Life of Pavements (Austroads 2008). The assessment included evaluation of the roads under existing traffic volumes and under the Continuation Project traffic volumes. The assessment found that most of the pavement has a remaining life in excess of 20 years under existing traffic volumes. Under the increased traffic volume scenario of the Continuation Project, it was determined that the structural remaining life is at least 15 years. This assessment has been provided to Council and the full report is provided in Appendix E.

The road pavement at the Red Hills Road/Hume Highway intersection was upgraded by Gunlake as part of the Extension Project and is now under TfNSW responsibility. Gunlake’s understanding of planned works in the area differs from TfNSW’s submission, as it understands that Australian and NSW governments have provided $35 million to replace sections of the concrete pavement surface on the Hume Highway at Marulan: https://roads-waterways.transport.nsw.gov.au/projects/marulan-bypass/marulan-bypass-pavement-rehabilitation/index.html.

ii Ongoing maintenance

Comment

Three community members raised concerns that the transport routes are in need of regular maintenance and resealing due to potholes and breaking up of the road. The ability to service an increase in truck movements was queried, with a comment that the Continuation Project would increase damage and exacerbate the need for maintenance. One community member commented that increasing truck movements would increase vehicle damage from stones being kicked up from passing trucks. Another community submission noted that the Primary Transport Route had been assessed in relation to alignment, cross-section, markings, signage and geometry, but not for service of life or load bearing capacity and that no pavement assessment had been provided. A geotechnical investigation was requested to determine the ability of the road to withstand the number and type of proposed axle loadings. One organisation raised concern about increased road usage damaging to the roads.

One community member raised concern over the impact on the road infrastructure on the Primary Transport Route from the increase in traffic and noted that Goulburn Mulwaree Council, are held accountable for repairing the inevitable damage to the road. The quarry contributes significant amounts of money to Council, by way of their section 7.11 contributions, to ensure that the road is maintained without the Council having to divert funds from other rate payers to facilitate such work. The current repair schedule is not adequate to maintain the road appropriately so any additional traffic movements would require a review of such schedule.

Response

Gunlake pays section 7.11 contributions to Council to maintain and rehabilitate the Primary Transport Route and Secondary Transport Route, which includes maintaining the integrity of the pavement.

As with all road maintenance programs, the Council’s maintenance program includes preventative long-term components to ensure the overall quality of the road is maintained and short-term reactive components to repair any damage that occurs. Regular maintenance removes the build-up of dirt and dust on the road surface and reduce the occurrence of stones being dislodged.

Gunlake’s section 7.11 contributions are made on a tonnage/kilometre basis (see Section 4.3.7iii). So while the required road maintenance will increase as the number of trucks increases, so will Gunlake’s payments to Council. The contributions will be approximately $1.3 million per annum (based on the 2020/21 rate and more when indexing is included) when the quarry is at full capacity.

Gunlake will continue to work with the Council and community to identify any areas requiring repair to inform the Council’s maintenance program.



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4.2.4 Wastewater management system

Comment

WaterNSW commented that if the proposal is approved, the current on-site wastewater management system will not have adequate capacity for the increased wastewater load generated by the increased Quarry workforce. WaterNSW requested that it be consulted in any review or upgrade of the current on-site wastewater management system.

Response

Should the Continuation Project be approved, Gunlake will re-design the wastewater management system to ensure it has adequate capacity for the Continuation Project workforce. Gunlake will consult with WaterNSW on this matter post-approval.

4.3 Procedural matters

The State Significant Development Guidelines – Preparing a Submissions Report (DPIE 2021a) identifies issues relating to “level or quality of engagement, compliance with the SEARs, identification of relevant statutory requirements” as being with the ‘procedural matters’ category. Submissions grouped into this category relate to consultation, land ownership, licences and approvals, independent reviews, EIS assessment, management plans and conditions of consent/approval.

4.3.1 Consultation

Comment

WaterNSW requested to be listed as a stakeholder in any further consultation on the project, including reviewing the Submissions Report and/or draft conditions of approval.

Six community members commented on consultation, summarised as follows:

• perceived insufficient consultation with, and consideration of, a “significant majority” of local residents;

• one community member was not aware of any community consultation and another noted that they live 3 km away from Gunlake and saw no announcement either publicly or private communication;

• no community meeting was held post-lodgement of the EIS due to COVID-19 restrictions;

• only five residents were interviewed for input into the Social Impact Assessment and the consultant that conducted the interviews was not local and had not personally visited the site;

• one representative was interviewed from eight community organisations/interest groups selected by Gunlake, many of which were considered to benefit financially from Gunlake;

• the letterbox drop was limited to residents along on the haulage routes;

• there was no consultation with future residents of Betley Park Estate; and

• the lack of input from community members during consultation was attributed to the potential feeling of fatigue due to the number of applications and modifications for the Quarry.



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Response

As identified in Section 5 and Appendix D of the EIS, Gunlake undertakes ongoing consultation with the community and key agencies. Letterbox drops were targeted to the community members with the highest potential to be affected by the Continuation Project, namely residents that have been determined to be potentially sensitive receivers in the noise and air quality assessments and residents along the Primary Transport Route and the Secondary Transport Route.

The broader community was engaged through a variety of methods including online and print publications in the local media and via interviews.

The CCC was formed in accordance with the Community Consultative Committee Guideline, State Significant Projects (NSW Government 2019) which states that:

The purpose of a Community Consultative Committee is to provide a forum for discussion between a proponent and representatives of the community, stakeholder groups and the local council on issues directly relating to a specific State significant project.

…

More specifically, the purpose of the committee is to:

1. establish good working relationships and promote information sharing between the proponent, local community, stakeholder groups and councils on individual State significant projects

2. allow the proponent to keep the community informed about projects, seek community views on projects, and respond to matters raised by the community

3. allow community members and local councils to seek information from the proponent and give the proponent feedback on the development and implementation of projects to assist with the delivery of balanced social, environmental and economic outcomes for the community, including:

- the development of new projects or proposed changes to approved projects

- the implementation of any conditions of approval and management plans

- the results of any monitoring, annual reviews or independent audits

- community concerns about the project

- the resolution of community complaints

- any community initiatives.

Accordingly, the CCC has been briefed though the application process and CCC members have provided community views of the project during the preparation of the EIS.

Community members can also contact Gunlake through the Community Liaison Contact Form on the Gunlake website (https://www.gunlake.com.au/quarry-community/), community telephone line (02 4841 1344) and community email address ([email protected]).

Community members can sign-up to receive Gunlake community newsletters and blast notifications and community newsletters are also available on the website.

Gunlake employs a Community and Stakeholder Relations Manager for ongoing consultation activities.



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Specific consultation for the proposed Continuation Project included:

• a letter to residents along the Primary Transport Route in October 2020;

• a factsheet on the proposed Continuation Project included in the December 2020 Discover Marulan community newsletter (2,000 printed copies and email distribution to 1,200 recipients);

• use of the community noticeboard in Marulan village centre;

• a community information session on 4 December 2020, covering both the Extension Project Modification 2 application and the Continuation Project, which was attended by five members of public;

• a newsletter update distributed via letterbox drop to residences along the Primary Transport Route and the Secondary Transport Route and included in the August 2021 Discover Marulan community newsletter;

• a letter requesting comment from Aboriginal Parties with registered interest in the project;

• meetings of the Gunlake Quarry CCC;

• interviews with a range of community members and organisations, comprising:

- local residents and members of the CCC;

- Marulan Rural Fire Brigade;

- Marulan Chamber of Commerce;

- Marulan Public School;

- Marulan Country Women’s Association;

- the Historical Society;

- the local police service;

- Goulburn District Education Foundation; and

- Mission Australia.

• briefing meeting with the Council Mayor, General Manager, and Director of Planning;

• meetings with key agencies, including Goulburn Mulwaree Council, NSW EPA, Department of Agriculture, Water and the Environment, TfNSW, NSW Police, State and Federal Members; and

• consultation via letter with government agencies in accordance with the SEARs.

A community information session was advertised for 27 August 2021 but had to be cancelled due to COVID-19 restrictions. Gunlake is committed to keeping the community and its employees safe and has therefore followed the advice of health authorities throughout the EIS process. This meant cancelling some in-person community sessions.

A community newsletter was prepared in October 2021 to coincide with the start of the public exhibition period in the absence of the planned community information session. The newsletter was distributed in the October 2021



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Discover Marulan community newsletter. It provided an overview of the planning process, including the public exhibition dates and a summary of the impacts of the Continuation Project.

Gunlake understands the importance of utilising impartial and independent consultants to conduct interviews and for the Social Impact Assessment and therefore a non-local specialist conducted the interviews with community members.

4.3.2 Land ownership

One submission on land ownership was provided by Crown Lands.

Comment

There is Crown land within the quarry site (sections of former roads closed in 1911). Crown Lands note that Gunlake applied to close and purchase other Crown Roads within the development footprint in 2016, however the previously closed roads could not be incorporated as part of that request to close/purchase.

Crown Land recommend Gunlake apply to purchase the Crown land as soon as possible.

Response

Gunlake has commenced the application for tenure and purchase of the land through Crown Lands.

4.3.3 Licences and approvals

Three agencies commented on licences and approvals relating to Environment Protection License, the Roads Act 1993 and water access license.

i Environment Protection License

Comment

EPA commented that if project approval is granted, Gunlake will need to separately apply for a licence variation to be able to import up to 50,000 tonnes of cured concrete waste per year (2,500 tonnes at any one time) and recommended that Gunlake provides details of the capacity and suitability of the quarry to receive and manage this waste and details of storage locations, tonnage verification and record keeping.

Response

Should the Continuation Project be approved, Gunlake will apply to vary the Quarry’s Environment Protection Licence 13012. The additional required information will be provided in the licence variation application.

ii Approval under the Roads Act 1993

Comment

Council commented that detailed road work plans that outline the extent of works to be undertaken, including any supportive calculations, modelling, and geotechnical investigations, should be submitted to Council for approval under section 138 of the Roads Act 1993.



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Response

Gunlake understands that approval under section 138 is required for works on a public road. The relevant information will be included in the section 138 application for the road works associated with widening the road at the culverts.

iii Water access licence

Comment

DPE Water commented that Gunlake will be required to source an additional 31 units of entitlement in the Goulburn Fractured Rock Groundwater Source to account for the predicted maximum groundwater take of 68 megalitres per year. Based on existing entitlement held in this water source, and the availability of entitlement via Controlled Allocations, a viable path exists to acquire the necessary entitlement. DPE Water recommend that, post approval, Gunlake should:

• ensure sufficient water entitlement is held in a water access licence/s to account for the maximum predicted take for each water source, prior to the ‘water take’ occurring;

• ensure that applications for water access licences proposed to account for water take by the project have been completed prior to the water take occurring; and

• be aware of the rules of the relevant water sharing plans and how they may impact the project and ability to trade water.

Response

Noted.

Gunlake will source appropriate water access licence/s for the Continuation Project. Gunlake has registered its interest to acquire the additional shares of groundwater from the Goulburn Fractured Rock Groundwater Source under the 2021 Controlled Allocation Order that closed on 30 November 2021.

4.3.4 Independent reviews

Comment

Council requested that DPE engage an independent consultant/professional to review the contents of the Noise Impact Assessment and Air Quality Impact Assessment that form part of the EIS to ensure is adequacy and to ensure that suitable conditions of consent are imposed. Council also noted that where Council requires a consultant to be engaged for the road upgrade comments, that the works be undertaken by an independent consultant funded by Gunlake to be approved by the Council’s General Manager before the engagements commences.

Three community members requested that an independent review or assessment is conducted in relation to traffic and road safety for the project. One community member commented that the EIS does not appear to be independent.

Response

Consultants engaged by Gunlake are independent and assessments have been conducted with objective consideration of government guidelines, including Austroads and EPA air quality and noise assessment policies.

The assessments have been reviewed by a range of government agencies and the Council as part of preparing the submissions that this report addresses, which is a standard part of the NSW SSD assessment process. The air quality



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and noise assessments were reviewed by the EPA, who did not raise concerns regarding the adequacy of the assessments.

The Continuation Project traffic impact assessment and road safety assessment (including road safety audit) were prepared by qualified independent professionals that have assessed a wide range of SSD projects in NSW. The road safety audit was led by David McTiernan, who is an International Road Assessment Programme Level 3 accredited auditor.

The Continuation Project will continue to use the Primary Transport Route which was upgraded as part of the Extension Project. DPE engaged an independent expert witness as part of the Extension Project Court proceedings, who agreed that the road upgrades conditioned as part of the Extension Project approval met Austroads guidelines for 1,000 to 3,000 vehicles per day. Council reviewed road upgrades provided as part of the Extension Project and approved them under section 138 of the Roads Act.

4.3.5 EIS assessment

Two agencies and four members of the community made submissions on the EIS assessment in relation to the groundwater assessment, BDAR, traffic impact assessment, road safety assessment, road traffic noise, air quality and the EIS main document.

i Groundwater Assessment

Two agencies (DPE Water and BCD) commented on the Continuation Project Groundwater Assessment (Appendix F.5 of the EIS).

Comment

DPE Water noted that predicted cumulative groundwater impacts are based on an analytic element groundwater flow model and categorised in accordance with the Australian groundwater modelling guidelines as a class 1 flow model. The NSW Aquifer Interference Policy Section 3.2.3 states where a development consent under Part 4, Division 4.1 of the Environmental Planning and Assessment Act 1979 applies, the proponent’s impact assessment is to be based on complex modelling platform that is:

(i) calibrated and validated (where practical) to the available baseline data that has been collected at an appropriate frequency and scale and over a sufficient period of time to incorporate typical temporal variations. In instances where an activity has a high likelihood of causing more than minimal harm to a “reliable water supply”, at least 2 years of baseline data is required; and

(ii) consistent with the Australian Groundwater Modelling Guidelines; and

(iii) independently reviewed and determined to be robust and reliable, and deemed fit-for-purpose to the satisfaction of the Minister.

BCD made the following comments on the groundwater assessment for the Continuation Project:

• Four groundwater monitoring bores were used for calibration of the groundwater model, two of which are no longer functional and the remaining two are positioned in the middle of the quarry, which means there is no groundwater monitoring at the boundary of the Continuation Project or in the area where the greatest drawdown is expected to occur.

• There is a substantial difference in modelled groundwater heights before the quarry when compared to the groundwater assessment undertaken for the Holcim Lynwood Quarry. Holcim Lynwood Quarry predicted groundwater at a maximum height of ~655m AHD, whereas the Continuation Project predicts groundwater at a maximum height of ~685m AHD. Holcim Lynwood Quarry Groundwater Assessment also identifies a



J190263 | RP#24 | v1 27

geological dyke and several faults nearby which do not appear in the Continuation Project’s Groundwater Assessment, despite both models covering much of the same area.

• Following completion of the Continuation Project, the final void is proposed to be left as is, with a 53-hectare footprint and a depth of approximately 100 m. This will likely continue to draw water from surrounding aquifers in perpetuity (ie act as a permanent groundwater ‘sink’).

• Clarification of why drawdown is not predicted to occur north of the quarry is required.

Recommendations were as follows:

• DPE Water recommend that the proponent:

- Post approval: submit an independent review of the groundwater model to relevant Government agencies for review prior to implementing the Continuation Project.

- Within 5 years of project determination: prepare a numerical groundwater flow model to improve the robustness of the impact predictions.

• BCD recommend that:

- The groundwater assessment should utilise landholder bores near the boundary of the Continuation Project as well as bores at the nearby Holcim Lynwood Quarry.

- Discrepancies between the Continuation Project model and the nearby Holcim Lynwood Quarry model need to be reconciled to demonstrate that the Continuation Project’s Groundwater Assessment is scientifically rigorous and fit for purpose, including inclusion of the geological dyke, or justification as to why it was omitted.

- The Continuation Project groundwater assessment should be revised to account for cumulative local impacts.

- The proponent should provide clarification of the intention to obtain a new licence from unallocated water in the Groundwater Water Sharing Plan under the Water Management Act 2000 that would enable continued extraction of 68 megalitres per year inflow at the end of the quarry’s life.

Response

Since the submittal of the EIS, a site inspection on 25 January 2022 by Nathan Garvey, EMM Principal Ecologist, and John Ross, EMM National Technical Leader – Groundwater, and review of groundwater data has confirmed the following.

• A perched water table exists in the alluvium/colluvium located along the primary gully located south of the quarry. This localised system is disconnected by tens of metres from the regional groundwater system in the fractured rock aquifer and consequently will be unaffected by any drawdown in the fractured rock aquifer. A revised conceptualisation of the regional and local groundwater systems is shown in Figure 4.1 (Section A-A’ orientated south-west to north-east) and Figure 4.2 (Section B-B’ orientated north-west to south-east).

• Seepages across the landscape and in exposed quarry faces are ephemeral and only occur after rain. They are indications of a small percentage of rainfall infiltrating to the regional water table, or discharging in the landscape as interflow. They will be unaffected by any drawdown in the fractured rock aquifer.



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• No dykes are known within the quarry area. Dykes are most probably associated with the intrusion of the Lockyersleigh Granite located more than 1 km to the south-west and these dykes will have variable orientations, thicknesses and lengths. No dykes are shown on the published mapping for the area. Where present, the dykes weather to low-permeability clay horizons and are not conduits for regional groundwater flow. There is no justification for including them in any modelling as their distribution is unknown and they are unlikely to affect regional drawdown.

• Cumulative impacts between quarry operations are likely to be negligible given the different geologies and the low permeability of the fractured rock groundwater system. A revised appreciation of the pre-development water table and the indicative drawdown at the end of quarrying (for both the Holcim and Gunlake Quarries) in the fractured rock aquifer is provided in Figure 4.3 (section orientated south-west to north-east).

• There are only two registered water bores within 2.5 km of the quarry boundary. Two other water bores in the WaterNSW Realtime Water database are actually located in the Murrumbidgee catchment and have digitised locations that are wrong. There is negligible consumptive use of groundwater in the immediate vicinity of the quarry.

Gunlake will install additional monitoring bores to monitor the fractured rock water table at depth. Data from these additional sites is required to confirm the conceptual model (water levels, flow directions, recharge rates and water quality) before any additional modelling can be contemplated.

Gunlake has registered its interest to acquire additional groundwater shares from the Goulburn Fractured Rock Groundwater Source under the 2021 Controlled Allocation Order that closed on 30 November 2021.



NORTH-EASTSOUTH-WEST

Regional geological sec�on A–A’

Elev

atio

n (

mA

HD

)

15005000 20001000

Distance (m)

GEOLOGY

Alluvium

QUATERNARY

Pre-development regionalwatertable in Fractured Rock

Perched watertable in Alluvium

Lockyersleigh Granite

CARBONIFEROUS

Barrallier Ignimbrite

DEVONIAN

650

630

700

670

690

660

640

680

Holcim Quarry Gunlake Quarry

Inferred Geological Boundary

5

10

15

Seep/Spring

MAPPED MEADOW SWAMP

TESNI

A

A’

Current Holcim Pit depth

Current Gunlake Pit depthCurrent Gunlake Pit depthCurrent Gunlake Pit depth

Mapped Meadow Swamp

Buffer Property

Gunlake Quarry Con�nua�on Project Submissions ReportFigure 4.1



Elev

atio

n (

mA

HD

)

15005000 20001000 2500

Distance (m)

670

710

650

700

680

690

660

SOUTH-EASTNORTH-WEST

Indicative only(no data alongthis alignment)

Regional geological sec�on B–B’

GEOLOGY


DEVONIAN

Joaramin Ignimbrite

Billyrambija Dolerite

TERTIARY Pre-development regionalwatertable in Fractured Rock

MappedMeadowSwamp

Inferred Geological BoundaryB

B’




Indica�ve drawdown of regional watertable at end of quarrying


Elev

atio

n (

mA

HD

)

15005000 20001000

Distance (m)

540

690

490

590

640

NORTH-EASTSOUTH-WEST

GEOLOGY

5 to 10 m drawdownin Fractured Rock watertable

in vicinity of mapped Meadow Swamp

Indicative drawdown at endof quarrying in Fractured Rockwatertable

Final Gunlake Pit depthFinal Gunlake Pit depthFinal Gunlake Pit depth

Current Gunlake Pit depthCurrent Gunlake Pit depthCurrent Gunlake Pit depth

Final Holcim Pit depth

Lockyersleigh Granite

CARBONIFEROUS


DEVONIAN

Pre-development regionalwatertable in Fractured Rock

Current Holcim Pit depthCurrent Holcim Pit depthCurrent Holcim Pit depth



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ii Biodiversity Development Assessment Report

The submissions made by BCD on the Biodiversity Development Assessment Report (BDAR) are summarised below.

a General

Comment

Full assessment under Chapter 4 and 5 of the Biodiversity Assessment Method (BAM) (DPIE 2020a) has not been undertaken because the BDAR claims that the Continuation Project ‘will not result in direct surface impacts’. However, the prescribed impacts are not excluded from Stage 1 assessment. Therefore, several key components of the Stage 1 assessment are missing from the BDAR (outlined in further detail below).

Response

The BDAR format utilised has been accepted and endorsed by BCD and DPE on at least three other projects across three regions. Responses to specific aspects are provided in the sections below.

b Field survey and data collection

Comment

BCD commented that the BDAR states that assessment of threatened species is not required because:

• no field surveys are required for the Continuation Project because of the extensive field surveys previously undertaken across the Gunlake Quarry in 2008, 2014, 2016 and 2018; and

• there will not be any direct impacts to native vegetation or habitat for threatened species.

BCD notes that field surveys – including targeted species surveys for candidate species credit species – can only be included if data was collected in accordance with BAM 2020 and within the previous five years; as such, only the surveys undertaken in 2018 would be valid. Further, there have been no plots undertaken in the areas which may be impacted by the groundwater drawdown and therefore additional plots need to be surveyed in this area. All plot data need to be included in the BDAR and entered into the BAM Calculator to provide a baseline vegetation integrity score and credit output, which can be used as baseline values in the development of an adaptive management plan.

BCD commented that prescribed impacts can also be direct impacts, and the Stage 1 assessment requirements in BAM 2020 apply to prescribed impacts. BCD noted that the list of predicted threatened species should therefore be generated by entering BAM plot data into the BAM Calculator.

Response

The BAM Operational Manual - Stage 1 states “Surveys undertaken more than five years prior to the proposal lodgement date may be used to inform the assessment process but cannot be used in place of a species survey.” No species surveys were undertaken. The data relied on relates primarily to plant community types (PCTs), and PCT mapping was verified across the broader Gunlake site during the review of the BioBanking agreement in 2018. It is highly unlikely that any substantive changes have occurred since 2018.

Entering of vegetation integrity scores into the BAM has not been required for other projects where only prescribed impacts due to changes in hydrology occur. Given the assessment looks at associations between groundwater levels and PCTs, plot data would be of little to no value. Based on EMM’s extensive experience looking at groundwater dependent ecosystems, we believe that a better approach would be to develop a monitoring plan that looks at primary impacts (groundwater) and monitoring of secondary impacts (vegetation) in targeted areas (see Section 4.3.5iih).



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Candidate species have been generated in accordance with Section 5.2.1 of the BAM. Plot data is not required to generate a list of predicted threatened species and the process used mirrors the BAM-C identically.

As outlined above, given there will be no direct impacts to native vegetation as a result of the Continuation Project, assessment of candidate species is not required. This is consistent with previous BDARs for prescribed impacts arising from groundwater drawdown and this approach has been endorsed for other projects by BCD and DPE.

c PCT1256 – Montane Peatland Swamps Endangered Ecological Community

Comment

BCD commented that the BDAR states that the area of PCT 1256 mapped within the prescribed impact area does not appear to support areas of Sphagnum moss and is more likely to consist of mesic vegetation including sedges and rushes. Sphagnum moss presence is highly variable in Montane Peatland Swamps and its absence does not necessarily preclude the PCT from being representative of the Montane Peatland Swamps Endangered Ecological Community. BAM plot data is required to determine if PCT 1256 meets the criteria for Montane Peatland Swamps.

Response

Figure 6.2 of the EIS shows an area of PCT 1256 ‘Tableland swamp meadow on impeded drainage sites of the western Sydney Basin Bioregion and South Eastern Highlands Bioregion’ south of the Quarry based on publicly available regional mapping. This area was not surveyed during the preparation of the Continuation Project BDAR or earlier biodiversity surveys for Gunlake Quarry or the adjacent Lynwood Quarry.

Given BCD’s comments, a supplementary field survey of the area mapped as PCT 1256 was undertaken on 25 January 2022. This survey included:

• a visual inspection of this area to review vegetation present, and condition;

• a plot undertaken in accordance with the BAM to collect data on species composition and structure; and

• digging of a borehole to assess groundwater conditions.

This field survey indicated that the vegetation at this location is dominated by exotic vegetation (see Photograph 4.1), with a cover of 77.5% for exotic species, compared to 17% for native species. The most dominant species is Yorkshire Fog (Holucs lanatus) over a cover score of 75%. Species, cover and abundance data is presented in Table 4.2 and the plot datasheet is provided in Appendix F.



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Photograph 4.1 The area of PCT 1256 mapped south of the Gunlake Quarry, showing dominance of exotic vegetation

Table 4.2 Cover and abundance of all species recorded within the plot regionally mapped as PCT 1256

Scientific name Common name Native/exotic Cover (%): Abundance:

Acetosella vulgaris Sheep Sorrel Exotic 0.2 10

Carex spp.

Native 1 50

Cyperus eragrostis Umbrella Sedge Exotic 0.1 5

Epilobium billardierianum

Native 0.2 20

Eragrostis curvula African Lovegrass Exotic 0.5 25

Geranium solanderi Native Geranium Native 0.1 2

Gonocarpus spp. Raspwort Native 0.2 10

Holcus lanatus Yorkshire Fog Exotic 75 10000

Hypochaeris radicata Catsear Exotic 0.5 50

Juncus filicaulis

Native 0.1 5

Juncus usitatus

Native 10 1000

Modiola caroliniana Red-flowered Mallow Exotic 0.1 10

Oxalis exilis

Native 0.1 10

Paspalum distichum Water Couch Native 5 400

Plantago lanceolata Lamb's Tongues Exotic 0.1 5

Rumex brownii Swamp Dock Native 0.1 2

Rumex spp. Dock Native 0.2 10

Setaria parviflora

Exotic 1 75



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The area mapped as PCT 1256 is located in a low-lying part of the landscape, typical of PCT 1256 and the Montane Peatlands and Swamps, and the borehole indicated presence of groundwater to 0.6 metres below ground level (mbgl). Historically, this area may have been a natural form of this plant community type and may have formed part of the EEC. The property is used for grazing and impacts arising from this agricultural use mean that the vegetation at this location can no longer be considered native.

The field survey has confirmed that the area is not PCT 1256 and is not part of the Montane Peatlands and Swamps endangered ecological community.

d Groundwater drawdown prescribed impact assessment

Comment

BCD commented that the BDAR states groundwater drawdown from the Continuation Project will impact only small portions of PCT 1256 (2.38 ha) and PCT 1330 (54.53 ha) at a local scale. However, scientific evidence for this conclusion is not provided and the following guidelines were not applied:

• Method of the Identification of High Probability Groundwater Dependent Vegetation Ecosystems (DPI Office of Water 2016);

• The NSW Risk Assessment Guidelines for Groundwater Dependent Ecosystems (GDE) (DPI Office of Water 2012).

The assessment of whether PCTs are GDEs should be undertaken using revised vegetation mapping in accordance with chapter 4 of BAM 2020 and habitat suitability assessment in accordance with chapter 5 of BAM 2020. The assessor should apply the 2016 GDE Guidelines, which provide a method to identify high probability GDEs that are phreatophytes.

BCD recommended that the BDAR:

• provide justification for the criteria used in Table 6.2 to infer the extent of groundwater dependency of PCTs;

• provide justification for the omission of Serious and Irreversible Impact species in Table 6.4 that have been assumed present;

• provide justification for setting the impact threshold for groundwater drawdown for PCT 1330 at >20 m, noting that a drawdown which does not exceed a groundwater level 20 metres below ground level could still result in impacts;

• consider the rate of drawdown because a rapid drop in the water table can cause severe stress and partial or complete mortality in large trees;

• consider drawdown beyond confining layers, as they could prevent communities from regaining access to groundwater after drawdown;

• consider that detection of impacts from groundwater drawdown may be difficult as the loss of species and changes in the vegetation community structure may have time lags of years to decades before becoming evident (Le Maitre et al, 1999); and

• provide a robust adaptive management plan to address the uncertainty in the nature and extent of the impact.



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Response

The 2012 GDE Guidelines were used to identify and assess risks to GDEs. EMM has extensive experience in this area and is working with the NSW Government on revised guidelines due to this expertise.

The 2016 GDE identification guidelines were used to help develop broad-scale spatial models for the “identification and mapping of high probability GDEs”. This method suffers from issues with scale and accuracy of groundwater models and regional vegetation mapping at these scales. Further, high probability GDEs (as determined using the method) do not indicate groundwater reliance or dependency, and the 2016 guidelines recommend this must be determined (See Section 6.1.4 of the 2016 guidelines). For this reason, more refined groundwater data and PCT data was used to look at reliance or dependency on groundwater and ascertain at the extent of drawdown that could impact on groundwater availability for GDEs.

EMM has reviewed the groundwater system conceptualisation in the vicinity of the area previously mapped as PCT 1256 based on the 25 January 2022 field inspection. The inspection indicated that the vegetation in this area is supported by a very localised perched groundwater system in the unconsolidated alluvium/colluvium that is mapped along the gully line. Shallow groundwater levels are at least 13 m and possibly 20 m above the regional water table at this location.

It is important to understand the differences between localised perched groundwater and regional groundwater in the fractured rock aquifer. At the Quarry:

• Perched groundwater is only present in the colluvium deposited within the swale area located south of the quarry on the adjoining property. This groundwater system is disconnected from the regional groundwater system at depth (see Figure 4.1). This shallow groundwater may have once supported native vegetation within the meadow swamp area; however, this area is now dominated by exotic species and is not considered remnant (see Section 4.3.5iic).

• The regional fractured rock aquifer is considered highly unlikely to support PCT 1330 vegetation.

The two groundwater systems (shallow perched aquifers and regional groundwater system) are not hydraulically connected and hence drawdown in the fractured rock aquifer as a result of quarry operations will not affect any localised perched groundwater or associated terrestrial vegetation (noting that PCT 1256 is not present).

PCT 1330 (Box Gum Woodland) is in the area below which drawdown of the fractured rock aquifer is predicted. There is no evidence of deep-rooted vegetation in the exposed quarry faces and PCT 1330 is mapped across a variety of groundwater depths. The extent of PCT 1330 is more likely to be driven by landscape features and soil composition than groundwater.

It is concluded that PCT 1330 will not be impacted by the predicted local drawdown in the regional water table.

Notwithstanding, it is proposed to install nested monitoring bores within PCT 1330 at a site outside the quarry boundary but within the predicted drawdown area to (i) confirm there is no shallow groundwater in the weathered zone that would support this community, and (ii) confirm the depth to regional groundwater in the fractured rock aquifer.

The nested monitoring bores will be used to inform an adaptive management approach. An adaptive management plan will be prepared post-approval. It will detail the actions that will be taken if monitored groundwater levels could result in impacts to PCT 1330.



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e Road widening impacts

Comment

BCD commented that the Road Safety Assessment Report recommends widening along the Primary Transport Route. The BDAR does not address this road widening and needs to be amended to address any potential impacts on biodiversity.

Response

Road widening is proposed in five locations along the Primary Transport Route. As described in Section 3.2, the widening will be achieved by extending the road surface across the top of the existing culverts using pre-stresses precast concrete slabs. Installation of the slabs will not disturb the watercourse or banks.

As such, no impacts to native vegetation or species habitat will occur, and assessment under the BAM is not required.

f Vehicle strike

Comment

BCD commented that there will be a large number of trucks in and out of the site posing a strike threat to threatened woodland birds known to occur in the area, however, the BDAR does not include a prescribed impact assessment. It was noted that the BDAR states that prescribed impact assessment has not been undertaken for vehicle strike because “the traffic impact assessment identified that this will be a small percentage increase of existing traffic levels”. However, BCD commented that an increase in vehicle movements of this magnitude requires a prescribed impact assessment for vehicle strikes in accordance with section 8.3.6 of BAM 2020.

Response

A vehicle strike assessment has been conducted and is provided in the discussion of impacts in Section 4.4.6.

g Serious and Irreversible impact

Comment

BCD commented that the BDAR states that a Serious and Irreversible Impact assessment is not required because there are no direct impacts. Serious and Irreversible Impact assessment against the four principles in clause 6.7 of the Biodiversity Conservation Regulation 2017 applies to all impacts to Serious and Irreversible Impact entities, irrespective of whether they are direct, indirect, uncertain or prescribed. We also note that fourteen Serious and Irreversible Impact entities are assumed present. Where presence is assumed, the assessor needs to provide a species polygon that delineates areas of suitable habitat (section 5.2.5 BAM, DPIE 2020a).

Response

Out of the species listed as Serious and Irreversible Impact species, the only species associated with PCT 1256 is Yellow Loosestrife. Yellow Loostrife is only known from limited locations such as Wingecarribee Swamp and considered highly unlikely to occur, particularly given the degraded nature of this area.

The purpose of a species polygon in the BAM is to calculate an offset liability. As offsets are not required, calculation of a species polygon is not required.



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h Adaptive management plan

Comment

BCD commented that an adaptive management plan for uncertain impacts has not been provided, noting that:

• an adaptive management plan would provide vegetation integrity scores for each GDE that could be used as baseline to validate the BDAR’s conclusions that groundwater drawdown presents a low risk to these communities; and

• if monitoring demonstrated that the integrity of the vegetation declines, Gunlake should be required to offset by calculating partial loss in vegetation integrity score in the BAM caluclator and retiring credits in accordance with section 8.6 of the BAM 2020.

Response

As a part of the approach to adaptive management,

If shallow groundwater is observed in the weathered zone that could support PCT 1330 and drawdown in this area is observed following extraction at the Quarry, further work to would be undertaken to assess impacts to native vegetation as part of an adaptive management approach. This could include monitoring of vegetation composition, structure, function and health. Given the time lag between a primary impact occurring (groundwater drawdown) and the consequent secondary impact (impacts to native vegetation), it is considered appropriate that the adaptive management plan is prepared in consultation with BCD following approval of the Continuation Project.

iii Traffic impact assessment (TIA)

a Interpretation of figures

Comment

One community member commented that Figures 5.8 and 5.9 in the TIA report are uninterpretable perhaps other than to road engineers and there is no table summary for current and future traffic volumes at, for example, 5- or 10-year intervals.

Response

Chapter 3 of the TIA presents current traffic volumes using schematic diagrams of the intersections being assessed and Chapter 5 of the TIA presents future traffic volumes using similar schematic diagrams. This is a standard technique for traffic assessments to enable all intersections being assessed to be shown in a one-page figure. The diagrams illustrate the predicted number of vehicles that would turn left/turn right/go straight ahead during the morning peak hour (red) and the evening peak hour (blue). The traffic volumes for 2051 are presented as these represent a worst-case scenario (ie it considers the background growth in local traffic over the full life of the Continuation Project).

Potential traffic impacts are in Section 6 of the TIA. Section 6.1 of the EIS provides a summary of the findings of the TIA.

b Operation of Johnniefelds Quarry

Comment

Two submissions noted that the TIA has references to Johnniefelds Quarry which has not been operating for several years and therefore it was recommended that references to this quarry, especially the claimed truck movements in Table 5.1, should be removed.



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Response

Gunlake is aware that the Johnniefelds Quarry is not currently operational, however, the development approval for the quarry is still active and there is the potential for activities to re-commence at any time. Standard practice is to include any project with an active approval in the cumulative impact assessment, as this provides a conservative assessment of the total potential vehicles movements that are not associated with the application. Inclusion of potential traffic from Johnniefelds Quarry allows the worst-case scenario to be assessed. Should Johnniefelds Quarry not be operational throughout the Continuation Project, the cumulative traffic impacts will lower than assessed.

c Truck numbers

Comment

One community member commented that the total truck movements taken from data listed in the EMM Table 5.1 does not reflect actual maximum numbers that each extractive industry could generate. The submission noted that Marulan South Limestone Quarry Continuation Project is seeking to increase transport by road to 600,000 tonnes per annum and Gunlake Quarries is proposing to increase truck movements to 375 inbound and 375 outbound per day in this application.

Another community member commented that the Gunlake Quarry Continuation Project Scoping Report (EMM 2020) is in conflict with other documents such as the TIA, as it refers to an average of 345 truck movements each way, averaged over all working days of a calendar year. The Scoping Report also stated that there should be no cap on the tonnes of product transported by road per year.

Response

The proposed (now approved) increase to traffic for the Marulan South Limestone Quarry Continuation Project is included within the data presented in Table 5.1 of the TIA, which considers the proposed increase in transport to up to 600,000 tonnes per annum. The data was extracted from Table 5.3 of the Traffic Impact Assessment for Continued Operations of Marulan South Limestone Mine (Transport and Urban Planning 2019), which states a total of 218 heavy vehicle trips per day. The future traffic volumes assessment in Chapter 5 of the TIA considers the Continuation Project traffic (up to 375 inbound and 375 outbound per day).

The Scoping Report is not in conflict with the EIS documents. The Scoping Report describes an average of 345 truck movements each way and a maximum of 375 truck movements each way. This is consistent with the EIS and TIA, which describe a maximum of 375 truck movements each way. The average number of truck movements were not included in the EIS as the maximum worst-case scenario is assessed for conservativeness, so the average truck movements were not of relevance to the assessment. The proposed cap of 4.2 million tonnes per annum was determined during preparation of the EIS.

iv Road safety assessment

Comment

One community member commented that the Australian Road Research Board (ARRB) study of congestion problems is inadequate, with Level of Service only evaluated for light vehicles on Ambrose Road hill. In Appendix B of the Road Safety Assessment (Appendix F.2 of the EIS), the Austroads guidelines note that the significant 7 km road length of Brayton and Ambrose Roads should be evaluated with consideration of the percentage of slow vehicles, overtaking lanes, adjoining sections, etc. The submission noted that there should be overtaking/climbing lanes on Ambrose Road hill as well as on the inclines on Brayton Road.



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Response

Ambrose Road was constructed by Gunlake as part of the original Quarry consent to provide an alternative access to the Hume Highway, minimising truck travel through Marulan. In the absence of the Quarry, all vehicles currently accessing the Hume Highway using Ambrose Road would have to use a longer route.

The overtaking lane assessment only applies to the 1.6 km hill on the westbound section of Ambrose Road. It does not apply to the whole of the Primary Transport Route.

The ARRB Road Safety Assessment found that:

Slow moving heavy vehicles do have the potential to restrict light vehicle travel speeds along the uphill section of Ambrose Road. The proposed increase in heavy vehicle movements would increase the likelihood of light vehicles being ’held up’ until heavy vehicles are able to return to the road operating speed east of the Red Hill Road intersection.

However, the light vehicle volume is low and the travel time delay that would be experienced by light vehicle drivers is brief and occurs over a short length of the total journey along the Primary Transport Route; additionally, free flow conditions soon become available when joining the Hume Highway.

The provision of a climbing lane is not supported since the travel time and road safety impact is considered low and the cost and environmental impacts to provide the climbing lane significant.”

It is correct that these conclusions apply to non-Quarry heavy vehicles as well as light vehicles.

v Road traffic noise

Comment

One community member commented that the road traffic noise assessment relies on predictions based on the results of a road traffic noise compliance survey conducted in August 2020 at two locations on the Primary Transport Route, namely RT1 and RT2 (Figure 4.1 of the Noise impact assessment, Appendix F.3 of the EIS). The submitter noted that their residence was identified as ‘representative of the nearest potentially affected receptors’, however, noise monitoring that was conducted at their driveway in late 2020 has neither been taken into account nor reported on in this assessment. The community member raised that the noise levels already exceed the relevant criteria, due to the lack of recent results being provided in the noise impact assessment.

A community submission also noted that the EIS states that a residential subdivision was not considered in the noise impact assessment.

Response

Road noise monitoring was undertaken in November 2020 and was an input into the noise modelling for the Continuation Project assessment. This is referenced in the executive summary and in Section 6.1 of the Noise Impact Assessment (Appendix F.3 of the EIS), which states:

the proposed increase to existing, approved Gunlake Quarry traffic volumes on the Primary Transport Route have been considered based on the results of the road traffic noise compliance monitoring (refer Section 3) as well as the results of additional road traffic noise monitoring undertaken by EMM in November 2020. The nearest residential facades potentially affected by the proposed increase in traffic are located on Brayton Road (west of Ambrose/Red Hills Road) and on Ambrose/Red Hills Road.

With regards to the residential subdivision, the road traffic noise impact assessment was conducted in accordance with the NSW Road Noise Policy (DECCW 2011), which provides criteria for existing residences. As noted in the



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Noise Impact Assessment, no residential dwellings within the residential subdivision off Corriedale Drive had been completed at the time of preparing the report and no development applications have been made for lots close to the Primary Transport Route. However, the noise impact assessment did review the potential impacts for future residences and notes that impacts would be comparable to assessment locations R14 and R15 and therefore no exceedance of criteria is predicted.

vi Air quality

Comment

One community member commented that there has been no monitoring or collection of data in relation to dust deposition or blasting on their property, which is located less than 2 km to the south-east of the Gunlake Quarry pit. The submitter understood that the Continuation Project is seeking to expand the pit in the direction of their residence, which they believe will be subjected to increased levels of dust depositions, including a cumulative impact from Holcim Lynwood Quarry operations.

Response

It is not proposed to extend the lateral extent of the pit as part of the Continuation Project.

It is not possible to monitor at all receiver locations and therefore monitoring is conducted at representative locations based on meteorology, climate and the surrounding environment.

Cumulative air quality impacts were assessed, taking into consideration predictions of impacts from neighbouring quarries.

While the nearest sensitive receptors which are most likely to be affected are specifically assessed, the air quality monitoring also predicts air pollutant concentrations over a 13 km by 13 km area. The air quality assessment predicted no exceedance of any applicable criteria at any neighbouring assessment locations.

vii Environmental impact statement

Comment

One community member commented that Table 5.1 of the EIS (Potential impacts, benefits and opportunities identified by the community) is apparently based on interviews and previous development applications and states that the community in the past “has not proposed rail transport”, which the submitter identified as being a false statement. The submitted noted that a number of local residents have been involved in previous applications for Gunlake Quarry and have submitted requests for Gunlake to utilise rail. The submission challenged the EIS certification that “the information herein is neither false nor misleading”.

Response

There has been a misinterpretation from the submitter on this aspect. Table 5.1 of the EIS is highlighting aspects that have been raised by the community during consultation for the proposal. The EIS correctly identifies a community concern that “rail transport has not been proposed” as part of the Continuation Project. This item is under the ‘impacts’ column in the table identifying potential impacts, benefits and opportunities identified by the community. Additional information on the assessment of transport options is provided in Section 4.5.2.

4.3.6 Management plans

Comment

Three agencies commented on management plan requirements, as follows:



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• Heritage NSW does not require any additional Aboriginal cultural heritage assessment, however, the current Heritage Management Plan must be updated to include the additional areas in the Continuation Project footprint, should the Project be approved.

• The EPA supports the proposal that voluntary acquisition rights continue to apply at residential receiver ‘R2’. The EPA also supports the updating of the Gunlake Quarry Noise and Blast Management Plan, should the Project be approved. The EPA also stressed the importance of updating and maintaining adequate Air Quality and Water Quality Management Plans.

• DPE Water commented that the Soil and Water Management Plan will need to be updated. Recommended updates, in consultation with DPE Water, include:

- refinement to reflect monitoring, metering and management measures to report on groundwater and surface water take and potential impacts to water sources for the Continuation Project;

- inclusion of the outcome of a water census, which should be undertaken for registered users within 2 km of the quarry; and

- revision of the monitoring program to include registered bores within 2 km, inclusive of the ‘make good’ provision.

Response

The Heritage, Air Quality, and Soil and Water management plans will all be updated upon approval of the Continuation Project.

The Soil and Water Management Plan will be updated to include the additional monitoring bores completed within the immediate vicinity of the quarry plus the control site established to monitor shallow and deep groundwater beneath the Box Gum Woodland plus any registered water bores within 2 km that are suitable or available for water level monitoring.

4.3.7 Conditions of consent/approval

Three agencies and one community member commented on the consent conditions in relation to management plans and data, engine breaking, Council contributions and perceived discrepancies in conditions.

i Management plans and data

Comment

Mining, Exploration and Geoscience commented that a consent condition should require provision of annual production data to MEG.

WaterNSW requested that it is listed a stakeholder in any further consultation on the project and that it is consulted regarding the review and update of the following plans as part of the Project Approval conditions:

• soil and water management plans including surface water and groundwater monitoring programs; and

• Rehabilitation and Biodiversity Offset Management Plan.

Response

Gunlake will continue to provide annual production data to MEG.



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Gunlake will consult with WaterNSW during the review and update of the Soil and Water Management Plan and Rehabilitation and Biodiversity Offset Management Plan.

ii Engine breaking

Comment

Council requests that DPE consider the inclusion of a condition of consent that restricts the use of engine brakes on the entire Secondary Transport Route, and also in the vicinity of the Brayton Road/Ambrose Road intersection.

Response

Engine brakes are an essential part of heavy vehicle safety and therefore it is not feasible to prohibit their use for safety reasons. However, it is noted that the Gunlake Quarry Truck Driver Code of Conduct (Gunlake Quarries, 2021) states that all drivers must mimimise air/compression brakes unless in emergencies. Road traffic noise compliance assessments conducted in August 2020 demonstrated that road traffic noise levels generated by Gunlake Quarry and other road users during day and night periods satisfied the relevant noise limits under the Extension Project conditions.

iii Council contributions

Comment

Council requests a consent condition that section 7.11 contributions be applied in accordance with the Goulburn Mulwaree Local Infrastructure Contributions Plan 2021. The current rate as adopted in Council’s fees and charges for 2021/22 for developments involving heavy vehicle movements on local and regional roads is $0.05090 per tonne per km.

Council requests that in the event the DPE fail to implement a condition to introduce a condition on contributions, then Council enter into a Planning Agreement with Gunlake Quarries Ltd in accordance with the provisions of section 7.4 of the EP&A Act.

Response

Council and Gunlake entered into a Deed of Agreement in 2008 that agreed to an annual road maintenance contribution under section 94 (now section 7.11) of the EP&A Act of $0.028/tonne/km to reflect the material public benefit of the bypass road. The rate was indexed to the Consumer Price Index (CPI), and is now indexed to the Producer Price Index (PPI), for Sydney as determined by the Australian Bureau of Statistics.

The deed specifically recognises that:

The parties agree that the contributions rate specified in clause 1(a)(ii) above [ie $0.028/tonne/km] has been adjusted to reflect the material public benefit that will be obtained by the carrying out of the Road Works [ie the construction of Ambrose Road].

These section 7.11 contributions have been paid by Gunlake since the start of quarry operations and the annual contributions have increased as the annual product transport tonnage has increased. These contributions have not been used for capital works, with Gunlake paying separately for all of the road upgrades completed to date.

The calculated 2020/21 rate is $0.0393/tonne/km.

The Continuation Project is just that, a continuation of current quarry operations but with an increase in the annual tonnage of quarry products that can be transported. The material public benefit provided by Ambrose Road continues as recognised by the Deed, so it is appropriate that the section 7.11 contribution rate (indexed to PPI) also remains the same. The annual contributions will increase as the tonnage transported increases.



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Given that the material public benefit adjustment to the contributions rate was previously agreed, it is requested that the anticipated condition of consent specifying a section 7.11 contribution be paid to Council, specifies that the rate to be paid is $0.0393/tonne/km, indexed to PPI for Sydney from 2020/21.

This approach is supported by the following:

• Money raised by the contribution can only be spent by the Council on the maintenance and periodic rehabilitation of the Primary Transport Route – the Council’s submission does not indicate that there have been insufficient funds for these tasks to date.

• At maximum transportation of approved tonnages, Gunlake would pay about $1.3 million annually for the maintenance and periodic rehabilitation of the transport routes (based on the 2020/21 rate and more when indexing is included).

• The proposed rate is in keeping with the $0.0385/tonne/km included in the Planning Agreement between Goulburn Mulwaree Council and Multiquip Quarries provided in Appendix 4 of the Conditions of Consent for Ardmore Park Quarry (Project Approval 07_0155), which was added when Modification 3 was approved in September 2020.

Gunlake may consider entering into a Planning Agreement in place of section 7.11 contributions in the future. However, details of the potential contents of a Planning Agreement have not been provided by Council to Gunlake and therefore this is not proposed as part of the Continuation Project.

The Planning Agreements Practice Note – February 2021, issued by DPIE, provides principles and policy for planning agreements. Part 2, Section 2.1 ‘Fundamental principles’ of the practice note states that:

Planning authorities and developers that are parties to planning agreements should adhere to the following fundamental principles. …. A consent authority cannot refuse to grant development consent on the grounds that a planning agreement has not been entered into in relation to the proposed development or that the developer has not offered to enter into such an agreement.

The Council’s position that, in the absence of a condition to introduce a condition on contributions, a Planning Agreement should be conditioned is therefore not supported.

iv Perceived discrepancies in conditions

Comment

One community member commented that other quarries in the area are capped at 1.5 million tonnes or less of product transported by road per annum. There are discrepancies or conflicts in conditions sought between key documents.

Response

Project approval conditions are based on the detailed consideration of each individual project application, taking into account the outcome of comprehensive environmental assessments and the strategic context of each proposed project. Therefore, it is reasonable that the project approval conditions vary between projects.

4.4 Impacts

The State Significant Development Guidelines – Preparing a Submissions Report (DPIE 2021a) identifies a category for the “economic, environmental and social impacts of the project (eg amenity, air, biodiversity, heritage)”. Submissions grouped into this category relate to traffic, road safety, amenity, socio-economic, water and biodiversity.



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4.4.1 Traffic

Comment

Nine community members made comment on the potential traffic impacts of the proposal, as summarised below:

• the increase in trucks in addition to potential road closures or delays from repair works, would increase congestion on Brayton Road and Ambrose Road, causing increased travel time for local residents;

• concern that there would be increased congestion on the Hume Highway with associated impact on commuters and visitors to Sydney, noting the cumulative impact of additional trucks from other projects;

• concern over increased congestion in suburban Sydney; and

• concern over increasing truck movements in a growing population, noting 750 truck movements on George Street is not acceptable.

Response

The TIA (Appendix F.1 of the EIS) assessed the potential impacts of increased traffic from the Continuation Project and surrounding developments up to 2051 and found that relevant intersections along the Primary Transport Route would continue to operate at the optimal level of service (LoS) A (an average of less than 14 seconds delay per vehicle).

The Road Safety Assessment Report (Appendix F.2 of the EIS) assessed the potential for increased travel times for light vehicles due to the increased number of slower moving heavy vehicles. It was found that the light vehicle volume is low (9 and 12 vehicles during the morning and evening peak hours, respectively) and the travel time delay that would be experienced by light vehicle drivers is brief and occurs over a short length of the total journey along the Primary Transport Route. Additionally, free flow conditions soon become available when joining the Hume Highway.

The Hume Highway is a major arterial road that has been designed to accommodate large volumes of traffic. The Continuation Project traffic is unlikely to impact congestion on the Hume Highway, particularly as heavy vehicles would be spread throughout the day and only approximately 10% of vehicle movements would occur during peak hours.

Most product from Gunlake Quarry is distributed to Gunlake’s Concrete Plants which are located around the Greater Sydney Region. These plants are located within industrial areas, generally on or very close to major arterial roads, therefore, additional truck movements to and from these locations are unlikely to result in increased congestion within suburban areas in Sydney.

It is noted that George Street is not located on either the Primary Transport Route or the Secondary Transport Route and therefore not utilised by any trucks associated with Gunlake Quarry.

4.4.2 Road safety

Comment

Fifteen community members made comment on the potential road safety impacts of the proposal, as summarised below:

• concern that increased trucks will result in increased crash risks on rural roads and the Hume Highway;

• concern that trucks will increase road safety risks for school buses on Brayton Road;



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• concern sight distances are inadequate at Brayton Road/Ambrose Road and Ambrose Road/Red Hills Road intersections;

• no overtaking lanes are provided on Brayton or Ambrose Roads particularly in steep sections;

• trucks travel at 80 km/h on Brayton Road, which is lower than the speed limit of 100 km/h; and

• damage to road condition resulting from truck use will increase road safety risks.

Response

The Road Safety Assessment conducted by ARRB as part of the Continuation Project found that the impact on road safety for all road users will be negligible, with the assessment concluding that no major road safety hazards were identified as a result of the proposed increase in heavy vehicle movements. Responses to the specific concerns raised by the community are provided below.

Crash risk

ARRB reviewed crash data from the TfNSW Centre for Road Safety over the five-year period from 2015 to 2019. The data from this period showed that three crashes were documented along the Primary Transport Route and two along the Secondary Transport Route. None of these crashes related to Gunlake heavy vehicles. Further, ARRB concluded that the recorded crash history along these Transport Routes does not indicate an existing or developing road safety problem that would be made worse by the proposed increase in heavy vehicle traffic from the Continuation Project.

School bus safety

Brayton Road is a school bus route and there are currently a small number of residences with students that use the school bus. The shoulder along the Primary Transport Route has been widened at specific areas as part of the road upgrades completed for the Extension Project. These allow the bus to pull completely off the road in dedicated school bus bays while picking-up or dropping off students. Additional school bus route signs were also installed as part of the road upgrades for the Extension Project.

Sight distances

The ARRB Road Safety Assessment Report identified that there is restricted sight distance at the Brayton Road/Ambrose Road intersection due to the horizontal and vertical alignment of Brayton Roa,d and at the Ambrose Road/Red Hills Road intersection due to obstructions from the guardrail and the new growth of sapling trees. The report provides a number of recommendations including provision of upgraded signage, reducing the speed limit, relocating the guardrail and trimming/removing the vegetation. The majority of the recommended actions are considered inspection and maintenance issues, for which Gunlake pays Section 7.11 contributions to Council. With regards to the other items, Gunlake are not the road authority and do not have the ability to reduce the speed limit or install signage. However, Gunlake will work with Council to implement upgrades.

Overtaking lanes

The Road Safety Assessment Report considered the need for a climbing/overtaking lane to be provided on steep sections of Ambrose Road. It concluded that slow moving heavy vehicles do have the potential to restrict light vehicle travel speeds along the uphill section of Ambrose Road and that the proposed increase in heavy vehicle movements would increase the likelihood of light vehicles being ’held up’ until heavy vehicles are able to return to the road operating speed east of the Red Hill Road intersection. However, the light vehicle volume is low (9 and 12 vehicles during the am and pm peak hours, respectively) and the travel time delay that would be experienced by light vehicle drivers is brief and occurs over a short length of the total journey along the Primary Transport Route. Additionally, free flow conditions soon become available when joining the Hume Highway. The provision of a



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climbing lane is, therefore, not supported since the travel time and road safety impact is considered low and the cost and environmental impacts to provide the climbing lane are significant.

Speed limit

Gunlake have a requirement in its Driver Code of Conduct that truck drivers adhere to an 80 km/h speed limit along the Primary Transport Route. This is in response to Council and community concerns regarding road safety. In its submission on the Continuation Project, Council commented that the speed limit for the Primary Transport Route should be reduced to 80 km/h for all vehicles. Gunlake supports this reduction and also continues to lobby TfNSW to achieve this outcome.

Road condition

Submissions and responses on road condition and maintenance are provided in Section 4.2.3. ARRB undertook a visual assessment of the road pavement surface of the Primary Transport Route as part of the Road Safety Assessment Report and concluded that the surface is generally in good condition, although a build-up of gravel was noted along sections of road which typically require sweeping maintenance to avoid obscuring line marking and creating a road safety hazard, especially for motorcyclists and cyclists. ARRB notes that, in both instances, increased traffic volumes can exacerbate these adverse road surface conditions and recommended that increased monitoring and scheduled maintenance is undertaken to retain acceptable road safety performance.

A Pavement Structural Evaluation was conducted in October 2021 along the Primary Transport Route and the Secondary Transport Route (see Section 4.2.3). The assessment found that under the increased traffic volume scenario of the Continuation Project, the structural remaining life is at least 15 years (see Appendix E).

The increase in truck movements will result in an increase in Gunlake’s Section 7.11 contributions to Council to continue to fund required repairs and maintenance.

4.4.3 Amenity

Seven community members and one organisation made comment on the amenity impacts (noise, air quality and visual) of the Continuation Project in relation to:

• continued operation of the quarry; and

• existing and increased heavy vehicle use on transport routes.

Response

Amenity impacts resulting from the continued use of the quarry and trucks travelling on local roads were assessed in the Noise Impact Assessment (Appendix F.3 of the EIS) and Air Quality Impact Assessment (Appendix F.4 of the EIS). The key outcomes of the assessments in relation to amenity impacts are summarised below.

Noise

The Noise Impact Assessment modelled noise levels from Quarry operations and traffic.

Operational noise levels at all assessment locations, with the exception of one (R2, which has voluntary acquisition rights currently, and proposed to continue under the Continuation Project), were predicted to comply with relevant project noise trigger levels.

Road traffic noise levels, inclusive of Gunlake Quarry trucks associated with the Continuation Project, were predicted to satisfy the relevant road traffic noise criteria at the nearest potentially affected residences on the Primary Transport Route. Further, there will be no change to road traffic noise levels along the Secondary Transport Route as there is no proposed change to the number of quarry product trucks that use this route.



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Air quality

Assessment criteria for air pollutants are provided in the Approved Methods for Modelling and Assessment of Air Pollutants in New South Wales (NSW EPA 2017) (‘the Approved Methods for Modelling’). The impact assessment criteria are designed to maintain ambient air quality that allows for the protection of human health and well-being. The airborne pollutant concentrations and deposition rates predicted for the Continuation Project are below the applicable NSW EPA assessment criteria for all averaging periods.

Visual

Visual impacts of the continued quarry operations were addressed in Table 6.13 of the EIS. There will be no change to visual amenity of the Quarry site as a result of the proposal. Nevertheless, Gunlake will continue to consult with surrounding landowners regarding the visual amenity of the Quarry and will implement any reasonable additional controls to further reduce their visual impact if necessary.

Heavy vehicles outside of the Quarry site, ie on public roads, are not considered an alteration of the visual amenity given the roads are currently used for this purpose and so views will be the same, albeit experienced more frequently due to the increase in heavy vehicle movements proposed. Therefore, an increased frequency of views of heavy vehicles may have an additional visual impact, they will be minor.

4.4.4 Socio-economic

Comment

Sixteen community members and eight organisations commented on the socio-economic aspects of the Project. Of these, ten community submissions and all eight organisation submissions, including the Goulburn and District Education Foundation and the Marulan Chamber of Commerce, raised positive socio-economic benefits, summarised as follows:

• the Quarry currently provides significant employment and economic benefits within the local and regional area which would be enhanced by the Project;

• Gunlake provides significant local community benefits through the use of local businesses and suppliers and the provision of training and apprenticeships;

• Gunlake supports functions and events in the local area and provides charitable donations including sponsorship for school leavers to attend onward education and training;

• the Quarry has attracted new residents and an increase in property values; and

• Gunlake have invested in the infrastructure of the local area, including the construction and upgrading of local roads.

The remaining seven community submissions raised negative socio-economic impacts, summarised as follows:

• the current Quarry and the proposal would negatively impact property values and limit future development;

• the Quarry has resulted in a loss of permanent community in Brayton; and

• the local employment and economic benefits of the proposal would not be significantly increased beyond those of the current Quarry operations.



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Response

Gunlake currently employs about 52 people full-time and about 20 contractors. In addition, around 200 contract truck drivers deliver products from the Quarry, on either a full-time or part-time basis. Of the 52 full-time staff, over 60% reside in Marulan or Goulburn and over 30% reside in nearby areas including Crookwell, Bundanoon and Berrima. Should the Continuation Project proceed, employment will increase to 70 full-time jobs and many of the part-time contract truck drivers will transition to full-time employment with the Quarry.

An Economic Assessment was completed by Gillespie Economics for the project (Appendix F.11 of the EIS). The assessment found that the project would have incremental net production benefits to NSW of $74 million (present value at 7% discount rate) comprising an additional $64 million in quarrying benefits and $10 million in ex-quarry transport benefits. The project will also provide direct economic activity, including jobs, to the local area economy, and indirect economic activity to the local area via both wage and non-wage expenditure. There will also be a significant public benefit beyond Marulan and the local area with the increased supply of low-cost construction materials into the Sydney and regional markets.

As described in the EIS, Gunlake currently provides community support in the form of their annual contribution commitments to organisations within the local and regional area. Gunlake also maintains partnerships with local employment and training services in the local and regional area, such as TAFE, Mission Australia, and the Goulburn District Education Foundation, to find apprenticeship and employment opportunities for local workers. Gunlake also sponsor local community initiatives including the Marulan Australia Day Committee, Marulan Chamber of Commerce Events, and Tallong Apple Day Festival. In addition, contributions have been made to the Marulan Public School playground upgrade, Marulan Rural Fire Brigade and Marulan Village working party. Gunlake will continue to explore funding and grant opportunities, apprenticeship and training opportunities, and local employment within the local and regional area where need is determined.

Property values are based on a range of factors, including supply and demand, interest rates, the local economy, demographics and the property’s location. Data from the NSW Government Valuer General (NSW Government, 2021) indicates that median residential prices in South East Regional NSW recorded a ‘strong increase’ of 15% from July 2020 to July 2021, while the area in vicinity to the quarry (post code 2579) increased by 40% from 2016 to 2021 (heatmaps), which is more than the average increase for NSW of approximately 30%. This suggests that quarry operations to date have not affected property prices and potentially that the economic activity of Gunlake Quarry and the other quarries near Marulan are increasing the value of houses in the area.

The importance of the region’s extractive resources to the state of NSW is recognised in a number of government strategies and plans and the Quarry has a proven state significant rock resource of approximately 180 million tonnes of ignimbrite. The economic assessment conducted as part of the EIS (Appendix F.11 of the EIS) identified an incremental increase of up to 79 jobs for local residents, with an associated incremental increase in net income of up to $6.2 million as a result of the Continuation Project.

4.4.5 Water

Comment

DPE Water noted that insufficient information was provided to confirm the ability of the proposed contingency measures to address the predicted water supply shortfall of 23 megalitres per year in a dry year. This includes confirming the ability to source this water from external suppliers or farm dams, or the ability of chemical dust suppressants to reduce water use sufficiently to reduce or prevent the need to source additional water.

A comprehensive water balance for the activity will be required to validate groundwater take and surface water take predictions and to inform model updates and licence requirements. This will need to include accurate metering of water captured and pumped around the site combined with modelled inputs and outputs. The groundwater level monitoring program will assist in verifying groundwater level changes associated with groundwater inflows and to identify any changes inconsistent with predictions.



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DPE Water provided the following recommendations:

• Prior to determination: the proponent should provide further information to confirm the ability of the proposed contingency measures to meet water supply shortfalls during dry periods; and

• Post approval: the proponent should report on water take at the site each year (direct and indirect) in the Annual Review. This should include water take where a water licence is required and where an exemption applies. Where a water licence is required, the water take needs to be reviewed against existing water licence.

Response

Water balance modelling undertaken for the Surface Water Assessment (Appendix F.6 of the EIS) predicted a need for water imports of 23 ML/year under a typical dry (10th percentile) rainfall year, which is equivalent to approximately 20% of the operational water demand (113 ML/year). This was predicted for the five-year period between 2022 and 2026, prior to pit excavation below the groundwater table (when an increase in groundwater inflows will reduce the need for water imports to 0 ML/year under all rainfall conditions modelled).

If water stored on site at the start of a dry period is insufficient to meet all water requirements, the following contingency measures are proposed:

• the use of chemical dust suppressants to reduce the haul road dust suppression water demand;

• scaling of operations to reduce water use in the process plant; and

• sourcing water from alternative supply arrangements such as water purchases from a third party or new water supply works such as a new groundwater production bore. Gunlake will seek appropriate licences and approvals under the NSW Water Management Act 2000 for any new water supply works.

4.4.6 Biodiversity

Three agencies (MEG, Crown Lands and BCD) and two community members commented on biodiversity issues in relation to the proposal.

The Mining, Exploration and Geoscience (MEG) agency noted that no additional offsets are required as indicated in the BDAR and therefore MEG has no resource sterilisation concerns to raise. The remaining issues are addressed in the sections below.

i Ongoing management

Comment

Crown Lands commented that ongoing biodiversity management and maintenance for Crown Land in the project area has not been identified, including strategies for when the Crown Land is no longer required.

Response

As described in Section 4.3.2, Gunlake has commenced the application for tenure and purchase of the Crown Land within the Quarry site. With regards to ongoing biodiversity management and maintenance, Gunlake will implement the Rehabilitation and Biodiversity Offset Management Plan for the site, which would be updated as required following Continuation Project approval.



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ii Vehicle strike

Comment

One community member noted observations of dead animals beside the road and raised concern that this would increase with the Continuation Project. Another community member commented that less vehicles on the road would allow protection of wildlife.

BCD commented that an increase in vehicle movements of this magnitude requires a prescribed impact assessment for vehicle strikes in accordance with Section 8.3.6 of BAM 2020.

Response

A prescribed impact assessment for vehicle strikes has been provided below in accordance with Section 8.3.6 of BAM. Given the extent of native vegetation, the key areas for assessment are:

• Brayton Road from the Gunlake Quarry to just south of Ambrose Road; and

• Ambrose Road.

Other roads in the area, impacted by traffic from Gunlake Quarry, are largely cleared and considered to provide minimal habitat for native species at risk of fauna strike.

Increased vehicle movements associated with the Continuation Project have the potential to result in increased fauna vehicle strikes, and associated fauna mortality, particularly during crepuscular and night-time periods (Taylor & Goldingay 2010; Hoskin & Goosem 2010; DPIE 2020b). Given this, changes in vehicle movements arising from the Continuation Project during these periods was considered most pertinent to the assessment of fauna strike.

Data from Gunlake Quarry and the TIA indicates that, for the maximum daily allowable truck movements on the Primary Transport Route an average of approximately 35% of the total daily truck movements occur during night-time, based on weighbridge data provided by Gunlake. Under the current maximum allowable truck movements for the Extension Project, this equates to 103 inbound and 103 outbound truck movements during night-time. With the proposed Continuation Project in place, this would increase to approximately 131 inbound and 131 outbound truck movements during night-time.

The prescribed fauna strike impact assessment is provided in Table 4.3.

Table 4.3 Prescribed impact assessment – fauna strike

Criterion Response

Predict the likelihood of vehicle strike to each relevant species, considering mobility, abundance, range and other relevant life cycle factors.

No data is currently available on fauna strike along either Brayton Road or Ambrose Road.

Estimate vehicle strike rates with supporting data or literature, where available.

Given the fragmented nature of native vegetation in these areas it is likely that more mobile species, such as Brushtail Possums, Wallabies, Kangaroos and Wombats, are at greatest risk. This is reflected in roadkill data from the Greater Sydney Region (LLS 2022) where these species represent over 78% of observed fauna strike. These species also represent the highest proportion of records in the local area. There are historical records of Koala in the region; however, habitat for this species on Ambrose Road is limited, reducing the likelihood of interaction between animals and vehicles.



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Table 4.3 Prescribed impact assessment – fauna strike

Criterion Response

Predict the consequences of the impacts for the persistence of the relevant species.

While there is a risk of and fauna strike on all roads, the magnitude of the increase in traffic movements on the local road network is unlikely to substantially impact fauna within the locality. This, coupled with relatively common nature of the species most likely to be subject to fauna strike means impacts to the persistence of these species in the region would be negligible.

Justify predictions of impacts with relevant literature and other published sources of information.

Given the lack of available data in the region on fauna strike, predictions are based on review of relevant literature and data from adjacent areas.

4.5 Justification and evaluation

The State Significant Development Guidelines – Preparing a Submissions Report (DPIE 2021a) identifies a category for the “the justification and evaluation of the project as a whole (eg consistency of project with Government plans, policies or guidelines)”. Submissions grouped into this category relate to the project being unaligned with plans, policies or guidelines; alternative transport feasibility; the Continuation Project not being justified; and the Continuation Project being justified.

4.5.1 Against plans, policies or guidelines

Comment

Six community members commented that the proposal is not aligned with government net zero/carbon neutral policies.

Response

A greenhouse gas assessment is provided in Appendix F.4 of the EIS.

The Quarry produces aggregates which are used as an essential construction material in private, commercial and government projects and for which there are currently no feasible large-scale alternatives. With regards to emissions from transport, consideration of alternative transport feasibility is provided in the following section.

4.5.2 Alternative transport feasibility

Comment

One agency (TfNSW) commented that a transport options review should be conducted, consistent with the requirements in Schedule 3, Condition 29 of Land and Environment Court issued consent (Ref: Appeal No.2017/108663). The review should consider why some materials cannot be transported by means other than by public road.

DPE wrote to Gunlake on 19 January 2022 requesting that a Transport Options Review be prepared “that investigates all reasonable and feasible options for the transport of quarry products from the site.”



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In addition, 28 community members made submissions relating to the transport method for the Quarry, summarised as follows:

• Transport options review – Gunlake should be required to commission an independent and transparent transport options review before any further approval.

• Consistency with other quarries – both Holcim and Boral who also operate out of Marulan transport almost all of their product by rail and Gunlake Quarry should do the same.

• Economic justification:

- The investment made by Gunlake Quarries is substantially lower by several hundreds of million dollars than the initial outlay made by Holcim’s Lynwood and Boral’s Peppertree quarries.

- The additional profit from the expansion of the Quarry should be sufficient to invest in rail haulage infrastructure as the cost of rail connection as a proportion of the expected revenue over the life of the quarry is not significant.

- Estimates of the on-road transport cost of quarry product is $0.13/tonne/km compared to the on-rail cost of $0.04/tonne/km. On this basis, the annual savings for Gunlake trucking 4.2 million tonnes per annum a distance of 160 km are $60 million.

- To reject rail options solely based on reduced net profit is considered unacceptable.

• Government policy: The Future Transport Strategy 2056 (TfNSW 2020) contains a strong commitment to increase the use of rail freight. If the NSW Government/DPE considers additional product from this quarry to be significant to Sydney, it should work with, and support, Gunlake on a rail haulage capability.

• General considerations:

- One community member noted that Gunlake was offered the use of the rail line developed by Holcim if they added an extra section.

- The use of rail would improve road safety, reduce travel time and improve amenity for the local community.

- Due to the life span of the quarry, a long-term view must be taken whereby all the quarries transport to Sydney by rail.

- It seems that the only likely benefit from using road transport is to reduce the overall capital investment requirement by Gunlake Quarries for the project, which is not considered a valid reason for the project to proceed on this basis.

Response

i Overview

A transport options review that describes transport options assessments for the Quarry and the applicability of previous findings to the Continuation Project is provided below.

The Quarry is not on the Main Southern Rail Line near Marulan, Gunlake do not have access to rail terminals in Sydney, and the Continuation Project application does not include rail transport. Notwithstanding, in the absence of an understanding of the engineering, social, planning, environmental and economic costs of rail transport of



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Gunlake Quarry products, it is understandable that some community members see rail as a simple transport solution.

As described in the transport options assessments that have been completed for the Quarry as outlined below, this is clearly not the case and there are no reasonable or feasible alternatives to the transport of quarry products other than road transportation using the currently approved transport routes.

Any requirement for Gunlake to transport its products by rail would force it to shut its entire operation.

ii Rail transportation options

Gunlake does not have access to the following critical components which are all required to make quarry product rail transport viable (but which may not be sufficient in themselves):

• a rail spur at the point of quarrying;

• land for development of rail infrastructure near Marulan – this would involve the acquisition of private land to create a rail corridor and the obtaining of the necessary planning and environmental approvals;

• a large parcel of land to stockpile products closer to, or in, Sydney; and

• a distribution centre located close to the concrete batching plants that the Quarry supplies.

In broadest terms, the managing of freight supply chains is problematic due to:

• capacity limits and land/siding access restrictions at key national freight terminals;

• diminishing industrial land around key national freight terminals and an inadequate allocation of land for terminals;

• conflicting freight and passenger rail movements, particularly during peak periods;

• inadequate jurisdictional strategies for protecting freight corridors and strategic industrial and logistics areas from urban encroachment; and

• a lack of integrated planning and harmonisation of freight regulation and coordinated freight governance across and within governments.

Rail transport is viable for mineral exports which are hauled over long distances and commonly involves directly loading bulk materials at a major mine site and unloading them at a port (ie a single-point destination).

There is no ‘rail only’ method of transport for domestic bulk freight such as quarry products. Domestic bulk freight has prohibitive and costly “first and last mile” access, ie loading the material to rail close to its origin and moving the material from rail to its dispersed final urban destinations that change day to day based on customer demand. In this regard, there is no ‘rail only’ method for quarry products transport.

Rail transport of quarry products requires the following steps:

1. Each quarry product (there are approximately 25 types that need to be segregated in transport) is loaded to a road truck in the processing area of the quarry.

2. The quarry truck delivers each product to the rail loading facility via a public road.

3. Each quarry product is unloaded to a segregated stockpile at the rail loading facility.



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4. The quarry product is loaded, via a rail loader, to a train. Segregating each product in to separate wagons.

5. The train delivers the product to a rail terminal in Sydney.

6. Each quarry product is unloaded and transported to a stockpile.

7. Each quarry product is loaded to a road truck at the rail terminal.

8. The road truck delivers each product to its destination via a public road

9. Each quarry product is unloaded at its destination.

Accordingly, the majority of aggregates transported into Greater Sydney are delivered by road.

Aggregates can be best described as a low value product and Gunlake is a ‘price taker’ not a ‘price setter’, that is, Gunlake can only sell its product by reference to the prevailing market price. Accordingly, there is only limited capacity for producers like Gunlake to absorb additional costs or to pass such additional costs onto end customers. In this context, minimising the costs of production and especially delivery costs to customers is critical to ensuring the Quarry’s profitable operation.

iii Government policy

From a policy perspective, the State Government has no official planning policy which favours rail transport over road transport for the movement of freight within New South Wales. Further, there is no specific policy with respect to the preferred method of transporting quarry materials into the Sydney Region or to any other location. Rather, the strategies and plans outline desirable strategic investments in and improvements to both road and rail transport in New South Wales but do not advocate that investment in rail transport should be given priority over road transport.

The NSW Government’s Future Transport Strategy 2056 (TfNSW 2020) recognises that efficient and effective transport of goods is a major factor driving economic performance in regional NSW:

Economic growth in regional NSW relies on the movement of goods through efficient and effective transport networks.

As noted in a submission on the Continuation Project, the strategy contains commitments to increase the use of rail freight. However, it also contains commitments to upgrade the road transport infrastructure, noting that:

Heavy vehicles will have a significant ongoing role in delivering the growing freight task. One way of reducing overall truck movements is to increase the volume of freight carried per trip.

The strategy does not list quarry products among the dominant commodities transported by rail and recognises that heavy vehicles will have a significant ongoing freight transport role. This accords with the findings of transport options assessments completed for the Quarry.

Gunlake operates with a very high transport efficiency rate compared to other quarries, minimising the number of truck movements required to deliver quarry products into Sydney. Current policies point to further advances in road freight productivity which could be achieved by using more modern ‘high productivity vehicles’ (HPVs). The studies associated with the Quarry support road transport of quarry products.



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iv Road transport options

All saleable products are currently transported from the Quarry to markets (primarily in Sydney) by truck. If approved, the Continuation Project will continue to use the currently approved Primary and Secondary Transport Routes.

Delivery of quarry products involves just-in-time systems, which require more frequent, shorter-haul deliveries and involve more dispersed origins and destinations.

Road-only transport of quarry products requires the following steps:

1. Each quarry product is loaded to a road truck in the processing area of the quarry.

2. The quarry truck delivers each product to its destination.

3. Each quarry product is unloaded at its destination.

The only viable transport option for the Gunlake Quarry is by road and as a result, since the establishment of the quarry, Gunlake has invested heavily in the local road network, including:

• the construction of the bypass road (Ambrose Road) that connects Brayton Road to Red Hills Road;

• upgrading of the Primary Transport Route to a standard that exceeds the Austroad Guidelines; and

• the construction of a deceleration lane and an acceleration lane on the Hume Highway, to enable safe free flowing traffic conditions.

The proposals for these roadworks did not arise from any conditions of consent or any planning instrument, instead Gunlake saw them as beneficial to the community and proactively made this provision. The result of these road works amounts to a very significant public benefit and a very significant cumulative positive impact on the local amenity within the Marulan township.

v Transport options assessments

A range of transport option assessment reports were prepared as part of the Gunlake Quarry Extension Project application (SSD-7090): Gunlake Quarry Extension Project Transport Options Review (EMM 2016a); Gunlake Quarries Rail Transport Study (Hatch 2016); Gunlake Quarry Extension Project Road Options Assessment (EMM 2016b); and Transport Cost Benefit Analysis Review (Gillespie Economics 2016). All of these studies are publicly available on the Planning Portal, under the Gunlake Quarry Extension Project.

In the Department of Planning and Environment’s Gunlake Quarry Extension Project State Significant Development Assessment report (DPIE 2016), it was concluded that:

Due to the proposed significant increase in the number of trucks, the Department required Gunlake to consider in detail whether there was any alternative option for transporting its products, particularly any option for Gunlake to use rail to transport its quarry products to Sydney. Following careful consideration of additional information provided by Gunlake in its RTS, particularly a cost benefit analysis of alternative rail and road options, the Department is satisfied that these options are not economically viable.

The conclusions of these comprehensive transport options assessments were considered during the NSW Land and Environment Court proceedings that approved the Gunlake Extension Project, dismissing the need for rail transport.



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vi Rail transport economics for the Continuation Project

A review of the applicability of the assessment of the economic costs and benefits of the alternative rail transport options for the Extension Project to the Continuation Project has been prepared by Gillespie Economics (Gillespie Economics 2022). This concluded that when the incremental cost of the least-cost rail option is combined with the estimated net social benefits of the Continuation Project (that uses road transport), the Continuation Project would shift from having a net social benefit of $74 million (present value at 7% discount rate) to the NSW community to a net cost of $47 million (present value at 7% discount rate) to the NSW community.

It is financially unviable for Gunlake Quarries to transport quarry products by rail.

vii Conclusion

The use of the Primary Transport Route by the Continuation Project will make additional use of roads that have been specifically designed, built and upgraded by Gunlake, for the transport of products from the Quarry.

The conclusions from the extensive Extension Project transport options assessments apply to the Continuation Project, and there are no reasonable or feasible options for the transport of quarry products from the site by rail. As documented during the Extension Project application, there would be extensive environmental, social, and planning impacts associated with rail transport, including:

• land disturbance associated with the construction of new infrastructure, the train loader, stockpiles and the rail terminal;

• noise and dust impacts to neighbouring properties; and

• traffic impacts on local roads around the rail terminal.

These will not occur for the Continuation Project as proposed.

From a social welfare perspective, the Primary Transport Route is 7.8-km long and passes eight houses that are set back from the road, whereas a connection from a rail unloading terminal to the final product destinations would potentially pass thousands of houses within residential areas and require far more material handling processes.

From an economic perspective, the adoption of rail transport for the Continuation Project would shift from having a net social benefit to the NSW community of $74 million to a net cost of $47 million.

Current strategies and plans call for a light-handed approach by government, reduction in the burdens of compliance, reduction in regulatory inconsistency, cutting red tape, and achieving a level playing field. Therefore, having regard to the conclusions of the analysis of road versus rail transport, as far as the Gunlake Quarry Continuation Project is concerned and in the absence of a clear State Government policy on this issue there are no reasonable or feasible transport alternatives to the continued use of the Primary Transport Route and there is no basis for requiring rail transport for the Continuation Project.

4.5.3 Continuation Project is not justified

Comment

One community member commented that while there are a range of infrastructure programs being implemented by the State and Federal Governments, they are mostly in Greater Sydney as outlined in a range of strategies and plans. It has been observed that the majority of haulage companies that transport product from the Quarry are located within the Greater Sydney area. What justification is there to make several round trips a day, of roughly 320 km each time?



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Response

As noted in DPE’s Marulan South Limestone Mine Continued Operations Project State Significant Development Assessment Report (DPE 2021b):

The construction of housing, roads and other infrastructure within the Greater Sydney Region relies on the supply of construction materials from mines and quarries in four key feeder areas to the north, west, south and south-west of Sydney.

…

[As well as Marualan South Limestone Mine] This area also contains Gunlake, Lynwood and Ardmore Park quarries...This feeder area is strategically significant, due to the size and quality of hard rock and mineral resources, its proximity to Greater Sydney and its accessibility by both road and rail.

The four quarries (Peppertree, Gunlake, Lynwood and Ardmore Park) primarily produce aggregates and together, the south-west feeder area is the largest producer of hard rock material in NSW.

In summary, the Quarry is in an area identified by the NSW Government as a strategically significant construction materials feeder area.

The Quarry also provides significant benefits to regional areas outside of Greater Sydney. Gunlake adopts a preferential approach to hiring, which prioritises employment of workers with relevant skills residing within the local area, then the regional area, followed by hiring outside of these areas.

The Economic Assessment (Appendix F.11 of the EIS) found that the total incremental (ie above that of the approved Extension Project) non-labour expenditure accruing to the region each year from the Continuation Project is estimated at $20 million from 2023 to 2042 (above that of the approved Extension Project until the expiry of the Extension Project Approval in 2042), and $51 million from 2043 to 2051 (extending the Quarry life beyond the Extension Project).

4.5.4 Continuation Project is justified

Comment

Seven community members and two organisations commented on the benefits of the project, summarised as follows:

• While there will be more trucks on the road, it is a primary route which Gunlake built to keep trucks out of Marulan – the positives far outweigh the negatives.

• The Project is necessary, with decreasing access to materials in Sydney and the Southern Highlands and an increasing demand, it makes sense to increase an existing resource rather than allowing more operations to open up, or having to transport the extra materials required further.

• The current infrastructure that Gunlake built make the Continuation Project impacts on the local area minimal.

• As per the Infrastructure Market Capacity report (Infrastructure Australia 2021), the major projects to be undertaken in NSW will have a shortfall of quarry materials of approximately 48% – the expanded capacity of Gunlake Quarry would allow successful delivery of projects on budget and on time and would improve job security for not only the local workforce but for the greater construction industry.

• The Project will benefit the broader Marulan/Goulburn area and benefit the Sydney construction market and all of the communities it supports – the Gunlake team are experienced and professional in the operation of



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the Marulan Quarry and endeavour to take into consideration all stakeholders including the local community, employees, customers and suppliers.

• The Project is a valuable asset to the local district and greater Sydney, and is located in an appropriate area utilising land that has poor agricultural value.

• Projects such as this are critical to build the infrastructure of NSW – there are big benefits of this project for the local community, the region and the major cities of Sydney.

Response

The comments on the justification for the project are in concurrence with the identified strategic needs of the Continuation Project described in Section 2.1 of the EIS.

4.6 Matters beyond the scope of the project

Comment

One community member suggested that a new, second quarry located along the inland rail route should be considered as an alternative option.

Response

The Quarry is well located to minimise environmental impacts and there would be few additional environmental impacts of the Continuation Project compared to the existing approved quarry operations.

Continued quarrying at the current site allows the use of the existing resource to be optimised without the additional environmental impacts that would result from a new greenfield quarry.

Any new quarry would be subject to a Development Application and is outside of the scope of this project.



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5 Updated project justification The Continuation Project EIS considered the potential impacts associated with the Continuation Project, as well as the need for the project and alternative development options. It was determined that there will be minimal impacts from the Continuation Project given that:

• the Continuation Project has been designed to restrict disturbance to previously approved areas; and

• operations will remain similar to the currently approved Extension Project operations, and truck movements will only increase on the recently upgraded Primary Transport Route that has ample capacity for these truck movements.

Benefits of the Continuation Project include continued and enhanced social and economic contribution for the local and broader community. The Continuation Project will increase the amount of aggregate and other saleable products to the Sydney and local markets (from up to 2.6 Mtpa as currently approved to up to 4.2 Mtpa) without increasing the previously approved disturbance area or significantly changing impacts from quarry operations.



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6 References Austroads 2008, Assessment of Remaining Service Life of Pavements. Publication no: AP-R332-08. Available at: https://austroads.com.au/publications/pavement/ap-r332-08.

DECCW 2011, Road Noise Policy. NSW Department of Environment Climate Change and Water.

DPI Office of Water 2012, NSW Risk Assessment Guidelines for Groundwater Dependent Ecosystems. NSW Department of Primary Industries Office of Water.

DPI Office of Water 2016, Methods for the Identification of High Probability Groundwater Dependent Vegetation Ecosystems. NSW Department of Primary Industries Office of Water.

DPI Office of Water 2021, Risk Assessment Guidelines for Groundwater Dependent Ecosystems. NSW Department of Primary Industries Office of Water.

DPIE 2016, Gunlake Quarry Extension Project State Significant Development Assessment report.

DPIE 2020a, Biodiversity Assessment Method. NSW Department of Planning, Industry and Environment.

DPIE 2020b, Wildlife Vehicle Strike and Contributing Factors. Report by Environment, Energy and Science, Department of Planning, Industry and Environment, Sydney.

DPIE 2021a, State Significant Development Guidelines – Preparing a Submissions Report. NSW Department of Primary Industries Office of Water.

DPIE 2021b, Marulan South Limestone Mine Continued Operations Project Assessment Report. State significant Development Assessment Report. NSW Department of Planning, Industry and Environment.

EMM 2016a, Gunlake Quarry Extension Project Environmental Impact Statement. Report prepared by EMM Consulting Pty Limited for Gunlake Quarries Pty Ltd.

EMM 2016b, Gunlake Quarry Extension Project Road Options Assessment. Report prepared by EMM Consulting Pty Limited for Gunlake Quarries Pty Ltd.

EMM 2020, Gunlake Quarry Continuation Project Scoping Report prepared by EMM Consulting Pty Limited for Gunlake Quarries Pty Ltd.

Gillespie Economics 2016, Transport Cost Benefit Analysis Review. Report prepared by Gillespie Economics for Gunlake Quarries Pty Ltd.

Gillespie Economics 2022, Gunlake Quarry Continuation Project – Economic Consideration of Rail Transport. Letter from Gillespie Economics to Gunlake Quarries.

Gunlake Quarries 2021, Gunlake Quarry Traffic Management Plan. Available at: https://www.gunlake.com.au/gunlake-quarries-environmental-information/.

Hatch 2016, Gunlake Quarries Rail Transport Study. Report prepared by Hatch Ltd for Gunlake Quarries Pty Ltd.

Heatmaps – Real Estate Heatmap. Available at: https://heatmaps.com.au/. Accessed on 28 January 2022.

Hoskin, C. & Goosem, M 2010, Road Impacts on Abundance, Call Traits, and Body Size of Rainforest Frogs in Northeast Australia. Ecology and Society, 15(3), pp. 15.



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International Environmental Consultants 2019, Gunlake Quarry Independent Environmental Audit. Available at https://www.gunlake.com.au/gunlake-quarries-environmental-information/

Infrastructure Australia 2021, Infrastructure Market Capacity. Available at: https://www.infrastructureaustralia.gov.au/sites/default/files/2021-11/Infrastructure%20Market%20Capacity%20report%20211123.pdf

Le Maitre DC, Scott DF, Colvin C 1999, Palaeovalley Groundwater Resources in Arid and Semi-arid Australia: a literature review, Geoscience Australia, Canberra.

LLS 2022, Wildlife Barrier and Roadkill Mapping Application, Local Land Services Greater Sydney, https://www.arcgis.com/apps/webappviewer/index.html?id=89e58ba3b1b2432db62ccd6a14d459b2, accessed 11 February 2022. NSW EPA 2017, Approved Methods for the Modelling and Assessment of Air Pollutants in New South Wales.

NSW EPA 2017, Approved Methods for Modelling and Assessment of Air Pollutants in New South Wales

NSW Government 2019, Community Consultative Committee Guideline, State Significant Projects.

NSW Government 2021, Report on NSW Land Values at 1 July 2021. Available at: https://www.valuergeneral.nsw.gov.au/__data/assets/pdf_file/0018/230274/Valuer_Generals_Report_on_NSW_Land_Values_at_1_July_2021.pdf.

Taylor, B & Goldingay, R 2010, Roads and wildlife: impacts, mitigation and implications for wildlife management in Australia. Wildlife Research, 37(4), pp. 320–331.

Transport & Urban Planning 2019, Proposed Marulan South Limestone Mine Continued Operations Project. Available at: https://majorprojects.planningportal.nsw.gov.au/prweb/PRRestService/mp/01/getContent?AttachRef=SSD-7009%2120190326T015930.201%20GMT.

TfNSW 2020, Future Transport Strategy 2056. Transport for NSW Available at: file:///C:/Users/kward/Downloads/FutureTransportStrategy2056.pdf.



Appendix A

Summary of issues raised in each submission



Project clarifications

Road upgrades

Road condition and maintenance

Wastewater management system Consultation

Land ownership

Licences and approvals

Independent reviews

EIS assessment

Management plans

Conditions of consent /approval Traffic

Road safety Amenity

Socio- economic Water Biodiversity

Against plans, policies or guidelines

Alternative transport feasibility

Continuation Project is not justified

Continuation Project is justified

Section 4.1 Section 4.2.1Section 4.2.2 Section 4.2.3 Section 4.2.4 Section 4.3.1 Section 4.3.2 Section 4.3.3 Section 4.3.4 Section 4.3.5 Section 4.3.6 Section 4.3.7 S. 4.4.1 S. 4.4.2 S. 4.4.3 S. 4.4.4 S. 4.4.5 S. 4.4.6 S. 4.5.1 S. 4.5.2 S. 4.5.3 S. 4.5.4 Section 4.6

Agency Council 1 1 1 1 1Agency Crown land 1 1Agency EPA 1 1 1Agency DPI Ag 1Agency MEG 1 1Agency Heritage NSW 1Agency Resources Regulator 1Agency Water NSW 1 1 1Agency BCD 1 1 1Agency TfNSW 1 1 1 1Agency DPIE: Water 1 1 1 1Public Michael Sernik 1 1 1Public Michele Costello 1 1 1 1Public Jeffery Hardman 1Public Clive West 1Public Jan Armstrong 1 1 1 1 1Public Name Witheld 1 1 1 1Public Name Witheld 1Public Bill Dobbie 1Public Name Witheld 1Public Name Witheld 1 1 1 1Public Craig Bennett 1 1Public Nicholas Gubbins 1Public Name Witheld 1 1Public Anthony Wybrow 1 1Public Ken Wray 1 1 1Public Ronald Switzer 1 1 1 1 1 1 1Public Name Witheld 1 1 1Public Name Witheld 1 1 1Public Joan Bautovich 1 1Public Selwyn Davidson 1 1 1Public Trevor Dennis 1Public Duncan Handley 1 1 1Public Name Witheld 1 1 1 1Public Name Witheld 1Public Rudolph Selles 1Public Peter Andrews 1Public Adrienne Wray 1Public Daniel Parmenter 1Public Jason Mikosic 1Public Jack Barclay 1Public Kieran Corsie 1 1 1 1 1Public Karen Lancaster 1 1 1Public Roy Barclay 1Public Mikaela Lancaster 1Public Darce Corsie 1 1 1 1 1 1 1 1Public Norman Yammine 1 1 1Public Elizabeth Davidson 1 1 1 1 1 1

PublicWilliam Ross Batstone 1 1 1

Public Name Witheld 1Public Richard Manning 1 1Public Jean Morrison 1 1 1Public Name Withheld 1 1 1 1 1 1 1 1 1Public Name Withheld 1Public Name Withheld 1Public Name Withheld 1Public Chris Nolan 1 1

OrganisationTwynam Investments Pty Ltd 1 1

Organisation Camsons Pty Ltd 1Organisation Veljohn P/L 1Organisation Days Industral 1

OrganisationBedrock Quarry Products 1

OrganisationHollingworth crane hiring service Pty Ltd 1

Organisation Multiquip Aggregates 1 1

OrganisationMarulan Truck and Bus Pty Ltd 1

OrganisationGoulburn & District Education Foundation 1

Organisation

Marulan Region Chamber of Commerce 1Total submissions 3 3 4 10 1 7 1 3 5 6 3 4 9 15 8 24 1 5 6 29 2 9 1

Submitter type Submitter

No comment /no objection

The project Procedural matters Impacts Justification and evaluationMatters beyond the scope of the project



Appendix B Culvert widening concept drawing





Appendix C

ARRB responses to Council and TfNSW queries



Our Ref: 017134

Your Reference:

7 March 2022

David Kelly

Gunlake Quarries Ltd

c/- [email protected]

Dear David,

Gunlake Quarry Continuation Project (SSD 12469087)

The correspondence from Council (17/11/2021) and from Transport for NSW (3/12/2021) for the above

matter has been reviewed to identify points where ARRB can provide advice in response, and this is

provided below. In preparing the advice I have referenced Austroads, Australian Standards, and the findings

of the road safety audit of the Primary Transport Route completed in July 2021.

Goulburn Mulwaree Council

1. Widening of bridges and culverts on the Primary Transport Route to allow a consistent wide centre line

treatment to be implemented.

The wide centre line treatment (WCLT) applied along the majority of the Primary Transport Route

between Gunlake Quarry and the Hume Highway adopts the cross-section illustrated in Figure 1.

There are six culvert crossings along the length of the Primary Transport Route; these are marked

Culvert A to F in Figures 4. The WCLT is not currently applied at the location of these culverts, and it is

not applied along a 670 m section of Ambrose Road west of Red Hills Road. This is due to the narrow

width of the road formation at each of these locations.

The typical existing cross-section at the road culvert locations is illustrated in Figure 2.

Considering the increase in quarry traffic associated with the proposal, the extension of the WCLT across

five of the existing road culverts (Culverts A to E) is considered appropriate. This will require widening of

the culverts and relocation of the road safety barrier to accommodate the extra space required for the

WCLT and wider sealed shoulders.

A typical cross-section for this widening arrangement is illustrated in Figure 3.

Providing a WCLT across culverts A to E will require the following work:

a. Widening the road formation.

b. Relocating the roadside safety barriers to increase the carriageway width.

c. Extending the sealed width.

d. Remarking the centre and edgelines to reflect the WCLT arrangement.

In addition to providing consistent lane marking arrangements, the road widening to extend the WCLT

across the culverts will assist to further mitigate road safety risk at these locations.

The WCLT does not currently extend through the section of Ambrose Road from Culvert F to Red Hills

Road. Travelling eastbound, this section is straight and relatively short and rises steeply to the T-

intersection with Red Hills Road, causing heavy vehicle traffic to slow considerably. While there are



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good lines of sight for traffic in each direction, overtaking is restricted by linemarking; this is due to the

location of the Red Hills Road intersection at the cresting of the road at the top of the incline section.

Extending the WCLT along this section of the Primary Transport Route would complete a consistent

traffic arrangement, however, the physical constraints to widening the road formation in this section are

considerable. In addition to widening the box culvert, works to provide a WCLT along this section would

require:

a. Large cut and fill batter works between the road and the adjoining properties. These works would

encroach into the adjoining properties, impacting them with fill, loss of land, removal of existing

vegetation, and restriction of existing and potential future access.

b. An asymmetrical adjustment of the road alignment to avoid the altering the large gabion rock

retaining wall over the crest in Ambrose/Red Hills Road. This adjustment would create undesirable

‘kinks’ in an otherwise straight length of road, and this may create other road safety issues for traffic

traveling in each direction.

c. Fill works at the north-east and north-west corners of the Red Hills Road intersection, further

encroaching into the adjoining properties.

These works are considered impractical and cost prohibitive, and the scope of work required is

disproportionate to the road safety risk of retaining the existing common centreline arrangement.

Extending the WCLT without widening the road formation will result in traffic lanes and road shoulders

narrower than is specified by Austroads. The effect of this would be to reduce road safety benefits

relative to the existing situation, to increase wear of linemarking and to increase the potential for damage

to the road shoulders. The result of this would be more frequent maintenance to preserve adequate

conditions.

2. Investigate any lighting and/or delineation upgrade at all intersections along the Primary Transport

Route.

Streetlighting upgrade

The Primary Transport Route is a rural road with minimal roadside development and no streetlighting

installed along its length. Two public roads and the Quarry Access Road form three T-intersections at

different locations along the route; none of these currently have streetlighting installed.

The Australian Standard for determining the warrants for road and intersection lighting and the

arrangements of luminaires is AS1158.1.1:2005 Lighting for roads and public spaces – Performance

and design requirements. A review of Table 2.1 and other general guidance in AS1158 indicates the

intersections on the Primary Transport Route do not meet the requirements for applying Category V

lighting in the sub-categories of V1 to V5.

With respect to road lighting of isolated intersections, AS1158.1.1:2005 provides further guidance, stating

that ‘the provision of lighting on otherwise unlit roads of an intersection may be warranted in the interests

of traffic safety’ and goes on the state ‘where deemed necessary at a particular intersection, the lighting

shall be provided to one of the levels (a), (b) or (c) of Clause 3.5.2, depending on the road authority

policy and safety assessment.’

The Standard nominates the issues that a ‘safety assessment should consider’ when making a

determination about providing road lighting at isolated intersections and what level (a) Full Category V

Lighting, (b) Partial Category V Lighting or (c) Flag Lighting should be applied.

A review of Council’s policies and standards published on their website did not identify any specific

criteria or performance requirements relating to road lighting.



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The safety assessment issues listed in AS1158.1.1:2005 section 3.5.1 include ‘traffic density, posted

speed limits, channelisation, geometry, sight distances, pedestrian and cyclist activity, previous night-

time crash history and whether the intersecting roads will be lit in the future’.

Our assessment of the Primary Transport Route and proposed Continuation Project against these issues

is as follows:

a. Traffic density – is currently low, but the proposal will increase traffic flow to/from the quarry from a

maximum of 295 inbound and 295 outbound daily truck movements to a maximum of 375 inbound

and 375 outbound daily truck movements.

Growth in other, non-quarry related, traffic is identified as low.

b. Posted speed limit – is 100 km/h along the Primary Transport Route; Gunlake and Council both

support reducing the speed limit. Good and well-maintained delineation and appropriate warning

signs in advance of the intersections is considered adequate for managing driver and road safety

risk.

c. Channelisation – the Quarry entrance has linemarking channelisation, which does not represent an

object impact hazard to drivers and therefore does not need streetlighting illumination.

The Brayton Road/Ambrose Road intersection has concrete median islands installed; the July 2021

road safety audit suggested improving delineation of the intersection via maintenance of the

linemarking and raised reflective pavement markers (RRPMs), painting the median islands, and

installing T-intersection warning signs on all approaches.

d. Geometry – the road approaches to the intersections are generally straight with Brayton/Ambrose

and Red Hills/Ambrose Road intersections positioned on crests. The geometry approaching the

intersections is not considered problematic for drivers.

e. Sight distances – the July 2021 road safety audit identified the lines of sight for the Brayton/Ambrose

and Red Hills/Ambrose Roads intersections are restricted in certain directions for light vehicle drivers

who are entering the intersection from the side road position when viewing approaching light

vehicles.

Streetlighting will not remedy this situation and as identified in the road safety audit report, alternative

measures such as STOP control, improving lines of sight (i.e., clearing vegetation, relocating the

guardrail) will assist to improve this and mitigate the risk.

f. Future lighting – being a rural area, it is unlikely that road lighting is planned for any of these

intersections, or the road generally, in the foreseeable future.

The July 2021 road safety audit of the Primary Transport Route (provided in the Road Safety

Assessment that is Appendix F.2 of the Continuation Project EIS) raised the line-of-sight restrictions and

the quality of delineation as issues. In the context of the road, the lack of lighting was not identified as a

concern or a potential treatment to mitigate road safety risk. Further discussion on delineation is

provided in the next sub-section, below.

Based on site conditions, and with regard to guidance in AS1158.1.1:2005, the road intersections along

the Primary Transport Route do not meet requirements for level (a) and (b) lighting.

With regard to Level (c) Flag Lighting, this arrangement consists of ‘one or more strategically placed

luminaires’ placed to ‘highlight the location of the intersection. AS1158.1.1:2005 goes on to advise ‘In

doing so it is essential that care be taken not to create a source of glare for motorists on the otherwise

unlit approaches’.

Flag lighting installations do not meet Category V lighting requirements of AS1158 but are acknowledged

to provide some level of alert to approaching drivers about the presence of the intersection – an effect

acknowledged in the Standard.



TC-423-1-4-18a

It is noted that AS1158.1.1:2005 reiterates the need to treat isolated intersections with ‘retroreflective

advance warning and guidance’, which aligns with the recommendations presented in the road safety

audit report to improve and maintain delineation of the route, including the intersections.

It is our view that the installation of intersection streetlighting to Category V standards would be out of

character for the Primary Transport Route and that flag lighting would not provide a material

improvement to address Council’s stated concerns about safety.

Delineation upgrade

The Primary Transport Route currently has a good level of delineation in place, with centreline, edgeline,

retro-reflective pavement markers, roadside guideposts, and barrier terminal chevrons all present.

The July 2021 road safety audit identified that the delineation measures in place need maintenance to

ensure appropriate and consistent guidance in night and low visibility conditions. The road safety audit

also recommended improvements to the delineation on approach to and at each of the road

intersections. This includes maintenance remarking, replacing missing guideposts and

replaced/additional chevron delineation on guardrail terminals. Enhancement of delineation at

intersections was also recommended; including painting the concrete median islands and installing

raised reflective pavement markers at the Brayton/Ambrose Road intersection, installing advanced T-

intersection warning signs, and extending the separation linemarking at the Hume Highway/Red Hills

Road junction.

The level of delineation along the Primary Transport Route, if maintained in good condition, and

enhanced as recommended, is expected to provide an appropriate level of guidance to motorists in night

and low visibility conditions. The delineation as suggested is also expected to provide better safety

performance than lighting, being more consistent along the route, more reliable if maintained, and more

cost effective than lighting solutions.

3. The intersection of Brayton Road and Ambrose Road should be assessed to ensure it meets the relevant

Austroads Guidelines.

Austroads Guidelines provide advice and guidance to road practitioners, that in combination with

experience, assists the development of an optimum road design solution. Austroads acknowledges and

goes to considerable effort to explain what constitutes a ‘safe road environment’ explaining that:

Without guaranteeing absolute safety, a ‘safe road environment’ is one in which road

users can successfully negotiate road alignments and potential conflicts with other road

users, and which provides a forgiving roadside environment for errant vehicles.

And,

Such a safe road environment will be achieved if it is designed and managed so that it

provides:

• a generally consistent design standard

• effective transitions where a reduction in standard is necessary (i.e., there should be

no ‘surprises’ in road design or traffic control, and the design should match road user

expectations)

• a controlled release of relevant information (the design matches the information

processing abilities of drivers)

• repeated information, where pertinent, to emphasise increased risk

• for the safety needs of all road users.

And,



TC-423-1-4-18a

Applying the principles of risk management and the Safe System approach, a safe road

should:

• be ‘self-explaining’ to allow road users to readily comprehend the type of road and

what could be expected in terms of the elements of the design

• warn road users of any substandard or unusual features

• inform road users of conditions to be encountered

• guide road users through unusual sections

• control road users passage through conflict points or conflict sections

• be forgiving of errant or inappropriate behaviour.

Designing a road to these principles is not the same as designing a road which simply

meets a set of recommended values. A road designed to meet a set of recommended

values is not necessarily safe and a road which, in some details, fails to meet these

values is not necessarily unsafe. There is no substitute for the application of sound

engineering experience and judgement (emphasis added).

Table 1 in the appendix to this advice presents an assessment of the Brayton Road/Ambrose Road

intersection against sight distance criteria provided in Austroads Guide to Road Design Part 4A and

outlines other relevant features and design arrangements in the context established by Austroads in the

Guide to Road Design Part 1: Objectives of Road Design.

The July 2021 road safety audit of this intersection identified some restriction of the lines of sight, noting

this relates to the ability of light vehicle drivers to observe other approaching light vehicles. Heavy

vehicle drivers have a significant height advantage that improves their lines of sight and allows their

vehicles to be more readily seen by other motorists approaching the intersection.

As outlined in Table 1 the intersection largely meets the relevant Austroads Guidelines in key areas of

design and safe road performance. Certain shortfalls in some aspects of the road geometry that restrict,

or limit lines of sight are noted, however appropriate, practical, and commonly applied alternate

measures are available to mitigate the associated road safety risks. These include managing roadside

vegetation impacting lines of sight, enhancing/maintaining delineation providing additional advanced

intersection warning signs and altering the yield control from GIVE WAY to STOP. The application of

these alternative measures is in accordance with Austroads Guidelines as described above.

4. The sight distance be reviewed at the intersection of Red Hills Road and Ambrose Road for vehicles

exiting Red Hills Road. If improvements are identified by the review, they be implemented in accordance

with Austroads Guidelines.

The July 2021 road safety audit identified the sight distances available for light passenger vehicles

exiting the north leg of the Red Hills Road/Ambrose Road intersection to observe other light vehicles is

less than optimal. With reference to Figure 5, this is due to lines of sight being partially obstructed by

the road cresting and by roadside vegetation (looking to the east) and partially impeded by the roadside

barrier (looking to the west).

The effect of the sight distance deficiency is less when observing slow moving heavy vehicles due to the

higher profile of these vehicles being clear of low obstructions and the slow speed on approach to the

intersection providing greater time to complete a turn manoeuvre.

With reference to the road safety audit, the following improvements to the intersection are recommended:

a. Installation of intersection warning signs on the Ambrose Road and Red Hills Road (east) approach

legs.



TC-423-1-4-18a

b. Trimming and maintaining roadside vegetation that impedes lines of sight.

c. Consideration to relocate the guardrail in the road shoulder further to the north.

d. Improve maintenance of the linemarking and delineation on approach to and through the intersection.

As noted in the road safety audit report, these issues exist currently and these actions are considered to

be the responsibility of the road authority.

5. Minimum 3 m trafficable clear zones should be installed for the full length of the Primary Haulage route –

with the exception of bridges, culverts and other area agreed by the General Manager where it is

impracticable to do so - and be constructed in line with Austroads guidelines for heavy vehicle use.

Previous improvement works along the length of the Primary Transport Route provided minimum 3 m

clear zones, except through deep cutting sections and across the road culvert or high fill embankments,

where steel guardrail has been installed.

The typical cross-section adopted for the Primary Transport Route with the WCLT is shown in Figure 1,

with the minimum 3 m clear zone with traversable slopes are indicated.

Austroads Guide to Road Design Part 3 Geometric Design specifies the requirements for a

traversable roadside area, with a batter slope up to 3:1 considered traversable for cars and up to 10:1 for

trucks.

In the context of the Primary Transport Route, previous works provided a minimum 3 m clear zone with

4:1 verge batters and shallow table drains along the full length of the route, except where a 3 m clear

zone could not be reasonably achieved; in these instances guardrail has been provided.

With reference to the Austroads Guide, the minimum 3 m trafficable clear zones requirement is

considered to be satisfied.

Transport for NSW

1. An assessment of the impacts on the intersection of Red Hills Road and the Hume Highway:

a. The suitability of the existing deceleration lane for vehicles entering via Red Hills Road. This includes

an assessment of its compliance with current Austroads Guide to Road Design requirements based

on a design speed of 10 km/h over the posted speed.

With respect to deceleration lanes, Austroads Guide to Road Design Part 4A stipulates the following:

The design of deceleration turn lane length is based on the performance of cars. It is generally accepted

that a design based on the performance of trucks would not be cost-effective and that it is generally

acceptable for trucks to commence deceleration in the through lane. However, consideration should

be given to providing a longer deceleration lane in situations where there is a high volume of trucks

turning (emphasis added).

Vehicles greater than 4.5 tonnes GVM have a speed limit of 100 km/h applied and TfNSW have

requested review of suitability ‘…based on a design speed of 10 km/h over the posted speed’. Given the

speed limit applicable to all vehicles that are the subject of the proposal, 110 km/h has been adopt for

this review.

The relevant references from Austroads in relation to the deceleration lane are the Guide to Road

Design Parts 3 and 4A, and consideration of the suitability of the lane is based on the information in

those Parts, a review of the site operations applying road design, safety, and traffic engineering

experience.

The existing deceleration lane is approximately 135 m in total length (D), and 3.5 m wide. This consists

of 35 m of taper (T) and 100 m of parallel lane (P). The longitudinal grade is estimated less than 1%, as

measured from Nearmap.

The existing deceleration lane provides direct entry to Red Hills Road, which is a left in/left out

intersection with the Hume Highway. There is no requirement for traffic exiting the Hume Highway to



TC-423-1-4-18a

stop when entering Red Hills Road, therefore, the assessment of suitability relates to a ‘deceleration to a

turning speed’ situation, as illustrated in Austroads Part 4A Figure 5.1 (b) – see below.

As the turning lane is free flowing (i.e., no yield requirement) there is no expectation of queuing vehicles

and therefore no need for storage length (S).

Given the curve radii, it is reasonable for heavy vehicles entering Red Hills Road to adopt a turning

speed of 20 km/h at the end of the deceleration lane.

The length of the deceleration lane is the greater of ‘D’ and Ld. ‘D’ can be determined by calculating

taper length + length of parallel lane or referencing Austroads Part 4A Table 5.2.

Austroads provides a typical design deceleration rate for heavy vehicles of 2.8 m/s2 (AGRD Part 3, Table

5.3); this is higher than the typical design rate adopted for cars (2.5 m/s2), but lower than the maximum

(stop condition) for cars (3.5 m/s2).

With reference to Part 4A Table 5.2, for an approach speed of 110 km/h and exit speed of 20 km/h, the

total length of the deceleration lane is 180 m.

Adopting the design deceleration for heavy vehicles (i.e., 2.8 m/s2), and 110 km/h, the required length of

the deceleration lane is calculated to be 159 m.

Considering heavy vehicles are reasonably expected to commence deceleration in the northbound

through lane on approach to the turn lane, a lower approach speed should be applied, say 90 or

100 km/h.

The length ‘D’ from Part 4A Table 5.2 then ranges between 120 and 150 m; using the heavy vehicle

deceleration rate, the total length ranges between 105 and 130 m.

A calculation of Ld, applying the parameters outlined in Part 4A gives a length of 71 m.

The calculated limiting length is therefore D (105 and 130 m), less than the present 135 m.

As an additional consideration of the function and operation of the site, there are two northbound traffic

lanes along the Hume Highway. As stated by Austroads, it is reasonable to accept that heavy vehicles

accessing Gunlake Quarry via the subject deceleration lane will indicate their intention to turn and begin

to slow from the left northbound through lane. Other vehicles following behind a slowing truck then have

the opportunity to match the deceleration and subsequently accelerate after Red Hills Road, or to move

into the right-hand northbound lane and pass the slowing truck.

Based on the above assessments, including using the values specific to heavy vehicles, the existing

length of deceleration lane, as previously approved by Roads and Maritime Services (now Transport for

NSW), is considered adequate.



TC-423-1-4-18a

b. The suitability of the existing acceleration lane for vehicles entering the Hume Highway from Red

Hills Road. This includes an assessment of its compliance with current Austroads Guide to Road

Design requirements based on a design speed of 10 km/h over the posted speed.

The acceleration lane was constructed to meet an approval condition for the Gunlake Quarry

Extension Project issued in June 2017. The acceleration lane is over 565 m in length and the design

was approved by the Roads and Maritime Services/Transport for NSW in 2018. Experience

indicates heavy vehicles are capable of safely merging onto the Hume Highway without undue

impact on through traffic.

c. Measures that will be implemented to stop/prevent vehicles departing the Hume Highway via Red

Hills Road cutting the corner (southern side of the Red Hills Road/Hume Highway intersection) and

damaging existing infrastructure within the road reserve (e.g., existing pits, etc).

This matter is addressed separately by Gunlake.

d. An assessment of the suitability of available lighting at the Red Hills Road/Hume Highway

intersection inclusive of the deceleration and acceleration lanes and the need to provide lighting at

these locations noting the increase in vehicle movements proposed and the 24/7 operation (e.g.,

does it comply with relevant standards). This includes details on what consultation has been had with

the TfNSW to discuss lighting needs and associated technical standards (refer to the TfNSW letter

dated 11 February 2021).

The arrangement where Red Hills Road joins the Hume Highway is a free-flowing left turn slip lane -

left off the Hume Highway into Red Hills Road and left off Red Hills Road with a 565 m acceleration

merge lane.

There is currently ‘flag’ lighting installed with two luminaires located where Red Hills Road joins the

Hume Highway. The level of lighting could be improved by replacing the existing lighting heads with

LED lighting.

e. Need to upgrade the road pavement at the intersection of Red Hills Road/Hume Highway intersection

(e.g., section that is current asphalt to concrete) noting that TfNSW has no current planned works in

this area.

This matter is addressed separately by Gunlake.

2. TfNSW notes that the ARRB Development Road Safety Assessment Report (Project No. 017134, dated

15 September 2021) does not look at the connection of Red Hills Road and the Hume Highway.

The provision of the free-flowing left turn slip lane between Red Hills Road and the Hume Highway was

required as part of the approval of the Gunlake Quarry Extension Project. The designs prepared for

Gunlake were the subject of a RMS Major Works Authorisation Deed (WAD), including both design and

pre-opening road safety audits by the Roads and Maritime Services for the upgrade in 2018.

I trust this response provides information to permit Gunlake to addresses each of the points raised by

Council and Transport for NSW.

Please do not hesitate to contact me if you require further information or advice.

Yours Sincerely

David McTiernan

Leader, Infrastructure Safety Performance

Safer Smarter Infrastructure



TC-423-1-4-18a

FIGURE 1 – Existing wide centreline treatment sections

,

FIGURE 2 – Typical existing narrow road culvert section (i.e., no WCLT applied)

FIGURE 3 – Suggested typical road culvert section with WCLT applied



FIGURE 4 – Culvert locations, Brayton Road



FIGURE 5 – Lines of sight for light vehicle drivers exiting Red Hills Road



TC-423-1-4-18a

AS1158.1.1:2005 – Guidance Extract for Isolated Intersections



TC-423-1-4-18a



TC-423-1-4-18a



TABLE 1 – Brayton/Ambrose Road intersection assessment

AUSTROADS DESIGN PARAMETER REQUIREMENT ASSESSMENT

Layout description • T-intersection with median islands in all three legs.

• No auxiliary lane channelisation.

• GIVE WAY controlled.

• Ambrose Road has a compound curve approach to the intersection.

• Positioned on the crest in Brayton Road (3% and 6.5% upgradient).

• Roadside vegetation along Brayton Road partially obstructs lines of sight.

✓ Median islands are adequate and appropriate.

✓ The intersection is operating at LoS A and is projected to operate at LoS A at full development as proposed.

✓ There are no intersection warning signs installed.

✓ Delineation needs improvement.

Approach sight distance (ASD)

For awareness of the intersection on minor road

• 162 m (Ambrose approach) Requirement is not achieved due to the road curve approach. This approach sight distance cannot be reasonably achieved given the approach geometry.

Estimated sight distance = ~130 m

Suggested action – install advanced T-intersection warning sign and maintain delineation.

Safe intersection sight distance (SISD)

Minimum sight distance on the major road

• 240 m (Brayton westbound) Not achieved due to roadside vegetation.

Measured sight distance = 218 m

Suggested action - clear/trim vegetation to improve the line of sight available to light vehicle drivers; this will then exceed the minimum SISD required.

• 232 m (Brayton eastbound) ✓ Achieved


Minimum gap sight distance (MGSD)

• 139 m (Brayton eastbound) ✓ Achieved


• 111 m (Brayton westbound) ✓ Achieved


Principles of risk management and the

• a generally consistent design standard ✓ The intersection is consistent with the type and function of the road and appropriate for the range of vehicles using it.



TC-423-1-4-18a

AUSTROADS DESIGN PARAMETER REQUIREMENT ASSESSMENT

Safe System approach

• be ‘self-explaining’ to allow road users to readily comprehend the type of road and what could be expected in terms of the elements of the design

✓ Requires additional signing and delineation

✓ STOP control recommended

• warn road users of any substandard or unusual features

✓ STOP sign control recommended

✓ T-intersection warning signs on all three approaches recommended

✓ Additional delineation and linemarking to improve guidance, particularly in low-light/dark conditions

• inform road users of conditions to be encountered

✓ T-intersection warning signs on all three approaches recommended

✓ Additional delineation and linemarking to improve guidance, particularly in low-light/dark conditions

• guide road users through unusual sections ✓ The intersection is a typical rural T-intersection arrangement, with a clear layout.

✓ Improved regular maintenance to ensure continued guidance of motorists.

• control road users passage through conflict points or conflict sections

✓ The intersection has median islands to reinforce travel paths, separate opposing traffic and reduce conflict points

• be forgiving of errant or inappropriate behaviour.

✓ Median islands assist to redirect errant vehicles and prevent serious collisions.

✓ Roadsides are generally clear of serious impact hazards maintenance monitoring to ensure this into the future.



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TABLE 2 – Red Hills/Ambrose Road intersection assessment

DESIGN PARAMETER REQUIREMENT ASSESSMENT

Layout description • T-intersection no median islands.

• Speed limit 100 km/h.

• No auxiliary lane channelisation.

• STOP controlled.

• Ambrose/Red Hills Roads have a straight alignment approach to the intersection.

• Positioned on crest in Ambrose/Red Hills Roads (+12% and +8% upgradient).

• Restricted terrain due to large rock cutting and earth fill batters.

• Roadside vegetation and guardrail partially obstructs lines of sight from side road leg.

✓ Operating at LoS A and projected to operate at LoS A at development.

✓ No intersection warning signs.

✓ STOP control is appropriate given the available sight distances.

✓ Delineation needs improvement.

Approach sight distance (ASD)

For awareness of the intersection on minor road

• 162 m (Red Hills southbound approach) ✓ Achieved

Estimated sight distance = 170 m

Safe intersection sight distance (SISD)

Minimum sight distance on the major road

• 228 m (Red Hills westbound) Not achieved for light vehicles due to the road incline and roadside vegetation. This approach sight distance cannot be reasonably achieved given the approach geometry.


Suggested action - Trimming/clearing roadside vegetation will improve line of sight available to light vehicle drivers.

• 163 m (Ambrose eastbound) ✓ Achieved


Minimum gap sight distance (MGSD)

• 139 m (Red Hills right turn out - southbound) ✓ Achieved


• 111 m (Red Hills right turn in - westbound) ✓ Achieved




Appendix D

TfNSW Hume Highway/Red Hills Road intersection deceleration lane approval





Appendix E

Pavement remaining life assessment



1.1.1.1

Gunlake Quarries – FWD and Pavement Remaining life

Pavement Summary Report | Sydney NSW

TR2021268 V1R0 | 14 October 2021

Gunlake Quarries



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Gunlake Quarries

TR2021268 V1R0 Gunlake Quarries – FWD and Pavement Remaining life

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Document Control

Document Information

Project Title Pavement Summary Report

Document Title Gunlake Quarries – FWD and Pavement Remaining life

PMS Project No. 2021272

PMS Document No. TR2021268

Issue Number V1R0

Issue Status Draft

Client Information

Client Gunlake Quarries

Client Address 715 Brayton Rd, Marulan NSW 2579

Client Contact Mr. David Kelly

Client Document No. N/A

Revision History

Issue Date Status Comments on Content Prepared By

Checked By

Approved By

01 14 Oct. 2021 Draft Preliminary Draft RA

01 14 Oct. 2021 Final Checked by client RA SM SM

Project Team

Initials Name Role

RA Rami Akl Project Engineer

SM Simon McBeath General Manager

TM Trent McDonald Senior Engineer | Team Leader – Aviation & Pavements



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Pavement Management Services

Level 2/81 1/2 George St,

The Rocks, Sydney NSW

2000

Australia

Gunlake Quaries

Level 24, 44 Market Street, Sydney NSW 2000 Australia

14 October 2021

Dear Sir/Madam,

Please find attached herewith our report presenting the factual outcomes of the dilapidation survey

carried out throughout nominated streets in Marulan, Sydney NSW. The works have been carried out

as per our proposal (Ref. Q-2021268) and in line with relevant local / international standards. We trust

this report meets your expectations and would welcome the opportunity to discuss any of the contents

further with you in person if necessary.

If you have any queries, please contact the undersigned.

Yours faithfully,

Simon McBeath General Manager



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Gunlake Quarries


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Executive Summary

This report presents the outcomes and methodologies adopted in the analysis of the recently completed

Falling Weight Deflectometer assessment for Gunlake Quarries. Three traffic scenarios were

considered separately for remaining life analysis to provide a comprehensive evaluation of potential

developments.

Considering all roads evaluated as part of this study, the structural remaining life is seen to be at least

15 years based on the Austroads remaining life methodology. This analysis is based on the pavement

remaining in its current configuration of a spray sealed flexible unbound pavement that is subject to

permanent deformation (rutting) being the primary mode in which these roads can be expected to fail.



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Contents

Executive Summary ................................................................................................................................ 3

Contents .................................................................................................................................................. 4

1 Introduction ...................................................................................................................................... 5

1.1 Introduction and Background ........................................................................................................... 5

1.2 Objective .......................................................................................................................................... 5

1.3 Scope of Work .................................................................................................................................. 5 1.3.1 Field Work ....................................................................................................................................... 5 1.3.2 Reporting ........................................................................................................................................ 5

1.4 Location Details ................................................................................................................................ 6 2 Methodology and Assumptions ........................................................................................................ 7

2.1 Falling Weight Deflectometer ........................................................................................................... 7 2.1.1 Objective ......................................................................................................................................... 7 2.1.2 Equipment ...................................................................................................................................... 7 2.1.3 Field Activities ................................................................................................................................. 8 2.1.4 Data Processing and Analysis .......................................................................................................... 9 2.1.5 Design Traffic Analysis .................................................................................................................... 9 2.1.6 Remaining life and Overlay requirements based on Design Chart Method ................................. 10

3 Pavement Condition Results ......................................................................................................... 11

3.1 Structural Assessment (FWD) ......................................................................................................... 11 3.1.1 Pavement Profiles ......................................................................................................................... 11 3.1.2 Design Traffic ................................................................................................................................ 12 3.1.3 Deflection...................................................................................................................................... 13 3.1.4 Curvature ...................................................................................................................................... 14 3.1.5 Empirical Remaining life ............................................................................................................... 15

4 Summary and Conclusion .............................................................................................................. 16



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1 Introduction

1.1 Introduction and Background

Pavement Management Services Pty Ltd (PMS) was commisioned by Gunlake Quarries to undertake a

undertake a pavement structural evaluation and provide a remaining life assessment on the pavement of

Brayton Road from the Gunlake property at 715 Brayton Quarries to Marulan at the Hume Highway

Interchange and Red Hills Road from the Hume Highway to Brayton Road.

To undertake the pavement investigation and prepare the remaining life report, Pavement Management

Services undertook Falling Weight Deflectometer (FWD) testing on the existing pavement on 26th August

2021. Based on the FWD testing, the values for deflection and curvature and the remaining life for the

various pavement sections were determined in order to assess the impact of the proposed increase to

the quarry output on the pavement structure of Brayton and Red Hills Road.

1.2 Objective

The objective of this report was to determine the current structural capacity and remaining life of Brayton

and Red Hills Road and assess the adequacy of the pavement to carry the additional proposed quarry

traffic.

1.3 Scope of Work

The Scope of Work as instructed includes fieldwork (data aquistion) and factual reporting elements. These

are outlined in the following Section 1.3.1 and 1.3.2.

1.3.1 Field Work

The scope of work included Non-Destructive Testing (NDT) in Brayton and Red Hills Road, using the

following equipment:

➢ Falling Weight Deflectometer (FWD)

1.3.2 Reporting

The scope of reporting includes the provision of factual report documenting the methodologies applies in

the fieldwork and data processing as well as a summary of testing outcomes with commentary where

applicable.



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1.4 Location Details

The project is located within Marulan, Sydney Australia. Figure 1-1 following shows the extent FWD and

survey with individual segments identified on satellite imagery.

Figure 1-1 Extent of Survey in Marulan (Ref. Google Earth)



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2 Methodology and Assumptions

Testing was carried out in the Outer Wheel-Path (OWP) in both the Prescribed and Counter lanes of

various sections of pavements in Marulan, NSW as shown in preceding Section 1.4. The combined length

of the survey came to 21.15 lane-km and comprised of 8 segments. The locations surveyed are listed in

the following Table 2-1 which also provides PMS ID’s (unique IDs assigned to each lane), start and end

Chainages and lengths.

Table 2-1 Section Locations

PMS_ID Road Name Lane Direction Start Chainage End Chainage Length (km)

1A1 Brayton Road 1 P 0+000 2+225 2.225

1A2 Brayton Road 2 C 2+225 0+000 2.225

2A1 Brayton Road 1 P 0+000 1+900 1.900

2A2 Brayton Road 2 C 1+900 0+000 1.900

3A1 Red Hills Road 3 P 0+000 3+600 3.600

3A2 Red Hills Road 4 C 3+600 0+000 3.600

4A1 Brayton Road 1 P 0+000 2+850 2.850

4A2 Brayton Road 2 C 2+850 0+000 2.850

2.1 Falling Weight Deflectometer

2.1.1 Objective

The objective of the Falling Weight Deflectometer (FWD) testing was to evaluate the structural properties

of the pavements included in the scope of work. This report presents the technical methodology applied

and the structural properties of the respective pavements in terms of deflection and curvature.

2.1.2 Equipment

The FWD uses a series of applied loads and measured deflections to evaluate structural properties of

pavement layers. The FWD generated data, combined with layer thicknesses, can be used to obtain the

elastic moduli of the structural layers within a pavement structure. This information, in turn, can be used

in the structural analysis to determine the estimated expected life.

The FWD uses impulse load on the pavement surface to measure the movement of the surface at a range

of distance from the load (ASTM, 2009). For each location and falling weight load, the following

information is collected and electronically stored:

➢ Station

➢ Surface Temperature

➢ GPS Location

➢ Air Temperature

➢ Peak Load

➢ Date/Time of Test

➢ Peak Deflection for nine (9) geophones

For this testing, a range of loads comprising of three (3) load drops of 40kN were applied to represent

traffic loading. Testing outcomes were monitored throughout the project to ensure quality data was

collected. Geophones were positioned at the locations shown in the below Figure 2-1.



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Figure 2-1: Falling Weight Deflectometer (FWD) Geophone Configuration

2.1.3 Field Activities

The FWD is a trailer mounted equipment that was towed by an Isuzu - NLR 45-150. Prior to commencing

field activities, all necessary permissions / approvals were obtained as necessary. The testing was carried

out on live roads with traffic control.

The FWD testing was carried out on 26th August 2021 at 25m intervals in the Outer Wheel-Path (OWP) with test points staggered across all lanes as shown in

Figure 2-2 following. At each test point the peak applied load and peak deflections were recorded from 9

geophones, with spacing ranging from under the center of the load to a distance of 1.5m from the load.



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Figure 2-2: FWD Testing Points Configuration (50m Spacing)

2.1.4 Data Processing and Analysis

For this project processing and analysis of the FWD outcomes included presentation of the deflection

data and curvature. A further traffic and remaining life analysis was conducted from these results.

2.1.5 Design Traffic Analysis

Three scenarios were considered for traffic loading as follows:

1. Initial case – based on traffic count data 2. Case 1 – considering an addition increase of 250 class 9 and 10 truck movements 3. Case 2 – considering an additional increase of 500 class 9 and 10 truck movements

Road traffic includes a mixture of vehicles ranging from light to heavy vehicles and all vehicles contribute

to the structural deterioration of the pavement though light vehicle have a much lower impact when

compared to heavy vehicles. To design a pavement structure within a defined period, the traffic is

considered one of the most important factors. The design traffic of Brayton and Ambrose/Red Hills Road

were determined from 13 bin vehicle classification data collected over a seven-day period from the 10th

to the 17th of June 2020 supplied by Client representatives. In addition, a traffic count of trucks travelling

from and returning to the quarry via the Gunlake Quarry Access Road was provided.

Lane’s 1, 3

Lane’s 2, 4



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2.1.6 Remaining life and Overlay requirements based on Design Chart Method

The empirical design chart-based approach was used in the determination of the structural life of the

pavement; the normalized deflection and curvature readings were related to the structural life in

accordance with Part 5 of the Austroads Guide to Pavement Technology [3]. The following assumptions

were made in undertaking this analysis:

➢ The remaining life and overlay requirements assume that the pavement is flexible and does not

include any cemented materials.

➢ The pavement surface comprises predominantly a single coat seal with a thickness of

approximately 25mm.

➢ A seasonal moisture factor of 1.0 has been used on the basis that there is no defined wet/dry

season at the site. This was determined utilising Bureau of Meteorology historical rainfall data

from Goulburn which showed generally consistent rainfall patterns throughout the year.

Any assessment of pavement remaining life based on the empirical design chart method is subject to the

inherent limitations of empirical based methods. The more fundamentally based mechanistic-empirical

approach, utilizing material characteristics such as layer modulus and environmental conditions provides

a higher level of confidence in the assessment of remaining life, subject to the constraints of having

accurate pavement profiles.



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3 Pavement Condition Results

3.1 Structural Assessment (FWD)

3.1.1 Pavement Profiles

The pavements tested were comprised of a 25mm spray seal surface (Table 3-1) apart from small Asphalt sections throughout and shown in Table 3-2.

Table 3-1 Pavement profiles

PMS_ID Layer Thickness

(mm)

Layer Thickness (mm)

Surface Type Surface Thickness

Base Subgrade

1A1 Brayton Road 25 200 160 Spray Seal

1A2 Brayton Road 25 200 160



3A1 Red Hills Road/ Ambrose Rd

25 200 160

Spray Seal


25 200 160



Table 3-2 Additional Asphalt sections


(mm) Surface

Thickness Chainage

Start Chainage

End Length

(km) Surface Type

1A1 Brayton Road 50 0+000 0+040 0.04 Asphalt

1A2 Brayton Road 50 0+000 0+040 0.04

2A1 Brayton Road 50 1+900 1+940 0.04 Spray Seal

2A2 Brayton Road 50 1+900 1+940 0.04

3A1 Red Hills Road/Ambrose Rd

200 3+500 3+600 0.10 Deep lift Asphalt


200 3+500 3+600 0.10

4A1 Brayton Road 50 2+550 2+900 0.35 Spray Seal/Asphalt 4A2 Brayton Road 50 2+550 2+900 0.35



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3.1.2 Design Traffic

Traffic count data from three locations, comprising 13 bin classification and daily traffic volumes over a

seven-day period was provided by representatives of the Client. The three traffic counter locations can

be seen in Figure 3-1.

At each location the traffic survey recorded the volume and composition of traffic travelling in both

directions over the seven-day period. The trucks carrying material from the quarry are truck and dog

which based on the count data are for the most part typically classified as Class 9 or 10 trucks. Currently

there are estimated to be 257 truck movement out of and into the Gunlake. 20-year design traffic

volumes were determined using the traffic data and an assumed growth rate of 2%. The following Table

3-3 summarises the design traffic calculations for each section.

Table 3-3 Initial Traffic loading


(mm) Traffic

counter AADT

HV Axle Groups per Day

NHVAG NDT

1A1 Brayton Road ATC 1 699 831 3.23 3.11E+06

1A2 Brayton Road ATC 1 699 831 3.23




ATC 3 330 648 3.64

2.51E+06


ATC 3 330 648 3.64



Figure 3-1: Traffic Counter locations



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Due to expected increases in traffic movements out of and into the quarry, increased traffic loading

values were analysed. Two cases of increased loading were considered based on client information

provided. The first case involved the addition of an extra 250 class 9 and 10 trucks. A 60:40 split was

used to represent the 9 axle B-Doubles and 7 axle truck and dogs respectively. The second case (Case

2) represented in Table 3-5 examines the remaining life with a further increased loading of 500 trucks

from with the same composition and ratio as Case 1.

Table 3-4 Proposed Traffic Loading – Case 1

Table 3-5 Proposed Traffic Loading – Case 2

3.1.3 Deflection

The deflection values refer to the amount of vertical displacement that occurs in the pavement under a

standard truck load. The following Table 3-6 summarises the deflection values that were recorded for

the selected road pavements. Deflection results in full are attached in Appendix A.

Table 3-6: Summary of FWD Resutls - Deflection

PMS_ID Road Name Average St. Deviation

(mm) Upper 10th Percentile

Lower 10th Percentile

1A1 Brayton Road 0.48 0.22 0.80 0.21

1A2 Brayton Road 0.50 0.24 0.78 0.24

2A1 Brayton Road 0.47 0.15 0.65 0.26

2A2 Brayton Road 0.59 0.38 0.84 0.17


0.57 0.24 0.80 0.19


(mm) Traffic

counter AADT


NHVAG NDT






ATC 3 570 1508 3.61 5.91E+06


ATC 3 270 1508 3.61




(mm) Traffic

counter AADT


NHVAG NDT






ATC 3 830 2448 3.61 9.46E+06


ATC 3 830 2448 3.61





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PMS_ID Road Name Average St. Deviation

(mm) Upper 10th Percentile



0.61 0.23 0.84 0.20

4A1 Brayton Road 0.46 0.24 0.74 0.16

4A2 Brayton Road 0.45 0.23 0.78 0.17

These results show in terms of deflections, Ambrose Road and Red Hills Road have the highest

average deflection values. Overall, the deflections can be deemed quite low ranging from 0.1mm to

1.3mm. The distribution of deflection represented in Figure 3-2 shows over 95% of deflections are less

than 0.88mm meaning the pavement will be able to withstand a larger volume of traffic before

permanent deformation can occur.

Figure 3-2 Distribution of deflection

3.1.4 Curvature

The curvature measures the shape of the deflection bowl. The higher the curvature the more likely the

pavement is to crack under fatigue. High values of curvature indicate a tendency for asphalt surfacing

to fatigue crack. Typically, values greater than 0.3mm indicate a weak or thin pavement; conversely low

curvature values indicate a stiff pavement. Table 3-7 overleaf summarises the curvature values that

were recorded for the selected road pavements. Curvature results can be found in Appendix A.

Table 3-7: Summary of FWD Resutls - Curvature

PMS_ID Road Name Average St.

Deviation Upper 10th Percentile


1A1 Brayton Road 0.21 0.10 0.34 0.07

1A2 Brayton Road 0.23 0.11 0.36 0.12

2A1 Brayton Road 0.20 0.08 0.28 0.07

2A2 Brayton Road 0.26 0.28 0.34 0.02


0.24 0.12 0.34 0.03


0.28 0.12 0.39 0.05



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PMS_ID Road Name Average St.

Deviation Upper 10th Percentile


4A1 Brayton Road 0.19 0.12 0.34 0.04

4A2 Brayton Road 0.17 0.12 0.34 0.04

Based on the above summarised data, several test points across all roads are noted to have values

higher than 0.3 indicating sections of weak or thin pavement.

The full test results for deflection and curvature can be found in Appendix A.

3.1.5 Empirical Remaining life

The remaining life of the pavement has been assessed using the Austroads empirically derived Design Chart Method using the peak deflection to assess the number of standard axle repetitions to failure in terms of permanent deformation. This in turn, based on the current and proposed design traffic volumes for each road has been used to determine the remaining life in terms of years. The following Table 3-8 to Table 3-10 present a statistical summary of the remaining life analysis for the three traffic loading cases, considering average, lower and upper 10th percentile values.

Table 3-8 Intial Case remianing life

PMS_ID Average

remaining life. Standard Deviation


Upper10th Percentile

1A1 19.91 0.4 20 20

1A2 19.36 2.7 20 20

2A1 20.00 0.0 20 20

2A2 18.56 4.6 18.2 20

3A1 19.69 1.9 20 20

3A2 19.29 2.7 20 20

4A1 20.00 0.0 20 20

4A2 20.00 0.0 20 20

Figure 3-3 Curvature Distribution



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Table 3-9 Remaining life- Case 1

PMS_ID Average




1A1 19.15 2.66 18.5 20

1A2 19.02 3.76 20 20

2A1 20.00 0.00 20 20

2A2 18.23 5.35 17 20

3A1 19.21 3.01 20 20

3A2 18.71 4.16 20 20

4A1* 20.00 0.00 20 20

4A2* 20.00 0.00 20 20 *No increased traffic loading considered for 4A1 and 4A2

Table 3-10 Remaining life - Case 2

PMS_ID Average




1A1 18.70 3.83 15.5 20

1A2 18.87 4.14 20 20

2A1 20.00 0.00 20 20

2A2 18.15 5.56 16.8 20

3A1 18.82 3.82 20 20

3A2 18.35 4.77 15.2 20

4A1* 20.00 0.00 20 20

4A2* 20.00 0.00 20 20 *No increased traffic loading considered for 4A1 and 4A2

The summary of results shown in Table 3-8 preceding suggests that most of the pavement has a

remaining life in excess of 20 years considering the initial case (with the exception of Lane 2A2). The

estimated remaining life under proposed increases in traffic volumes (i.e., Case 1 and Case 2) is seen

to result in accelerated structural decline in Lane 1A1, 2A2 and 3A2.

4 Summary and Conclusion

This report presents the outcomes and methodologies adopted in the analysis of the recently completed

Falling Weight Deflectometer assessment for Gunlake Quarries. Three traffic scenarios were

considered separately for the remaining life analysis in order to provide a comprehensive evaluation of

potential developments.

Considering all roads evaluated as part of this study, the structural remaining life is seen to be at least

15 years based on the Austroads remaining life methodology. This analysis is based on the pavement

remaining in its current configuration of a spray sealed flexible unbound pavement that is subject to

permanent deformation (rutting) being the primary mode in which these roads can be expected to fail.

The results of FWD testing and outcomes of remaining life analysis are presented in full, attached as

Appendix A and B respectively.



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Appendix A

FWD Test Reports



Project No: 2021268

Client: Gunlake

Report Date: 7/10/2021 Prepared By:

Target Load: 40kN / 566kPa Reviewed By:

0 200 300 450 600 750 900 1200 1500 0 200 300 450 600 750 900 1200 1500 Air Surface Latitude Longitude

1A1 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 0.000 1 OWP 589 809 564 426 267 159 87 51 30 15 777 542 409 256 153 84 49 29 15 4.0 4.0 0.78 0.24 -34.659631083727 149.979047846027














































































1A2 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 1.625 2 OWP 544 35 42 42 30 28 22 17 6 4 36 44 43 31 29 22 17 7 4 9.0 10.0 0.04 -0.01 -34.674072922363 149.980330717423




WheelpathLaneDeflection

(mm)Suburb

Station

(km)

Load

(kPa) GDA94Curvature

(mm)

Level 2, 81 ½ George Street, The Rocks, NSW, 2000

Client_ID Road Name From Description Distance from Load (mm) (°C)

FWD Deflection Test Report - Deflection Results

To Description EventTemperatureMeasured Deflection Results (µm) Normalised Deflection Results (µm)

Rami Akl

Trent McDonald

Distance from Load (mm)Survey Date





(mm)Suburb

Station

(km)

Load

(kPa)

Curvature

(mm)Client_ID Road Name From Description To Description EventSurvey Date










2A1 Brayton Road Brayton Road Ambrose Road Gunlake 26/08/2021 0.000 1 OWP 564 510 345 227 125 62 21 9 11 19 511 346 227 126 62 21 9 11 19 13.0 20.0 0.51 0.17 -34.679026219049 149.983728892324







































2A2 Brayton Road Ambrose Road Brayton Road Gunlake 26/08/2021 0.025 2 OWP 581 1235 576 438 295 210 155 104 55 28 1203 561 426 287 205 150 101 54 27 15.0 24.0 1.20 0.64 -34.679258728036 149.983800392536







































3A1 Red Hills Road Brayton Road Hume Hwy Gunlake 26/08/2021 0.000 1 OWP 548 94 71 66 65 52 40 36 19 6 97 74 68 67 54 41 37 19 6 16.0 25.0 0.10 0.02 -34.690886399309 149.998874420980













(mm)Suburb

Station

(km)

Load

(kPa)

Curvature

































































3A2 Red Hills Road Hume Hwy Brayton Road Gunlake 26/08/2021 0.025 2 OWP 554 410 264 202 132 86 60 44 20 9 419 270 207 134 87 61 45 20 9 16.0 23.0 0.42 0.15 -34.690736564181 149.999142042643





































(mm)Suburb

Station

(km)

Load

(kPa)

Curvature









































4A1 Brayton Road Ambrose Road Hume Hwy Gunlake 27/08/2021 0.000 1 OWP 559 53 46 46 38 35 29 26 19 12 53 47 46 39 35 30 27 19 13 8.0 9.0 0.05 0.01 -34.690955551313 149.998926536546





























































(mm)Suburb

Station

(km)

Load

(kPa)

Curvature


4A2 Brayton Road Hume Hwy Ambrose Road Gunlake 27/08/2021 0.025 2 OWP 562 77 60 57 42 37 28 22 14 7 78 61 57 42 37 29 23 14 7 11.0 16.0 0.08 0.02 -34.691145672578 149.999171224703



























































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Appendix B Remaining Life Results



PAVEMENT MANAGEMENT SERVICESInnovation Center, Room IC1.20, 90 Sippy Downs Drive

Sippy Downs, QLD, 4556

Report Date: 7-Oct-21 Client: Gunlake Prepared By: Rami Akl

Project No.: 2021268 Reviewed By: Trent McDonald

Thickness Temp Deflection Curvature Deflection Curvature

(mm) (°C) (mm) (mm) Deflection Curvature (mm) (mm) ESA's Yrs Granular Asphalt ESA's Yrs Asphalt Latitude Longitude

1A1 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 0.000 1 OWP Asphalt 50 4.0 0.78 0.24 1.15 1.00 1.11 1.34 1.00 0.32 2.81E+06 9 34 24 4.41E+04 0 145 -34.659631083727 149.979047846027

1A1 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 0.050 1 OWP Seal 25 4.0 0.36 0.13 1.10 1.00 1.00 1.00 0.40 0.13 1.00E+08 20 0 0 N/A N/A N/A -34.660076668378 149.979111373884

























































1A2 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 1.625 2 OWP Seal 25 10.0 0.04 -0.01 1.10 1.00 1.00 1.00 0.04 -0.01 1.00E+08 20 0 0 N/A N/A N/A -34.674072922363 149.980330717423

























FWD Measured

DSF

Adjusted Permanent Deformation Fatigue

Remaining LifeFrom DescriptionRoad Name GDA94 EventSurvey

Date

Station

(km)

Surface

TypeRemaining Life Overlay (mm)CSF

Temperature

Adjustment Factor

FWD Deflection Test Report - Remaining Life Results (Uncontrolled for Information Purposes Only)

WheelpathLaneClient_ID SuburbTo Description

Page 1 of 5 Uncontrolled for Information Purposes Only




DSFFrom DescriptionRoad Name EventSurvey

Date

Station

(km) TypeCSFWheelpathLaneClient_ID SuburbTo Description









2A1 Brayton Road Brayton Road Ambrose Road Gunlake 26/08/2021 0.000 1 OWP Seal 25 20.0 0.51 0.17 1.10 1.00 1.00 1.00 0.56 0.17 1.00E+08 20 0 0 N/A N/A N/A -34.679026219049 149.983728892324




2A2 Brayton Road Ambrose Road Brayton Road Gunlake 26/08/2021 1.625 2 OWP Seal 25 22.0 0.71 0.31 1.10 1.00 1.00 1.00 0.78 0.31 1.00E+08 20 0 0 N/A N/A N/A -34.689450493046 149.995915470895































































2A1 Brayton Road Brayton Road Ambrose Road Gunlake 26/08/2021 1.900 1 OWP Asphalt 50 20.0 0.23 0.08 1.15 1.00 1.05 1.13 0.28 0.09 1.00E+08 20 0 0 1.00E+07 20 0 -34.690723588125 149.998489992148

2A2 Brayton Road Ambrose Road Brayton Road Gunlake 26/08/2021 1.925 2 OWP Asphalt 50 22.0 0.17 0.01 1.15 1.00 1.03 1.09 0.20 0.01 1.00E+08 20 0 0 1.00E+07 20 0 -34.690907833859 149.998697045749






3A1 Red Hills Road Brayton Road Hume Hwy Gunlake 26/08/2021 0.450 1 OWP Seal 25 25.0 0.32 0.16 1.10 1.00 1.00 1.00 0.35 0.16 1.00E+08 20 0 0 N/A N/A N/A -34.687473673085 150.000780271842


















Date

Station





















3A1 Red Hills Road Brayton Road Hume Hwy Gunlake 26/08/2021 0.000 1 OWP Asphalt 50 25.0 0.10 0.02 1.15 1.00 1.02 1.04 0.12 0.02 1.00E+08 20 0 0 1.00E+07 20 0 -34.690886399309 149.998874420980












































3A2 Red Hills Road Hume Hwy Brayton Road Gunlake 26/08/2021 2.225 2 OWP Seal 25 24.0 0.63 0.29 1.10 1.00 1.00 1.00 0.69 0.29 1.00E+08 20 0 0 N/A N/A N/A -34.689706271239 150.019946526599





4A2 Brayton Road Hume Hwy Ambrose Road Gunlake 27/08/2021 2.175 2 OWP Seal 25 15.0 0.67 0.29 1.10 1.00 1.00 1.00 0.74 0.29 1.00E+08 20 0 0 N/A N/A N/A -34.707147349800 150.002505059936
































Date

Station










































3A2 Red Hills Road Hume Hwy Brayton Road Gunlake 26/08/2021 0.025 2 OWP Asphalt 50 23.0 0.42 0.15 1.15 1.00 1.03 1.07 0.50 0.16 1.00E+08 20 0 0 1.32E+06 5 95 -34.690736564181 149.999142042643




























4A1 Brayton Road Ambrose Road Hume Hwy Gunlake 27/08/2021 0.000 1 OWP Seal 25 9.0 0.05 0.01 1.10 1.00 1.00 1.00 0.06 0.01 1.00E+08 20 0 0 N/A N/A N/A -34.690955551313 149.998926536546
































Date

Station







































4A1 Brayton Road Ambrose Road Hume Hwy Gunlake 27/08/2021 2.500 1 OWP Asphalt 50 14.0 0.49 0.07 1.15 1.00 1.09 1.27 0.61 0.09 1.00E+08 20 0 0 1.00E+07 20 0 -34.707561261963 150.005992266757








4A2 Brayton Road Hume Hwy Ambrose Road Gunlake 27/08/2021 2.825 2 OWP Asphalt 50 15.0 0.15 0.04 1.15 1.00 1.09 1.24 0.19 0.05 1.00E+08 20 0 0 1.00E+07 20 0 -34.708279920244 150.009293442944























1A1 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 0.000 1 OWP Asphalt 50 4.0 0.78 0.24 1.15 1.00 1.11 1.34 1.00 0.32 2.81E+06 6 47 24 N/A N/A N/A -34.659631083727 149.979047846027



















































































FWD Measured

DSF



Date

Station

(km)

Surface


Temperature

Adjustment Factor








Date

Station









1A2 Brayton Road Brayton Road Brayton Road Gunlake 26/08/2021 0.025 2 OWP Asphalt 50 17.0 0.38 0.16 1.15 1.00 1.07 1.19 0.47 0.19 1.00E+08 20 0 0 N/A N/A N/A -34.659873771913 149.979012637817




































































2A1 Brayton Road Brayton Road Ambrose Road Gunlake 26/08/2021 1.900 1 OWP Asphalt 50 20.0 0.23 0.08 1.15 1.00 1.05 1.13 0.28 0.09 1.00E+08 20 0 0 N/A N/A N/A -34.690723588125 149.998489992148

2A2 Brayton Road Ambrose Road Brayton Road Gunlake 26/08/2021 1.925 2 OWP Asphalt 50 22.0 0.17 0.01 1.15 1.00 1.03 1.09 0.20 0.01 1.00E+08 20 0 0 N/A N/A N/A -34.690907833859 149.998697045749
























Date

Station






































































































Date

Station






































































































Date

Station

























































































































































FWD Measured

DSF



Date

Station

(km)

Surface


Temperature

Adjustment Factor








Date

Station













































































2A1 Brayton Road Brayton Road Ambrose Road Gunlake 26/08/2021 1.900 1 OWP Asphalt 50 20.0 0.23 0.08 1.15 1.00 1.05 1.13 0.28 0.09 1.00E+08 20 0 0 1.00E+07 20 0 -34.690723588125 149.998489992148

2A2 Brayton Road Ambrose Road Brayton Road Gunlake 26/08/2021 1.925 2 OWP Asphalt 50 22.0 0.17 0.01 1.15 1.00 1.03 1.09 0.20 0.01 1.00E+08 20 0 0 1.00E+07 20 0 -34.690907833859 149.998697045749
























Date

Station






































































































Date

Station






































































































Date

Station
































































Appendix F Plot datasheet – PCT 1256



Zone:

P01

GDA94

55

Date:

Easting:

Sydney Basin

BAM Site – Field Survey Form

25/01/22 Project number: J190263Plot dimensions: 20x50

771,435 Recorders: RP

Plot ID:

Datum:

Midline bearing: 202

Forbs:

Other:

1 2 5

15Subplot score (%):

Shrubs:

Forbs:

Ferns: 3 4

2 1 10 10

Northing:

Plant Community Type:

Vegetation Class:

Record easting and northing at 0 m on midline. Dimensions (Shape) of 0.04 ha base plot.

BAM Attribute (400 m2 plot)

Ferns:

PCT confidence: high

BAM Attribute (1 x 1 m plots) Litter cover (%)

no

Sum values

0

20 – 29 cm: 0

6,158,155 IBRA region:

Condition

class:Exotic

Grasses etc.: 30 – 49 cm: 0

Trees: 80 + cm: 0

Shrubs: 50 – 79 cm: 0

4

Length of logs (m)

(≥10 cm diameter,

>50 cm in length)

Count of Native

Richness

Sum of Cover of native

vascular plants by

growth form group

0

0.8

0

0

0

16.1

0.9

0

6

0

Subplot:

Average litter cover (%):

Trees: < 5 cm: 0

Other:

Counts apply when no. of tree stems within a size class is ≤ 10. Estimates can be used when > 10 (eg. 10, 20, 30…, 100, 200, 300…). For multi-stemmed tree, only

largest living stem is included in the count. Tree stems must be living.

For hollows, count only the presence of a stem containing hollows. For a multi-stemmed tree, only the largest stem is included in the count/estimate. Stems may

be dead and may be shrubs.Grasses etc.:

0

EEC confidence: highEEC:

0

BAM Attribute (1000 m2 plot) DBH

DBH Tree stem count

Tree hollow count 010 – 19 cm: 0

5 – 9 cm: 0

7.6

Litter cover is assessed as the average percentage ground cover of litter recorded from five 1 m x 1 m plots centred at 5, 15, 25, 35, 45 m along the plot midline.

Litter cover includes leaves, seeds, twigs, branchlets and branches (less than 10 cm in diameter). Assessors may also record the cover of rock, bare ground and

cryptogams.

High Threat Weed cover:

Physiography and site features

Footslope at top of hill. Colluvium soil.

Grazed by feral goat

Plot Disturbance



0.2 10 no N

0.2

Recorders: RP 25/01/22

0.1 5 no E

5 400 no

no N

10 1000 no N

10 no HTE

0.1 10 no N

N

0.5 50 no E

0.5 25 no HTE

0.1 5

0.2 10 no N

no N

0.1 2 no N

0.1 10 no E

0.1 5 no HTE

1 75 no E

0.1 2 no N

Plot ID: Date:

J190263

P01

Project name:

GF Code: see Growth Form definitions in Appendix 1; N: native, E: exotic, HTE: high threat exotic; GF – circle code if ‘top 3’; Cover: 0.1, 0.2, 0.3, …, 1, 2, 3, ..., 10, 15, 20, 25, ...100% (foliage cover)

Note: 0.1% cover represents an area of approximately 63 x 63 cm or a circle about 71 cm across, 0.5% cover represents an area of approximately 1.4 x 1.4 m, and 1% = 2.0 x 2.0 m, 5% = 4 x 5 m, 25% = 10 x 10 m

Abundance: 1, 2, 3, …, 10, 20, 30, … 100, 200, …, 1000, …

Grass & grasslike (GG) Carex spp.

Forb (FG) Epilobium billardierianum

Abundance Voucher N, E or HTEGF Code Cover

75

Grass & grasslike (GG) Juncus usitatus

0.2 20 no N

1 50

Scientific name

Holcus lanatus (Yorkshire Fog) 10000 no E

Eragrostis curvula (African Lovegrass)

Hypochaeris radicata (Catsear)

Grass & grasslike (GG) Paspalum distichum (Water Couch)

Plantago lanceolata (Lamb's Tongues)

Forb (FG) Oxalis exilis

Acetosella vulgaris (Sheep Sorrel)

Forb (FG) Rumex spp. (Dock)

Modiola caroliniana (Red-flowered Mallow)

Cyperus eragrostis (Umbrella Sedge)

Forb (FG) Gonocarpus spp. (Raspwort)

Forb (FG) Rumex brownii (Swamp Dock)

Grass & grasslike (GG) Juncus filicaulis

Setaria parviflora

Forb (FG) Geranium solanderi (Native Geranium)



www.emmconsulting.com.au


Item 15.26 Page 392

15.26 MARULAN VILLAGE DISCRETIONARY FUND WORKING PARTY NOTES - 20 JUNE 2022



Attachments: 1. Marulan Village Discretionary Fund Working Party Minutes 20 June 2022 ⇩

Link to


CL1 Civic Leadership – Attentive representation of the community

Cost to Council: The allocation of Discretionary Funding to Marulan is included in the operational budget


RECOMMENDATION

That the report of the Acting General Manager on the notes from the Marulan Village Discretionary Fund Working Party held 20 June 2022 be received.

REPORT

Please find attached the noted from the Marulan Village Discretionary Fund Working Party held 20 June 2022.

There are no decisions that require any action from Council.




Marulan Village Working Party Minutes

Page 1 of 3

Meeting Details

Monday 20 June 2022 at 4.30pm Marulan Hall, Marulan Present Cr Michael Prevedello (Chair & Council Representative), John Nicastri (Community Representative), Tegan Rups (Community Representative), Sue Montgomery (Community Representative), Geoff Kettle (Gunlake Representative) & Wayne Beattie (Holcim Representative) Also Present Mayor Peter Walker

Apology Michael Higgins (Boral Representative) & David Humphreys (Community Representative) Discussion Items

1. Marulan Discretionary Fund Working Party Minutes from 17 March 2021 – Received

2. Balance of Marulan Discretionary Fund including 2022/23 annual allocation of $27,050 = $62,974 – Noted 3. Two projects with funds allocated but not yet spent:

a. $3,000 for sign on Hume Highway – organised by Marulan Chamber and Holcim ‐ Approved at 25/3/2019 meeting – Wayne Beattie (Holcim Representative) to follow up access with conservation group for sign placement

b. $20,000 to soccer shed facility – Marulan Soccer Club are to build and Discretionary Fund just contributes. Approved at 14/6/2019 meeting. – Council to follow up Soccer Club with shed facility progress.

4. Summary of projects funded by the Marulan Discretionary Fund since 2018 ‐ Noted 5. Proposed project to be determined

a. Support financially and through Council Administration to running Australia Day in Marulan b. Cenotaph upgrade at George Street Marulan c. Meridian Sphere Marulan upgrade including clean, paint and insure for protection purposes d. Signage at north and south end of CBD similar to Tallong signage at Rail Station

6. General Business

a. Southern entry/exit from Hume Highway to Marulan ‐ John Nicastri b. Investigate re‐opening of rail crossing and have costing for boom gates ‐ John Nicastri c. Update on light poles in George Street Marulan including addition lights and LED installation d. Seek funding for additional footpaths in Marulan Village

The next Marulan Village Working Party meeting will be held 19 September 2022 at 4.30pm in the Marulan Hall Supper Room. Meeting closed at 5.17pm



Marulan Village Plan Working Party Discussion Items & Action List

Page 2 of 3

No Project Description Working Party Members

Update on actions

1 Shed Facility Council to follow up Soccer Club with shed facility progress.

Council’s Operations Team

2 Sign on Hume Highway Follow up access with conservation group for sign placement

Wayne Beattie (Holcim Representative)

3 Cenotaph Cenotaph upgrade at George Street Marulan


4 Australia Day Council to liaise with Marulan Australia Day contact re support financially and through Council Administration to running Australia Day in Marulan

Council’s Marketing and Events Team

5 Meridian Sphere a. Arrange upgrade including clean & paint

b. Council to write to artist’s wife to seek permission to have the Meridian Sphere donated to the community

c. Investigate insurance of Meridian Sphere


6 Marulan Village Entrance signage

Investigate costing of signage at north and south end of CBD similar to Tallong signage at Rail Station

Sue Montgomery

7 Rail Crossing Boom Gates

Mayor to raise safety concerns with The Hon Wendy Tuckerman MP, Member for Goulburn ‐ Investigate re‐opening of rail crossing and have costing for boom gates

Mayor Peter Walker

8 CBD Lighting Update on light poles in George Street Marulan including addition lights and LED installation




Marulan Village Plan Working Party Discussion Items & Action List

Page 3 of 3

9 Footpaths Seek grant fundingopportunities for additional footpaths in Marulan Village

Council Grants Officers

Ongoing


Item 15.27 Page 396

15.27 CORPORATE & COMMUNITY SERVICES POLICY REVIEW



Attachments: 1. Legislative Compliance Policy ⇩ 2. Code of Conduct ⇩ 3. Gifts and Benefits Policy ⇩ 4. Risk Management Policy ⇩

Link to





RECOMMENDATION

That

1. That the report from the Director Corporate & Community Services on the Corporate & Community Services Policy Review be received.

2. Council places the following revised policies on public exhibition for 28 days and, if no comments are received, they be adopted as Council’s policies:

(i) Legislative Compliance Policy

(ii) Code of Conduct Policy

(iii) Gifts and Benefits Policy

(iv) Risk Management Policy

3. Any submissions received are to be considered and reported to Council for final adoption of the policy.

BACKGROUND

This report presents four of the Corporate & Community Services Directorate policies that have been reviewed in terms of regulatory requirement, relevance and content following the recent Council elections. These policies include the Legislative Compliance Policy (new), Code of Conduct Policy, Gifts and Benefits Policy and Risk Management Policy (new).

The contents of the revised policies have been discussed at Council briefing on 28 June 2022.

REPORT

The following policies have been reviewed and are ready to be placed on public exhibition. Legislative Compliance Policy

The aim of this policy is to establish overarching principles and commitment to ensure Council Complies with legislative requirements. Mandatory to meet Council’s auditor’s requirements.

This is a new policy.






Item 15.27 Page 397

Gifts and Benefits Policy

The aim of this policy is to provide clear and objective requirements for all Council officials when dealing with gifts & benefits as per Part 6 the Code of Conduct

Minor changes to align with Code of Conduct.

Code of Conduct

This policy sets the minimum standards of conduct for Council officials. Mandatory requirement under section 440 of LGA Act to adopt a code that incorporates provisions of the Model Code.

Formatting changes only.

Risk Management Policy

The aim of this policy is to establish commitment to provide effective risk management culture and practices to support operations of Council. Mandatory to meet Council’s auditor’s requirements.

This is a new policy.



Legislative Compliance Policy



GOULBURN MULWAREE COUNCIL [NAME OF POLICY] POLICY

Page 2 of 3

POLICY OBJECTIVE To establish the overarching principles and commitment to ensure that Goulburn Mulwaree Council (Council) complies with legislative requirements and promotes a culture of compliance within the organisation.

LEGISLATIVE PROVISIONS



POLICY STATEMENT Council is committed to conducting its functions and activities lawfully and in a manner that is consistent with its compliance obligations by:

Identifying a clear legislative compliance framework within which Council operates;

Promoting a consistent and comprehensive approach to compliance throughout Council;

Developing and maintaining practices that facilitate and monitor compliance within Council;

Seeking to ensure standards of good corporate governance; and

Engendering a culture of compliance in which all roles accept personal responsibility for compliance.

Council will have appropriate processes and structures to ensure that legislative requirements are achievable and are integrated into the operations of Council. The processes and structures will aim to:

Develop and maintain a system for identifying the legislation that applies to Council's activities and functions.

Assign responsibilities for ensuring legislative and regulatory obligations are fully implemented by Council.

Provide training for relevant staff, Councillors, volunteers and other relevant persons in the legislative requirements relevant to their roles.

Provide resources to identify and remain up-to-date with legislative changes.

Conduct audits to ensure there is compliance.

Establish a mechanism for reporting and reviewing non-compliance.

Review and assess the system for compliance.

Roles And Responsibilities Councillors and Committee Members Councillors and Committee members have a responsibility to be aware of and abide by legislation relevant to their roles.

Senior Management The Chief Executive Officer, Directors and Business Managers will ensure that systems, processes and directions relating to compliance are in place and are clear, and that legal requirements which apply to each activity for which they are responsible are identified.



GOULBURN MULWAREE COUNCIL [NAME OF POLICY] POLICY

Page 3 of 3

Employees Employees have a duty to seek information on legislative requirements appliable to their area of work and to comply with the legislation. Employees will report to senior management any areas of non-compliance.




DIRECTORATE: Corporate & Community Services BUSINESS UNIT: Governance



Code of Conduct



2

TABLE OF CONTENTS

PART 1 INTRODUCTION ....................................................................................... 3

PART 2 DEFINITIONS ............................................................................................ 4

PART 3 GENERAL CONDUCT OBLIGATIONS ...................................................... 6

PART 4 PECUNIARY INTERESTS ....................................................................... 10

PART 5 NON-PECUNIARY CONFLICTS OF INTEREST ..................................... 17

PART 6 PERSONAL BENEFIT ............................................................................. 22

PART 7 RELATIONSHIPS BETWEEN COUNCIL OFFICIALS ............................. 25

PART 8 ACCESS TO INFORMATION AND COUNCIL RESOURCES ................. 27

PART 9 MAINTAINING THE INTEGRITY OF THIS CODE ................................... 31

SCHEDULE 1: DISCLOSURES OF INTERESTS AND OTHER MATTERS IN

WRITTEN RETURNS SUBMITTED UNDER CLAUSE 4.21 .................................... 33

SCHEDULE 2: FORM OF WRITTEN RETURN OF INTERESTS SUBMITTED

UNDER CLAUSE 4.21 ............................................................................................. 41

SCHEDULE 3: FORM OF SPECIAL DISCLOSURE OF PECUNIARY INTEREST

SUBMITTED UNDER CLAUSE 4.37........................................................................ 45



3

PART 1 INTRODUCTION This Code of Conduct is made in accordance with the Model Code of Conduct for Local Councils in NSW and under section 440 of the Local Government Act 1993 (“LGA”) and the Local Government (General) Regulation 2005 (“the Regulation”). This Code of Conduct sets the minimum standards of conduct for council officials. It is prescribed by regulation to assist council officials to:

• understand and comply with the standards of conduct that are expected of them • enable them to fulfil their statutory duty to act honestly and exercise a

reasonable degree of care and diligence (section 439) • act in a way that enhances public confidence in local government.

Section 440 of the LGA requires every council (including county councils) and joint organisation to adopt a code of conduct that incorporates the provisions of the Model Code of Conduct. A council’s or joint organisation’s adopted code of conduct may also include provisions that supplement the Model Code of Conduct and that extend its application to persons that are not “council officials” for the purposes of the Model Code of Conduct (eg volunteers, contractors and members of wholly advisory committees). A council’s or joint organisation’s adopted code of conduct has no effect to the extent that it is inconsistent with the Model Code of Conduct. However, a council’s or joint organisation’s adopted code of conduct may prescribe requirements that are more onerous than those prescribed in the Model Code of Conduct. Councillors, administrators, members of staff of councils, delegates of councils, (including members of council committees that are delegates of a council) and any other person a council’s adopted code of conduct applies to, must comply with the applicable provisions of their council’s code of conduct. It is the personal responsibility of council officials to comply with the standards in the code and to regularly review their personal circumstances and conduct with this in mind. Failure by a councillor to comply with the standards of conduct prescribed under this code constitutes misconduct for the purposes of the LGA. The LGA provides for a range of penalties that may be imposed on councillors for misconduct, including suspension or disqualification from civic office. A councillor who has been suspended on three or more occasions for misconduct is automatically disqualified from holding civic office for five years. Failure by a member of staff to comply with a council’s code of conduct may give rise to disciplinary action. Note: References in the Model Code of Conduct to councils are also to be taken as references to county councils and joint organisations. Note: In adopting the Model Code of Conduct, joint organisations should adapt it to substitute the terms “board” for “council”, “chairperson” for “mayor”, “voting representative” for “councillor” and “executive officer” for “general manager”.



4

Note: In adopting the Model Code of Conduct, county councils should adapt it to substitute the term “chairperson” for “mayor” and “member” for “councillor”. PART 2 DEFINITIONS In this code the following terms have the following meanings: administrator an administrator of a council appointed under the LGA

other than an administrator appointed under section 66 committee see the definition of “council committee” complaint a code of conduct complaint made for the purposes of

clauses 4.1 and 4.2 of the Procedures. conduct includes acts and omissions council includes county councils and joint organisations council committee a committee established by a council comprising of

councillors, staff or other persons that the council has delegated functions to and the council’s audit, risk and improvement committee

council committee member a person other than a councillor or member of staff of a

council who is a member of a council committee other than a wholly advisory committee, and a person other than a councillor who is a member of the council’s audit, risk and improvement committee

council official includes councillors, members of staff of a council,

administrators, council committee members, delegates of council and, for the purposes of clause 4.16, council advisers

councillor any person elected or appointed to civic office, including

the mayor and includes members and chairpersons of county councils and voting representatives of the boards of joint organisations and chairpersons of joint organisations

delegate of council a person (other than a councillor or member of staff of a

council) or body, and the individual members of that body, to whom a function of the council is delegated

designated person a person referred to in clause 4.8 election campaign includes council, state and federal election campaigns



5

environmental planning instrument has the same meaning as it has in the Environmental

Planning and Assessment Act 1979 general manager includes the executive officer of a joint organisation joint organisation a joint organisation established under section 400O of the

LGA LGA Local Government Act 1993 local planning panel a local planning panel constituted under the Environmental

Planning and Assessment Act 1979 mayor includes the chairperson of a county council or a joint

organisation members of staff of a council includes members of staff of county councils and joint

organisations the Office Office of Local Government personal information information or an opinion (including information or an

opinion forming part of a database and whether or not recorded in a material form) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion

the Procedures the Procedures for the Administration of the Model Code

of Conduct for Local Councils in NSW prescribed under the Regulation

the Regulation the Local Government (General) Regulation 2005 voting representative a voting representative of the board of a joint organisation wholly advisory committee a council committee that the council has not delegated any

functions to



6

PART 3 GENERAL CONDUCT OBLIGATIONS General conduct 3.1 You must not conduct yourself in a manner that:

a) is likely to bring the council or other council officials into disrepute b) is contrary to statutory requirements or the council’s administrative

requirements or policies c) is improper or unethical d) is an abuse of power e) causes, comprises or involves intimidation or verbal abuse f) involves the misuse of your position to obtain a private benefit g) constitutes harassment or bullying behaviour under this code, or is

unlawfully discriminatory. 3.2 You must act lawfully and honestly, and exercise a reasonable degree of care

and diligence in carrying out your functions under the LGA or any other Act. (section 439).

Fairness and equity 3.3 You must consider issues consistently, promptly and fairly. You must deal with

matters in accordance with established procedures, in a non-discriminatory manner.

3.4 You must take all relevant facts known to you, or that you should be reasonably

aware of, into consideration and have regard to the particular merits of each case. You must not take irrelevant matters or circumstances into consideration when making decisions.

3.5 An act or omission in good faith, whether or not it involves error, will not constitute

a breach of clauses 3.3 or 3.4. Harassment and discrimination 3.6 You must not harass or unlawfully discriminate against others, or support others

who harass or unlawfully discriminate against others, on the grounds of age, disability, race (including colour, national or ethnic origin or immigrant status), sex, pregnancy, marital or relationship status, family responsibilities or breastfeeding, sexual orientation, gender identity or intersex status or political, religious or other affiliation.

3.7 For the purposes of this code, “harassment” is any form of behaviour towards a

person that: a) is not wanted by the person b) offends, humiliates or intimidates the person, and c) creates a hostile environment.



7

Bullying 3.8 You must not engage in bullying behaviour towards others. 3.9 For the purposes of this code, “bullying behaviour” is any behaviour in which:

a) a person or a group of people repeatedly behaves unreasonably towards another person or a group of persons, and

b) the behaviour creates a risk to health and safety. 3.10 Bullying behaviour may involve, but is not limited to, any of the following types of

behaviour: a) aggressive, threatening or intimidating conduct b) belittling or humiliating comments c) spreading malicious rumours d) teasing, practical jokes or ‘initiation ceremonies’ e) exclusion from work-related events f) unreasonable work expectations, including too much or too little work, or

work below or beyond a worker's skill level g) displaying offensive material h) pressure to behave in an inappropriate manner.

3.11 Reasonable management action carried out in a reasonable manner does not

constitute bullying behaviour for the purposes of this code. Examples of reasonable management action may include, but are not limited to:

a) performance management processes b) disciplinary action for misconduct c) informing a worker about unsatisfactory work performance or

inappropriate work behaviour d) directing a worker to perform duties in keeping with their job e) maintaining reasonable workplace goals and standards f) legitimately exercising a regulatory function g) legitimately implementing a council policy or administrative processes.

Work health and safety 3.12 All council officials, including councillors, owe statutory duties under the Work

Health and Safety Act 2011 (WHS Act). You must comply with your duties under the WHS Act and your responsibilities under any policies or procedures adopted by the council to ensure workplace health and safety. Specifically, you must:

a) take reasonable care for your own health and safety b) take reasonable care that your acts or omissions do not adversely affect

the health and safety of other persons c) comply, so far as you are reasonably able, with any reasonable instruction

that is given to ensure compliance with the WHS Act and any policies or procedures adopted by the council to ensure workplace health and safety

d) cooperate with any reasonable policy or procedure of the council relating to workplace health or safety that has been notified to council staff

e) report accidents, incidents, near misses, to the general manager or such other staff member nominated by the general manager, and take part in any incident investigations



8

f) so far as is reasonably practicable, consult, co-operate and coordinate with all others who have a duty under the WHS Act in relation to the same matter.

Land use planning, development assessment and other regulatory functions 3.13 You must ensure that land use planning, development assessment and other

regulatory decisions are properly made, and that all parties are dealt with fairly. You must avoid any occasion for suspicion of improper conduct in the exercise of land use planning, development assessment and other regulatory functions.

3.14 In exercising land use planning, development assessment and other regulatory

functions, you must ensure that no action, statement or communication between yourself and others conveys any suggestion of willingness to improperly provide concessions or preferential or unduly unfavourable treatment.

Binding caucus votes 3.15 You must not participate in binding caucus votes in relation to matters to be

considered at a council or committee meeting. 3.16 For the purposes of clause 3.15, a binding caucus vote is a process whereby a

group of councillors are compelled by a threat of disciplinary or other adverse action to comply with a predetermined position on a matter before the council or committee, irrespective of the personal views of individual members of the group on the merits of the matter before the council or committee.

3.17 Clause 3.15 does not prohibit councillors from discussing a matter before the

council or committee prior to considering the matter in question at a council or committee meeting, or from voluntarily holding a shared view with other councillors on the merits of a matter.

3.18 Clause 3.15 does not apply to a decision to elect the mayor or deputy mayor, or

to nominate a person to be a member of a council committee or a representative of the council on an external body.

Obligations in relation to meetings 3.19 You must comply with rulings by the chair at council and committee meetings or

other proceedings of the council unless a motion dissenting from the ruling is passed.

3.20 You must not engage in bullying behaviour (as defined under this Part) towards

the chair, other council officials or any members of the public present during council or committee meetings or other proceedings of the council (such as, but not limited to, workshops and briefing sessions).

3.21 You must not engage in conduct that disrupts council or committee meetings or

other proceedings of the council (such as, but not limited to, workshops and briefing sessions), or that would otherwise be inconsistent with the orderly conduct of meetings.



9

3.22 If you are a councillor, you must not engage in any acts of disorder or other conduct that is intended to prevent the proper or effective functioning of the council, or of a committee of the council. Without limiting this clause, you must not:

a) leave a meeting of the council or a committee for the purposes of depriving the meeting of a quorum, or

b) submit a rescission motion with respect to a decision for the purposes of voting against it to prevent another councillor from submitting a rescission motion with respect to the same decision, or

c) deliberately seek to impede the consideration of business at a meeting.



10

PART 4 PECUNIARY INTERESTS What is a pecuniary interest? 4.1 A pecuniary interest is an interest that you have in a matter because of a

reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2 You will not have a pecuniary interest in a matter if the interest is so remote or

insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3 For the purposes of this Part, you will have a pecuniary interest in a matter if the

pecuniary interest is: (a) your interest, or (b) the interest of your spouse or de facto partner, your relative, or your

partner or employer, or (c) a company or other body of which you, or your nominee, partner or

employer, is a shareholder or member. 4.4 For the purposes of clause 4.3:

(a) Your “relative” is any of the following: i) your parent, grandparent, brother, sister, uncle, aunt, nephew,

niece, lineal descendant or adopted child ii) your spouse’s or de facto partner’s parent, grandparent, brother,

sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii) the spouse or de facto partner of a person referred to in paragraphs (i) and (ii).

(b) “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5 You will not have a pecuniary interest in relation to a person referred to in

subclauses 4.3(b) or (c): (a) if you are unaware of the relevant pecuniary interest of your spouse,

de facto partner, relative, partner, employer or company or other body, or

(b) just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c) just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

What interests do not have to be disclosed? 4.6 You do not have to disclose the following interests for the purposes of this Part:

(a) your interest as an elector (b) your interest as a ratepayer or person liable to pay a charge (c) an interest you have in any matter relating to the terms on which the

provision of a service or the supply of goods or commodities is



11

offered to the public generally, or to a section of the public that includes persons who are not subject to this code

(d) an interest you have in any matter relating to the terms on which the provision of a service or the supply of goods or commodities is offered to your relative by the council in the same manner and subject to the same conditions as apply to persons who are not subject to this code

(e) an interest you have as a member of a club or other organisation or association, unless the interest is as the holder of an office in the club or organisation (whether remunerated or not)

(f) if you are a council committee member, an interest you have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if you have been appointed to represent the organisation or group on the council committee

(g) an interest you have relating to a contract, proposed contract or other matter, if the interest arises only because of a beneficial interest in shares in a company that does not exceed 10 per cent of the voting rights in the company

(h) an interest you have arising from the proposed making by the council of an agreement between the council and a corporation, association or partnership, being a corporation, association or partnership that has more than 25 members, if the interest arises because your relative is a shareholder (but not a director) of the corporation, or is a member (but not a member of the committee) of the association, or is a partner of the partnership

(i) an interest you have arising from the making by the council of a contract or agreement with your relative for, or in relation to, any of the following, but only if the proposed contract or agreement is similar in terms and conditions to such contracts and agreements as have been made, or as are proposed to be made, by the council in respect of similar matters with other residents of the area:

i) the performance by the council at the expense of your relative of any work or service in connection with roads or sanitation

ii) security for damage to footpaths or roads iii) any other service to be rendered, or act to be done, by the

council by or under any Act conferring functions on the council, or by or under any contract

(j) an interest relating to the payment of fees to councillors (including the mayor and deputy mayor)

(k) an interest relating to the payment of expenses and the provision of facilities to councillors (including the mayor and deputy mayor) in accordance with a policy under section 252 of the LGA,

(l) an interest relating to an election to the office of mayor arising from the fact that a fee for the following 12 months has been determined for the office of mayor

(m)an interest of a person arising from the passing for payment of a regular account for the wages or salary of an employee who is a relative of the person



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(n) an interest arising from being covered by, or a proposal to be covered by, indemnity insurance as a councillor or a council committee member

(o) an interest arising from the appointment of a councillor to a body as a representative or delegate of the council, whether or not a fee or other recompense is payable to the representative or delegate.

4.7 For the purposes of clause 4.6, “relative” has the same meaning as in clause 4.4,

but includes your spouse or de facto partner. What disclosures must be made by a designated person? 4.8 Designated persons include:

(a) the general manager (b) other senior staff of the council for the purposes of section 332 of the

LGA (c) a person (other than a member of the senior staff of the council) who

is a member of staff of the council or a delegate of the council and who holds a position identified by the council as the position of a designated person because it involves the exercise of functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest

(d) a person (other than a member of the senior staff of the council) who is a member of a committee of the council identified by the council as a committee whose members are designated persons because the functions of the committee involve the exercise of the council’s functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the member’s duty as a member of the committee and the member’s private interest.

4.9 A designated person:

(a) must prepare and submit written returns of interests in accordance with clauses 4.21, and

(b) must disclose pecuniary interests in accordance with clause 4.10. 4.10 A designated person must disclose in writing to the general manager (or if the

person is the general manager, to the council) the nature of any pecuniary interest the person has in any council matter with which the person is dealing as soon as practicable after becoming aware of the interest.

4.11 Clause 4.10 does not require a designated person who is a member of staff of

the council to disclose a pecuniary interest if the interest relates only to the person’s salary as a member of staff, or to their other conditions of employment.

4.12 The general manager must, on receiving a disclosure from a designated person,

deal with the matter to which the disclosure relates or refer it to another person to deal with.



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4.13 A disclosure by the general manager must, as soon as practicable after the disclosure is made, be laid on the table at a meeting of the council and the council must deal with the matter to which the disclosure relates or refer it to another person to deal with.

What disclosures must be made by council staff other than designated persons? 4.14 A member of staff of council, other than a designated person, must disclose in

writing to their manager or the general manager the nature of any pecuniary interest they have in a matter they are dealing with as soon as practicable after becoming aware of the interest.

4.15 The staff member’s manager or the general manager must, on receiving a

disclosure under clause 4.14, deal with the matter to which the disclosure relates or refer it to another person to deal with.

What disclosures must be made by council advisers? 4.16 A person who, at the request or with the consent of the council or a council

committee, gives advice on any matter at any meeting of the council or committee, must disclose the nature of any pecuniary interest the person has in the matter to the meeting at the time the advice is given. The person is not required to disclose the person’s interest as an adviser.

4.17 A person does not breach clause 4.16 if the person did not know, and could not

reasonably be expected to have known, that the matter under consideration at the meeting was a matter in which they had a pecuniary interest.

What disclosures must be made by a council committee member? 4.18 A council committee member must disclose pecuniary interests in accordance

with clause 4.28 and comply with clause 4.29. 4.19 For the purposes of clause 4.18, a “council committee member” includes a

member of staff of council who is a member of the committee. What disclosures must be made by a councillor? 4.20 A councillor:

(a) must prepare and submit written returns of interests in accordance with clause 4.21, and

(b) must disclose pecuniary interests in accordance with clause 4.28 and comply with clause 4.29 where it is applicable.

Disclosure of interests in written returns 4.21 A councillor or designated person must make and lodge with the general

manager a return in the form set out in schedule 2 to this code, disclosing the councillor’s or designated person’s interests as specified in schedule 1 to this code within 3 months after:

(a) becoming a councillor or designated person, and (b) 30 June of each year, and (c) the councillor or designated person becoming aware of an interest

they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).



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4.22 A person need not make and lodge a return under clause 4.21, paragraphs (a)

and (b) if: (a) they made and lodged a return under that clause in the preceding 3

months, or (b) they have ceased to be a councillor or designated person in the

preceding 3 months. 4.23 A person must not make and lodge a return that the person knows or ought

reasonably to know is false or misleading in a material particular. 4.24 The general manager must keep a register of returns required to be made and

lodged with the general manager.

4.25 Returns required to be lodged with the general manager under clause 4.21(a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.

4.26 Returns required to be lodged with the general manager under clause 4.21(c)

must be tabled at the next council meeting after the return is lodged. 4.27 Information contained in returns made and lodged under clause 4.21 is to be

made publicly available in accordance with the requirements of the Government Information (Public Access) Act 2009, the Government Information (Public Access) Regulation 2009 and any guidelines issued by the Information Commissioner.

Disclosure of pecuniary interests at meetings 4.28 A councillor or a council committee member who has a pecuniary interest in any

matter with which the council is concerned, and who is present at a meeting of the council or committee at which the matter is being considered, must disclose the nature of the interest to the meeting as soon as practicable.

4.29 The councillor or council committee member must not be present at, or in sight

of, the meeting of the council or committee: (a) at any time during which the matter is being considered or discussed

by the council or committee, or (b) at any time during which the council or committee is voting on any

question in relation to the matter. 4.30 In the case of a meeting of a board of a joint organisation, a voting representative

is taken to be present at the meeting for the purposes of clauses 4.28 and 4.29 where they participate in the meeting by telephone or other electronic means.

4.31 A disclosure made at a meeting of a council or council committee must be

recorded in the minutes of the meeting. 4.32 A general notice may be given to the general manager in writing by a councillor

or a council committee member to the effect that the councillor or council



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committee member, or the councillor’s or council committee member’s spouse, de facto partner or relative, is:

(a) a member of, or in the employment of, a specified company or other body, or

(b) a partner of, or in the employment of, a specified person. Such a notice is, unless and until the notice is withdrawn or until the end of the term of the council in which it is given (whichever is the sooner), sufficient disclosure of the councillor’s or council committee member’s interest in a matter relating to the specified company, body or person that may be the subject of consideration by the council or council committee after the date of the notice.

4.33 A councillor or a council committee member is not prevented from being present

at and taking part in a meeting at which a matter is being considered, or from voting on the matter, merely because the councillor or council committee member has an interest in the matter of a kind referred to in clause 4.6.

4.34 A person does not breach clauses 4.28 or 4.29 if the person did not know, and

could not reasonably be expected to have known, that the matter under consideration at the meeting was a matter in which they had a pecuniary interest.

4.35 Despite clause 4.29, a councillor who has a pecuniary interest in a matter may

participate in a decision to delegate consideration of the matter in question to another body or person.

4.36 Clause 4.29 does not apply to a councillor who has a pecuniary interest in a

matter that is being considered at a meeting if: (a) the matter is a proposal relating to:

(i) the making of a principal environmental planning instrument applying to the whole or a significant portion of the council’s area, or

(ii) the amendment, alteration or repeal of an environmental planning instrument where the amendment, alteration or repeal applies to the whole or a significant portion of the council’s area, and

(b) the pecuniary interest arises only because of an interest of the councillor in the councillor’s principal place of residence or an interest of another person (whose interests are relevant under clause 4.3) in that person’s principal place of residence, and

(c) the councillor made a special disclosure under clause 4.37 in relation to the interest before the commencement of the meeting.

4.37 A special disclosure of a pecuniary interest made for the purposes of clause

4.36(c) must: (a) be in the form set out in schedule 3 of this code and contain the

information required by that form, and (b) be laid on the table at a meeting of the council as soon as practicable

after the disclosure is made, and the information contained in the special disclosure is to be recorded in the minutes of the meeting.



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4.38 The Minister for Local Government may, conditionally or unconditionally, allow a councillor or a council committee member who has a pecuniary interest in a matter with which the council is concerned to be present at a meeting of the council or committee, to take part in the consideration or discussion of the matter and to vote on the matter if the Minister is of the opinion:

(a) that the number of councillors prevented from voting would be so great a proportion of the whole as to impede the transaction of business, or

(b) that it is in the interests of the electors for the area to do so. 4.39 A councillor or a council committee member with a pecuniary interest in a matter

who is permitted to be present at a meeting of the council or committee, to take part in the consideration or discussion of the matter and to vote on the matter under clause 4.38, must still disclose the interest they have in the matter in accordance with clause 4.28.



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PART 5 NON-PECUNIARY CONFLICTS OF INTEREST What is a non-pecuniary conflict of interest? 5.1 Non-pecuniary interests are private or personal interests a council official has

that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2 A non-pecuniary conflict of interest exists where a reasonable and informed

person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3 The personal or political views of a council official do not constitute a private

interest for the purposes of clause 5.2. 5.4 Non-pecuniary conflicts of interest must be identified and appropriately managed

to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5 When considering whether or not you have a non-pecuniary conflict of interest in

a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest 5.6 Where you have a non-pecuniary conflict of interest in a matter for the purposes

of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the general manager, such a disclosure is to be made to the staff member’s manager. In the case of the general manager, such a disclosure is to be made to the mayor.

5.7 If a disclosure is made at a council or committee meeting, both the disclosure

and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8 How you manage a non-pecuniary conflict of interest will depend on whether or

not it is significant. 5.9 As a general rule, a non-pecuniary conflict of interest will be significant where it

does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a) a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly



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close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b) other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c) an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d) membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e) a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f) the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10 Significant non-pecuniary conflicts of interest must be managed in one of two

ways: a) by not participating in consideration of, or decision making in relation to,

the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b) if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11 If you determine that you have a non-pecuniary conflict of interest in a matter

that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12 If you are a member of staff of council other than the general manager, the

decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the general manager, the decision on which option should be taken



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to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13 Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict

of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14 Council committee members are not required to declare and manage a non-

pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

Political donations 5.15 Councillors should be aware that matters before council or committee meetings

involving their political donors may also give rise to a non-pecuniary conflict of interest.

5.16 Where you are a councillor and have received or knowingly benefitted from a

reportable political donation: a) made by a major political donor in the previous four years, and b) the major political donor has a matter before council,

you must declare a non-pecuniary conflict of interest in the matter, disclose the nature of the interest, and manage the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29. A disclosure made under this clause must be recorded in the minutes of the meeting.

5.17 For the purposes of this Part:

a) a “reportable political donation” has the same meaning as it has in section 6 of the Electoral Funding Act 2018

b) “major political donor” has the same meaning as it has in the Electoral Funding Act 2018.

5.18 Councillors should note that political donations that are not a “reportable political

donation”, or political donations to a registered political party or group by which a councillor is endorsed, may still give rise to a non-pecuniary conflict of interest. Councillors should determine whether or not such conflicts are significant for the purposes of clause 5.9 and take the appropriate action to manage them.

5.19 Despite clause 5.16, a councillor who has received or knowingly benefitted from

a reportable political donation of the kind referred to in that clause, may participate in a decision to delegate consideration of the matter in question to another body or person.

Loss of quorum as a result of compliance with this Part 5.20 A councillor who would otherwise be precluded from participating in the

consideration of a matter under this Part because they have a non-pecuniary



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conflict of interest in the matter is permitted to participate in consideration of the matter if:

a) the matter is a proposal relating to: i) the making of a principal environmental planning instrument

applying to the whole or a significant portion of the council’s area, or

ii) the amendment, alteration or repeal of an environmental planning instrument where the amendment, alteration or repeal applies to the whole or a significant portion of the council’s area, and

b) the non-pecuniary conflict of interest arises only because of an interest that a person has in that person’s principal place of residence, and

c) the councillor discloses the interest they have in the matter that would otherwise have precluded their participation in consideration of the matter under this Part in accordance with clause 5.6.

5.21 The Minister for Local Government may, conditionally or unconditionally, allow a

councillor or a council committee member who is precluded under this Part from participating in the consideration of a matter to be present at a meeting of the council or committee, to take part in the consideration or discussion of the matter and to vote on the matter if the Minister is of the opinion:

a) that the number of councillors prevented from voting would be so great a proportion of the whole as to impede the transaction of business, or

b) that it is in the interests of the electors for the area to do so. 5.22 Where the Minister exempts a councillor or committee member from complying

with a requirement under this Part under clause 5.21, the councillor or committee member must still disclose any interests they have in the matter the exemption applies to, in accordance with clause 5.6.

Other business or employment 5.23 The general manager must not engage, for remuneration, in private employment,

contract work or other business outside the service of the council without the approval of the council.

5.24 A member of staff must not engage, for remuneration, in private employment,

contract work or other business outside the service of the council that relates to the business of the council or that might conflict with the staff member’s council duties unless they have notified the general manager in writing of the employment, work or business and the general manager has given their written approval for the staff member to engage in the employment, work or business.

5.25 The general manager may at any time prohibit a member of staff from engaging,

for remuneration, in private employment, contract work or other business outside the service of the council that relates to the business of the council, or that might conflict with the staff member’s council duties.

5.26 A member of staff must not engage, for remuneration, in private employment,

contract work or other business outside the service of the council if prohibited from doing so.



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5.27 Members of staff must ensure that any outside employment, work or business they engage in will not:

a) conflict with their official duties b) involve using confidential information or council resources obtained

through their work with the council including where private use is permitted

c) require them to work while on council duty d) discredit or disadvantage the council e) pose, due to fatigue, a risk to their health or safety, or to the health and

safety of their co-workers. Personal dealings with council 5.28 You may have reason to deal with your council in your personal capacity (for

example, as a ratepayer, recipient of a council service or applicant for a development consent granted by council). You must not expect or request preferential treatment in relation to any matter in which you have a private interest because of your position. You must avoid any action that could lead members of the public to believe that you are seeking preferential treatment.

5.29 You must undertake any personal dealings you have with the council in a manner

that is consistent with the way other members of the community deal with the council. You must also ensure that you disclose and appropriately manage any conflict of interest you may have in any matter in accordance with the requirements of this code.



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PART 6 PERSONAL BENEFIT 6.1 For the purposes of this Part, a gift or a benefit is something offered to or received

by a council official or someone personally associated with them for their personal use and enjoyment.

6.2 A reference to a gift or benefit in this Part does not include:

a) items with a value of $10 or less b) a political donation for the purposes of the Electoral Funding Act 2018 c) a gift provided to the council as part of a cultural exchange or sister-city

relationship that is not converted for the personal use or enjoyment of any individual council official or someone personally associated with them

d) a benefit or facility provided by the council to an employee or councillor e) attendance by a council official at a work-related event or function for the

purposes of performing their official duties, or f) free or subsidised meals, beverages or refreshments provided to council

officials in conjunction with the performance of their official duties such as, but not limited to: i) the discussion of official business ii) work-related events such as council-sponsored or community

events, training, education sessions or workshops iii) conferences iv) council functions or events v) social functions organised by groups, such as council committees

and community organisations. Gifts and benefits 6.3 You must avoid situations that would give rise to the appearance that a person

or body is attempting to secure favourable treatment from you or from the council, through the provision of gifts, benefits or hospitality of any kind to you or someone personally associated with you.

6.4 A gift or benefit is deemed to have been accepted by you for the purposes of this

Part, where it is received by you or someone personally associated with you. How are offers of gifts and benefits to be dealt with? 6.5 You must not:

a) seek or accept a bribe or other improper inducement b) seek gifts or benefits of any kind c) accept any gift or benefit that may create a sense of obligation on your

part, or may be perceived to be intended or likely to influence you in carrying out your public duty

d) subject to clause 6.7, accept any gift or benefit of more than token value as defined by clause 6.9



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e) accept an offer of cash or a cash-like gift as defined by clause 6.13, regardless of the amount

f) participate in competitions for prizes where eligibility is based on the council being in or entering into a customer–supplier relationship with the competition organiser

g) personally benefit from reward points programs when purchasing on behalf of the council.

6.6 Where you receive a gift or benefit of any value other than one referred to in

clause 6.2, you must disclose this promptly to your manager or the general manager in writing. The recipient, manager, or general manager must ensure that, at a minimum, the following details are recorded in the council’s gift register:

a) the nature of the gift or benefit b) the estimated monetary value of the gift or benefit c) the name of the person who provided the gift or benefit, and d) the date on which the gift or benefit was received.

6.7 Where you receive a gift or benefit of more than token value that cannot

reasonably be refused or returned, the gift or benefit must be surrendered to the council, unless the nature of the gift or benefit makes this impractical.

Gifts and benefits of token value 6.8 You may accept gifts and benefits of token value. Gifts and benefits of token

value are one or more gifts or benefits received from a person or organisation over a 12-month period that, when aggregated, do not exceed a value of $100. They include, but are not limited to:

a) invitations to and attendance at local social, cultural or sporting events with a ticket value that does not exceed $100

b) gifts of alcohol that do not exceed a value of $100 c) ties, scarves, coasters, tie pins, diaries, chocolates or flowers or the like d) prizes or awards that do not exceed $100 in value.

Gifts and benefits of more than token value 6.9 Gifts or benefits that exceed $100 in value are gifts or benefits of more than token

value for the purposes of clause 6.5(d) and, subject to clause 6.7, must not be accepted.

6.10 Gifts and benefits of more than token value include, but are not limited to, tickets

to major sporting events (such as international matches or matches in national sporting codes) with a ticket value that exceeds $100, corporate hospitality at a corporate facility at major sporting events, free or discounted products or services for personal use provided on terms that are not available to the general public or a broad class of persons, the use of holiday homes, artworks, free or discounted travel.

6.11 Where you have accepted a gift or benefit of token value from a person or

organisation, you must not accept a further gift or benefit from the same person or organisation or another person associated with that person or organisation within a single 12-month period where the value of the gift, added to the value of earlier gifts received from the same person or organisation, or a person



24

associated with that person or organisation, during the same 12-month period would exceed $100 in value.

6.12 For the purposes of this Part, the value of a gift or benefit is the monetary value

of the gift or benefit inclusive of GST. “Cash-like gifts” 6.13 For the purposes of clause 6.5(e), “cash-like gifts” include, but are not limited to,

gift vouchers, credit cards, debit cards with credit on them, prepayments such as phone or internet credit, lottery tickets, memberships or entitlements to discounts that are not available to the general public or a broad class of persons.

Improper and undue influence 6.14 You must not use your position to influence other council officials in the

performance of their official functions to obtain a private benefit for yourself or for somebody else. A councillor will not be in breach of this clause where they seek to influence other council officials through the proper exercise of their role as prescribed under the LGA.

6.15 You must not take advantage (or seek to take advantage) of your status or

position with council, or of functions you perform for council, in order to obtain a private benefit for yourself or for any other person or body.



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PART 7 RELATIONSHIPS BETWEEN COUNCIL OFFICIALS Obligations of councillors and administrators 7.1 Each council is a body politic. The councillors or administrator/s are the

governing body of the council. Under section 223 of the LGA, the role of the governing body of the council includes the development and endorsement of the strategic plans, programs, strategies and policies of the council, including those relating to workforce policy, and to keep the performance of the council under review.

7.2 Councillors or administrators must not:

a) direct council staff other than by giving appropriate direction to the general manager by way of council or committee resolution, or by the mayor or administrator exercising their functions under section 226 of the LGA

b) in any public or private forum, direct or influence, or attempt to direct or influence, any other member of the staff of the council or a delegate of the council in the exercise of the functions of the staff member or delegate

c) contact a member of the staff of the council on council-related business unless in accordance with the policy and procedures governing the interaction of councillors and council staff that have been authorised by the council and the general manager

d) contact or issue instructions to any of the council’s contractors, including the council’s legal advisers, unless by the mayor or administrator exercising their functions under section 226 of the LGA.

7.3 Despite clause 7.2, councillors may contact the council’s external auditor or the

chair of the council’s audit risk and improvement committee to provide information reasonably necessary for the external auditor or the audit, risk and improvement committee to effectively perform their functions.

Obligations of staff 7.4 Under section 335 of the LGA, the role of the general manager includes

conducting the day-to-day management of the council in accordance with the strategic plans, programs, strategies and policies of the council, implementing without undue delay, lawful decisions of the council and ensuring that the mayor and other councillors are given timely information and advice and the administrative and professional support necessary to effectively discharge their official functions.

7.5 Members of staff of council must:

a) give their attention to the business of the council while on duty b) ensure that their work is carried out ethically, efficiently, economically

and effectively c) carry out reasonable and lawful directions given by any person having

authority to give such directions d) give effect to the lawful decisions, policies and procedures of the council,

whether or not the staff member agrees with or approves of them



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e) ensure that any participation in political activities outside the service of the council does not interfere with the performance of their official duties.

Inappropriate interactions 7.6 You must not engage in any of the following inappropriate interactions:

a) councillors and administrators approaching staff and staff organisations to discuss individual or operational staff matters (other than matters relating to broader workforce policy), grievances, workplace investigations and disciplinary matters

b) council staff approaching councillors and administrators to discuss individual or operational staff matters (other than matters relating to broader workforce policy), grievances, workplace investigations and disciplinary matters

c) subject to clause 8.6, council staff refusing to give information that is available to other councillors to a particular councillor

d) councillors and administrators who have lodged an application with the council, discussing the matter with council staff in staff-only areas of the council

e) councillors and administrators approaching members of local planning panels or discussing any application that is either before the panel or that will come before the panel at some future time, except during a panel meeting where the application forms part of the agenda and the councillor or administrator has a right to be heard by the panel at the meeting

f) councillors and administrators being overbearing or threatening to council staff

g) council staff being overbearing or threatening to councillors or administrators

h) councillors and administrators making personal attacks on council staff or engaging in conduct towards staff that would be contrary to the general conduct provisions in Part 3 of this code in public forums including social media

i) councillors and administrators directing or pressuring council staff in the performance of their work, or recommendations they should make

j) council staff providing ad hoc advice to councillors and administrators without recording or documenting the interaction as they would if the advice was provided to a member of the community

k) council staff meeting with applicants or objectors alone AND outside office hours to discuss planning applications or proposals

l) councillors attending on-site inspection meetings with lawyers and/or consultants engaged by the council associated with current or proposed legal proceedings unless permitted to do so by the council’s general manager or, in the case of the mayor or administrator, unless they are exercising their functions under section 226 of the LGA.



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PART 8 ACCESS TO INFORMATION AND COUNCIL RESOURCES Councillor and administrator access to information 8.1 The general manager is responsible for ensuring that councillors and

administrators can access information necessary for the performance of their official functions. The general manager and public officer are also responsible for ensuring that members of the public can access publicly available council information under the Government Information (Public Access) Act 2009 (the GIPA Act).

8.2 The general manager must provide councillors and administrators with the

information necessary to effectively discharge their official functions. 8.3 Members of staff of council must provide full and timely information to councillors

and administrators sufficient to enable them to exercise their official functions and in accordance with council procedures.

8.4 Members of staff of council who provide any information to a particular councillor

in the performance of their official functions must also make it available to any other councillor who requests it and in accordance with council procedures.

8.5 Councillors and administrators who have a private interest only in council

information have the same rights of access as any member of the public. 8.6 Despite clause 8.4, councillors and administrators who are precluded from

participating in the consideration of a matter under this code because they have a conflict of interest in the matter, are not entitled to request access to council information in relation to the matter unless the information is otherwise available to members of the public, or the council has determined to make the information available under the GIPA Act.

Councillors and administrators to properly examine and consider information 8.7 Councillors and administrators must ensure that they comply with their duty

under section 439 of the LGA to act honestly and exercise a reasonable degree of care and diligence by properly examining and considering all the information provided to them relating to matters that they are required to make a decision on.

Refusal of access to information 8.8 Where the general manager or public officer determine to refuse access to

information requested by a councillor or administrator, they must act reasonably. In reaching this decision they must take into account whether or not the information requested is necessary for the councillor or administrator to perform their official functions (see clause 8.2) and whether they have disclosed a conflict of interest in the matter the information relates to that would preclude their participation in consideration of the matter (see clause 8.6). The general manager or public officer must state the reasons for the decision if access is refused.



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Use of certain council information 8.9 In regard to information obtained in your capacity as a council official, you must:

a) subject to clause 8.14, only access council information needed for council business

b) not use that council information for private purposes c) not seek or obtain, either directly or indirectly, any financial benefit or

other improper advantage for yourself, or any other person or body, from any information to which you have access by virtue of your office or position with council

d) only release council information in accordance with established council policies and procedures and in compliance with relevant legislation.

Use and security of confidential information 8.10 You must maintain the integrity and security of confidential information in your

possession, or for which you are responsible. 8.11 In addition to your general obligations relating to the use of council information,

you must: a) only access confidential information that you have been authorised to

access and only do so for the purposes of exercising your official functions

b) protect confidential information c) only release confidential information if you have authority to do so d) only use confidential information for the purpose for which it is intended

to be used e) not use confidential information gained through your official position for

the purpose of securing a private benefit for yourself or for any other person

f) not use confidential information with the intention to cause harm or detriment to the council or any other person or body

g) not disclose any confidential information discussed during a confidential session of a council or committee meeting or any other confidential forum (such as, but not limited to, workshops or briefing sessions).

Personal information 8.12 When dealing with personal information you must comply with:

a) the Privacy and Personal Information Protection Act 1998 b) the Health Records and Information Privacy Act 2002 c) the Information Protection Principles and Health Privacy Principles d) the council’s privacy management plan e) the Privacy Code of Practice for Local Government

Use of council resources 8.13 You must use council resources ethically, effectively, efficiently and carefully in

exercising your official functions, and must not use them for private purposes, except when supplied as part of a contract of employment (but not for private business purposes), unless this use is lawfully authorised and proper payment is made where appropriate.



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8.14 Union delegates and consultative committee members may have reasonable access to council resources and information for the purposes of carrying out their industrial responsibilities, including but not limited to:

a) the representation of members with respect to disciplinary matters b) the representation of employees with respect to grievances and disputes c) functions associated with the role of the local consultative committee.

8.15 You must be scrupulous in your use of council property, including intellectual

property, official services, facilities, technology and electronic devices and must not permit their misuse by any other person or body.

8.16 You must avoid any action or situation that could create the appearance that

council property, official services or public facilities are being improperly used for your benefit or the benefit of any other person or body.

8.17 You must not use council resources (including council staff), property or facilities

for the purpose of assisting your election campaign or the election campaigns of others unless the resources, property or facilities are otherwise available for use or hire by the public and any publicly advertised fee is paid for use of the resources, property or facility.

8.18 You must not use the council letterhead, council crests, council email or social

media or other information that could give the appearance it is official council material:

a) for the purpose of assisting your election campaign or the election campaign of others, or

b) for other non-official purposes. 8.19 You must not convert any property of the council to your own use unless properly

authorised. Internet access 8.20 You must not use council’s computer resources or mobile or other devices to

search for, access, download or communicate any material of an offensive, obscene, pornographic, threatening, abusive or defamatory nature, or that could otherwise lead to criminal penalty or civil liability and/or damage the council’s reputation.

Council record keeping 8.21 You must comply with the requirements of the State Records Act 1998 and the

council’s records management policy. 8.22 All information created, sent and received in your official capacity is a council

record and must be managed in accordance with the requirements of the State Records Act 1998 and the council’s approved records management policies and practices.

8.23 All information stored in either soft or hard copy on council supplied resources

(including technology devices and email accounts) is deemed to be related to the business of the council and will be treated as council records, regardless of



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whether the original intention was to create the information for personal purposes.

8.24 You must not destroy, alter, or dispose of council information or records, unless

authorised to do so. If you need to alter or dispose of council information or records, you must do so in consultation with the council’s records manager and comply with the requirements of the State Records Act 1998.

Councillor access to council buildings 8.25 Councillors and administrators are entitled to have access to the council

chamber, committee room, mayor’s office (subject to availability), councillors’ rooms, and public areas of council’s buildings during normal business hours and for meetings. Councillors and administrators needing access to these facilities at other times must obtain authority from the general manager.

8.26 Councillors and administrators must not enter staff-only areas of council

buildings without the approval of the general manager (or their delegate) or as provided for in the procedures governing the interaction of councillors and council staff.

8.27 Councillors and administrators must ensure that when they are within a staff only

area they refrain from conduct that could be perceived to improperly influence council staff decisions.



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PART 9 MAINTAINING THE INTEGRITY OF THIS CODE Complaints made for an improper purpose 9.1 You must not make or threaten to make a complaint or cause a complaint to be

made alleging a breach of this code for an improper purpose. 9.2 For the purposes of clause 9.1, a complaint is made for an improper purpose

where it is trivial, frivolous, vexatious or not made in good faith, or where it otherwise lacks merit and has been made substantially for one or more of the following purposes:

a) to bully, intimidate or harass another council official b) to damage another council official’s reputation c) to obtain a political advantage d) to influence a council official in the exercise of their official functions or

to prevent or disrupt the exercise of those functions e) to influence the council in the exercise of its functions or to prevent or

disrupt the exercise of those functions f) to avoid disciplinary action under the Procedures g) to take reprisal action against a person for making a complaint alleging

a breach of this code h) to take reprisal action against a person for exercising a function

prescribed under the Procedures i) to prevent or disrupt the effective administration of this code under the

Procedures. Detrimental action 9.3 You must not take detrimental action or cause detrimental action to be taken

against a person substantially in reprisal for a complaint they have made alleging a breach of this code.

9.4 You must not take detrimental action or cause detrimental action to be taken

against a person substantially in reprisal for any function they have exercised under the Procedures.

9.5 For the purposes of clauses 9.3 and 9.4, a detrimental action is an action

causing, comprising or involving any of the following: a) injury, damage or loss b) intimidation or harassment c) discrimination, disadvantage or adverse treatment in relation to

employment d) dismissal from, or prejudice in, employment e) disciplinary proceedings.

Compliance with requirements under the Procedures 9.6 You must not engage in conduct that is calculated to impede or disrupt the

consideration of a matter under the Procedures. 9.7 You must comply with a reasonable and lawful request made by a person

exercising a function under the Procedures. A failure to make a written or oral



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submission invited under the Procedures will not constitute a breach of this clause.

9.8 You must comply with a practice ruling made by the Office under the Procedures. Disclosure of information about the consideration of a matter under the Procedures 9.9 All allegations of breaches of this code must be dealt with under and in

accordance with the Procedures. 9.10 You must not allege breaches of this code other than by way of a complaint made

or initiated under the Procedures. 9.11 You must not make allegations about, or disclose information about, suspected

breaches of this code at council, committee or other meetings, whether open to the public or not, or in any other forum, whether public or not.

9.12 You must not disclose information about a complaint you have made alleging a

breach of this code or any other matter being considered under the Procedures except for the purposes of seeking legal advice, unless the disclosure is otherwise permitted under the Procedures.

9.13 Nothing under this Part prevents a person from making a public interest

disclosure to an appropriate public authority or investigative authority under the Public Interest Disclosures Act 1994.

Complaints alleging a breach of this Part 9.14 Complaints alleging a breach of this Part by a councillor, the general manager or

an administrator are to be managed by the Office. This clause does not prevent the Office from referring an alleged breach of this Part back to the council for consideration in accordance with the Procedures.

9.15 Complaints alleging a breach of this Part by other council officials are to be

managed by the general manager in accordance with the Procedures.



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SCHEDULE 1: DISCLOSURES OF INTERESTS AND OTHER MATTERS IN WRITTEN RETURNS SUBMITTED UNDER CLAUSE 4.21 Part 1: Preliminary Definitions 1. For the purposes of the schedules to this code, the following definitions

apply:

address means:

a) in relation to a person other than a corporation, the last residential or business address of the person known to the councillor or designated person disclosing the address, or

b) in relation to a corporation, the address of the registered office of the corporation in New South Wales or, if there is no such office, the address of the principal office of the corporation in the place where it is registered, or

c) in relation to any real property, the street address of the property.

de facto partner has the same meaning as defined in section 21C of the Interpretation Act 1987. disposition of property means a conveyance, transfer, assignment, settlement, delivery, payment or other alienation of property, including the following:

a) the allotment of shares in a company b) the creation of a trust in respect of property c) the grant or creation of a lease, mortgage, charge, easement, licence,

power, partnership or interest in respect of property d) the release, discharge, surrender, forfeiture or abandonment, at law or

in equity, of a debt, contract or chose in action, or of an interest in respect of property

e) the exercise by a person of a general power of appointment over property in favour of another person

f) a transaction entered into by a person who intends by the transaction to diminish, directly or indirectly, the value of the person’s own property and to increase the value of the property of another person.

gift means a disposition of property made otherwise than by will (whether or not by instrument in writing) without consideration, or with inadequate consideration, in money or money’s worth passing from the person to whom the disposition was made to the person who made the disposition, but does not include a financial or other contribution to travel.

interest means:

a) in relation to property, an estate, interest, right or power, at law or in

equity, in or over the property, or



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b) in relation to a corporation, a relevant interest (within the meaning of section 9 of the Corporations Act 2001 of the Commonwealth) in securities issued or made available by the corporation.

listed company means a company that is listed within the meaning of section 9 of the Corporations Act 2001 of the Commonwealth.

occupation includes trade, profession and vocation.

professional or business association means an incorporated or unincorporated body or organisation having as one of its objects or activities the promotion of the economic interests of its members in any occupation.

property includes money. return date means: a) in the case of a return made under clause 4.21(a), the date on which a

person became a councillor or designated person b) in the case of a return made under clause 4.21(b), 30 June of the year

in which the return is made c) in the case of a return made under clause 4.21(c), the date on which the

councillor or designated person became aware of the interest to be disclosed.

relative includes any of the following: a) a person’s spouse or de facto partner b) a person’s parent, grandparent, brother, sister, uncle, aunt, nephew,

niece, lineal descendant or adopted child c) a person’s spouse’s or de facto partner’s parent, grandparent, brother,

sister, uncle, aunt, nephew, niece, lineal descendant or adopted child d) the spouse or de factor partner of a person referred to in paragraphs (b)

and (c).

travel includes accommodation incidental to a journey.

Matters relating to the interests that must be included in returns 2. Interests etc. outside New South Wales: A reference in this schedule or in

schedule 2 to a disclosure concerning a corporation or other thing includes any reference to a disclosure concerning a corporation registered, or other thing arising or received, outside New South Wales.

3. References to interests in real property: A reference in this schedule or in

schedule 2 to real property in which a councillor or designated person has an interest includes a reference to any real property situated in Australia in which the councillor or designated person has an interest.

4. Gifts, loans etc. from related corporations: For the purposes of this schedule

and schedule 2, gifts or contributions to travel given, loans made, or goods



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or services supplied, to a councillor or designated person by two or more corporations that are related to each other for the purposes of section 50 of the Corporations Act 2001 of the Commonwealth are all given, made or supplied by a single corporation.



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Part 2: Pecuniary interests to be disclosed in returns Real property 5. A person making a return under clause 4.21 of this code must disclose:

a) the street address of each parcel of real property in which they had an interest on the return date, and

b) the street address of each parcel of real property in which they had an interest in the period since 30 June of the previous financial year, and

c) the nature of the interest. 6. An interest in a parcel of real property need not be disclosed in a return if

the person making the return had the interest only: a) as executor of the will, or administrator of the estate, of a deceased

person and not as a beneficiary under the will or intestacy, or b) as a trustee, if the interest was acquired in the ordinary course of an

occupation not related to their duties as the holder of a position required to make a return.

7. An interest in a parcel of real property need not be disclosed in a return if

the person ceased to hold the interest prior to becoming a councillor or designated person.

8. For the purposes of clause 5 of this schedule, “interest” includes an option

to purchase. Gifts 9. A person making a return under clause 4.21 of this code must disclose:

a) a description of each gift received in the period since 30 June of the previous financial year, and

b) the name and address of the donor of each of the gifts. 10. A gift need not be included in a return if:

a) it did not exceed $500, unless it was among gifts totalling more than $500 made by the same person during a period of 12 months or less, or

b) it was a political donation disclosed, or required to be disclosed, under Part 3 of the Electoral Funding Act 2018, or

c) the donor was a relative of the donee, or d) subject to paragraph (a), it was received prior to the person becoming a

councillor or designated person. 11. For the purposes of clause 10 of this schedule, the amount of a gift other

than money is an amount equal to the value of the property given. Contributions to travel 12. A person making a return under clause 4.21 of this code must disclose:

a) the name and address of each person who made any financial or other contribution to the expenses of any travel undertaken by the person in the period since 30 June of the previous financial year, and

b) the dates on which the travel was undertaken, and



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c) the names of the states and territories, and of the overseas countries, in which the travel was undertaken.

13. A financial or other contribution to any travel need not be disclosed under

this clause if it: a) was made from public funds (including a contribution arising from travel

on free passes issued under an Act or from travel in government or council vehicles), or

b) was made by a relative of the traveller, or c) was made in the ordinary course of an occupation of the traveller that is

not related to their functions as the holder of a position requiring the making of a return, or

d) did not exceed $250, unless it was among gifts totalling more than $250 made by the same person during a 12-month period or less, or

e) was a political donation disclosed, or required to be disclosed, under Part 3 of the Electoral Funding Act 2018, or

f) was made by a political party of which the traveller was a member and the travel was undertaken for the purpose of political activity of the party in New South Wales, or to enable the traveller to represent the party within Australia, or

g) subject to paragraph (d) it was received prior to the person becoming a councillor or designated person.

14. For the purposes of clause 13 of this schedule, the amount of a contribution

(other than a financial contribution) is an amount equal to the value of the contribution.

Interests and positions in corporations 15. A person making a return under clause 4.21 of this code must disclose:

a) the name and address of each corporation in which they had an interest or held a position (whether remunerated or not) on the return date, and

b) the name and address of each corporation in which they had an interest or held a position in the period since 30 June of the previous financial year, and

c) the nature of the interest, or the position held, in each of the corporations, and

d) a description of the principal objects (if any) of each of the corporations, except in the case of a listed company.

16. An interest in, or a position held in, a corporation need not be disclosed if

the corporation is: a) formed for the purpose of providing recreation or amusement, or for

promoting commerce, industry, art, science, religion or charity, or for any other community purpose, and

b) required to apply its profits or other income in promoting its objects, and c) prohibited from paying any dividend to its members.

17. An interest in a corporation need not be disclosed if the interest is a

beneficial interest in shares in a company that does not exceed 10 per cent of the voting rights in the company.



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18. An interest or a position in a corporation need not be disclosed if the person

ceased to hold the interest or position prior to becoming a councillor or designated person.

Interests as a property developer or a close associate of a property developer 19. A person making a return under clause 4.21 of this code must disclose

whether they were a property developer, or a close associate of a corporation that, or an individual who, is a property developer, on the return date.

20. For the purposes of clause 19 of this schedule:

close associate, in relation to a corporation or an individual, has the same meaning as it has in section 53 of the Electoral Funding Act 2018.

property developer has the same meaning as it has in Division 7 of Part 3 of the Electoral Funding Act 2018.

Positions in trade unions and professional or business associations 21. A person making a return under clause 4.21 of the code must disclose:

a) the name of each trade union, and of each professional or business association, in which they held any position (whether remunerated or not) on the return date, and

b) the name of each trade union, and of each professional or business association, in which they have held any position (whether remunerated or not) in the period since 30 June of the previous financial year, and

c) a description of the position held in each of the unions and associations. 22. A position held in a trade union or a professional or business association

need not be disclosed if the person ceased to hold the position prior to becoming a councillor or designated person.

Dispositions of real property 23. A person making a return under clause 4.21 of this code must disclose

particulars of each disposition of real property by the person (including the street address of the affected property) in the period since 30 June of the previous financial year, under which they wholly or partly retained the use and benefit of the property or the right to re-acquire the property.

24. A person making a return under clause 4.21 of this code must disclose

particulars of each disposition of real property to another person (including the street address of the affected property) in the period since 30 June of the previous financial year, that is made under arrangements with, but is not made by, the person making the return, being a disposition under which the person making the return obtained wholly or partly the use of the property.

25. A disposition of real property need not be disclosed if it was made prior to a

person becoming a councillor or designated person.



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Sources of income 26. A person making a return under clause 4.21 of this code must disclose:

a) each source of income that the person reasonably expects to receive in the period commencing on the first day after the return date and ending on the following 30 June, and

b) each source of income received by the person in the period since 30 June of the previous financial year.

27. A reference in clause 26 of this schedule to each source of income received,

or reasonably expected to be received, by a person is a reference to: a) in relation to income from an occupation of the person:

(i) a description of the occupation, and (ii) if the person is employed or the holder of an office, the name and

address of their employer, or a description of the office, and (iii) if the person has entered into a partnership with other persons,

the name (if any) under which the partnership is conducted, or b) in relation to income from a trust, the name and address of the settlor

and the trustee, or c) in relation to any other income, a description sufficient to identify the

person from whom, or the circumstances in which, the income was, or is reasonably expected to be, received.

28. The source of any income need not be disclosed by a person in a return if

the amount of the income received, or reasonably expected to be received, by the person from that source did not exceed $500, or is not reasonably expected to exceed $500, as the case may be.

29. The source of any income received by the person that they ceased to

receive prior to becoming a councillor or designated person need not be disclosed.

30. A fee paid to a councillor or to the mayor or deputy mayor under sections

248 or 249 of the LGA need not be disclosed. Debts 31. A person making a return under clause 4.21 of this code must disclose the

name and address of each person to whom the person was liable to pay any debt: a) on the return date, and b) at any time in the period since 30 June of the previous financial year.

32. A liability to pay a debt must be disclosed by a person in a return made

under clause 4.21 whether or not the amount, or any part of the amount, to be paid was due and payable on the return date or at any time in the period since 30 June of the previous financial year, as the case may be.

33. A liability to pay a debt need not be disclosed by a person in a return if:

a) the amount to be paid did not exceed $500 on the return date or in the period since 30 June of the previous financial year, as the case may be, unless:



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(i) the debt was one of two or more debts that the person was liable to pay to one person on the return date, or at any time in the period since 30 June of the previous financial year, as the case may be, and

(ii) the amounts to be paid exceeded, in the aggregate, $500, or b) the person was liable to pay the debt to a relative, or c) in the case of a debt arising from a loan of money the person was liable

to pay the debt to an authorised deposit-taking institution or other person whose ordinary business includes the lending of money, and the loan was made in the ordinary course of business of the lender, or

d) in the case of a debt arising from the supply of goods or services: (i) the goods or services were supplied in the period of 12 months

immediately preceding the return date, or were supplied in the period since 30 June of the previous financial year, as the case may be, or

(ii) the goods or services were supplied in the ordinary course of any occupation of the person that is not related to their duties as the holder of a position required to make a return, or

e) subject to paragraph (a), the debt was discharged prior to the person becoming a councillor or designated person.

Discretionary disclosures 34. A person may voluntarily disclose in a return any interest, benefit, advantage

or liability, whether pecuniary or not, that is not required to be disclosed under another provision of this Schedule.



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SCHEDULE 2: FORM OF WRITTEN RETURN OF INTERESTS SUBMITTED UNDER CLAUSE 4.21 ‘Disclosures by councillors and designated persons’ return 1. The pecuniary interests and other matters to be disclosed in this return are

prescribed by Schedule 1 of the Code of Conduct. 2. If this is the first return you have been required to lodge with the general

manager after becoming a councillor or designated person, do not complete Parts C, D and I of the return. All other parts of the return should be completed with appropriate information based on your circumstances at the return date, that is, the date on which you became a councillor or designated person.

3. If you have previously lodged a return with the general manager and you

are completing this return for the purposes of disclosing a new interest that was not disclosed in the last return you lodged with the general manager, you must complete all parts of the return with appropriate information for the period from 30 June of the previous financial year or the date on which you became a councillor or designated person, (whichever is the later date), to the return date which is the date you became aware of the new interest to be disclosed in your updated return.

4. If you have previously lodged a return with the general manager and are

submitting a new return for the new financial year, you must complete all parts of the return with appropriate information for the 12-month period commencing on 30 June of the previous year to 30 June this year.

5. This form must be completed using block letters or typed. 6. If there is insufficient space for all the information you are required to

disclose, you must attach an appendix which is to be properly identified and signed by you.

7. If there are no pecuniary interests or other matters of the kind required to be

disclosed under a heading in this form, the word “NIL” is to be placed in an appropriate space under that heading.

Important information This information is being collected for the purpose of complying with clause 4.21 of the Code of Conduct. You must not lodge a return that you know or ought reasonably to know is false or misleading in a material particular (see clause 4.23 of the Code of Conduct). Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the council, the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.



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The information collected on this form will be kept by the general manager in a register of returns. The general manager is required to table all returns at a council meeting. Information contained in returns made and lodged under clause 4.21 is to be made publicly available in accordance with the requirements of the Government Information (Public Access) Act 2009, the Government Information (Public Access) Regulation 2009 and any guidelines issued by the Information Commissioner. You have an obligation to keep the information contained in this return up to date. If you become aware of a new interest that must be disclosed in this return, or an interest that you have previously failed to disclose, you must submit an updated return within three months of becoming aware of the previously undisclosed interest. Disclosure of pecuniary interests and other matters by [full name of councillor or designated person] as at [return date] in respect of the period from [date] to [date] [councillor’s or designated person’s signature] [date]

A. Real Property

Street address of each parcel of real property in which I had an interest at the return date/at any time since 30 June

Nature of interest

B. Sources of income

1 Sources of income I reasonably expect to receive from an occupation in the period commencing on the first day after the return date and ending on the following 30 June Sources of income I received from an occupation at any time since 30 June

Description of occupation Name and address of employer or description of office held (if applicable)

Name under which partnership conducted (if applicable)

2 Sources of income I reasonably expect to receive from a trust in the period commencing on the first day after the return date and ending on the following 30 June Sources of income I received from a trust since 30 June

Name and address of settlor Name and address of trustee



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3 Sources of other income I reasonably expect to receive in the period commencing on the first day after the return date and ending on the following 30 June Sources of other income I received at any time since 30 June [Include description sufficient to identify the person from whom, or the circumstances in which, that income was received]

C. Gifts

Description of each gift I received at any time since 30 June

Name and address of donor

D. Contributions to travel

Name and address of each person who made any financial or other contribution to any travel undertaken by me at any time since 30 June

Dates on which travel was undertaken

Name of States, Territories of the Commonwealth and overseas countries in which travel was undertaken

E. Interests and positions in corporations

Name and address of each corporation in which I had an interest or held a position at the return date/at any time since 30 June

Nature of interest (if any)

Description of position (if any)

Description of principal objects (if any) of corporation (except in case of listed company)

F. Were you a property developer or a close associate of a property developer on the return date? (Y/N)

G. Positions in trade unions and professional or business associations

Name of each trade union and each professional or business association in which I held any position (whether remunerated or not) at the return date/at any time since 30 June

Description of position

H. Debts

Name and address of each person to whom I was liable to pay any debt at the return date/at any time since 30 June



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I. Dispositions of property

1 Particulars of each disposition of real property by me (including the street address of the affected property) at any time since 30 June as a result of which I retained, either wholly or in part, the use and benefit of the property or the right to re-acquire the property at a later time

2 Particulars of each disposition of property to a person by any other person under arrangements made by me (including the street address of the affected property), being dispositions made at any time since 30 June, as a result of which I obtained, either wholly or in part, the use and benefit of the property

J. Discretionary disclosures



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SCHEDULE 3: FORM OF SPECIAL DISCLOSURE OF PECUNIARY INTEREST SUBMITTED UNDER CLAUSE 4.37 1. This form must be completed using block letters or typed. 2. If there is insufficient space for all the information you are required to

disclose, you must attach an appendix which is to be properly identified and signed by you.

Important information This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Code of Conduct. The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Code of Conduct) has in that person’s principal place of residence. Clause 4.3 of the Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter. “Relative” is defined by clause 4.4 of the Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons. You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal. This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.



46

Special disclosure of pecuniary interests by [full name of councillor] in the matter of [insert name of environmental planning instrument] which is to be considered at a meeting of the [name of council or council committee (as the case requires)] to be held on the day of 20 .

Pecuniary interest

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

Relationship of identified land to the councillor [Tick or cross one box.]

□ The councillor has an interest in the land (e.g. is the owner or has another interest arising out of a mortgage, lease, trust, option or contract, or otherwise). □ An associated person of the councillor has an interest in the land. □ An associated company or body of the councillor has an interest in the land.

Matter giving rise to pecuniary interest1

Nature of the land that is subject to a change in zone/planning control by the proposed LEP (the subject land)2 [Tick or cross one box]

□ The identified land. □ Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control [Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

1 Clause 4.1 of the Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Code of Conduct. 2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Code of Conduct has a proprietary interest.



47

Proposed change of zone/planning control [Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor or associated person [Insert one of the following: “Appreciable financial gain” or “Appreciable financial loss”]

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest.] Councillor’s signature Date [This form is to be retained by the council’s general manager and included in full in the minutes of the meeting]



Gifts and Benefits Policy



GOULBURN MULWAREE COUNCIL GIFTS & BENEFITS POLICY

POLICY OBJECTIVE To provide clear and objective requirements for all Council officials when dealing with gifts and benefits.

LEGISLATIVE PROVISIONS Local Government Act 1993 Model Code of Conduct for Local Councils in NSW

POLICY STATEMENT 1. Introduction

Council has a Code of Conduct to clearly articulate the expectations placed upon all Council Officials. Council Officials include staff, Councillors and Council delegates. Council recognises there are very real risks associated with Council Officials being offered and accepting gifts and benefits during the course of their work. There is potential for a gift to inappropriately influence a Council Officials’ behaviour resulting in them acting partially toward the gift giver rather than impartially in accordance with the Council’s Code of Conduct. This is not the only concern as the perception of compromise can be equally damaging to Council and its ability to demonstrate commitment to its values.

2. Gifts and Benefits

A gift or benefit is something offered to or received by a Council Official or someone personally associated with them for their personal use and enjoyment. A reference to a gift or benefit is defined under Part 6 Personal Benefit of Council’s Code of Conduct.

Council’s preferred position is that gifts and benefits not be offered to Council Officials. Council Officials must never demand or request any gift or benefit in connection with their Council duties or status with Council. This includes gifts or benefits for other people. Council Officials must avoid situations giving rise to the appearance that a person or body, through the provision of gifts, benefits or hospitality of any kind, is attempting to secure favourable treatment from them or from Council. Council Officials must take all reasonable steps to ensure that their immediate family members do not receive gifts or benefits giving rise to the appearance of an attempt to secure favourable treatment. Immediate family members include parents, spouses, partners, children and siblings. A gift or benefit is deemed to have been accepted where it is received by a Council Official or someone personally associated with them.

3. Offers of Gifts and Benefits Council Officials must never accept any gift or benefit:

If the person offering it, or a reasonable person, would expect the Official to be influenced in the way they do their job or carry out their duties

If they would feel a sense of obligation or debt to the person offering the gift or benefit

If they or Council are likely to be compromised.



Council Officials must not:

Seek or accept a bribe or other improper inducement

Seek gifts or benefits of any kind

Accept any gift or benefit that may create a sense of obligation on the part of the Council Official or may be perceived to be intended or likely to influence the Council Official in carrying out their public duty

Accept any gift or benefit of non-token value

Accept an offer of cash or cash-like gift regardless of the amount

Participate in competitions for prizes where eligibility is based on Council being in or entering into a customer-supplier relationship with the competition organiser

Personally benefit from reward points programs when purchasing on behalf of Council. Where a Council Official receives a gift or benefit of any value other than one referred to in clause 6.2 of Council’s Code of Conduct, it must be disclosed to the Official’s manager or the General Manager in writing within 1 working day. The details of the gift or benefit must be recorded in Council’s gift register. Where a gift or benefit of non-token value is received that cannot reasonably be refused or returned, the gift or benefit must be surrendered to the Governance Business Unit, unless the nature of the gift or benefit makes this impractical.

4. Accepting Gifts and Benefits 4.1 Gifts and benefits of token value Council Officials may accept gifts and benefits of token value if:

The gifts or benefits are one or more gifts or benefits received from a person or organisation over a 12-month period, when aggregated, do not exceed a value of $100

Acceptance does not create a sense of obligation

The gift or benefit has not been solicited

Acceptance complies with this Policy and Council’s Code of Conduct

Specific consideration has been given to the provisions contained within Section 5 of this Policy.

Council Officials must take the following into account when determining whether to accept a gift or benefit of token value:

What an impartial observer might think

The frequency of occurrence

The degree of openness surrounding the occasion or gift. Gifts and benefits of token value include but are not limited to:

Invitations to and attendance at local social, cultural or sporting events with a ticket value that does not exceed $100

Gifts of alcohol that do not exceed a value of $100

Ties, scarves, coasters, tie pins, diaries, chocolates or flowers or the like

Prizes or awards that do not exceed $100 in value. Council Officials who are in doubt about whether or not a gift is of token value should discuss it with:

Their supervisor or Council’s Business Manager Governance if they are a member of staff.

The Mayor or General Manager if they are a Councillor.



4.2 Gifts and benefits of non-token value Gifts or benefits that exceed $100 in value are of non-token value and must not be accepted. Gifts and benefits of non-token value include, but are not limited to:

Tickets to major sporting events with a ticket value that exceeds $100

Corporate hospitality at a corporate facility at major sporting events

Free or discounted products or services for personal use

The use of holiday homes

Artworks

Free or discounted travel. A gift or benefit of non-token value:

Must only be accepted when it cannot reasonably be refused or returned and all reasonable steps have been taken in the first instance to decline or return the gift or benefit

Must not be accepted if when added to the value of earlier gifts received from the same person or organisation during the same 12-month period would exceed $100 in value

Which cannot be returned or refused must be surrendered to Council, unless the nature of the gift, benefit or hospitality makes this impractical

Must be disclosed immediately to the relevant supervisor/manager, the Mayor or General Manager

Where immediate disclosure is not possible, disclosure must be undertaken at the first available opportunity but not more than 1 day after receipt of the gift.

For the purposes of this Policy, the value of a gift or benefit is the monetary value of the gift or benefit inclusive of GST. Disclosure of Gifts and Benefits Disclosure is required as follows:

Inform the appropriate supervisor/manager or the General Manager or the Mayor

Complete Council’s Declaration of Gifts form.

In situations where a gift of token or non-token value has been declined, a disclosure is required if it could be perceived as influencing a Council Official.

Council’s Governance Unit will ensure all gifts and benefits that are declared are recorded in Council’s Gift Register. “Cash-like gifts” Cash-like gifts include but are not limited to:

Gift vouchers/cards

Credit cards

Debit cards with credit on them

Prepayments such as phone/internet credit

Lottery tickets

Memberships or entitlements to discounts. 5. Additional Provisions

Staff with Regulatory and Decision Making Functions Some Council Officials have roles in regulatory and approval functions such as inspection and certification and therefore make decisions which affect members of the community. These Council Officials have significant discretion to impact on individuals or commercial entities.



These individuals or commercial entities may seek to influence the outcome of the regulatory or approval process by offering gifts or benefits to a Council Official. For Council Officials with these functions, all gifts, benefits and hospitality, regardless of their value:

Offered to and received by the staff must be treated as if they were of a non-token nature

May only be received when they cannot reasonably be refused or returned. All reasonable steps must be taken in the first instance to decline or return the gift or benefit

Which cannot be returned or refused must be surrendered to Council, unless the nature of the gift or benefit makes this impractical

Must be disclosed immediately to the relevant supervisor/manager, the Business Manager Governance or the General Manager. Where immediate disclosure is not possible, disclosure must be undertaken at the first available opportunity but not more than 1 day after receipt of the gift.

6. Bribery and the Law

Corruptly receiving a gift or benefit is an offence under both the common law and NSW legislation. The offence extends to the offering or seeking of a gift or benefit. The common law offence of bribery is defined as receiving or offering any undue reward by, or to, any person in public office in order to influence his or her behaviour in that office, and to incline that person to act contrary to the known rules of honesty and integrity. If a Council Official is offered a bribe or an inappropriate gift they must report this matter immediately to:

The Mayor, if it is a Councillor or the General Manager

The Business Manager Governance if it is a member of Council staff or a delegate. Any such report will be immediately referred to the NSW Police and The Independent Commission Against Corruption.


1 15 November 2005 05/613

2 15 July 2008 08/410

3 20 October 2009 09/622

4 20 October 2011 11/459 20 December 2011 21 December 2011

5 18 June 2013 13/249

6 18 July 2017 2017/310 18 July 2017 18 August 2017

7 1 December 2020 2020/515 1 December 2020 22 February 2021

8





Risk Management Policy



GOULBURN MULWAREE COUNCIL

RISK MANAGEMENT POLICY

Page 2 of 3

POLICY OBJECTIVE This policy establishes the commitment of Goulburn Mulwaree Council (Council) to provide effective risk management culture and governance practices to support the delivery of its functions and activities.

LEGISLATIVE PROVISIONS Local Government Act 1993 Local Government (General) Regulation 2005

POLICY STATEMENT Council recognises that the purpose of risk management is the creation and protection of value and is committed to managing risk to improve performance, encourage innovation and support the achievement of objectives. This understanding is reflected in the following characteristics adopted by Council:

Risk management practices encompass the entire organisation, creating connections to avoid silos.

Risk management strategies address the full spectrum of risks and are appropriately scaled to reflect situational context and complexity.

Risk management approaches encompass risk scenarios and the interaction of multiple risks rather than considering single events.

Risk management practices are integrated into business culture and procedures to ensure that strategy and decision making evolve from a risk informed process.

Risk management philosophy focuses on acceptable risk action rather than on risk avoidance. Council is committed to managing risk within Council’s risk appetite by identifying, analysing, evaluating and treating exposures that may impact on Council achieving its objectives and/or the continued efficiency and effectiveness of its operations. Council will incorporate risk management into its planning and decision making processes and subsequently into its business execution. Council’s risk management process will be aligned to relevant standards and best practice in a manner that aligns with the organisations’ culture and maturity. Council staff will implement and embed the risk management process into Council’s business practices to reinforce their decision making responsibilities and accountability. Council is committed to ensuring that all staff, particularly those with management, advisory and decision making responsibilities obtain a sound understanding of risk management principles and the requisite skills to implement risk management effectively. Council will regularly monitor and review the status of its risk culture throughout the organisation as a basis for continuous improvement. Roles and Responsibilities Councillors The Councillors have ultimate responsibility and accountability for risk management and internal audit implementation at Council.



GOULBURN MULWAREE COUNCIL

RISK MANAGEMENT POLICY

Page 3 of 3

Senior Management The Chief Executive Officer, the Executive, Business Managers and Supervisors are responsible for promoting and leading effective risk management practices at Council. Employees & Other Council Delegates All employees, contractors and volunteers are responsible for managing risk at Council and as such are responsible for compliance with this policy.






Item 15.28 Page 456

15.28 PLANNING AND ENVIRONMENT POLICY REVIEW

Author: Director Planning & Environment


Attachments: 1. Development Assessment and Decision Making Policy ⇩ 2. Stormwater Drainage and Rainwater Collection Systems Policy ⇩ 3. Planning Agreement and Land Dedication Policy ⇩

Link to


1. Our Environment EN1 Protect and enhance the existing natural environment, including flora and fauna native to the region.



RECOMMENDATION

That

1. The report from the Director Planning & Environmental Services on the Policy Review – Planning & Environment be received.

2. Council places the revised Policies listed below on public exhibition for 28 days and if no comments are received, they be adopted as one of Council’s policies.

(a) Development Assessment & Decision Making Policy

(b) Stormwater Drainage & Rainwater Collection Systems Policy

(c) VPA & Land Dedication Policy

3. Any submissions received will be considered and reported to Council for final adoption of the policy.

BACKGROUND

This report presents three of the Planning & Environment Directorate policies that have been reviewed in terms of regulatory requirement, relevance and content following the recent Council elections. These policies include the Development Assessment and Decision Making Policy, Stormwater Drainage & Rainwater Collection Systems Policy and VPA & land Dedication Policy.

The contents of the revised policies have been discussed at the Council briefing on 14 June 2022.

REPORT

The following policies have been reviewed and are ready to be placed on public exhibition.

Development Assessment & Decision Making Policy The aim of the policy is to provide guidance for the assessment and determination of Development Applications by identifying which applications are presented to Council, and which applications are determined by staff.

The reviewed policy (refer attachment) contains the following changes:

Removal of reference to ‘significant DA list’ as a list of all new DA’s is provided to Councillors at least once per fortnight;

Removal of the term “unreasonable” submission and providing clarity around what is considered as an “unresolved” submission.

Simplification of the Councillor “call-in” process.

Removal of flowchart as it no longer reflects the process.





Item 15.28 Page 457

General formatting and minor wording changes – eg. presented to Council rather than referred.

Stormwater Drainage & Rainwater Collection Systems Policy The objectives of this policy is to provide technical guidance in relation to the requirements for the installation and management of stormwater drainage and rainwater collection systems. The reviewed policy (refer attachment) contains the following changes:

Updated legislative references and a statement regarding the Sydney Drinking Water Catchment.

Refined policy statement.

Greater detail and clarity relating to: - Rainwater tanks for all new development, specifically:

o Exclusion of ancillary development for urban areas, and when less than

50m² in rural areas.

o Increase in minimum tank size for reticulated areas from 10,000L to:

15,000L (up to 700m² lot size) 20,000L (between 701m² and 1250 m² lot size) 40,000L (between 1251m² and 2000 m² lot size) 40,000L + 1000L/10m² of roof area for lot sizes greater than 2000m²

o Increase in minimum tank size for unreticulated areas from 46,000L to

90,000L - Onsite stormwater disposal system specifications

o Limit to single dwellings in urban areas and Run-o-waters

o Upfront requirement for easements over neighbouring properties where

required - Charged stormwater drainage systems - Acceptable raingarden specifications and locations

Planning Agreement & Land Dedication Policy The objective of the policy is to establish the requirements and process for entering into a Planning Agreement with Council. In addition, it provides a framework for consistency and defines the negotiation process. The reviewed policy (refer attachment) contains the following changes:

Updated reference to NSW Department of Planning and Environment’s Planning Agreement Practice Note 2021

Substitution of the terms “Voluntary Planning Agreement” and “VPA” to “Planning Agreement” to reflect changes to the legislation

Greater detail and clarity relating to the process

Inclusion of situational land valuations

Addition of the ability to dedicate land for Environmental Conservation purposes.

Correcting the treasury bond rate to ensure consistency with Council’s Development Servicing Plan for stormwater treatment facilities.

Formatting and grammatical corrections, as well as additional definitions for Contribution Plan and Qualified Valuer.

In addition to the above changes, a revised template Planning Agreement has been prepared and legally reviewed. The template will now become a stand-alone document to allow for periodic amendments that reflect legislative changes or matters arising from subsequent legal reviews without the need to review the policy as a whole.

Conclusion


Item 15.28 Page 458

These policies will be placed on public exhibition for a period of 28 days. If no submissions are received during this period, they will be adopted as the newly revised policies. Any submissions on any of these policies will be presented back to Council for consideration before adoption takes place.



Development Assessment & Decision Making Policy



GOULBURN MULWAREE COUNCIL DEVELOPMENT ASSESSMENT & DECISION MAKING POLICY

Page 2 of 3

POLICY OBJECTIVE To provide guidance for the assessment and determination of Development Applications.

LEGISLATIVE PROVISIONS Local Government Act 1993 Environmental Planning and Assessment Act 1979

POLICY STATEMENT Under s377 of the Local Government Act 1993, Council may delegate any function of Council (other than the items listed) to the General Manager/Chief Executive Officer. The assessment and determination of Development Applications and other forms of approval are functions that may be delegated. Under s378 of the Local Government Act 1993, the General Manager/Chief Executive Officer may in turn sub-delegate a function delegated to the General Manager/Chief Executive Officer by the Council (other than the power of delegation) to any other person (including another employee of Council). Section 380 of the Local Government Act 1993 requires delegations to be reviewed in the first 12 months of each term of office of the Council. It is acknowledged that there needs to be a system of delegation to staff to assess and determine routine applications for approvals while Council retains an assessment and determination role for significant applications.

The following applications will be presented to Council: 1. Any application in respect of which there is an unresolved objection resulting from the neighbour

notification/exhibition process. For the avoidance of doubt, it is at the discretion of the assessing officer to determine what constitutes an unresolved objection, with a final endorsement from the Business Manager Planning & Development to be given prior to the determination being made.

2. Any application that seeks to vary Council’s Local Environmental Plan or Development Contribution Plan.

3. Any application that seeks to vary the objectives of Council’s Development Control Plan or Policies relating to Engineering Standards.

4. Any application that seeks a review by Council of a determination made under delegated authority.

5. Any application that is called in by Councillors. A list of all applications received by Council is distributed weekly to enable Councillors to identify any applications that may be of particular interest to call in. For an application to be called in at least three Councillors will need to nominate the application with any nomination to be in writing to the General Manager/Chief Executive Officer. Those not called in will continue to be assessed and determined under delegation.

Applications presented to Council may be determined by Council or Council may as part of a Resolution resolve for the application to be determined under delegation.



GOULBURN MULWAREE COUNCIL DEVELOPMENT ASSESSMENT & DECISION MAKING POLICY

Page 3 of 3


1 17 January 2006 06/17

2 15 March 2011 11/73

3 21 May 2013 13/179 21 May 2013 5 July 2013

4 6 June 2017

5


DIRECTORATE: Planning & Environment BUSINESS UNIT: Planning and Development



Stormwater Drainage and Rainwater Collection Systems Policy



GOULBURN MULWAREE COUNCIL STORMWATER DRAINAGE & ROOFWATER COLLECTION SYSTEMS POLICY

Page 2 of 7

POLICY OBJECTIVE

The objective of this policy is to establish the requirements for the management and installation of

stormwater drainage and rainwater collection systems.

LEGISLATIVE PROVISIONS & RESOURCES

Environmental Planning & Assessment Act 1979


State Environmental Planning Policy (Biodiversity and Conservation) 2021

State Environmental Planning Policy (Exempt and Complying Development Codes) 2008

State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004

Australian Standard AS/NZS 3500

NSW Code of Practice for Plumbing & Drainage

Managing Urban Stormwater Soils & Construction 4th Edition (The Blue Book)

National Construction Code

POLICY STATEMENT

Goulburn Mulwaree Council recognises that water is a limited valuable resource that requires careful

management, particularly in areas that do not have access to a reticulated supply. Furthermore,

Goulburn historically has a pattern of intermittent rainfall events accompanied by prolonged periods

without adequate rainfall. This policy will increase the level of drought resilience for new development

as well as provide environmental, and economic benefits to landholders and the community.

This policy does not override the need where required to provide on-site stormwater detention in any

assessment of pre and post development flows.

1. Sydney Drinking Water Catchment Area

1.1 Nearly all land the Goulburn Mulwaree Local Government Area is within the Sydney Drinking

Water Catchment. This means that any development undertaken must demonstrate that it can

achieve a Neutral or Beneficial Effect (NorBE) on water quality as required by the State

Environmental Planning Policy (Biodiversity and Conservation) 2021. This requirement applies to

all Development Applications lodged with Council, Complying Development Certificates issued




Page 3 of 7

by Private Certifiers and Development Without Consent as part of the review of environmental

factors process.

Consequently, applications made under s.68 of the Local Government Act 1993 that form part of

an application made under the Environmental Planning and Assessment Act 1979 must

demonstrate a Neutral or Beneficial Effect (NorBE) on water quality.

2. Rainwater Tanks for New Development

2.1 All new detached development with a roof area greater than 20m2 is to be provided with rainwater

tanks in accordance with the following:

All roof areas on the Lot are to be configured to ensure that roof water is collected and

conveyed to the onsite rainwater tank(s);

Overflows from rainwater tanks within the urban area are piped to Council stormwater

infrastructure. In some instance a raingarden will be required prior to the final discharge point

from the Lot;

Overflows from rainwater tanks where no stormwater infrastructure exists must be designed

to prevent environmental damage through the use of outlet protection in accordance with the

Blue Book principles and Council’s Standard Engineering drawings;

The rainwater tank supply is to be configured and plumbed for maximum water reuse and as

a minimum to service:

i. all toilets;

ii. all washing machines;

iii. laundry sinks;

iv. swimming pool and spa top up taps;

v. two external taps as for irrigation of garden areas (front and back); and

vi. all washdown areas for non-residential developments.

The design and installation must be in accordance with State Environmental Planning Policy

(Exempt and Complying Development Codes) 2008, the Plumbing & Drainage Act 2011, AS

3500 Part 1, Water Supply and the National Construction Code;




Page 4 of 7

A Basix Certificate obtained for the development must contain the above nominations where

included in and appropriate for the type of development under the Basix alternative water use

guidance table;

Rainwater tanks in rural areas must be non-combustible; and

Minimum rainwater tank capacities are exclusive of any minimum bush fire requirement.

2.2 Minimum rainwater tank sizes in areas serviced by reticulated water;

Residential (per dwelling) and non-residential developments:

i. Lot size up to 350m2 = 5,000 litres;

ii. Lot size 351m2 to 700m2 = 10,000 litres;

iii. Lot size 701m2 to 2,000m2 = 22,500 litres; and

iv. Lot size over 2001m2 minimum 40,000 litres or at a rate of 1,000 litres per 10 square

meters of total roof slope area whichever is the greater.

Note: total roof slope area is a measurement of the actual roof slope areas and is

different to the plan area of a roof.

Ancillary residential or non-residential development that cannot be connected to the main

rainwater tank on the Lot is to be provided with separate rainwater tanks based on the total

actual roof slope area calculation below.

i. Tank Size = (total roof slope area in sqm / 10) x 1,000 litres

2.3 Minimum rainwater tank sizes in areas not serviced by reticulated water:

Residential per dwelling is to be a minimum 90,000 litres.

Ancillary residential development that cannot be connected to the rainwater tank for the

dwelling is to be provided with separate rainwater tanks based on the total actual roof slope

area calculation above.

Non-residential development minimum rainwater tank size is to be calculated using the total

roof slope area calculation method.




Page 5 of 7

3. On-Site Stormwater Disposal

3.1 Council recognises that in limited instance within the urban area it may be appropriate for

stormwater disposal to occur on site via properly constructed infiltration trenches where

stormwater cannot discharge to Council stormwater infrastructure. On-site stormwater disposal

is only permitted for a single dwelling and associated ancillary development. On-site stormwater

disposal is not permitted for dual-occupancy, multi-dwelling, manor homes or any other form of

development that approves more than one dwelling.

3.2 The use of an infiltration trench in the urban area is subject to the following design parameters;

Sized at 1m2 on the top surface per 10m2 of impervious area draining to it (including roof

area draining to the rainwater tank);

Be 600mm deep, level on bottom and top, include domes, and a bed of distribution

aggregate and perforated pipes;

The long axis of the trench shall be placed across the fall of the land;

The trench shall not be placed within the clearance zone of any sewer main or within any

other onsite easements; and

Be located:

i. Outside any overland flow path;

ii. 6m from any downslope boundary or structure,

iii. 3m from any upslope boundary or structure;

iv. 2m from any side boundary or structure.

If the above design parameters cannot be met, Council may consider a proposal from a

suitably qualified and experienced hydraulic engineer.

3.3 If a suitable on-site stormwater system cannot be provided, then a stormwater easement may

need to be created over neighbouring land to connect the Lot to appropriate stormwater

infrastructure. In such instances documentary evidence from NSW Land Registry Office

confirming the creation of an easement must accompany the development application and any

application made under s.68 of the Local Government Act 1993.




Page 6 of 7

4. Charged Stormwater Overflow Drainage Systems

4.1 Council recognises that in limited instance within the urban area it may be appropriate for a

charged stormwater overflow drainage systems to discharge stormwater overflow to Council

stormwater infrastructure i.e. kerb and gutter.

4.2 The use of charged stormwater overflow drainage systems is subject to the following design

parameters:

Maximum distance from the final discharge point to tank overflow outlet is 25m; and

Minimum difference in height of the rainwater tank overflow outlet and the final discharge

point is 1m.

4.3 If the above design parameters cannot be met then a stormwater easement will need to be

created over neighbouring land to connect the Lot to appropriate stormwater infrastructure. In

such instances documentary evidence from NSW Land Registry Office confirming the creation of

an easement must accompany the development application and any application made under s.68

of the Local Government Act 1993.

5. Raingardens

5.1 Where the proposed development requires the provision of a raingarden the following design

parameters are to be met:

Be in accordance with Council’s Standard Engineering drawings;

Have a minimum surface and filter area of 5 square metres;

Be provided with direct discharge and overflow to the inter-allotment drainage system or

kerb and gutter;

Be protected from vehicular or other damage by fences, posts, slotted kerbs or similar

permanent structures; and

Be located:




Page 7 of 7

i. Outside any overland flow path;

ii. Not be contained within any easement;

iii. 1m from any downslope boundary or structure,

iv. 1m from any upslope boundary or structure; and

v. 1m from any other side boundary or structure.


1 6 August 2013 13/325 11 October 2013 11 October 2013

2 18 July 2017 2017/314 18 July 2017 18 August 2017


DIRECTORATE: Planning & Environment BUSINESS UNIT: Planning & Development



Planning Agreement & Land Dedication

Policy



GOULBURN MULWAREE COUNCIL PLANNING AGREEMENT & LAND DEDICATION POLICY

Page 2 of 10

POLICY OBJECTIVE The objective of this policy is to establish the requirements and process for entering into a Planning

Agreement with Goulburn Mulwaree Council.

LEGISLATIVE PROVISIONS Environmental Planning and Assessment Act 1979 (NSW)

Environmental Planning and Assessment Regulation 2021 (NSW)

Other references

NSW Department of Planning, Industry and Environment Planning Agreements Practice Note 2021

POLICY STATEMENT Goulburn Mulwaree Council recognises that voluntary agreements or arrangements, referred to as

Planning Agreements under Part 7 Division 7.1 Subdivision 2 of the Environmental Planning and

Assessment Act 1979 (EP&A Act) provide a mechanism for developers to achieve mutually beneficial

environmental planning outcomes for themselves and the community when not provided or allowed

for under Council’s existing planning controls and contribution plan(s).

This policy applies when the dedication of land occurs separately to a Planning Agreement or

development approval.

1. Introduction

1.1 Overview

This policy includes:

Council’s fundamental principles governing the use of Planning Agreements;

Circumstances in which Council will consider negotiating a Planning Agreement;

General requirements and conditions for preparing Planning Agreements;

Council’s policy for the dedication of land; and

An overview on how to approach Council for a Planning Agreement.

1.2 Disclaimer

Any advice given by Council at any stage when negotiating or submitting a Planning Agreement is

considered to be provided on a without prejudice basis. Council accepts no responsibility for the

misinterpretation or accuracy of any advice given it is the applicant’s sole responsibility to seek

clarification.




Page 3 of 10

1.3 Terminology

The following terminology will be used throughout this policy:

Act means the Environmental Planning and Assessment Act 1979;

Associated Development means the development that is associated with a Planning Agreement;

Council means Goulburn Mulwaree Council;

Development Contribution means the kind of provision made by a developer under a Planning

Agreement, being a monetary contribution, the dedication of land free of cost or the provision of a

material Public Benefit or any combination of the aforementioned to be used towards a public

purpose;

Goulburn Mulwaree Contribution Plan means the Goulburn Mulwaree Local Infrastructure

Contribution Plan 2021 and Goulburn Mulwaree Development Servicing Plan Goulburn Stormwater;

Instrument Change means a change to an environmental planning instrument to enable a

development application to be made to carry out development the subject of a Planning Agreement;

Planning Agreement has the same meaning as in the Act;

Public Benefit means the benefit enjoyed by the public as a consequence of a development

contribution;

Public Facilities means public infrastructure, facilities, amenities and services;

Qualified Valuer means either a full member of the Australian Valuers Institute (not an associate or

student member), or full member of the Australian Property Institute (not a student or provisional

member), obtained because of their occupation as a valuer, or a full member of the Royal Institution

of Chartered Surveyors as a chartered valuer;

Regulation means the Environmental Planning and Assessment Regulation 2021; and

Surplus Value means the value of the developer’s provision under a Planning Agreement less the

sum of the value of public works required to be carried out by the developer under a condition

imposed under s4.17 of the Act and the value of Development Contributions that are or could have

been required to be made under s7.11 or s7.12 of the Act in respect of the development the subject

of the Planning Agreement.




Page 4 of 10

2. General Requirements

2.1 Governing Principles

In assessing Planning Agreements, Council will adhere to the following governing principles:

a) Planning decisions cannot be bought or sold through Planning Agreements;

b) Council will negotiate Planning Agreements on a without prejudice basis;

c) Development that is considered unacceptable on planning grounds will not be permitted

regardless of any benefit that may be attained from a Planning Agreement;

d) Council will not allow Planning Agreements to improperly fetter the exercise of its functions

under the Act, Regulation or any other Act or law;

e) Council will not use Planning Agreements for any purpose other than a proper planning

purpose;

f) Council will not seek benefits under a Planning Agreement that are unrelated to the

Associated Development;

g) Council will not allow the interests of individuals or interest groups to outweigh the public

interest when considering a proposed Planning Agreement;

h) Council will not improperly rely on its statutory position in order to extract unreasonable Public

Benefits from developers under Planning Agreements;

i) Where the Council has a commercial stake in development that is the subject of a Planning

Agreement, it will take appropriate steps to ensure that it avoids a conflict of interest between

its role as a planning authority and its interest in the development; and

j) Where the Council has negotiate a Planning Agreement it is not bound in any capacity to enter

into the agreement.

2.2 When to Consider a Planning Agreement

Council may consider negotiating a Planning Agreement with the developer to undertake the following

public purpose activities in accordance with s7.4 of the Act:

a) the provision of (or the recoupment of the cost of providing) public amenities or public

services;

b) the provision of (or the recoupment of the cost of providing) affordable housing;

c) the provision of (or the recoupment of the cost of providing) transport or other infrastructure

relating to land;

d) the funding of recurrent expenditure relating to the provision of public amenities or public

services, affordable housing or transport or other infrastructure;

e) the monitoring of the planning impacts of development;

f) the conservation or enhancement of the natural environment.




Page 5 of 10

2.3 Acceptability Test

Council will determine the acceptability of proposed Planning Agreements using the following test

which requires that Planning Agreements:

a) Are directed towards legitimate planning purposes, which can be identified in the statutory

planning controls and other adopted planning strategies and policies applying to development.

b) Provide for the delivery of infrastructure or public benefits not wholly unrelated to the

development.

c) Produce outcomes that meet the general values and expectations of the public and protect the

overall public interest.

d) Provide for a reasonable means of achieving the desired outcomes and securing the benefits.

e) Protect the community against adverse planning decisions.

2.4 Standard Planning Agreement Template

Council has prepared a draft Standard Planning Agreement Template. This template is a guide to

assist in the preparation of a Planning Agreement and contains clauses that Council considers to be

mandatory inclusions in all Planning Agreements. Variation to clauses will be the subject of

independent legal review and advice before being agreed upon by Council.

The Standard Planning Agreement Template is subject to amendment following the legal review of

each proposed Planning Agreement to ensure the template remains current with legislation, planning

principles and best practice. The most up to date template can be found under the policies section of

the Council website.

2.5 Clause 4.6 of the Goulburn Mulwaree Local Environmental Plan 2009

Planning Agreements cannot be used to justify the application of clause 4.6 of the Goulburn

Mulwaree Local Environmental Plan 2009.

2.6 Relation to Existing Contributions Schemes

Planning Agreements will not necessarily exclude the application of Development Contributions under

the Goulburn Mulwaree Contribution Plan. The extent to which these contributions apply forms part of

the negotiation process. These contributions apply if the proposed Planning Agreement is not

considered to provide the equivalent Public Benefit or are not considered to produce a Surplus Value.

2.7 Calculation of Contributions

Council will insist that the calculation of all contributions are:

a) Consistent with the calculations used in the Goulburn Mulwaree Contribution Plan;

b) Confirmed by a qualified independent industry professional (such as a Quantity Surveyor);




Page 6 of 10

c) In the case of acquiring land, the estimated amount of compensation to which the developer

would be entitled to under the Land Acquisition (Just Terms Compensation) Act 1991;

d) In the case of seeking use of Council land, a situational land valuation prepared by a qualified

valuer. The valuation shall be based on the value of the principal land on which the

development would have ordinarily taken place of which the developer will retain more of that

land to develop; and

e) As agreed upon by Council.

2.8 Collection and Distribution of Monetary Contributions

The following items relate to the collection and distribution of monetary contributions:

a) Council does not support deferred payments for contributions that can be implemented

immediately;

b) Council may seek to include a provision permitting any money paid under the agreement to be

pooled with money paid under other Planning Agreements or developer contributions. Pooling

may be appropriate to stage expenditure and allow Public Benefits, particularly essential

infrastructure, to be provided in a fair, equitable and timely way; and

c) Council may request the inclusion of a provision to make regular Development Contributions

towards the recurrent costs of Public Facilities if provided for in the Planning Agreement.

2.9 Credits and Refunds

Council will not consider giving any additional credit or refunds for any contributions considered to

have a Surplus Value when compared to what could have been attained under the conditions of

development consent.

2.10 Provision of Financial Security

Council may require the developer to furnish Council with an unconditional Australian Bank

Guarantee(s) with no maturity date or a cash deposit, with an amount to be determined by Council.

This will depend on the nature and scale of capital works being proposed. The bank guarantee must

provide specific reference to the Associated Development including the development application

number.

2.11 Fees and Charges

Lodgement, processing, legal fees and any fees associated with maintaining the Planning Agreement

may be applicable under Council’s fees and charges. Where not already provided for under Council’s

fees and charges, Council reserves the right to seek full cost recovery for all costs incurred, but not

limited to, negotiation, preparation, legal reviews, execution, monitoring and enforcement of any

Planning Agreement.




Page 7 of 10

2.12 Plans to be Provided

Whenever plans are to be provided with the Planning Agreement, these plans must:

a) Be consistent with the plans approved for the Associated Development; and

b) Be drawn and documented in such a way that any stage or component of the Planning

Agreement can be clearly identified and be referred to.

2.13 Implementation

Where it is inappropriate for Council to determine practical completion of works, Council will insist

upon the appointment of an independent certifier at the developer’s expense. This will require a

clause to be created in the Planning Agreement.

2.14 Separation of Roles

The assessing officer of the Associated Development application is not permitted to be the assessing

officer of the Planning Agreement. This is to avoid a conflict of interest between Council’s role as a

statutory planning authority and Council’s status as an asset owner and manager.

2.15 Dispute Resolution

Council will exhaust all means it deems necessary to ensure that disputes are resolved prior to any

legal proceedings or challenges. The Standard Planning Agreement Template contains several

mandatory clauses to this effect.

3. Land Dedication

3.1 Relation to Development

Any and all land dedicated must be demonstrated to have a functional relationship with the proposed

development. Council will not accept land that serves no functional purpose, or is simply being

dedicated because it has no economic development potential and includes land that adjoins land that

does serve a functional purpose.

3.2 Relation to the Recreational Needs Strategy

Council will generally not accept any dedication of land for the purpose of open or recreational space

unless it can be considered to fulfil a need or recommendation identified in a Recreational Needs

Strategy adopted by Council.

3.3 Asset Protection Zone Land

Council will not accept the dedication of land that serves no other functional purpose than being land

that functions as an asset protection zone against fire.




Page 8 of 10

3.4 Environmental Conservation

Council will consider the dedication of land for the purpose of long-term biodiversity conservation on a

case by case basis. Consideration of dedications of this type must be accompanied by a

comprehensive analysis of the land identifying short, mid and long-term obligations on the Council.

The dedication of land for environmental conservation will require the provision of an additional public

benefit commensurate with the size and scale of dedication to be provided as Council inherits the

land in perpetuity.

3.5 Stormwater Treatment Facilities

The following items relate to the dedication of stormwater treatment facilities and drainage reserves:

a) Council will seek the full cost recovery for the dedication of all drainage reserves and

stormwater treatment facilities;

b) If stormwater treatment facilities are proposed on land owned by Council, the Council will seek

compensation for the land to be used;

c) Council will seek the present value of future operation and maintenance costs for the facility

over a period of 30 years at the discount rate equal to the 30-year Treasury bond rate

applicable at the time of Planning Agreement initiation;

d) Council will seek the present value of the future renewal of the facility after an assumed life of

30 years at the discount rate equal to the 30-year Treasury bond rate applicable at the time of

Planning Agreement initiation;

e) The dedication of drainage reserves or stormwater treatment facilities will not be considered

unless they cannot in the opinion of Council be vested in private ownership or a community

management company;

f) Any land to be dedicated as a drainage reserve or stormwater treatment facility is to be

restricted to the minimum amount of land in the opinion of Council that is reasonably required

in order to perform its function as a drainage reserve, stormwater treatment facility or any

other functional use. This includes land to provide direct vehicular access to the property

boundary with a public road. Council will not accept a right of carriageway and or easements

that grant access to critical infrastructure; and

g) The dedication of stormwater treatment facilities to Council will require the provision of an

additional public benefit commensurate with the size and scale of dedication to be provided as

Council inherits the land and assets for the life of the development.




Page 9 of 10

3.6 Sewer Pumping Stations

Land on which sewer pumping stations are located is to be dedicated to Council Land dedicated must

be restricted to no more than the minimum amount of land in the opinion of Council required to carry

out maintenance and renewal of assets on the land, and to provide direct vehicular access to the

property boundary with a public road. Council will not accept a right of carriageway and or easements

that grant access to critical infrastructure.

4. Application Process

4.1 Relationship to Lodging a Development Application

Planning Agreements can be lodged either during or after the lodgement of the Associated

Development application. However it is recommended that all Planning Agreements be negotiated

prior to this happening, as each Planning Agreement requires a resolution at a Council meeting and a

mandatory 28 day exhibition period. The development application and Planning Agreement should be

publicly exhibited together where possible.

Council will generally issue the Associated Development with a deferred commencement condition in

accordance with s.4.16(3) of the Act, requiring the Planning Agreement to be entered into before the

development consent becomes operational.

4.2 Who Negotiates?

Council will nominate a person or persons to negotiate Planning Agreements on behalf of Council, in

close consultation with the executive team and other directorates within the organisation. All Planning

Agreements will require a Council Resolution to be entered into.

4.3 Summary of Process

The steps below detail the process for negotiating a Planning Agreement. This process has been

designed to encourage preliminary consultation with Council in order to avoid costly planning disputes

later in the process.

4.3.1 Submit a Summary of the Proposed Planning Agreement

Email Council at [email protected] with a brief summary of what you intend to achieve

with the Planning Agreement prior to submitting a Letter of Offer. Council’s planning team will advise

if it is appropriate to submit a Letter of Offer or if further discussions should take place first.

4.3.2 Submit the Letter of Offer

The Letter of Offer is the formal request by the applicant to enter into a Planning Agreement with

Council. This letter must detail all of the proposed terms of the Planning Agreement, including:




Page 10 of 10

the costs of the development contributions confirmed by a qualified independent industry

expert (such as a Quantity Surveyor);

all required monetary contributions;

any dedication of land; and

the provision of a material Public Benefit.

Furthermore, Letter of Offers must be accompanied by a set of plans as required to support the terms

of the proposed offer and be of such detail for Council to extrapolate information to assess

maintenance costs and obligations.

4.3.3 Submit the Draft Planning Agreement

After Council has reviewed the Letter of Offer, Council will advise if a Planning Agreement should be

pursued in accordance with the Letter of Offer along with any additional amendments to it. The draft

Planning Agreement must be lodged during or after the lodgement of the development application.

This draft Planning Agreement will be reviewed by the Council negotiation team and Council’s

appointed legal advisors, with any changes made as necessary prior to formal endorsement.


1 2 April 2019 2019/105 2 April 2019 3 April 2019


DIRECTORATE: Planning and Environment BUSINESS UNIT: Planning & Development


Item 15.29 Page 479

15.29 UTILITIES POLICY REVIEW



Attachments: 1. Private Pumping of Sewage Policy ⇩ 2. Sewer Pumping Stations Required by Developments Policy ⇩

Link to





RECOMMENDATION

That

1. The report from the Director Utilities on the Utilities Policy Review be received.

2. Council places the following revised policies on public exhibition for 28 days and if no comments are received, they be adopted as Council’s policies:

(i) Private Pumping of Sewage Policy

(ii) Sewer Pumping Stations Required by Developments Policy

3. Any submissions received will be considered and reported to Council for final adoption of the policy.

BACKGROUND

This report presents two of the Utilities Directorate policies that have been reviewed in terms of regulatory requirement, relevance and content following the recent Council elections. These policies include the Private Pumping of Sewage Policy and Sewer Pumping Stations Required by Developments Policy.

The contents of the revised policies have been discussed at Council briefing on 28 June 2022.

REPORT

The following policies have been reviewed and are ready to be placed on public exhibition.

Private Pumping of Sewage Policy The aim of the policy is to set out approval and requirements for the private pumping of sewage into Council’s reticulation system.

The reviewed policy contains the following change:

The addition of the consideration of permanent private pumping of sewage

Sewer Pumping Stations Required by Developments Policy The aim of the policy is to set out the applicability and requirements for sewer pumping stations required by developments. The reviewed policy (refer attachment) contains the following changes:

Provides details on the design requirements for sewer pump stations upfront in the policy.




Item 15.29 Page 480

These policies will be placed on public exhibition for a period of 28 days. If no submissions are received during this period, they will be adopted as the newly revised policies. Any submissions on any of these policies will be presented back to Council for consideration before adoption takes place.



Private Pumping of Sewage Policy



GOULBURN MULWAREE COUNCIL PRIVATE PUMPING OF SEWAGE POLICY

Page 2 of 3

POLICY OBJECTIVE This policy is to outline the requirements for the approval of the private pumping of sewage into Council’s reticulation system.

LEGISLATIVE PROVISIONS Australian Standard AS 3500

POLICY STATEMENT Council may grant Development Consent / approval allowing the private pumping of sewage into the reticulated system on a temporary or permanent basis, after it has considered the following: (a) The nature of the proposed development, likely loads and risk to the environment and public

health should the system fail (b) The availability of a suitable alternative such as a re-design or re-siting of the building or

application of minimum plumbing standards for pipe gradient and coverage (c) Whether council has a planned augmentation of the reticulated system that would permit a

gravity connection in the foreseeable future (d) Whether an appropriate condition of consent and bond is necessary to facilitate a gravity

connection once the reticulated system is augmented (e) Whether appropriate provisions have been incorporated into a Community Plan to permit proper

operation and maintenance of the private system by a body corporate (if applicable) Council will only permit pumping of sewage where pumping is confined to the subject lot – i.e. the pumping station discharges to a junction via a riser on the same lot. Council will not permit the private pumping of sewage into Council’s reticulated sewer system where a suitable easement could be created by negotiation with an adjoining landowner to permit construction of a gravity connection. Once a private pump station has been approved for installation by Council, the following requirements must be met: 1. The design, construction and materials must comply with Section 10 of Australian Standard

AS3500.2 and must be approved by Council 2. The wet well must have a storage capacity of 8 hours Average Dry Weather Flow 3. A performance test of the pump station must be carried out during commissioning to the

requirements of Council 4. The operation and maintenance of the pump station is the responsibility of the property owner.

An Operation and Maintenance Manual must be provided to Council for records 5. The system must have in place a failure warning system 6. Arrangements must be made to provide backup power and the control panel must be capable of

receiving back-up power 7. Evidence must be provided of a maintenance contract with a qualified contractor 8. Pump station must comply with Council’s Cross Connection Control and Backflow Prevention

Policy. 9. The pump station must comply with Councils Liquid Trade waste policy. 10. For temporary private pump stations, once augmentation of the reticulated system has been

completed and is available to the property, the private pump station must be decommissioned and removed and the development connected directly into the reticulated system at no cost to Council and in accordance with Council requirements



GOULBURN MULWAREE COUNCIL PRIVATE PUMPING OF SEWAGE POLICY

Page 3 of 3


1 17 November 2009 09/698 17 November 2009 17 November 2009

2 19 March 2013 13/81 10 May 2013 10 May 2013

3 3 May 2016 16/171 6 June 2016 9 June 2016

4 2 May 2017 17/148 2 May 2017 2 June 2017


DIRECTORATE: Utilities BUSINESS UNIT: Infrastructure



Sewer Pumping Stations Required by Developments Policy



GOULBURN MULWAREE COUNCIL SEWER PUMPING STATIONS REQUIRED BY DEVELOPMENTS POLICY

Page 2 of 3

POLICY OBJECTIVE To set out the applicability and requirements for sewer pumping stations required by developments.

LEGISLATIVE PROVISIONS Australian Standard AS 3500 Local Government Act 1993 WSAA Sewerage Pumping Station Code

POLICY STATEMENT The installation of a Council operated sewer pumping station to provide a development with a sewer service will only be considered in the following circumstances:

It is not possible to connect to a new or existing gravity sewer system, notwithstanding that such connection may require easements across private property

The development in question is significant in size and could not proceed without the provision of sewerage

The developer is responsible for the capital cost of the sewer pumping station proposal in full, including but not limited to:

survey and design;

land acquisition;

legal fees;

access road;

power supply;

rising main;

discharge arrangements;

fencing and landscaping;

commissioning and telemetry.

Council will not fund such works under a scheme whereby infrastructure costs are recouped via a Development Contribution Plan. The design of the proposed sewer pump station is to meet the following requirements • Be designed for all stages of the development that will be connected to the pump station; • Pump station design is required to provide capacity for dual occupancies; • Pump station to have 8Hr ADWF emergency storage capacity based on modelled flows from

development at full residential capacity; • The pump station (and the rising main as far as practical) is to be located on Council land, or

land to be dedicated to Council; • Only Council approved pumps to be used in the pump station; • Telemetry is to be designed and installed to Council requirements in order to be integrated into

the Council system. The developer must contribute in full, the present value of future operational and maintenance costs for the pumping station over a period of 5 years., This fee would be payable at the subdivision certificate stage.



GOULBURN MULWAREE COUNCIL SEWER PUMPING STATIONS REQUIRED BY DEVELOPMENTS POLICY

Page 3 of 3

In the event the new pumping station can provide a service to other existing lots, there would be a proportional reduction in contribution charged for the capitalised operating costs (however, installation costs would still be the full responsibility of the developer). The policy minimises Council’s financial risk with regards to maintaining infrastructure and also covers the short term operation and maintenance costs of providing new infrastructure.


1 18 June 2013 13/247 18 June 2013 18 June 2013

2 3 May 2015 16/171 6 June 2016 9 June 2016

3 2 May 2017 17/148 2 May 2017 2 June 2017

4

All policies can be reviewed or revoked by resolution of Council at any time.

DIRECTORATE: Utilities BUSINESS UNIT: Infrastructure


Item 15.30 Page 487

15.30 REQUEST TO WRITE-OFF LEGAL FEES

Author: Revenue Coordinator



Attachments: Nil

Link to


Delivery Plan Action CL1.2 - Ensure the long term financial sustainability of Council through effective and prudent financial management (CSP Strategy CL1 - Effect resourceful and respectful leadership and attentive representation of the community)

Cost to Council: Council has incurred legal costs in this matter of $724.60 These costs are recoverable from the ratepayer unless this request is granted.

Use of Reserve Funds: Not applicable

RECOMMENDATION

That:

1. The report of the Director of Corporate Community Services and the Revenue Coordinator on the request to write-off legal fees be noted.

2. The request to write-off legal fees for Property ID 1023656 be declined and no further consideration be given to this matter.

BACKGROUND

To seek determination for a request to write off legal fees of $724.60 allocated to the ratepayers Rates and Charges account.

REPORT

A request has been received seeking a review and a write-off of legal charges allocated to the following property for overdue rates and charges.

Property ID 1023656

Bungonia NSW 2580

2021/22 Annual Rates - $934.80

Rate Arrears as at 07 April 2022 - $1,683.86

Legal Charges incurred - $724.60

Council proceeded with legal action in accordance with Councils debt recovery policy on 7 April 2022. Prior to this, Council had not received any payments on this account since the 29 May 2020. There had been no return to sender mail indicating the ratepayer was not receiving the notices. Council sent a 14 day letter of demand on the 17 March 2022. In addition to this council staff send 1 annual notice, 3 instalment notices and 4 overdue notices each year.

After ordering a statement of claim (SLC) on the 7 April 2022 Council’s debt recovery agency, Outstanding Collections requested their service agent carry out a personal service of the SLC (standard practice). A report was received from the agent advising “On 13/4/2022 at 5.25 pm agent attended the property at Cammeray NSW. At this time the agent spoke with a male resident who stated he is the owner of the property and that the Defendants were his tenants before he moved


Item 15.30 Page 488

back into the property in March 2020. He did not have any contact details to offer for either Defendant”. A further attempted service at the property address could not be carried out as the gate was padlocked and access could not be obtained. In considering this request it should be noted that during this financial year:-

Council have sent an annual notice and three instalment notices

Council have sent three overdue notices.

A Letter of demand was sent from Councils Collection Agency on the 17 March 2022.

An SLC was ordered 7 April 2022 and attempted service carried out 13 April 2022 (report received 27 April 2022) and 1 May 2022 (report received 5 May 2022).

On 5 May 2022 Council staff attempted to find contact details and were able to obtain a phone number from another matter not relating to the property.

Council staff called and left a message for the ratepayer on 5 May 2022

Ratepayer returned the call on 9 May 2022. After numerous calls and conversations the ratepayer paid the arrears 31 may 2022.

The ratepayer has written to Council on 22 June 2022 and requested Council review and write off legal action charged to his account.

As justification of his request he claims to have contacted Council to change his address however, on reading his request, it appears that he has contacted Local Land Services (LLS) under the false premise that Council and LLS were “one and the same”

A direct quote from his request is as follows:

‘I presumed council rates from lls.gov.nsw.au & goulburn.nsw.gov.au were both from Council, therefore the same details were held for both government and council for my details’. I cannot speculate my thoughts from 2020, but it does seem logical having made all efforts to advise ‘council’ of my change of address for the property in question’.

Council’s standard process is that when staff receive a phone call requesting a change of address, the ratepayer is advised that Council cannot change an address over the phone that all requests to change details must be made in writing (email is acceptable). Council staff are confident that, had the ratepayer called and spoken with Goulburn Mulwaree Council staff, they would have been told this information.

As a result, we believe that Council were never directly contacted in relation to a change of address on this property and therefore the recommendation is to decline the request for the legal fees to be written off.


Item 15.31 Page 489

15.31 WATER CHARGES OUTSTANDING REPORT

Author: Administration Team Leader

Director Utilities


Attachments: Nil

Link to



Cost to Council: Outstanding water charges accrue interest at a rate some 5% above the rate at which Council could invest its cash.

Outstanding water charges remain a charge on the land and are always collectable.


RECOMMENDATION

That the report from the Administration Team Leader on Water Outstanding be received.

BACKGROUND

The purpose of this report is to advise on the status of water charges collections as of 30 June 2022.

REPORT

The following table summarises the water transactions and collections processed up to 30 June 2022:

Amount

Outstanding Water Balance as at 1 July 2021 (1) $ 510,107.01

Water Charges Raised this financial year to 30/6/22 (2) $ 21,816,722.98

Current Total Water Charges collectable (1+2) (3) $ 22,326,829.99

Total Water Charges paid from 1 July 2021 (4) $ 21,825,476.84

Total Amount Outstanding (3-4) (5) $ 501,353.15

Less current charges not yet due (monthly accounts not yet paid) $ 197,784.18

Credit Balance (money paid in advance) $ 598,257.04

Total Overdue Amount $ 901,826.01

Percentage of Water balance outstanding 4.04%

An analysis of the outstanding debts greater than $100 shows that there are a total of 1,473 properties with a total accumulated balance of $894,122.04.


Item 15.31 Page 490

Debt Range No of Properties Total Debt for Range Average Debt

$100-$200 212 $ 31,946.29 $ 150.69

$200-$500 970 $ 315,306.73 $ 325.06

Above $500 291 $ 546,869.02 $ 1,879.27

Please note the following:

The Quarterly accounts were due on 10 June 2022 and the overdue notices were sent 29 June 2022. Monthly accounts are due on 26 July 2022, which contributes to the current charges not yet due.

The overall statistics as of 30 June 2022 for water account actions:

Number Outstanding balance

Restrictors in place 20 $ 84,367.96

Legal Action Started 1 $ 5,226.74

Disconnections 1 $ 6,279.14

Receivership/bankrupt 0 $ 0.00

Deceased Estates 1 $ 1,435.61


Item 15.32 Page 491

15.32 RATES OUTSTANDING REPORT

Author: Revenue Coordinator



Attachments: Nil

Link to



Cost to Council: Outstanding rates continue to accrue interest at a rate of 5% above the rate at which Council could invest its money.

Rates outstanding remain a charge on the land and are always collectable.


RECOMMENDATION

That the report from the Revenue Coordinator on Rates Outstanding be received.

BACKGROUND

The purpose of this report is to advise on the status of rates collections as at 1 July 2022.

REPORT

The following table summarises rates transactions and collections processed up to 1 July 2022.

Amount

Rates and Charges Outstanding at 1 July 2021 $127,949.24

Levies and Write Offs $27,077,298.21

Total Collectable $27,205,247.45

Rates and Charges Collected -$27,383,734.26

Pre payments $1,030,291.62

Amount Outstanding $851,804.81

Percentage of Rates and Charges Outstanding 3%

The percentage recorded here shows that the rates are being collected in line with expectations due to the current climate conditions relating to COVID-19. The outstanding rates currently stand at 3% which indicates the outstanding debt percentage remains low.

Analysis of the outstanding debts shows there are a total of 395 properties with an outstanding debt of more than $500. Council posted 320 Letters of Demand on 16 June 2022 for all properties with arrears that had not contacted Council to enter into suitable payment arrangements.

It should be noted a considerable number of ratepayers have entered into repayment arrangements in accordance with Council’s Policy.


Item 15.32 Page 492

Overdue amounts are further dissected below:

Debt Range No of Properties Total Debt for Range Average Debt

$150-$499 587 $188,268 $320

$500-$2,000 268 $241,144 $899

$2,001-$5,000 46 $150,819 $3,278

Above $5,000 25 $250,545 $10,021

OUTSTANDING BALANCES >$5,000

Property No. Balance Action Taken

1020005 $5,065.03 Current debt recovery - Liquidation




1008636 $5,121.14 N/A - Postponed rates

1018556 $5,260.76 Current debt recovery




1005354 $5,688.38 N/A – Postponed rates







1004192 $8,550.03 N/A - Postponed rates


1020840 $9,915.10 One Instalment – Current debt recovery

1001810 $9,939.01 N/A – Postponed rates


1009848 $16,999.49 Current Debt recovery



1004839 $45,797.53 Current debt recovery - Investigating rating category

$250,545.64


Item 15.32 Page 493


Item 15.33 Page 494

15.33 OPERATIONS DIRECTORATE REPORT JUNE 2022



Attachments: 1. Operations Departmental Report June 2022 ⇩

Link to





RECOMMENDATION

That the activities report from June 2022 from the Acting Director Operations be received and noted for information.

BACKGROUND

The purpose of this report is to provide an update on the monthly activities o the Operations Directorate.

REPORT

Attached is the monthly report of the activities from the Operations Directorate for the month of June 2022.




GOULBURN MULWAREE OPERATIONS – JUNE 2022

June 2022

Departmental Report

Operations

One team delivering with Passion Respect Innovation Dedication Excellence




Contents

1 Budget Status ........................................................................................................................ 3

2 Operations Service Response Status ...................................................................................... 3

3 Operations Maintenance Tasks .............................................................................................. 5

4 Operations Table of Planned Works ....................................................................................... 7

5 Community Facilities ............................................................................................................. 8

5.1 Operational ................................................................................................................. 8

5.2 Recreation Area ......................................................................................................... 18

6 Works ............................................................................................................................... 23

6.1 Maintenance Grading ................................................................................................ 23

6.2 Operational ............................................................................................................... 23

7 Asset Management & Design ............................................................................................... 24

7.1 Asset Management Planning ...................................................................................... 24

7.2 Data or Condition Assessment.................................................................................... 24

7.3 Design Projects .......................................................................................................... 24

7.4 Application Status ...................................................................................................... 24

7.5 Road Safety – June 2022 ............................................................................................ 25

8 Vandalism Report................................................................................................................ 27

9 Fleet ............................................................................................................................... 29

10 Capital Works...................................................................................................................... 30




Page 3 of 47

1 Budget Status

The following table provides a list of current Goulburn Mulwaree Operations Job Numbers that required reporting in June 2022, that were over expended or under pressure to be over expended in the Works, Community Facilities or Projects, capital works programs.

Project Work Order Description of works

FA100187 NRS0065 Sealed Rural Roads Maintenance currently 118% spent due to the unseasonably wet year, the 20% increase in cold mix product and the required response to 4 x Natural Disasters

FA100190 NAC0298

NAC0297

NAC0295

NAC0293

NAC0256

March 22 Natural Disaster - $155,694

January 22 Natural Disaster (1st event) - $25,500

January 22 Natural Disaster (2nd event) – $233,531

December 21 Natural Disaster - $297,152

COVID testing clinic works -$24,000

Emergency response to the natural disasters is claimable via the Natural Disaster assistance scheme, however this only applies to direct contract costs. Emergency Response claims are being finalised to determine the final cost of response works

2 Operations Service Response Status

Requests created and closed in June 2022. Over the month of June 2022, Operations received 218 new service response requests generated from customers. This is an average of 7 requests received each day of the month during June 2022.

Operations Service Response Status – June 2022

Work Group Primary Group New Requests

Completed Requests

% Completed

YTD % Completed

Buildings Facilities 7 7 100% 100%

Cemeteries Cemetery 3 2 67% 96%

Facilities Graffiti 1 1 100% 100%

Facilities Parks Ovals 7 4 57% 99%

Facilities Public Toilets 4 3 75% 99%

Facilities Unspecified Damages 8 5 63% 95%

Facilities Health Pollution 0 0 N/A N/A

Parks Bees Wasps 0 0 N/A 100%

Parks Fallen Tree 44 39 89% 99%

Parks Grass Mowing 1 1 100% 100%

Parks Tree Inspection 6 4 67% 97%

Parks New Tree 2 2 100% 100%

Parks Noxious Weeds 0 0 N/A 100%

Parks Remove Tree 3 1 33% 99%

Parks Verge Maintenance 0 0 N/A 100%

Parks Root Damage 2 1 50% 95%

Parks Trim Branches 8 5 63% 98%




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Parks Unspecified Damages 6 5 83% 99%

Works Live Stock 4 4 100% 100%

Works Dumped Rubbish 15 11 73% 98%

Works Bridges 0 0 N/A 100%

Works Corrugations 2 2 100% 97%

Works Damaged Footpath 9 9 100% 100%

Works Damaged Kerb 1 1 100% 92%

Works Depth Gauges 0 0 N/A 100%

Works Development Works 0 0 N/A 100%

Works Edge Break 1 0 0% 100%

Works Guard Rail 0 0 N/A 100%

Works Guide Posts 0 0 N/A 100%

Works Inspection 0 0 N/A 100%

Works Line Marking 1 1 100% 89%

Works Loose Material 6 5 83% 97%

Works Oil Spill 0 0 N/A 100%

Works Pot Holes 31 28 90% 99%

Works Seal Fail 1 1 100% 100%

Works Shoving 0 0 N/A 100%

Works Traffic Sign 9 9 100% 97%

Works Road Unspecified 32 27 84% 94%

Works Culvert Head 0 0 N/A 100%

Works Flooding 1 0 0% 99%

Works Grates & Lids 0 0 N/A 100%

Works GPT 0 0 N/A 100%

Works SW Kerb & Gutter 0 0 N/A 90%

Works Storm Pipe 1 1 100% 93%

Works Trench Subsidence 0 0 N/A 100%

Works Stormwater Unspecified 2 1 50% 91%

June 2022 Totals 218 180 83% 98%

Incomplete tasks are those that have come in at the end of the month and placed on maintenance schedules. Some Service Responses require external resources to complete.




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3 Operations Maintenance Tasks

General Maintenance Tasks (Works) – June 2022

Location Type of work

Kinghorne Street Scheduled works footpath replacements

Hetherington Street Sealing of gravel heavy patch

Lumley/Cullulla/Sandy Point Roads Gravel heavy patching

South Marulan Road Sign installations

Brayton/Ambrose Stabilized heavy patching

McDermott Drive Asphalt patching

Taralga Road Asphalt patching

Bonnet Drive Asphalt patching

Goulburn – various GPT cleaning

Sealed rural roads various Attending to a high amount of pavement failures with cold mix

Painters Lane Drainage and pavement repairs

General Maintenance Tasks (Community Facilities) – June 2022

Location Type of work

CBD Paths CBD footpath scrubbing occurred weekly during June, due to wet weather and recruitment of staff.

Belmore Park Mowing was undertaken as required to address the wet weather and reduced growth due to the cooler weather.

Bins were emptied daily, with afternoon checks of the bins and emptying as required.

Gardens were checked daily and weeded as required.

Aquatic Centre Grounds Mowing was undertaken as required to address the wet weather and reduced growth due to the cooler weather. The site is still a construction zone in the outdoor pool area, which is not open to the public.

Rose Garden Maintenance Checked weekly and weeded as required. Staff are preparing for the winter prune.

CBD Garden Maintenance Checked daily for litter and weeds.

Mowing Maintenance (Parks & Gardens) – June 2022

Zone Location Type of Work

Various Sport Fields – Goulburn & Marulan, Sport Field mowing

Various Main Feature Parks – Victoria Park; Knopp Park; Howard Park; O’Brien Park; Tenneson Woods Park; South Approach; Grafton Street Median Strip; and Honour Park – event mowing police academy , aquatic centre landscaping , Roberts park landscaping

Feature park mowing

9 Marulan Town – Marulan cricket Full village mow

15 Tarago Village Full village mow

10 Tallong Village Full village mow

11 Bungonia Village Full village mow

9 Towrang Village Full village mow

15 Lake Bathurst Village Full village mow




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Urban Tree Planting – June 2022

No of Trees Location Tree Type

7 Ada Street, Goulburn Bottlebrush

2 Auburn Street, Goulburn Bottlebrush

1 Quiberon Way Zelkovia Sp

1 Mary Street Ash Sp.

1 Mary martin drive Pyrus Sp

2 Race course drive Liquidamber Sp

7 Melliodora Dr. Crepe Myrtle

5 Queen Street (various gaps – 5 in total) Pistachio Sp.

35 Towrang village Malus Sp.

2 Wyatt Street Prunus Sp.

2 Addison Street Ash Sp.

16 Kenmore Street Pistachio Sp.

6 Lovett Street Populus Sp.

6 Kavanagh street Pyrus Sp.

1 Clinton Street Quercus Sp.

10 Kinghourne Malus Sp.

106 Total tree plantings for June 2022

Tree Stump Removal – June 2022

Zone Location No of Stumps

2 Rhoda Street, Goulburn 1

Urban Leaf Collection – June 2022

Location Number of Bags

Various Streets – Goulburn 190

Signs Installed June 2022

Month New Signs Request & Installed

Existing Sign Replaced with New

Existing Signs Reinstalled

June 2 0 7

Road Reserve Weed Control – June 2022

Zone Location Weed Type

10 Blue Point Road Fireweed

10 Badgerys Lookdown Road Serrated Tussock

10 Medway Road Serrated Tussock

10 Greenway Road Serrated Tussock

10 Caoura Road Serrated Tussock; Fire Weed; Blackberries

10 Bingham Road Serrated Tussock

10 Burkitt Road Serrated Tussock; African Love Grass

10 Long Point Road Fire Weed; Blackberries

10 Red Hill Road Fireweed

10 Highlands Way Fireweed




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4 Operations Table of Planned Works

The below table outlines all planned works which may impact the public/traffic for the month of July 2022 going forward.

Planned Works – July 2022

Location Date Description of works Business Unit

Robinson Street Mid July Kerb and gutter replacement Works

Painters Lane All of July Gravel re sheeting Works

Merilla Lane All of July Gravel re sheeting Works

Sims Lane Early July Gravel re sheeting Works

Inverary Road Late July Gravel re sheeting Works

Highland Way Early July Drainage works Works

Oallen Ford Road Mid July Gravel heavy patching Works

Blackshaw Road Mid July Installation of new boom gates Community Facilities

Goulburn Aquatic & Leisure Centre

All of July Landscaping at rear & frontage of building

Community Facilities

McDermott Drive/Taralga Road/Fitzory Street/Deccan Street

Mid June Urban road asphalting Works

*Please note dates may vary due to weather, availability of crews and any urgent works requirements




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5 Community Facilities

5.1 Operational

Marsden Weir Shelter – a new shelter was installed at Marsden Weir (Rotary Park). The shelter included new furniture and a new BBQ. The infrastructure was 50% funded through the Community Building Partnerships program, with the balance being funded through the open spaces capital works program. The photo below shows the new infrastructure, shortly after completion of the project.

Marsden Weir Picnic Shelter

North Park – similar to Marsden Weir a new shelter, including furniture and a BBQ was installed at North Park. The project was 50% funded through the Community Building Partnerships Program, with the balance being allocated through the capital works program for sport fields.

North Park Shelter




Page 9 of 47

There is additional infrastructure going into North Park over the next twelve months with the inclusion of a new pavilion, and additional amenities block. The layout below depicts the new pavilion being constructed at North Park, this will replace the old pavilion that is no longer fit for purpose.

North Park – Former Pavilion

North Park – Final Layout of New Pavilion




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Roberts Park – grant funding was received through the Local Roads Community Infrastructure for landscaping within Roberts Park and the inclusion of an amenities block. The project allowed Council to:

install two shelters with furniture and a BBQ unit, which is depicted in the photo below;

install several seats along the section of the walking trail passing through Roberts Park;

create a landscaped area, including a yarning circle; and

the installation of an amenities unit, which had to be located up in the Kenmore Street section due to the restrictions around flood prone land.

Roberts Park Picnic Shelter and BBQ

New seating along Roberts Park




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Roberts Park – Landscaping

Roberts Park – Yarning Circle




Page 12 of 47

Building Maintenance – upgrades to the automatic doors were undertaken during the month of June. The doors are at an age where spare parts are no longer readily available, and the doors were starting to display evidence of potentially failing. Doors were upgraded with new motors and electrical components at the library and art gallery.

Civic Centre Library – Upgraded Automatic Doors

Staff also undertook steam cleaning of the pavers and infrastructure at the Chisolm Court, located at the Civic Centre. The photo below shows one of the Community Facilities staff busily cleaning the pavement area.

Civic Centre – Pressure Cleaning

CBD Pavement – repairs were completed to the pavers along Auburn Steet. The photo below shows the repairs to the pavers in front of one of the shops, after upgrade works were completed on the stormwater pipes.




Page 13 of 47

CBD Pavement Repairs – Before and After

Sport Fields – the installation of the re-use irrigation is progressing with work commencing on Carr Confoy Fields. Junior Rugby Union has worked in well with the contractors relocating several of their fields to accommodate the works.

Carr Confoy Fields – Commencement of Re-Use Irrigation




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On Saturday 2nd July 2022, a ceremony was held to open the Graeme Coe Pavilion at Cookbundoon Sporting Fields. Unfortunately the weather led to the cancellation of the Saturday games, but members of the Coe family attended the day and helped open the pavilion. It was great to hear some of the stories from the soccer community about Mr Graeme Coe, and how proud they were to have the pavilion named after him.

The original plaque dedicated to Mr Graeme Coe, was refurbished and relocated to the new pavilion at Cookbundoon Fields. The photo below shows the new location for this plaque.

Graham Coe Pavilion Opening

Original Graeme Coe Plaque

What is becoming a regular occurrence the wet weather impacted the weekend competitions with some cancellation throughout June. The photo shows the impact of the high rainfall on North Park.

North Park – Result of wet repeated weather




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Cemeteries – staff undertook 14 interments during June 2022. This brings the total to 71 interments across Council managed sites for the calendar year. Staff program grounds maintenance activities around the funerals to ensure there is minimal disruption. Other activities undertaken during May, aside from funeral works, included topping up of graves and lawn maintenance activities due to the higher-than-average wet weather.

Cemetery June 2022 YTD Interments

Body Interments Ashes Interments Body Interments Ashes Interments

General 7 1 36 16

St Patrick’s 6 0 18 0

Tarago 0 0 1 0

Tallong 0 0 0 0

TOTAL 13 1 55 16

The wet weather made the preparation of lawn and monument internments difficult, due to the volume of

ground water and site conditions. The photos below show the difficult ground conditions, and the way staff

were able to setup the site ready for the internment and visitations from the family.

St Pat’s Cemetery – Before and After Photo of Grave Side Service

Additional beams were also installed at both St Pat’s Cemetery and the General Cemetery. The photo below

is of the first stage of installation with an edge strip and sealer coat to be applied to the new beams.

St Pat’s Cemetery – Additional Beams




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Aquatic Centre – the month of June was well attended by the Community.

Staff have worked with various groups and been able to host numerous Birthday parties, meetings and Industry Training Days within our Multifunction room.

The warm water pool has received permanent bookings and a lot of interest from local Physiotherapists utilising the area for their clients. There has been a significant increase in the usage of this space for walkers, with a large clientele of repeat users of the space.

Water Quality Maintenance

Pleasingly learn to swim numbers are also increasing for Term 3 which usually has the lowest enrolments due to the season and clashes with winter sports heading into the finals. The team has increased their presence in this space, with the recruitment of a Programs Assistant, to work with current and potential clients in the programs area. The photo below is of our Programs Assistant set up next to the Learn To Swim Pool to promote the programs and streamline the process for re-enrolment.

Learn to Swim – Re-Enrolment Week




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The Gym is also being well utilised with our facility being able to offer what no other gym in the area can – a Gym/Swim option. Sports teams have been starting to explore this option during the extended periods of pool weather by utilising the gym space and using the warm water pool for recovery.

Aqua Aerobics has also increased, in particular the early AM and late PM classes. Council’s Health and Fitness Officer has reached out to former and new clients to encourage them to come in and try the Aqua Aerobics Program. This has resulted in some large classes, and repeated attendance.

The table below outlines the attendance for the month of June 2022, and compares them against June 2019, the last month of full operation of the old facility. There has been significant increases in the various categories recorded at the Centre.

Attendance Report – June 2022

Program June 2019 June 2022

Aquatic memberships 861 1,806

Visit passes (incl. Aquatics and Fitness Classes) 247 637

Squad Swimming (GMC no longer provides this service) 110

N/A

Recreational Swimming 1,008 2,463

Children under 2 years 24 154

Spectator (excl. Carnivals) 125 388

Swimming Lessons 1,103 1,545

Swimming student out of hours 57 94

Aqua Aerobics (including visit pass) 196 298

Gym visits casual 11 43

Aquathon (does not run in Winter) 0 0

Fitness Passport- Aquatic 289 482

Fitness Passport- Fitness NA 258

NSW Police Academy NA 0

TOTAL 4,031 8,168




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5.2 Recreation Area

Activity at the Recreation Area slowed as expected in June 2022 with the onset of the colder weather.

There were five major or irregular events held at the Recreation Area during June 2022, as well as many irregular events hosted by regular user groups.

Approximately 6,385 people attended activities at the Recreation Area during June 2022.

Major and Irregular Events

Five (5) major or irregular events were held at the Recreation Area during June 2022, including two first aid courses, a naming day, a 30th birthday and Drilldance NSW State Titles.

Approximately 410 people attended irregular events at the Recreation Area during June 2022.

Drilldance NSW

Regular Users

All regular user groups conducted normal activities at the Recreation Area during June 2022

Irregular events hosted by user groups during June 2022 included a poultry show, two rounds of State League basketball, AP&H AGM and Greyhound first aid training.

Regular users attracted approximately 5,975 people to the facility for regular activities during June 2022.

Poultry Show Winner




Page 19 of 47

State League Basketball

The tables below show the breakdown of events at the Recreation Area during June 2022.

Breakdown of Events – June2022

Event Attendances

Greyhound Racing & trials 800

Harness trials 200

Badminton 180

Basketball 3,290

Netball 450

Dog Training & Kennel Club 130

Net Set Go 120

Youth League Basketball 400

Poultry Auction 360

AP&H AGM 20

Greyhounds 1st aid 25

Naming Day 50

30th Birthday 70

First aid courses 40

Drilldance 250

Total 6,385

Breakdown of Event Facility Locations

Facility June 2022 June 2021 June 2020 June 2019

Veolia Arena 2,490 2,110 20 2,215

Grace-Milson Function Centre 705 1,030 540 1,100

Recreation Area 3,190 3,980 450 5,478

Total Attendances 6,385 7,120 1,010 8,793




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Upcoming Bookings The tables below show all major and irregular events currently booked for the remainder of 2022 and 2023. Events marked * indicate there is expected to be over 200 people attending the event from outside of our LGA. 2022

Date Location Event Name

2/07/2022 - 3/07/2022 Peden Pavilion & Skillion Christmas Carnival of Colour Alpaca Show

2/07/2022 Veolia Birthday party

6/07/2022 Grace Millsom LEAP Workshops (casuals)

10/07/2022 Poultry Pavilion Pure Breed Auction

12/07/2022 Grace Millsom LEAP all staff workshops

16/07/2022 Grace Millsom 21st Birthday Party

21/07/2022 Grace Millsom Leader LEAP Workshops

24/07/2022 Picnic Area & carpark Aussie Night Markets


31/07/2022 Veolia Birthday Party

5/08/2022 Veolia Rotary Science & Engineering Challenge

6/08/2022 - 7/08/2022 Veolia, basketball & Grace Millsom Physie Interclub *


18/08/2022 - 21/08/2022 Veolia, basketball, Peden pavilion & Grace Millsom Sport & Education Event *

22/08/2022 Grace Millsom, Harness Track Harness Race


3/09/2022 Grace Millsom 21st Birthday party

10/09/2022 Veolia Birthday Party

10/09/2022 Dressage Arena Dressage Training Day

11/09/2022 - 17/09/2022 Veolia, basketball, Peden pavilion & Grace Millsom Model A Ford Club Rally *


21/09/2022 Veolia Trinity Graduation Dinner

23/09/2022 Rodeo Arena Barrel racing

24/09/2022 - 25/09/2022 Peden Pavilion & Skillion Charles ledger Alpaca Show

24/09/2022 Grace Millsom School reunion


30/09/2022 - 3/10/2022 Veolia, basketball, Peden pavilion & Grace Millsom Sport & Education Event *

7/10/2022 - 9/10/2022 Veolia, basketball, Peden pavilion & Grace Millsom Model Railway Convention *

8/10/2022 - 15/10/2022 Peden Pavilion Rotary Book Fair


15/10/2022 Grace Millsom School Reunion

16/10/2022 Grace Millsom, picnic area & carpark Camel Racing Down Under

22/10/2022 Dressage Arena Dressage Championship

22/10/2022 Veolia Rugby dinner

23/10/2022 Picnic Area & carpark Love Your Sister Family Fun Day




Page 21 of 47


28/10/2022 - 30/10/2022 Veolia, basketball & Grace Millsom NSW Indoor hockey Open Men *

29/10/2022 - 30/10/2022 Dog arena, Picnic area Dog Training & Kennel Club Show *


4/11/2022 6/11/2022 Veolia, basketball & Grace Millsom NSW Indoor hockey Open Women *

9/11/2022 Grace Millsom LEAP Workshops (casuals)

11/11/2022 - 13/11/2022 Veolia, basketball & Grace Millsom AGOKF National Event 2022 *

12/11/2022 Dressage Arena Dressage Training day

16/11/2022 Grace Millsom Bullying & Harassment

19/11/2022 Picnic Area & carpark Convoy 4 Kids

21/11/2022 - 22/11/2022 Veolia & Grace Millsom Ag Day Conference

25/11/2022 Veolia, basketball & Grace Millsom Hockey Australia Masters Indoor Challenge *

26/11/2022 Veolia, basketball & Grace Millsom Hockey Australia Masters Indoor Challenge *

27/11/2022 Peden Pavilion Mini Foxie event


2/12/2022 - 4/12/2022 Veolia, basketball & Grace Millsom NSW Indoor hockey U18 boys *

5/12/2022 Veolia, basketball, Peden pavilion & Grace Millsom IDPwD

6/12/2022 Grace Millsom Induction Workshops

7/12/2022 Grace Millsom Induction Workshops

8/12/2022 Grace Millsom Leader LEAP Workshops

9/12/2022 - 11/12/2022 Veolia, basketball & Grace Millsom NSW Indoor Hockey U18 girls *

10/12/2022 - 11/12/2022 Rodeo Arena Rodeo Roping Event

11/12/2022 Rodeo Arena Rodeo Roping Event


22/12/2022 Grace Millsom Christmas party

2023

Date Location Event Name

3/02/2023 - 5/02/2023 Veolia, basketball, Grace Millsom NSW indoor hockey Masters Men*

4/02/2023 - 5/02/2023 Rodeo Arena, carpark, picnic area Annual Charity Rodeo *

10/02/2023 - 12/02/2023 Veolia, basketball, Grace Millsom NSW Indoor hockey Masters *

11/02/2023 -12/02/2023 Rodeo Arena, carpark, picnic area Annual Charity Rodeo *

18/02/2023 Dressage arenas Dressage Training Days 2023

20/02/2023 Grace Millsom, harness track Harness Race Dates

4/03/2023 - 5/03/2023 Recreation Area Goulburn Show

13/03/2023 Grace Millsom, harness track Harness Race Dates 2

18/03/2023

Veolia, Grace Millsom, Basketball, picnic area, peden pavilion & skillion Comic Con *

18/03/2023 Grace Millsom, harness track Dressage Competition

2/04/2023 Recreation Area Rotary Swap meet *

3/04/2023 Grace Millsom, harness track Harness Race Dates

23/04/2023 Grace Millsom, harness track Hewitt Memorial Race Day

30/04/2023 Grace Millsom, harness track Harness Carnival of Cups




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20/05/2023 Dressage arenas Dressage Competition

27/05/2023 - 28/05/2023 Dog arena, picnic area Dog Training & Kennel club show *

29/06/2023 - 2/07/2023 Picnic area & carpark, Veolia Sydney Wanderers Chapter Weekend

8/09/2023 - 10/09/2023 Peden Pavilion & Skillion Charles Ledger Alpacca Show

30/09/2023 Dressage arenas Dressage Training Days

28/10/2023 - 29/10/2023 Dog arena, picnic area Dog Training & Kennel club show

18/11/2023 Dressage arenas Dressage Training Days




Page 23 of 47

6 Works

6.1 Maintenance Grading

The following roads were included in the maintenance grading program for June 2022. The focus of work is now on capital works.

6.2 Operational

Works in June have been focused on much needed pavement and drainage improvements to Painters Lane which has suffered from the ongoing wet weather and the limited amount of drainage within the road reserve and surrounding properties. These works will continue through into July with gravel re sheeting following on from the drainage works.

Gravel re sheeting has also commenced on Sims Lane in the Parkesbourne area which will flow onto the gravel re sheet of Merilla lane in early July.

Gravel crushing has been occurring in Council pits in preparation for a busy 2022/23 Capital Works program with haulage of material to commence during July to selected stockpile locations throughout the LGA.

Robinson Street kerb and gutter has continued in June with the section of road between Combermere and Mary Street nearing completion

Rosebery Street drainage works have been put on hold due to concrete pipe availability, hopefully contractors can commence on site during July.

Council was able to deliver an urgent Regional Roads improvement Grant during June on Union Street as well as undertaking select asphalt works around the city addressing pavement related failures on major roads.

Maintenance crews have been attending to a very high amount of pavement failures mainly on the rural sealed network, Council reminds residents to please drive to the conditions and be mindful of traffic hazard and speed reduction signage that is in place around the LGA.

Throughout the reporting period Works have been attending to a large amount of Service Requests related to the December/January and now March Storm Events as such consultants are working with GMC staff in preparing disaster evidence claims to TfNSW.

Maintenance Grading was undertaken in Zone 13 and 17 by contract and Works crews.

Maintenance Grading June 2022

Completed by Contractor in June 2022 Completed by Council in June 2022

Lumley Rd

Glenoval Rd

Coopers Ln

Budjong Ln

Inverary Rd

Ayre Dr

Mayfield Rd

Mt Baw Baw Rd

Pooleys Ln

Pine Bank Rd

Willow Glen Rd

Millendale Rd




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7 Asset Management & Design

7.1 Asset Management Planning For the month of June 2022, the Asset Management team undertook the following tasks:

Revised Technology One Section 138 permits were up and running for the first month

Survey works commenced for ground survey of projects for the 2022/23 capital works program

Updated Standard Drawings.

7.2 Data or Condition Assessment For the months of June 2022, the Asset Management team undertook the following tasks:

Urban Transport Infrastructure Inspections

GMC Local Urban Roads – 100% of scheduled Local Rural Road inspections were completed in June.

RMCC State Roads – 100% of scheduled state road inspections were completed in June.

Rural Transport Infrastructure Inspections:

GMC Local Roads – 100% of scheduled Local Rural Road inspections completed in June.

7.3 Design Projects For the month of June 2022, the Design team undertook the following tasks:

Kinghorne Street Reconstruction Design completed.

Kinghorne–Albert Street Roundabout Design completed following a design preview of the concept

design and a site meeting with Project Engineer Adeel Khan. A design review meeting has been

sought 7th July 2022.

Some missing services along Bradley Street has been located as requested by Design Engineer

Lachlan Bain and service survey plan has been provided to DE.

7.4 Application Status

S138/Road Opening

Applications

S45 (Electrical) /(Gas)/LAAN (Telecom) Applications

NHVR (Heavy Vehicle) Applications

Number Received for June 2022

18 20 43

Number Processed within June 2022

9 20 43

Number of days to process (Timeframe)

9 (10 days)

10 (40 days)

4 (28 days)




Page 25 of 47

7.5 Road Safety – June 2022 The following Road Safety programs/tasks were delivered during June 2022

Road Safety Program – June 2022

Target group/issue Project/Event Date Description

Young Road Users Log Book Run Ongoing The Log Book Run is held four times a year with fantastic feedback from the leaner drivers and their supervisors with people coming from Sydney, Canberra and Southern Highlands. The June Log Book Run was run with 13 drivers participating. The next is to run in August 2022 with 5 learner drivers booked in.

Safe Seats Safe Seat Vouchers

Ongoing RSO received has applied for $3000 for Safe Seats Voucher for 2022/23 financial year. Customers can come into customer service and collect a voucher to the value of $30 and book into an authorised child restraint fitter in Goulburn for free to ensure that their most precious cargo is safe when driving. In 2021/22 250 vouchers were handed out.

Speeding Mobile Speed Sign

Ongoing The speed trailers have been moved to Progress Street as a request from the local police due to complaints about speeding. The second one has been placed in Deccan Street in front of the pool at the request of a resident.

Schools Dragons Teeth and 40km patches

June 2022

GMC has received $180,000 to replace all the 40km patches and dragon’s teeth for all schools in the GMC LGA. The contract has been awarded and the company will start the second week of school during school holidays. All patches have been replaced.

Parking Hospital June 2022 RSTO is working with the new project managers of the second stage of the hospital. Construction work will be taking place in Albert Street which will affect Goulburn High School bus operators. A community comms update has been released.

Snow Traffic Coffee With a Cop June 2022 RSTO worked with local police by promoting coffee with a cop on the Friday before the long weekend targeting the snow traffic. Discussions were had about fatigue, speed and driving in the snow with over 150 drivers and passengers.

Youth U turn the Wheel June 2022 RSTO worked with Rotary to run U Turn the Wheel for its 22 year. This year we had six presenters including, Police, Ambulance, Police Rescue, Brain Injury Unit, Drug and Alcohol, Cherilyn fox “it could happen to you” and Good Car v Bad Car. We had 350 year 11 students go through over the two days from Yass, Crookwell, Goulburn High, Mulwaree High and Trinity Catholic College.




Page 26 of 47

Australasian Road Safety Conference

Symposium September 2022

RSTO, along with three Road Safety Officers from Australia and two representatives from New Zealand Traffic have been accepted to do a symposium at the Australasian Road Safety conference in Christchurch in September 2022. The symposium is on Road Safety in Local Government Australia New Zealand. Local Road Programme Lead NZ Transport Agency, Jeanine Foster will chair the symposium. NZ Transport have also offered to take the RSO to councils around Christchurch to discuss the different approach to road safety between Australia and New Zealand.

Driveway Inspections

Section 138 Ongoing RSTO has been conducting pre pour and bond refund driveway inspections helping out the assets team.

Heavy Vehicles Permits Ongoing RSTO has been issuing heavy vehicle permits through the NHVR for GMC.

Project Management

Training June RSTO completed a project management course through IPWEA

Coffee with a Cop




Page 27 of 47

8 Vandalism Report

The following table is a listing of vandalism that has occurred in the Goulburn Mulwaree area during June – December 2021 & January - June 2022. This indicates the location and the cost to repair this damage, which includes materials and labour costs.

Vandalism Reports for period June – December 2021 & January - June 2022

Description of Vandalism Location Costs (Materials/Labour)

Graffiti July Belmore Park, Steam Museum, Rocky Hill, Auburn St, Walking

Track, Carr Confoy, Recreation Area

$1,050

Graffiti August Leggett Park x 2, Hudson Park, Auburn St, Walking Track x 2,

Belmore park, Seiffert Oval

$1,300

Graffiti September Belmore Park, Rocky Hill, Walking Track, Marsden Weir,

Tarago, Pejar, Pejar, Prell Oval x 2, Auburn St,

$1,750

Graffiti October Walking Track x 3, Leggett Park x 2, Recreation Area, Belmore

Park, Seiffert Oval

$1,350

Graffiti November Belmore Park x 2, Walking Track x 2, Recreation Area, Tony

Onions Park, North Park x 2

$1,150

Graffiti December Rocky Hill, Belmore Park x 3, North Park, Marsden Weir,

Walking Track, Leggett Park x 2, Auburn Street

$1,600

Graffiti January Hudson Park x 2, Tarago, South Eastgrove, Walking Track,

Belmore Park, Tony Onions Park

$1,250

Graffiti February Leggett Park x 2, Hudson Park x 2, Belmore Park x 2, North

Park

$1,350

Graffiti March North Park, Belmore Park x 1, Seiffert Oval, South Eastgrove,

Hudson Park x 3, Walking Track

$1,850

Graffiti April Hudson Park x 2, North Park, Belmore Park x 4, Carr Confoy,

Tony Onions Park, Tarago

$1,950

Graffiti May Belmore Park x 4, Leggett Park, Seiffert Oval, Stable Block,

Walking Track x 3, Hudson Park, Marsden Weir

$2,800

Graffiti June Belmore Park x 4, North Park x 3, Tony Onions Park, South

East Grove, Leggett Park, Seiffert Oval, O’Briens Park

$2,400

Graffiti & broken tap Belmore Park $250

Graffiti & needles Prell Oval, Belmore Park $450

Graffiti & broken toilet Hudson Park, Leggett Park $350

Graffiti & broken T/R holder Belmore Park x 3, Tony Onions Park $950

Graffiti & broken door O’Briens Park x 2, Belmore Park x 2, South East Grove $1600

Graffiti & broken seat Seiffert Oval, Prell Oval $350

Graffiti & Fire Belmore Park, Leggett Park x 2, $1000

Graffiti & broken door latch Belmore Park x 2, South Eastgrove, Marulan Cricket Fields $950

Graffiti & broken soap holder Belmore Park x 7 $650

Graffiti & broken sink Belmore Park, Hudson Park, South Eastgrove $750

Broken T/R holder Steam Museum, Tarago x 3, Belmore Park x 4, Leggett Park x

2, Marsden Weir, 2, Marulan Soccer Field, O’Briens Park,

Pejar x 8, Seiffert Oval, Pedan Pavilion

$2,650

Broken toilet seat Seiffert Oval x 4, Prell Oval $450

Broken paper towel dispenser Belmore Park x 2, Carr Confoy, Pejar, Tarago $550




Page 28 of 47

Vandalism Reports for period June – December 2021 & January - June 2022

Description of Vandalism Location Costs (Materials/Labour)

Broken soap dispenser Tony Onions Park, Marsden Weir x 3, Carr Confoy x 2, Tarago

x 2, Tallong, Pejar x 4, Prell Oval, Pedan Pavilion, Belmore

Park

$1,750

Broken tap Belmore Park x 2 $550

Broken sink Recreation Area $350

Broken soap dispenser & sink Pejar $150

Broken door Belmore Park x 3, South Eastgrove, Carr Confoy $850

Broken door & latches Recreation Area $200

Broken door & light Marsden Weir $250

Toilet paper thrown everywhere Leggett Park $150

Blood Clean Up Rocky Hill, Auburn Street $250

Vomit Clean up Auburn Street $100

Needles South East Grove, Prell Oval, Seiffert Oval $300

Fire Leggett Park x 7, Prell x 3, Seiffert Oval x 2 $2,450

Trashed Prell Oval x 4, Leggett Park x 2, $1,100

Total $39,450.00

Month Cost

July 2021 $3,350

August 2021 $3,200

September 2021 $3,100

October 2021 $3,100

November 2021 $3,350

December 2021 $3,450

January 2022 $3,050

February 2022 $2,850

March 2022 $3,250

April 2022 $3,550

May 2022 $3,600

June 2022 $3,600

Rolling Annual Cost $39,450.00

Rolling Annual Average Monthly Cost $3287.50




Page 29 of 47

9 Fleet

For the month of May 2022, the following scheduled/unscheduled works occurred.

May 2022 Service (Scheduled) Repairs (Unscheduled) Total Cost

Light Vehicles 6 7 $3,689.83

Heavy Plant 7 33 $40,239.40

Minor Plant 1 7 $1,302.61

WHS Daily Maintenance Vehicle Inspection Departmental Returns

Daily Maintenance Inspections

between 01/05/2022 to

31/05/2022

Department Plant Items Requiring Operator Initiated

Inspections

Potential Returns

Total Returns

Received

% Returns

Community Facilities 16 80 80 100%

Fleet 2 10 10 100%

Noxious Weeds 2 10 10 100%

Parks & Gardens 13 65 64 98%

Rangers 2 10 10 100%

Store 1 5 5 100%

Waste Management 21 105 104 99%

Waste Water 6 30 30 100%

Water & Sewer 14 70 70 100%

Water Filtration 6 30 30 100%

Works Construction 18 90 85 94%

Works Maintenance 17 85 77 91%

Total 118 472 467 98%

Plant Purchases:

Plant No. Date of Purchase Description Cost

9071 04/05/2022 Volvo Garbage Truck Side Loader $395,922.70

9062 11/05/2022 Toyota Rav 4 Wagon $37,492.65

1242 19/05/2022 Isuzu MU-X Wagon $46,096.00

9328 25/05/2022 Mitsubishi Triton $46,492.40

0975 26/05/2022 Tefco Gravel Bin Trailer $96,690.00




Page 30 of 47

10 Capital Works

Capital Works Program 2021-2022

Status Report for Operations

As at 30 June 2022

Introduction The Operations Capital Works Program is derived from the Goulburn Mulwaree Council Operational Plan. The Plan was placed on public display and resolved by Council. Monthly progress is reported to the Executive and Council. Additional grant projects will be included in the program as funding is made available. Any urgent projects will also be added into the program at the direction of Council. Separate status reports for the Goulburn Performing Arts Centre, Goulburn Aquatic Centre Redevelopment, Cookbundoon Pavilion, North Goulburn Employment Precinct, Mountain Ash Road (FLR), Windellama Road (FLR), Towrang Bridge, and the Schools Stimulus Footpath Program are prepared for these projects.

Financial Performance YTD performance in comparisons to baseline budget - $7.6m variance The delivery of the Capital Works Program is currently tracking behind the baseline budget, the year to date expenditure on the Program was $46.9m being $7.6m or 14% behind the baseline budget.

Completed (Projects have been completed, are either under budget or final claim has not been processed)

Carryover (Projects are carrying over into 22-23 due to delays) - (Towrang Bridge, hockey Redevelopment, Cullulla Causeway, Japanese Gardens, Heavy fleet)

Graph 1 – YTD Underspend variance

6,740,518 , 89%

785,405 , 10%

33,820 , 1%

Carryover

Completed

Not proceeding

YTD UnderspendVariance




Page 31 of 47

Table 1 – Overall Financial Performance Summary – highlights performance via Business Unit

Department 21-22 Project Budget

YTD Budget YTD Actual Forecast to end FY

Asset & Design 260,900 260,900 234,972 234,972

Community Facilities 2,048,389 2,048,389 1,574,445 1,574,445

Projects 38,992,871 38,992,871 33,514,750 33,514,750

Works 13,145,772 13,145,772 11,564,022 11,564,022

Total Program 54,447,932 54,447,932 46,888,189 46,888,189

Graph 2 – Cumulative 2021-22 Capital Expenditure v Capital Works Program Budget

Forecast Performance The Capital Works Program for Operations was resolved to the value of $42,080,154 for 2021-22. As a result

of the allocation of carry-overs and recent grant approvals the Capital Works program for 2021-22 is

$54,447,932. Graph 2 indicates performance for the year.

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22

2021-2022 Cumulative Capital Spend

Actual Forecast FY 21-22 Budget Forecast FY




Page 32 of 47

APPENDIX Table 3 - Major Projects Table 3 indicates the individual performance of Operations Major Capital Works Projects and Programs. The traffic lights indication the status of the project. An individual report for each of the above active projects follows in this report.




Page 33 of 47

The information provided in the following reports provides ITD budgets and expenditure for those projects that run over financial years

Project: Wollondilly River Walking Track-Cemetery Street to Josephs Gate

Project Manager Adeel Khan

Contractor Various

Budget: $ 2,000,000

Expenditure to date: $ 1,118,691

Funding Partners Bushfire Local Economic Recovery Fund

Key Dates Commence Design February 2021

Complete Design November 2021

Handover to Projects February 2021

Construction Commenced May 2021

Construction Completed September 2022

Project forecast to be completed within budget?

Yes

Project forecast to be completed on time?

Yes

Delays experienced during the month

Nil

Issues to report Nil

Works Completed last month Street lights and solar lights installed Communication with Goulburn gaol underway and

nearing acquiring approval

Priorities for the next month Land acquisition with the gaol to progress Construction commencement of Phase 3




Page 34 of 47

Project RHL Program Project Manager Andrew Cartwright Contractor Divall’s Earthmoving Budget $1,433,367 Expenditure to date $1,026,545 Funding Partners Funded by s94 Contributions Key Dates Commence Design October 2021

Complete Design November 2021 Handover to Works November 2021 Construction Commenced March 2022 Construction Completed May/June 2022

Project forecast to be completed within budget

Yes

Project forecast to be completed on time

No, depending on geotechnical outcomes on Collector Road budget may have to be carried over into 2022/23 F/Y dependant on the work involved.


Wet weather causing issues with the return of contractors on the Cullulla/Lumley haulage route

Issues to report Rainfall over the past 11 month period now totalling 1,206mm causing surface of existing Cullulla, Lumley and Sandy Point Roads deteriorate faster than expected as well as presenting pavement issues on Brayton/Ambrose, Collector/Bungendore routes. Brayton and Ambrose Roads suffering from extensive sub soil problems causing issues with the road pavement

Works Completed last Month

Emergency stabilisation works of Lumley, Cullulla, Sandy Point roads

Completion of stabilisation on Ambrose Road and Brayton Roads

Priorities for the next month

Continue scoping of Veolia s94 funded Bungendore Road Geotechnical investigations of sub soil issues on

Brayton/Ambrose roads




Page 35 of 47

Project Urban/Rural Resealing Project Manager Andy Cartwright Contractor Roadworx Budget $1,506,350 Expenditure to date $1,598,167 Funding Partners General Fund/Roads to Recovery Key Dates Construction Commence November 2021

Construction Complete April 2022 Project forecast to be completed within budget

Yes

Project forecast to be completed on time Yes Delays experienced during the month Nil Issues to report Program currently behind schedule due to ongoing wet

weather Works Completed last Month Line marking of remaining roads Priorities for the next month Nil




Page 36 of 47

Project: Carrick Road Bridge Replacement

Project Manager Adeel Khan

Contractor GC Civil Pty Ltd

Budget: $ 917,613

Expenditure to date: $ 569,834

Funding Partners Bridges Renewal Program (50%) Fixing Country Bridges (50%)

Key Dates RFT released 30 March 2021

Design approved October 2021

Construction Commenced January 2022

Construction Completed August 2022


Yes


Yes


Nil


Works Completed last month Bridge structure complete Approach roads complete to sub-base level

Priorities for the next month Finish approach roads Prepare for bridge opening




Page 37 of 47

Project Kerb & Gutter Replacement Project Manager Andy Cartwright

Contractor Divalls Earthmoving & Bulkhaulage Budget: $313,165

Expenditure to date $139,755 Funding Partners Goulburn Mulwaree Council

Key Dates: Construction Commenced May 2022 Construction Completion July 2022


Yes


Yes

Delays experienced 9 x days to inclement weather


Works Completed last month

Robinson Street Kerb and Gutter continuation


Pavement Restoration work along K & G. Sealing of Pavement Strip Commencement of Kerb and gutter at water works




Page 38 of 47

Project Gravel Resheeting Works Project Manager Andy Cartwright Contractor GMC Crew Budget: $297,485 Expenditure to date $98,037 Funding Partners Goulburn Mulwaree Council Key Dates: Construction Commenced June 2021 Construction Completion March 2023 Project forecast to be completed within budget?

Yes


Yes


4 x Days Wet Weather

Issues to report Nil Works Completed last month

Parkesbourne Road

Priorities for the next month Gravel Resheeting of Painters Lane. Gravel Resheeting of Sims Lane & Merilla Lane.




Page 39 of 47

CBD Master plan Implementation Project Manager Rob Hughes Contractor Various Budget $1,378,548 Expenditure to date $1,377,772 Funding Partners General Fund Key Dates Construction Commenced August 2021

Construction Completed March 2022 Project forecast to be completed within budget

Yes


Yes


Nil

Issues to report Nil. Works Completed last month Capitalisation of assets Priorities for the next month Nil – project completed

Goulburn Performing Arts Centre




Page 40 of 47

Project Black spot Taralga Road Project Manager Andrew Cartwright Contractor Roadworx/Divall’s Earthmoving/GMC Budget $804,403 Expenditure to date $795,901 Funding Partners TfNSW Key Dates Construction Commence February 2021

Construction Complete May 2022 Project forecast to be completed within budget

Yes


Yes


Nil

Issues to report Nil Works Completed last Month

Completion report submitted


Nil




Page 41 of 47

Project Hetherington St Depot Workshop Renewal Project Manager Andrew Cartwright Contractor Cercol Constructions Budget $1,119,968 Expenditure to date $1,088,855 Funding Partners Nil Key Dates Construction Commence September 2021


No, additional budget allocated from under expenditure from Heavy Fleet Replacement Program to supplement the required electrical upgrade which was unknown at the time of Tender


No, works delayed one month due to COVID related issues and supply shortage of materials. Notification of delay approved by Council


Nil


Obtained Occupation Certificate Working through contractor defects Installation of FOB system Moving furniture back into the office


Completion Handover




Page 42 of 47

Project Public Conveniences Project Manager Robbie Hughes Contractor Tallong Amenities – Landmark Pro

Roberts Park Amenities – not allocated Seiffert Oval Amenities – not allocated

Budget $289,859 Expenditure to date $170,729 Funding Partners Tallong Amenities – Local Roads Community Infrastructure Round

1 Roberts Park Amenities – Local Roads Community Infrastructure Round 2 Seiffert Oval – Crown Reserve Improvement Fund (Grant Funding Pending)

Key Dates Construction Commenced September 2021 Construction Completed February 2021


Yes


Yes


Nil


Finalisation of procurement


Nil

Roberts Park Tree Planting




Page 43 of 47

Project Civic Centre Renewal - Air Conditioning Project Manager Rob Hughes Contractor Stage 1 – Carrier Services

Stage 2 - TBD Budget $280,000 Expenditure to date $240,853 Funding Partners General Fund Key Dates Construction Commence August 2021


Yes


Yes


Wet weather has delayed the start of the project by several weeks, including recent wind event.

Issues to report Nil Works Completed last month

Finalisation of procurement


Nil – project completed

New roofing over foyer




Page 44 of 47

Project Light Fleet Project Manager Carina Smith Contractor Various Budget $573,230 Expenditure to date $439,612 Funding Partners Nil Key Dates Nil


Yes


Yes


Nil


Delivery of Plant # 1242 replacement Delivery of Plant # 9328 replacement Delivery of Plant # 9062 replacement


Preparation for 2022/23 Budgets and Replacement Program

Project Heavy Fleet Project Manager Carina Smith Contractor Various Budget $2,240,763 Expenditure to date $1,271,583 Funding Partners Nil Key Dates Nil


Yes


Yes


Nil


Delivery of Plant # 9071 replacement Delivery of Plant # 0975 replacement PO raised for Plant # 9136 Footpath Sweeper/Scrubber


Preparation for 2022/23 Budgets and Replacement Program RFQ for Plant # 0087 Water Cart replacement RFQ for Plant # 9931/9073 Garbage Truck replacements RFQ for Plant # 9131 Street Sweeper replacement




Page 45 of 47

Projects in Design

Table 4 identifies the major projects currently in design phase and how they are tracking against the program.

These designs could pose a major risk to the delivery of the Capital Works Program if they are not completed

on time.

Table 4 – Projects in Design

Project

Planned start investigation,

design & Procurement

Actual start investigation,


Planned end investigation,


Actual end investigation,


Comments

RHL Mogo Road Upgrade Oct-21 Oct-21 Dec-21 Dec-21 Kinghorne/Albert St Roundabout

Sep-21 Sep-21 Jun-22

Jerrara Rd (Black spot) Kinghorne St Reconstruction (between Albert & Prince)

Nov-21 Nov-21 Jun-22

Windellama Rd (FLR) Stage 1

Aug-21 Aug-21 Dec-21


Sep-21 Sep-21 Nov-21


Sep-21 Nov-21 March-22 Delivery 2022/23


Sep-21 Sep-21 Nov-21 Delivery 2022/23

Brayton/Ambrose Intersection

Nov-21 March-22

Bungendore Rd Overlay Jul-21 Jun-22 Delivery 2022/23 Highland Way Rehab Jul-21 Jun-22 Delivery 2022/23 Addison Street drainage Jul-21 Jun-22 Delivery 2022/23 Garroorigang Road drainage Jul-21 Jun-22 Delivery 2022/23 Bradley Street drainage Jul-21 Jun-22 Delivery 2022/23

Pending Grant Applications Table 5 identifies projects with current grant applications submitted, if successful these projects will be added to the program. If the projects are successful they may require current projects to be carried over into the next financial year, if this is the case it will be identified in the below table. Table 5 – Pending Grant Projects

Project Budget Fund Decision

Date Status

Risk to current Program/Comment

Mayfield Road Bridge Upgrade 734,333 Bridges Renewal

Jun- 22 Successful

Bus Stops Marulan and Lake Bathurst

40,000 TfNSW Jun-22 Successful

Carr Confoy Pavilion Upgrade 3,600,854 Multisport May-22 Successful

Copford Reach Amenities 117,379 Recreational Fishing Trust

Jun-22 Successful

River Park Pump Track 455,200 Open Spaces Apr-22 Successful Shibetsu Japanese Garden Enhancement Stage 2

450,000 Cross Border

Fund Jun-22 Successful

Stimulating & Safe Shared Street Spaces

488,210 Streets as

Shared Spaces Apr-22 Successful

Carr Confoy Pavilion Upgrade 3,600,854 BBRF Jun-22 Pending Copford Reach Boat Ramp Upgrade

256,788 Boating Now

Program Apr-22 Pending

Cullula/Lumley Corner Rehab 473,466 Blackspot Apr-22 Unsuccessful

Mayfield Road Bridge Upgrade 1,468,667 Fixing Country

Bridges May-22 Pending

PAMP/Cycling Study 121,977 Active Transport Jun-22 Pending Reynolds Street Footpath & Pedestrian Refuge

154,420 Active Transport

Jun-22 Pending

Range Road Culvert 565,968 Bridge Renewal Jun-22 Pending Riverside Park Avenue of Trees

20,000 Queen’s Jubilee Apr-22 Unsuccessful

Shared Path Blackshaw Road 2,015,000 Active Transport Jun-22 Pending Wollondilly River Rejuvenation Project

40,000 Habitat Action

Grants Jul-22 Pending

Riverside Park Green Space Amenities & Improvements

100,000 NSW

Infrastructure Jun-22 Pending

Windellama Road (Black spot) 1,446,126 CPTIG Jan-22 Unsuccessful




Page 46 of 47

Projects Deferred Table 6 identifies projects with confirmed budgets in the 21-22 Capital Works Program that are required to be

deferred. If there are any risks associated with their deferral they will be identified below.

Table 6 – Projects Deferred Project Budget Reason for deferral Risk

Urban Resealing – Finlay Road 81,902 Deteriorated condition, budget to top up Bourke/Addison Roundabout

Urban Resealing – Faithful Street

98,500 Insufficient budget, budget to be used for

Victoria Street

Urban Resealing – Robinson Street

14,486 Money diverted to K&G – to be

undertaken in 22-23

Urban Resealing – Gorman Road

50,385 Not progressing – to be undertaken in

22-23

Pockley/Shannon Drive 1,500,000 Grant funding not received Urban Drainage – Bradley St Insufficient budget Bungendore Rd Reconstruction

800,000 Delays in design Further pavement deterioration

Highland Way Reconstruction 350,000 Reallocation of funding Further pavement deterioration Footpath Replacement – Chantry St

88,400 Not progressing

Projects Completed Table 7 identifies the projects that have been physically completed during the financial year. The project has

been financially completed if Finalisation Document ID has been populated.

Table 7 – Projects Completed Project Budget Final Expenditure Finalisation Document ID

Performing Arts Centre 18,950,000 19,565,234 Outdoor/Indoor Ancillary Area Renewals 60,000 26,624 Plant & Equipment – Aquatic Centre 30,000 24,903 Aquatic Centre Upgrade 29,852,756 29,185,160 Recreation Area Improvement 25,000 10,217 Climate Change Mitigation – Rec Area 69,375 68,261 Goulburn Showground Rec Area NSW Stimulus (G) 746,275 744,397 BCRRF S2 – Rec Area Power Bollards & Supply 22,811 11,530 Belmore Park Improvements 5,250 5,248 CBD Asset Renewal 20,000 17,796 Hockey Facility Purchase 3,000,000 3,001,881 Hockey Redevelopment – West Field Refurb 1,800,000 1,767,230 Hockey Redevelopment – Car Park 650,000 682,073 Hockey Redevelopment – Lighting Upgrade 425,000 390,364 Hockey Redevelopment – Power Upgrade 250,000 225,418 Cookbundoon Amenities Building (G) 1,086,337 1,074,859 Active Recreation Facilities Renewal Future Years 50,000 49,128 Irrigation – Marulan Soccer Fields 70,000 62,366 Memorial Garden Beams 30,000 8,364 Building Asset Replacement 35,950 41,260 Civic Centre Furniture & Fittings 30,000 21,148 Hetherington St Depot Amenities Block 0 26,838 Heth St Amenities/Training Room 30,000 0 Civic Centre Renewal – Air Conditioning 280,000 240,853 Hetherington St Depot Workshop Renewal 1,119,968 1,088,855 Kerb & Guttering Program 313,165 139,755 Black spot – Bourke/Addison Roundabout 403,245 385,699 Clinton Street Upgrades 120,000 108,255 RRRP Union St Asphalt 0 1,065 RRBG – Highlands Way 160,000 100,226 RRBG – Taralga Road – Urban 75,000 3,042 RRBG – Taralga Rd - Rural 170,000 154,668 Rural Resealing 1,158,846 1,184,469 Carrick Road – Sealing 1,285,035 1,253,517 Taralga Rd Upgrade (Blackspot) 804,403 795,901 Currawang Road Stabilisation 139,000 135,694 Footpath Replacement 69,530 69,529 Footpath Stimulus Program – Faithful St 16,095 16,095 LRCI – Village Projects – Bungonia 43,950 43,950 LRCI – Marulan Village Projects 144,000 143,091 LRCI – Tarago Village Projects 56,900 56,500 SRP Auburn St Pedestrian Safety 35,000 19,795




Page 47 of 47

Project Budget Final Expenditure Finalisation Document ID

CBD Master plan Implementation 1,378,548 1,377,772 Gravel Pit Rehab/Improvements 20,000 27,866 Tallong Toilet Block Renewal 99,859 99,873 Other Parks/Reserves Replacements 56,678 59,850 City Entrances 20,000 5,477 WWT – Lower Sterne St 544,146 520,552


Item 15.34 Page 542

15.34 PLANNING AND ENVIRONMENT DIRECTORATE REPORT JUNE 2022

Author: Director Planning & Environment


Attachments: 1. Planning & Environment Directorate Report ⇩

Link to





RECOMMENDATION

That the activities report by the Director Planning and Environment be received and noted for information.

BACKGROUND

The purpose of this report is to provide an update on the monthly activities of the Planning & Environment Directorate.

REPORT

Please find attached the monthly report on the activities of the Planning & Environment Directorate for the month of June 2022.




Planning & Environment – June 2022




Page | 2

Contents

1 Development Assessment ............................................................................................................... 3

1.1 Overview of Development Applications .................................................................................. 3

1.2 Applications received and processing times ........................................................................... 3

1.3 Progress of LEC Proceedings ................................................................................................... 4

1.4 Regional Projects requiring Southern Region Planning Panel (Panel) approval ..................... 5

1.5 State Significant Development ................................................................................................ 5

2 Strategic Planning Program ............................................................................................................. 6

2.1 Planning Proposals .................................................................................................................. 9

2.2 Planning and Related Legislative Updates ............................................................................ 10

3 Goulburn Mulwaree Animal Shelter .............................................................................................. 11

3.1 Adoptions for the month ....................................................................................................... 11

3.2 Adoption updates .................................................................................................................. 11

4 Environment and Compliance ....................................................................................................... 14

4.1 Ranger Services ..................................................................................................................... 14

4.2 Environment & Health ........................................................................................................... 14

4.3 Community Enforcement ...................................................................................................... 14

4.4 Biosecurity Weeds ................................................................................................................. 15




Page | 3

1 Development Assessment

1.1 Overview of Development Applications

New Applications Lodged Applications Determined

DA’s 44 41

Modifications 9 6

Reviews 1 0

CDC’s 9 11

Subdivision Certificates 4 4

Total 67 62

Total cost of new development for the month: $15,952, 918.00

Cumulative total (Financial year): $358,617,338.00 Of Note:

• DA/0709/2122 at 4 Clyde Street, Goulburn for staged development of a two storey chapel, carpark and ancillary residential accommodation (Nunnery) - $2,050,000.00

In addition to the above, applications submitted via on the online portal were returned/rejected as insufficient information was supplied for the application to be able to be formally accepted.

1.2 Applications received and processing times

4651 52 52 54 55 55 56 57

62 63 65

0

20

40

60

80

100

120

July August September October November December January February March April May JuneDA MOD

CDC Sub Certs

2021/2022 Applications lodged & processing times




Page | 4

1.3 Progress of LEC Proceedings

Wakefield Park Raceway

Class 1 Application

Appeal against the deemed refusal of DA/0117/2021

Recreation Facility (major) - Continued use of site for motor sport and ancillary activities

Council determined the DA by way of consent at its Extraordinary Meeting held 13 July 2021.

A hearing was held in the LEC on 8, 9 & 10 March 2022.

The Court will hand down judgement in due course.

154 Wollumbi Road, Marulan

Class 4 Judicial Review

Third Party Appeal against partial approval of DA/0288/2021

Three new buildings including a secondary dwelling, cellar door premises, farm building, studio; a swimming pool and outbuilding; demolition of existing structures; and non-native vegetation removal

Council is Second respondent.

Discussions with the First respondent have commenced in relation to determining an appropriate course of action.

The matter is listed for a second directions hearing on 22 July 2022 and set down for hearing 22, 23 and 24 November 2022.

555 Forest Siding Road, Middle Arm

Class 1 Applications

Appeal against refusal of DA/0212/2122 and

Appeal against refusal of MODDA/0038/2122

Two lot Torrens title subdivision, continued use of the structure as a shed and a principal dwelling and continued use of the garage as a secondary dwelling, both comprising alterations and additions.

Modification to Building Permit No. 38/81 approved by Council 8 April 1981 for a farm garage.

The parties participated in a first directions hearing on 16 May 2022.

Council’s Statement of Facts and Contentions was lodged with the Court.

The parties are to meet on a without prejudice basis.

A section 34 conciliation conference is scheduled for 1 September 2022.




Page | 5

1.4 Regional Projects requiring Southern Region Planning Panel (Panel) approval DA/0313/2122 seeks development consent for the establishment and operation of a temporary waste management facility that would recover and process up to 45,000 tonnes of excavated public road material (EPRM) for a maximum period of 18 months at Divalls Quarry, 282 Carrick Road, Carrick. Additional information was submitted by the Applicant on 10 June 2022 for consideration with the application which provided details on intersection and highway safety, noise and air quality. A Planning Report is due to be submitted to the Panel on 1 July 2022 in preparation for a Final Briefing for Electronic Determination meeting to be held on 15 July 2022.

1.5 State Significant Development

Project Description Status

Gunlake Quarry Extension Project - Modification 1

Seeking to reduce the size of the “Biodiversity Areas” required under condition 32

More information required

Gunlake Quarry Continuation Project Amendment to heavy vehicle movements Assessment

Goulburn Poultry Processing Mixed Use Development Response to submissions

Marulan Quarry Establish a hard rock quarry and progressive rehabilitation of the pits

Prepare EIS

Marulan Solar Farm Development of a 150 MW solar farm and associated infrastructure

Prepare EIS

Woodlawn Advanced Energy Recovery Centre Project

Construction and operation of an energy recovery facility with a capacity to thermally treat up to 380,000 tpa of residual municipal solid waste and commercial & industrial waste and to generate approximately 39 MW of electrical energy

Prepare EIS




Page | 6

2 Strategic Planning Program

Priority

Project

Relationship to LSPS or Other Strategies Progress

1. Goulburn Mulwaree Development Control Plan (DCP) 2009 (Comprehensive Review to create Goulburn Mulwaree DCP 2020/21)

• LSPS – short term action.

• Urban and Fringe Housing Strategy – urban release areas.

• CBD Renewal Strategy under preparation.

A large body of work on the CBD has commenced with some general chapters prepared. Some delays being experienced due to staffing and addressing changes to local planning coming from the State.

2. Goulburn Floodplain Risk Management Study and Plan

Includes:

LEP amendment (to remove flood mapping from LEP)

Adopt flood policy and amend DCP

• LSPS Short term action

• NSW DPIE Grant funded (includes milestones for timing).

• Legislated changes to flood planning necessitate updating LEP and DCP provisions.

The Draft Floodplain Risk management Study and Plan was on exhibition from 1 April – 2 May, 2022. The associated Development Control Plan chapter as amended was also concurrently on public exhibition. Submissions are currently being assessed as a part of the post exhibition reporting process.

3. CBD Renewal Study

(incorporate Car Parking*, signage, FSR, height limits, residential provisions and relevant LEP/DCP amendments)

*UFHS Action, *CBD Car Parking Study & Action Plan


• Urban and Fringe Housing Strategy – CBD actions and residential LEP/DCP provision review actions.

CBD has commenced with the car parking survey completed, character assessments for precincts and testing of draft planning controls.

4. Marulan Floodplain Management Study and Plan



• Organisational significance for infrastructure planning.

• NSW DPIE Grant funded (includes milestones for timing).

• Community Survey undertaken

• Data collection phase including structural survey, LiDAR data etc.

• Initial meeting of the Floodplain Risk Working Party undertaken.

5. Biodiversity Strategy • LSPS – short term action. Yet to commence.




Page | 7

Priority

Project



• Required for Resource Lands Strategy

• Villages Strategy

6. Bushfire Strategy • LSPS – short term action.

• Grant application submitted with project brief.


• Required for Villages Strategy

Unsuccessful with grant application but provided for in budget.

Appointment of a consultant (Ecological Australia) has been undertaken and an inception meeting is planned in May.

7. Recreational Needs Strategy • LSPS – short term action. Review of previous draft has commenced.

8. Villages Strategy • LSPS – medium term action (as other work required before this

• strategy to provide baseline data).

• A Draft Tarago Strategy is on exhibition until 11 February 2022. Tarago is the least constrained in terms of bushfire and biodiversity and has therefore been brought forward ahead of the preparation of these studies. The approach to the Draft Tarago Strategy will be the pilot for the future Strategies for Tallong and Bungonia.

The exhibition period for the Draft Tarago Strategy has concluded and a post exhibition report is being prepared for an upcoming meeting.

9. South Goulburn Tree Management Plan - Review

• Council resolution to undertake a review of this Plan was adopted in late 2021 and a review is underway.

The written part of the document is under review although updated mapping may need to wait until spring to be updated in accordance with biodiversity assessment method guidelines.

10. Local Approvals Policy (LAP)

• Aspects of this Policy are considered to be more urgent so it may be rolled out in stages to reflect this. Currently there is a need to provide a policy direction on connection to water/sewer services where available which may be required as a first step.

A LAP relating to water/sewer approval activities in urban areas that require approval and DCP amendment is on exhibition from 13 May – 13 June, 2022.




Page | 8

Priority

Project


• Other sections of the policy may require subsequent amendments based on staff resources.

11. Resource Lands (Agriculture and Extractive Industries) Strategy


• Pending State Significant Agricultural Land Mapping by NSW Department of Primary Industries being finalised.

Council has made a submission to the Draft State Significant Agricultural Land Map and is awaiting the finalisation of this to inform Council’s Strategy

12. Rural Living Handbook Update • Council initiative. Initial review has commenced – review subject to staff availability.




Page | 9

2.1 Planning Proposals

Planning proposals are the mechanism by which Goulburn Mulwaree LEP 2009 can be amended. Of the Planning Proposals listed below the majority are initiated by Council as a result of the recommendations of various strategies such as the Urban and Fringe Housing Strategy or the Employment Lands Strategy. Some Planning Proposals are initiated by a proponent such as a land holder or stakeholder.

Proposal No. Location Proposal Progress

REZ/0001/1718 Mistful Park Rezone land from E4 Environmental Living to R2 Low Density Residential

DPIE has advised that the Planning Proposal needs to be amended to incorporate further biodiversity assessment prior to re-submission for a Gateway determination. The proponent has been advised of this outcome. Biodiversity assessment for the site cannot commence until spring 2021. No assessment has been submitted as yet.

On hold.

REZ/0002/1819 Goulburn Motorcycle and Speedway Club

Rezone land from RU6 Transition to RE2 Private Recreation

The Planning Proposal has been prepared and pre Gateway consultation has been undertaken with Water NSW. Water NSW has raised a number of issues with the suitability of the site in relation to water quality. These issues are being investigated by Council and the Motor Cycle Club.

On hold.

REZ/0001/2122 Marulan WTP Rezone 189 Brayton Road, Marulan to SP2 - Infrastructure

The plan is in the finalisation stage with the mapping and Draft Instrument to be prepared by NSW DPE.

REZ/0002/2122 Goulburn WTP Rezone to SP2 - Infrastructure Utilities is still exploring options other than rezoning given the biodiversity present on the subject site.

REZ/0003/2122 Allfarthing

2 Brisbane Grove Road

Rezone land to R5 large Lot Residential with 2ha min lot size as per Urban and Fringe Housing Strategy

Preliminary consultation with Water NSW has been undertaken and the Water NSW submission under consideration prior to referral to NSW DPE for a Gateway determination.

REZ/0004/2122 137 Brisbane Grove Road

Rezone land to R5 large Lot Residential with 2ha min lot size as per Urban and Fringe Housing Strategy

Preliminary consultation with Water NSW has been undertaken and the Water NSW submission under consideration prior to referral to NSW DPE for a Gateway determination

REZ/0005/2122 Mountain Ash Road

Rezone land to R5 large Lot Residential Pending submission of additional site specific technical studies for assessment prior to being reported to Council.




Page | 10

2.2 Planning and Related Legislative Updates

2.2.1 Amendments to Goulburn Mulwaree LEP 2009

No amendments to the Goulburn Mulwaree LEP 2009 have been made during April.

2.2.2 Environmental Planning and Assessment Act/Regulations and State Environmental Planning Policies

The following changes to the NSW Environmental Planning and Assessment Act or Regulations were made (where applicable to the Goulburn Mulwaree Local Government Area) in the period up to 10 May 2022:

• Environmental Planning and Assessment Amendment (Emergency Accommodation) Regulation 2022

The object of this Regulation is to provide that development for the purposes of camping grounds or caravan parks that is permitted without development consent under State Environmental Planning Policy (Housing) 2021, Chapter 3, Part 10 is not an activity for which an environmental impact assessment may otherwise be required under the Environmental Planning and Assessment Act 1979.

• Environmental Planning and Assessment Amendment (Miscellaneous) Regulation 2022

The objects of this Regulation are as follows—

(a) to make permanent the current temporary arrangements for the adjournments of public hearings of the Independent Planning Commission,

(b) to extend savings and transitional arrangements applying to development applications and applications for complying development to applications to modify development consents and complying development,

(c) to make a number of minor amendments of a law revision nature.

The following changes to State Environmental Planning Policies (SEPPs) or other environmental planning instruments have been made (where applicable to the Goulburn Mulwaree Local Government Area) between the previous report and up to 10 May 2022:

• State Environmental Planning Policy Amendment (Disaster Recovery) 2022

This is a self-repealing SEPP which amends SEPP Housing and SEPP Exempt and Complying in relation to

natural disasters and temporary emergency accommodation (Housing) and repairs/ installation of

temporary shipping containers for storage purposes (Exempt and Complying). It generally changes

referencing from bush fire to natural disaster.




Page | 11

3 Goulburn Mulwaree Animal Shelter

3.1 Adoptions for the month

3.2 Adoption updates




Page | 12

The Goulburn Mulwaree Animal Shelter has continued to receive lots of wonderful feedback from the new

owners of pets adopted from the shelter. Our staff love seeing how well animals have settled into their

‘Furever’ homes and continue to be overwhelmed by the support for the shelter and its furry residents from

the local community.

This month we have included some of the updates from our customers:

Hi there,

Thought you might like an update

on how Sox is going.

He’s settled in really well. Bit of a

sleepless night on night one, but

after that more and more sleep

every night. Now he’s sleeping

right through from 10 pm to about

6.30 am. One minor accident on

night one, but no more after that.

He’s eating well. So sleep and eat

are good signs he’s settled. Yes he

does chew things, but that’s what

I’d expect of young dog his

age. And doing less each day.

He’s very bright. Responding to basic commands and getting better each day. He also

invented a game for himself in the garden. Run, pick up ball, run, drop it, run round, pick

it up, run, drop it and so on.

I took him to the fence of the dog park after a few days and he was cautious to start with

but the dogs are friendly and he was OK with them through the fence. After a couple of

days doing that I took him into the park on the lead. He was OK with dogs his size or

smaller but a bit cautious with the bigger dogs – for a couple of days, then he settled

down with them too. So a couple of days on normal lead then a day on a long lead like a

lunging rein. Today was a big day, off the lead for the first time in the park. He loved

it! Ran and played with dogs of all sizes and came back when he was called without

bribery. But he did get the occasional small treat.

He has been to the shops with my twice – coffee shop that has an outside area where

dogs are allowed. Very interested in what’s going on around him, but then he sits

reasonably quietly while I’m having a coffee.

And he is excellent with people of all ages. No worries with him with children, provided

the children treat him properly. Everyone admires him, good looking boy.

Overall delightful dog.

Many thanks.




Page | 13

We adopted Chloe & Connor in December 2020.

Just wanted to let you know they are very spoilt

and loved and now bigger than our dog who got

the kittens for his 5th Birthday. Thank you.

As you can see, Browser is fitting in nicely.

He loves to sit on our shoulders, it’s his favourite spot!




Page | 14

4 Environment and Compliance

4.1 Ranger Services

Number of Animals….. Dogs Cats

Impounded

Some animals are able to be immediately returned to their owners without needing to be impounded. These numbers are not included in the above total.

37 13

Surrendered by Owner 7 0

Returned to Owner 19 0

Sold 12 9

Transferred to Animal Welfare Organisations 0 0

Euthanised 0 2

Remaining in the facility 13 4

Customer Requests

Animals Unkempt Land Total CRM’s Completed

71 2 73

4.2 Environment & Health

4.3 Community Enforcement

Parking Other School Zone Hospital Zone CBD GMC Car Parks Total

Number of Parking Patrols 1 0 0 2 0 3

Total Infringements 1 0 0 14 0 15

Customer Requests

Parking Abandoned Vehicles/Articles Total CRM’s Completed

11 10 21

Customer Requests

Development and Land Use Health and Pollution

Illegal Development Non Compliance Food Premises Pollution Unhealthy Conditions

Other Total CRM’s completed

7 12 1 9 7 20 56




Page | 15

4.4 Biosecurity Weeds

Weeds Action Program - 2021-2022 - Grant Reporting Period Update

Council’s Biosecurity Weeds Officers have once again met the grant funding targets for the Weeds Action

Program 2021-2022 reporting period. This financial year Goulburn Mulwaree Council is one of the few Councils

in New South Wales to have met their funding agreement targets.

The past twelve months has proven to have been a difficult year in many ways for weed control activities from

the restrictions imposed by COVID to chemical storages and wet ground conditions hampering both

inspections and weed control operations.

One of the main achievements of the program continues to be the identification and eradication of new weed

incursions. Several new incursions have been identified and positively addressed throughout the year due to

staff experienced in weed identification maintaining an active and vigil inspection program of high-risk sites.

New weed incursion sites once identified are prioritised for control action to be undertaken to minimise the

negative impact that they could have had in the Goulburn Mulwaree Council area.

The following pictures detail some of the new incursions that have been identified across the region this

financial year. The identification and control action taken to address these new and evasive species serves to

protect our regions agricultural enterprises by seeking to eliminate these potential biosecurity threats as

swiftly as possible.

Pictures (L-R): Bugweed ‘’Solanum mauritianum”, Blind Cactus ‘Opuntia brufida var. minima”, Tiger Pear

“Opuntia aurantiaca”, Purple Loosestrife “Lythrum hyssopifolia”.

4.4.1 General Biosecurity Activities

Draft Directions Biosecurity Certificates Customer Requests

0 3 0


Item 15.35 Page 558

15.35 UTILITIES DIRECTORATE REPORT JUNE 2022



Attachments: 1. Utilities Directorate Report June 2022 ⇩

Link to





RECOMMENDATION

That the report from Director Utilities be received and noted for information

BACKGROUND

The purpose of this report is to provide an update on the monthly activities of the Utilities Directorate.

REPORT

Please find the attached June 2022 report on the activities of the Utilities Directorate.




4

One team delivering with Passion Respect Innovation Dedication Excellence

Utilities Directorate Report

June 2022

P a s s i o n R e s p e c t I n n o v a t i o n D e d i c a t i o n E x c e l l e n c e

One Team Delivering With

G O U L B U R N M U L W A R E E C O U N C I L



Goulburn Mulwaree Utilities

_________________________________________________________________________________

2

Contents 1.0 Utilities Performance ................................................................................................................................ 3

1.1 Outstanding SRPs ................................................................................................................................... 3

1.2 Water Revenue ........................................................................................................................................ 3

2.0 Water Services Operational Performance ............................................................................................... 4

2.1 Water Performance ................................................................................................................................. 4

2.1.1 Goulburn Storages .......................................................................................................................... 4

2.1.2 Consumption ................................................................................................................................... 4

2.1.3 Source of Water Treated/Dam Releases ........................................................................................ 4

2.1.4 Estimated Losses ............................................................................................................................ 4

2.1.5 Rainfall ............................................................................................................................................. 4

2.1.6 Water Quality ................................................................................................................................... 4

2.2 Wastewater Performance ........................................................................................................................ 5

2.2.1 Wastewater Volume Treated Goulburn ................................................................................... 5

2.2.2 Effluent Quality ........................................................................................................................ 5

3.0 Water and Sewer Projects ....................................................................................................................... 6

4.0 Waste and Recycling Initiatives ............................................................................................................. 11

4.1 Waste Projects ........................................................................................................................................... 11

4.2 Goulburn Waste Management Centre Streams Received .................................................................... 11

4.3 Plastic Free July .................................................................................................................................... 12

4.4 Scrap Together ...................................................................................................................................... 12

4.5 Compactor signage hits the streets ....................................................................................................... 13

4.6 Polystyrene recycling at Council’s waste centres ................................................................................. 13

4.7 Interesting News and Facts ................................................................................................................... 14




_________________________________________________________________________________

3

1.0 Utilities Performance

1.1 Outstanding SRPs

21 May 2022 to 20 June 2022:

Work Group Primary Category New Request Completed

Request

% Completed

Water Services Water Quality 18 18 100%

Water Services Minor Water Leak 27 27 100%

Water Services Major Water Break 2 2 100%

Water Services Water Maintenance 7 7 100%

Water Services Sewer Blockage 20 20 100%

Water Services Sewer Overflow 3 3 100%

Water Services Sewer Odour 1 1 100%

Water Services Sewer Maintenance 0 0 100%

Waste & Recycling Missed Bins 80 80 100%

Waste & Recycling Bin Maintenance 71 71 100%

Waste & Recycling New or Replacement Bins 35 35 100%

Waste & Recycling Extra Commercial Pickup 19 19 100%

Waste & Recycling Street Sweeping 13 13 100%

1.2 Water Revenue

Income Raised from 1 July 2021 to 30 June 2022:

Total income raised from 01/07/2021 to

30/06/2021 was $20,033,082.15

Total water balance as at 30/06/2021 was

$510,107.01

Total water balance as at 30/6/2022 is

$501,353.15

Currently there are:

20 properties that have a restrictor in place

1 property has been disconnected from Council’s

water supply

0 accounts that are in bankruptcy/receivership

1 account had legal action started

1 account for deceased estates

Water

Water Usage $ 5,967,546.69

Water Availability $ 2,721,400.04

Backflow $ 21,996.74

Water Total $ 8,710,943.47

Sewer

Sewer Usage $ 1,733,244.86

Sewer Availability $10,133,622.66

Liquid Trade Waste Usage $ 466,414.51

Liquid Trade Waste Availability

$ 29,155.93

Sewer Total $12,362,437.96

Total

Income Total $21,073,381.43




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4

2.0 Water Services Operational Performance

2.1 Water Performance

2.1.1 Goulburn Storages

The following table shows the status of the water storages as of 30 June 2022:

2.1.2 Consumption June 2022:

Location Total Consumption (ML) Daily Average (ML)

Goulburn 218 7.52

Marulan 7.1 0.24

2.1.3 Source of Water Treated/Dam Releases

During June 2022 water was sourced from Rossi Weir for supply in Goulburn.

In Marulan water was drawn directly from the Wollondilly River.

2.1.4 Estimated Losses

Total estimated evaporation losses were calculated using the daily data for the Class A Pan evaporation at Goulburn TAFE, rainfall and the surface areas of the Sooley and Pejar storages.

June 2022:

Location Total Estimated Evaporation Loss (ML)

Sooley Dam 14.03

Pejar Dam 0.00

Total 14.03

2.1.5 Rainfall

Goulburn received 21 mm of rainfall during May 2022.

2.1.6 Water Quality

Raw Water Quality

Raw water quality remained relatively unchanged from May in both Goulburn and Marulan during June 2022.

Storage Capacity

(ML)

Depth

(m)

TWL

Volume Estimated Dead

Storage Usable Storage

(ML) (%) (ML) (%) (ML) (%)

Pejar 9000 0.015 9022 100.0 90 1 8932 99.0

Sooley 6250 0.12 6296 100.0 300 5 5996 95.2

Rossi 330 0.028 352 100.0 100 30 252 71.6

Total 15580 15670 100.0 490 3.1 15180 96.9




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5

Reticulated Water Quality

Some critical aesthetic drinking water results taken from samples in the reticulation system in June 2022 are shown below:

Parameter Unit Guideline Value

Aesthetic

Guideline Value

Health

Goulburn

Drinking Water

Quality

Marulan

Drinking

Water Quality

Colour (true) HU 15 N/A 2 7

Iron mg/L 0.3 N/A 0 0.03

Manganese mg/L 0.1 0.5 0.033 0.001

pH 6.5-8.5 N/A 7.72 7.18

Turbidity NTU 5 N/A 0.8 0.7

Hardness mg/L 200 N/A 110 111

Aluminum mg/L 0.2 N/A 0.03 *

*As coagulant is not used at Marulan, Aluminium is not tested

2.2 Wastewater Performance

2.2.1 Wastewater Volume Treated Goulburn

June 2022:

Treated Effluent Volume (ML)

Total wastewater inflow 237

Irrigation and onsite reuse 10

River discharge (Full treatment) 227

2.2.2 Effluent Quality

June 2022:

Parameter Unit 90 Percentile Concentration

Licence Limit Goulburn Effluent Quality

pH 6.5-8.5 7.66

Suspended solids mg/L 15 3

Ammonia mg/L 2 0.3

Total nitrogen mg/L 10 3.48

Total phosphorus mg/L 0.3 0.04

Oil and Grease mg/L 10 0




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6

3.0 Water and Sewer Projects

Project

Title Capital Works – Reuse Water Scheme (Transfer Pipeline)

Project Description Design and construction of new infrastructure for the irrigation for parks and fields within the Goulburn region.

Budget $8,800,000.00

Project Update Killard Infrastructure have completed the reticulation main installation and completed final restoration of each site.

Project Images

Project

Title Capital Works – Water Infrastructure

Project Description Renewal of Existing Water Mains

Budget $2,500,000.00

Project Update

Killard Infrastructure have completed Taralga Rd, Maud St, Taylor St, North St, Ellesmere St, Common St and Auburn St. Final restoration is completed.

Project Images




_________________________________________________________________________________

7

Project

Title Capital Works – Sewer Infrastructure

Project Description Rehabilitation of Existing Sewer mains

Budget $2,000,000.00

Project Update

Interflow have completed all packages for this financial year.

Cleaning 26,868 linear metres

Lining 7,987 linear metres

Sealing 280 junctions

Excavation Repairs 86

Project Images

Project

Title Re-Use Scheme Irrigation Construction

Project Description Construction of New Irrigation System at Various Parks & Sports Field

Budget $3,470,995.10

Project Update

Killard Infrastructure have completed irrigation lines at North Park and Hudson Oval, Tanks and Pumpstations and restoration are ongoing. Irrigation lines, tanks, pump stations work at Victoria Park, Carr Confoy & Eastgrove South Victoria Park is underway.




_________________________________________________________________________________

8

Project

Title Re-Use Goulburn Upgrade

Project Description

Construction commenced in November 2021 at the Waste Management Centre. The Construction consists of the following:

• New Re-use Hub building

• New Resource Recovery Shed

• New site office facilities & education Centre

• Additional weighbridge

• New operational vehicle wash bay

• New rainwater and leachate management systems

• Upgraded site utilities

• Upgraded stormwater network

Budget $8,440,000

Key Dates Construction June 2022

Project Update

• Continued filling of the main slab area

• Fire tank installation complete

• Fire shed has been installed over the pumps station

• Main RUG shed fill to the lower deck level is being set up to enable the lower-level deck area to begin filling while the upper main deck area to be completed with bulk relaying works. In addition to this the upper office area is being prepared

Project Images`:




_________________________________________________________________________________

9

Project

Title Capital Works – Marulan WFP Concept Design

Project Description Options Study for the upgrade of the Marulan Water Filtration Plant.

Budget TBD

Key Dates Contract Awarded July 2022

Works commencing August 2022

Project Update

The options study has been completed. Tenders have closed and a recommendation to accept a tender has been reported to this meeting following the advertisement of the tender for the Concept Design (and associated works) for the Marulan Treatment Plant Upgrade.

Project Images

Project

Title Capital Works – Goulburn WFP Sludge Handling

Project Description Construction of associated infrastructure to allow backwash sludge to accumulate and dry.

Budget $TBD

Key Dates Start of Scope Update May 2022

Project Update Completing documentation of the sludge lagoon upgrade options for the Goulburn Water Treatment Plant following consultation with DPE.

Project Images




_________________________________________________________________________________

10

Project

Title Capital Works – Marulan WWTP Design

Project Description Detailed design of the new Marulan Wastewater Treatment Plant to facilitate construction.

Budget TBC

Key Dates Start of Detailed Design August 2022

Project Update Council working with Boral to determine conditions of acceptance of wastewater produced at the treatment plant. Once finalised, will liaise with DPE on any further issues and advertise tender for detailed design.

Project Images

Project

Title Former Council Irrigation Farm Development

Project Description Subdivision and rezoning of the former irrigation farm for future uses resolved by Council.

Project Update Currently awaiting the finalisation of the draft contamination report of the site. This is required to be submitted with the DA for the boundary adjustments at the site.

Project Image




_________________________________________________________________________________

11

4.0 Waste and Recycling Initiatives

4.1 Waste Projects

Project

Title Drilling Mud Facility

Project Description Construction of a purpose-built drilling mud processing facility at Goulburn Waste Management Centre.

Budget Funds identified from income sources and existing allocation.

Key Dates Tender documents being updated for advertising in June 2022

Project Update Project to be re-tendered

Project

Title Environmental Improvement Works Goulburn and Marulan

Project Description Ongoing environmental improvement works at Goulburn and Marulan sites.

Budget $100,000 Goulburn and $75,000 Marulan.

Key Dates Ongoing 30 June 2022 or transferred to 22/23 due to wet weather

Project Update

The Marulan Waste Management Centre requires a period of dry weather for stormwater improvements to be undertaken so funds will be transferred to 2022/23.

Goulburn Environmental Improvement Works involve improving accessibility due to consistent wet weather and to ensure effective waste disposal during the construction upgrade. Clean ups in the bushland surrounding the waste centre are also required on an ongoing basis to manage wind blown litter.

4.2 Goulburn Waste Management Centre Streams Received

June 2022

Product Number/Tonnes

Mattress 86

Clean Fill 5268.66

Food / Garden Organics (self-haul to centre) 6.90

Mixed Waste 548.54

Asbestos 9.30

Metal 13.24

Green Waste Collections (Council) 193.42

Commercial Waste Collections (Council) 287.84

Domestic Waste Collections (Council) 453.12

Large Street Sweeper (Council) 63.26

Residual Waste from Endeavour Industries (waste

collected in recycling bins and not recycled) 62.12




_________________________________________________________________________________

12

4.3 Plastic Free July

Council will participate in the Plastic Free July campaign this year, with funding provided by the

Canberra Region Joint Organisation of Council’s Regional Waste Group. Participating Councils in the

region will have access to educational campaign materials to encourage our communities to take action

and help end plastic waste. The campaign will take place throughout July 2022. The CRJO Regional

Waste Group is funded by the EPA. Council’s Waste Education and Projects Officer was also recently

given a warm welcome when speaking at the CWA Goulburn evening branch ‘environmental and

agricultural meeting’ in recognition of World Environment Day/Month.

4.4 Scrap Together

The CRJO Regional Waste Group was successful in receiving a grant to roll out the NSW EPA’s Scrap

Together FOGO education campaign across the region. The Scrap Together campaign will remind

households of the environmental benefits of turning food waste into compost. The campaign is expected

to increase recycling of food waste while reducing what goes into landfill. This campaign will take place

from June to November 2022.




_________________________________________________________________________________

13

4.5 Compactor signage hits the streets Council is receiving positive feedback about the new signage installed on Council’s latest Domestic

Waste side-arm collection truck. The ‘Hands Up If You’re a Good Sort’ sticker features recycling

images on one side and organic waste images on the other side of the truck. Stickers will also be

included on new Domestic Waste vehicles being purchased in 2022/23 and 2023/24.

A compliment was emailed to Council stating the signage was “absolutely awesome”.

4.6 Polystyrene recycling at Council’s waste centres Council has filled approximately

20 woolpack style bags of

polystyrene packaging across the

three waste centres over the last

month, which will be compacted

on site at Goulburn Waste

Management Centre as part of the

new Foam Muncher mobile

polystyrene recycling service.

The initiative is being undertaken

on a trial basis to assess how

much polystyrene is collected and

has been a welcome addition to

Council’s recycling options. The collection point is located next to the cardboard collection to assist

residents disposing of waste packaging.

Polystyrene is a problem waste in landfills as it is lightweight and easily transported by wind, and is

also bulky so it is not cost effective to transport uncompacted polystyrene to a processor. Under the

trial system, it will be compacted into dense ‘bricks’ on site by Foam Muncher for transport to their

processing facility. Polystyrene can be recycled into a range of plastic materials such as heavy-duty

outdoor furniture.

In March 2021 the Australian Government released the National Plastics Plan. The Plan includes an

action for government to work with industry to phase out certain problematic plastics in line with the




_________________________________________________________________________________

14

Australian Packaging Covenant Organisations’ (APCO) work with industry to-date on problematic and

unnecessary plastics. Under this plan, the Australian Government planned to review the phase out of

polystyrene packaging in July 2022.

4.7 Interesting News and Facts Polystyrene-eating super worms may help develop new ways to dispose of waste

A polystyrene-munching beetle larvae called a

"superworm", can gain weight on an exclusive diet of

polystyrene, researchers have found.

They hope their findings can pave the way for

technology to degrade and recycle the plastic on a

large scale, but others are sceptical of the approach.

Fed only polystyrene (aka Styrofoam) for three weeks,

the superworms — larvae of the darkling

beetle (Zophobas morio) — survived at comparable

rates to larvae fed on a diet of bran, according

to the study published in Microbial Genomics.

(Image supplied: University of Queensland)

The fact that the superworms were able to gain a small amount of weight from eating polystyrene

exclusively is an indication that they're able to convert the material into energy, according to study co-

author Christian Rinke from the University of Queensland's School of Chemistry and Molecular

Biosciences.

Groups of superworms were fed either bran, polystyrene, or given no food for the three-week trial period.

The bran-fed worms more than doubled their weight over the three-week period, the polystyrene-fed

worms added a small amount of weight, whereas those on the starvation diet roughly maintained their

starting weight. The worms fed bran or polystyrene were also far more active compared to the starvation

diet worms, according to Dr Rinke.

https://www.abc.net.au/news/science/2022-06-10/superworm-eats-polystyrene-has-recycling-

potential/101128630


Item 15.36 Page 573

15.36 CORPORATE & COMMUNITY SERVICES DIRECTORATE REPORT JUNE 2022



Attachments: 1. Corporate & Community Services Directorate Report June 2022 ⇩

Link to





RECOMMENDATION

That the activities report by the Director Corporate & Community Services be received and noted for information.

BACKGROUND

The purpose of this report is to provide an update on the monthly activities of the Corporate & Community Services Directorate.

REPORT

Please find attached the monthly report on the activities of the Corporate & Community Services Directorate for the month of June 2022.






Table of Contents

Contents

1. Innovation & Technology ................................................................................................................ 3

2. Finance ............................................................................................................................................ 3

3. Governance ..................................................................................................................................... 3

4. Customer Service ............................................................................................................................ 3

5. Property & Community Services ..................................................................................................... 5

5.1 Property Services ..................................................................................................................... 5

5.2 Community Services ................................................................................................................. 8

6. Marketing, Events & Culture ......................................................................................................... 12

6.1 Marketing & Events............................................................................................................... 12

6.2 Museums ............................................................................................................................... 16

6.3 Library ................................................................................................................................... 20

6.4 Art Gallery ............................................................................................................................. 25



Corporate & Community Services

3

1. Innovation & Technology

Listed below are some of the projects/activities currently underway in Innovation & Technology:

Work has started on the upgrade the Council’s record management system. The new server has been configured and the install process has started. The project is expected to be complete early July

Work has also started on the upgrade of Technology One system. This is a significant upgrade and is expected to be complete towards the end of August.

The rollout of Microsoft Office 365 continues.

Cyber Security continues to be a major focus. There have been multiple significant events worldwide. These are being reviewed and action taken when required.

2. Finance

Finance activities currently underway include:

Interim Audit being undertaken.

Preparations underway for End of Financial Year.

Legal action and debt recovery processes are in progress as per Councils Debt Recovery and Hardship Policies.

Procurement training continues for relevant Council staff members and the processes are being reviewed with regards to the changes to Legislation.

3. Governance

Governance Activities & Projects – June 2022:

The review of all Council policies continues with several new policies to be presented to Council in the coming months.

The increase in the number of formal GIPA applications and other requests for information continues.

Access to information training sessions continues for new and existing staff.

The process for the implementation of Child Safe Standards for the organisation has commenced.

4. Customer Service

Two staff members, Abby Kay and Lacey Jamieson, left unexpectedly early on maternity leave. Lacey’s

position (PT Customer Service Officer) is being filled by Janelle D’Arcy and Suzie Bowes who between

them are working 4 full days per week. Dwenda Lewis is also working on Mondays from 11am – 3pm

to cover the current staff shortage. Abby’s position (FT Customer Service Officer) is being covered by

our Trainee Jessika Chapman, who is completing her traineeship and has been fully trained in

processing NSW Planning Portal Applications. We are also applying for a new Trainee next month.

Interviews are completed for Casual Customer Service/Administration Officers resulting in 6 new staff

being recruited to the casual pool. These officers will bring a wide range of skills and experience to all

departments across Council.




4

Karly Bird attended the ‘Women in Leadership Webinar’ this month. Following this webinar, Karly

engaged all members of the Customer Service team and between them, designed a new slogan for

Customer Service called “CS, a safe and strong team”. A wonderful new poster is on display in the

Customer Service area to remind the team of what a great network they have. Have a look at this

poster next time you are passing the Customer Service area. The team continue to embrace the LEAP

principles each day. Refer graphs below for statistical Information.

Productivity – June 2022

Visitors and Phone Calls – June 2022

0

100

200

300

400

500

600

Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22

Applications Generated

Certificates Processed

No. of CRMs Received

0

1000

2000

3000

4000

5000

6000

7000

Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22

Visitors Phone Calls




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5. Property & Community Services The Property & Community Services Business Unit is responsible for providing a broad range of property services and community programs, and activities. The following pages provide a summary on the status of various property dealings and community services programs and activities in June 2022.

5.1 Property Services

Property Services includes the provision of strategic advice, property management (including Managed Crown Land), conveyancing support, preparation of leases and licences, provision of legal support services for property matters and maintaining data integrity within Council’s property system. This unit also provides another central point of contact for major and minor investors to access information, support and assistance for investment and property related enquiries. The Business Manager Property & Community Services also continues to oversee the Finance & Customer Service Business Unit in the absence of their Business Manager.

Property Acquisitions

Common Street & Sydney Road (New Roundabout) - All land acquisitions finalised excluding McDonald’s land. - Registration of the McDonald’s Plan of Subdivision with NSW LRS expected to be finalised by

8 July 2022.

Part 4 Montague Street, Goulburn - Goulburn Courthouse (Widen Post Office Lane) - Documentation lodged with DPE – Crown Lands for compulsory acquisition of 256.9m2 to

widen Post Office Lane to improve access to GPAC for service delivery vehicles and Department of Communities & Justice transporting inmates to/from Goulburn Courthouse.

- Confirmation of approval from NSW Governor and Minister for Local Government expected mid-August via issue of Proposed Acquisition Notice (PAN).

- Comprehensive information provided to valuation consultant engaged by Valuer General’s Department to assist with determining compensation payable by Council.

Part Goulburn Street/Portland Avenue, Marulan (New Sewerage Pumping Station) - Documentation lodged with DPE – Crown Lands for compulsory acquisition of 433.1m2 to

construct a new sewer pumping station. Letter received confirming no objections. - Formal approval received from the NSW Governor and Minister for Local Government. - Notice of Determination for Compensation received and accepted from NSW Valuer General. - Tax invoice received from DPE – Crown Lands and payment of compensation finalised. - This matter is now completed.

Parcels of Crown Land at Towrang (New Towrang Bridge Roads) - Documentation lodged to compulsorily acquire Part Crown Reserves on southern side of

proposed new bridge for new road. - Acquisitions should be finalised within next 4 to 6 months.

Part 40 McDermott Drive, Goulburn (Shared Pathway, Middle Arm Rd) - Acquisition of 452m2 from Department of Education | School Infrastructure NSW (DoE) for

shared pathway along Middle Arm Road still underway. - Documentation lodged with DoE and NSW OLG to compulsorily acquire land and awaiting

approval from the NSW Governor and Minister for Local Government to proceed.

Easement Acquisitions

- All current easement negotiations finalised and registered with various property owners for public infrastructure projects eg. sewerage, stormwater.




6

Leases & Licences

56 Clinton Street, Goulburn (Level 1 - Workspace Goulburn) - Bookings to hire Meeting Rooms, Events Space and Hot Desks continue to improve. - Successful negotiations with 2 x new entities for a). Casual Hire arrangements and b). leasing

exclusive office space and awaiting execution of documents.

85 Deccan Street, Goulburn (Victoria Park) - Licence Renewal prepared for Waratah Tennis Club’s continued exclusive use of tennis

facilities in Victoria Park. - Awaiting execution of Licence by all parties.

15 Mount Street, Goulburn (Goulburn Pre-School) - Review of existing Lease completed with Goulburn Pre-School Associations Inc’s Director and

Management Committee.

Road Closure Applications

Unformed Road Reserve off Braidwood Road, Tarago - Road Closure Application completed, and plan registered with NSW LRS. Road dedicated to

Council following publication of notice in NSW Government Gazette on 3 September 2021. - Status Search completed by DPIE - Crown Lands on an old, closed Crown Road to confirm

privately owned land vested to ‘an adjoining property owner’. Further research completed by Council’s Accredited Specialist Property Law confirming Council is entitled to progress transfer of this land to its name. This process is now underway.

- Consolidation of all parcels of land with surplus Council strips of land will then proceed to enable Council to place land on market for sale.

Unformed Road Reserve adjoining Part 754 Taralga Road, Tarlo - Plan of Subdivision registered, and notice published in NSW Government Gazette. - Transfer and associated documents prepared/lodged with NSW LRS and awaiting registration.

Unformed Road Reserve between 31-37 Braidwood Road, Goulburn - Applicant’s solicitor still arranging Status Search in response to Requisition from NSW LRS. - Market Valuation obtained to assist with determining compensation payable to Council.

Unformed Road Reserve adjoining Lockyer Street, Goulburn - Proposed sale of 161.5m2 of part road reserve to adjoining landowner. - Proposal off exhibition with no objections received. - Plan of Road Closure prepared and awaiting registration with NSW LRS to progress sale.

Encroachment of Part 2 Sloane Street at Cnr Sloane St / Finlay Road, Goulburn - Proposed Road Closure advertised, and notices sent to relevant government agencies, utility

providers and adjoining property owner/s. No objections were received for this proposal. - Awaiting receipt of draft Plan of Easement to Drain Water 3 wide & Road Closure under Roads

Act 1993 to create a new title.

30 Wilson Drive, Marulan - Plan of Subdivision registered with NSW LRS and Transfer of 77.5m2 to Boral completed.

Plans of Management (PoM)

Victoria Park - Draft PoM endorsed by Council on 15 March 2022 and still awaiting formal approval from

Minister administering the Crown Land Management Act 2016 to place on public exhibition. DPE – Crown Lands advised approval should be granted by end of July.

Carr Confoy Sporting Fields/Park - Draft PoM endorsed by Council on 15 March 2022 and being assessed by Minister

administering the Crown Land Management Act 2016 before placing on public exhibition.




7

- Additional Council Community land (i.e. part 22-30 Farm Road) has been included in the draft PoM which now requires fresh mapping, an additional Biodiversity Condition Report (when there is no flooding), an Asset Condition Report and input from the land users.

Generic Sportsgrounds Plan of Management - Preparations well underway to prepare PoM that includes Hudson Park, Cookbundoon

Sorting Fields, and 2 x sports grounds at Marulan.

Belmore Park PoM - Preparations underway to prepare a site-specific draft PoM.

Property Addressing, Property Attributes and Integration of new Subdivisions in Property & Rating System

Property Addressing - The Part time Administration Officer - Property Services continues to work closely with the

Design & Asset Management and Planning & Development Business Units to resolve Urban and Rural Addressing anomalies and streamline Addressing Procedures.

- This position oversees the following functions;

Customer Service - attending to ongoing enquiries, anomalies and oversights (i.e. for

new and old subdivision approvals) Land Attribute Updates - attending to ongoing land attribute update requests and

ensuring accuracy of s10.7 certificates for conveyancing and development applications etc.

Integration of New Subdivision Data - Information updated to Council’s Property & Rating System and feeding into GIS updates

Gazette Notification of Roads - Publishing notices in NSW Government Gazette for several old and new roads identified on registered Plans of Subdivision.

Building Maintenance Items

The following building maintenance items were coordinated by the Business Manager Property & Community Services;

56 Clinton Street, Goulburn (funded by Property & Community Services Business Unit)

- Significant roof repairs completed. - Air conditioning upgrades completed to units servicing part of the office space leased to

Community Corrections | Corrective Services NSW | Department of Communities and Justice on Ground Floor.

Faithfull Street, Goulburn - Girl Guides Hall – Victoria Park (funded by Community Facilities Business Unit)

- Additional small section of roof repaired by Council (i.e. as part of fair wear and tear). - Australian Girl Guides Association Inc. attending to maintenance of internal ceiling as part of

their ongoing responsibilities attached to peppercorn Licence.




8

5.2 Community Services

Community Services include Neighbour Aid, Respite Programs, Leisure Link and Youth Services. The delivery of these services would not be humanly possible without the wonderful assistance received from our volunteers. A summary of activities undertaken by the Neighbour Aid Coordinator, Youth Services Coordinator and Leisure Link Coordinator in June 2022 is included in this report. This month has been another busy moth for our team and our many clients. Our Neighbour Aid clients

have continued to enjoy opportunities to get out and about despite the cold weather settling in. 25

clients attended a lovely lunch outing at ‘Olive Grove’ near Collector, and another group enjoyed a

night out at the Workers Club Faulty Towers dinner theatre show on Saturday 18 June.

Our seniors have been attending the Community Garden and kept our winter crops going strong. They

are also keeping an eye on our precious lettuce plants which are worth more than gold! Our men’s

‘Menz Biz’ and ladies ‘Meaningful Meanderings’ groups have been meeting on alternate Tuesdays and

regular opportunities to meet at the Community Centre and the Brewer Centre have occurred weekly.

Kim and Fiona have been supporting several clients who have tested positive to COVID by shopping

and dropping off meals and other essential items. As always there has been ongoing valuable one-on-

one support to clients needing assistance to attend medical appointments and maintain their

independence with shopping and other daily living activities.

Enjoying Lunch at Olive Grove

Our Youth Services team has been busy preparing some amazing activities for the upcoming July

school holidays. They have also continued to support the PCYC Fit 4 Life program each Tuesday

morning and the Goulburn High School lunchtime activity program each Monday and Wednesday. The

Paperback Café has continued as normal, providing participants with a valuable opportunity to

develop enhanced communication and job readiness skills. Our Mentoring Program youth participants

have put in the final month of hard work in preparation for the Larapinta Trek. On Saturday 18 June

they travelled to Canberra to complete the Mt Tennent 6-hour, grade 4 hike. Everyone made a great

effort and Luke was left in no doubt as to their readiness for Larapinta. The group will fly out to the

Northern Territory on 6 July; everyone is very excited, and we wish them well!




9

Hiking Mt Tennent

&

Training hard for the Larapinta Trek

Despite our Leisure Link program numbers being down a little due to people being sick and the cold

weather, Shaun has delivered a month of really fun activities, and everyone has enjoyed participating.

On 11 June a crowd of 70 people attended the Community Centre to officially farewell Jo-ann.

Everyone was happy to see her and to be able to give her the farewell she deserved. We enjoyed a

barbeque with salad and a great farewell cake provided by Bryant’s Bakery. Everyone had a great day

and really loved coming together to see faces they had not seen in a long time due to the impacts of

COVID.




10

Farewell Jo-ann!

20 participants had a day out at the movies on 25 June. They were able to choose from three different

movies to watch before walking to the Soldiers Club for a bistro meal. Everyone was very happy with

their lunch and appreciated having the opportunity to choose their preferred movie. ‘Girls’ and

‘Mates’ groups have enjoyed Origami, Bingo, cake decorating, pottery and working on some self-

portraits. Our tasty dinners have included stir fries, curries, fish and chips and Italian chicken with

couscous. Everyone seems to enjoy these evenings and being able to participate in activities with their

friends. Apart from all this fun stuff, Shaun is continuing to support his clients to attend appointments,

do their shopping and getting to valuable recreational activities. Planning is well underway for the

grant funded Bridge to Sing Choir performance which will most likely be held in November, and the

Disability Forum is finalising the details of celebrations for International Day of People with Disability,

in early December.




11

Amazing Self Portraits




12

6. Marketing, Events & Culture

6.1 Marketing & Events

Marketing & Public Relations • Published 7 posts to the Goulburn Australia Facebook page, reaching 29,350 people as of 28 June.

• Published 7 posts to the Goulburn Australia Instagram page, reaching 4,809 people as of 28 June.

• Published the Facebook Event page for Frostival Goulburn. The page has reached 23,022 people

and 779 people have responded as either ‘going’ or ‘interested’.

• Designed and distributed 4 x ‘Weekly What’s On’ EDMs (Electronic Direct Mail) to 525 subscribers,

receiving an average open rate of 42.65% during June.

• Designed and distributed a ‘Monthly What’s On’ EDM for June to 1,423 subscribers, receiving an

open rate of 39.4%.

• Designed and distributed the printed monthly Calendar of Events for July. These calendars are

distributed to local businesses and Council sites for display and handed out to customers at the

Visitor Information Centre.

• Distributed 2 x Media Releases which were picked up by various media outlets:

o Football NSW Country Cup

o Goulburn Duathlon

• Continued the Goulburn Australia Marketing Membership renewal process for 2022-2023. As at

30 June 2022, 154 of 165 Members have renewed their Membership.

• The ongoing digital campaign running with News Corp Australia, focussing on the Live, Work and

Invest pillars of the Goulburn Australia campaign continues to receive excellent results. Campaign

performance from 1 June – 28 June is below:

o Programmatic (online display) adverts have received 100,949 impressions, a click-through

rate (CTR) of 0.11% and 106 people have clicked on our adverts during this period.

o Social Media advertisements have received 57,925 impressions, CTR of 3.04% and 1,759 people have clicked on our advertisements during this period.

Marketing staff continue to work behind the scenes to research consumer insights and obtain

marketing proposals in preparation for a new ‘look and feel’ marketing campaign to run over the

next two financial years.

Worked with our Graphic Designer on the creation of:

o A Frostival flyer to hand out to local businesses/operators

o A Frostival email signature that hyperlinks back to the Frostival page on the Goulburn

Australia website

o A full-page co-branded ad, including The Southern Tablelands and Goulburn Australia

brands, to feature in The Daily Telegraph

o New brand layout examples and new campaign font examples

The Daily Telegraph Southern Tablelands Co-Branded, and Goulburn Australia advertisements. Frostival email signature




13

Groups Liaison

Prepared a multi-day itinerary for a Probus Club in Sydney. They will stay two nights in Goulburn and do a full-day tour in Crookwell and a full day tour in Goulburn.

Prepared an itinerary for the Forbes Probus Club who would like to visit September/October.

We will be hosting a site visit on Tuesday 5th July to show representatives from LGNSW the proposed venues put forward in our EOI to host the LGNSW Water Conference 2024.

Filming enquiry for Home and Away in Marulan, helped with some location questions. No further word on this one yet, so most likely on private land.

Issued a Filming Permit for Destination NSW in collaboration with Weekend Sunrise. The weather segments will be broadcast live from Belmore Park and Goulburn Performing Arts Centre on Sunday 3rd July 2022. The live crosses will feature brief interviews with local and regional tourism operators. Staff also assisted with facilitating ideas and associated contacts for these interviews.

Assisting with preparations for the Frostival Goulburn event.

The table below is a summary of all Guided City Tours and Guide to Goulburn Tours booked for the remainder of 2022, to date:

Events

Regional Sports Event Fund – Completed the grant acquittal for The Southern NSW Soccer Championships. We have also been successful in receiving funding under this program for the NSW Indoor Hockey State Championships.

Reconnecting Regional NSW – Community Events Program – Provided budget information for events that are to be funded under this program including, Australia Day (Goulburn and Marulan), Goulburn Lilac City Festival, Carols in the Park, Vibesfest, Pictures and Popcorn and Frostival Goulburn.

Date Group Name Tour Type

Wed. 3 August Sylvania Retirement Village A Guide to Goulburn (full day tour)

Wed. 14 September Model A Ford Club Tour 1 Guided City Tour (90 min. tour)

Wed. 14 September Model A Ford Club Tour 2 Guided City Tour (90 min. tour)

Fri. 16 September Castle Hill Probus A Guide to Goulburn (full day tour)

Fri. 23 September Narwee Baptist Church Prime Time Guided City Tour (90 min. tour)

Thu. 29 September Cardwell’s Coach Travel Guided City Tour (90 min. tour)

Sat. 12 November Tuncurry Coach Tours Guided City Tour (90 min. tour)

Fri. 25 November Castle Hill Probus A Guide to Goulburn (full day tour)




14

Event Development Fund – Received acquittals from the 62nd National Square Dance Convention and the Southern Country Teams Championship – Invitational Tournament. Assisted Goulburn Physie with the upcoming Goulburn Physie Interclub event.

Goulburn Duathlon – 16 July 2022 – Assisted with logistics including power, waste, neighbour notification, TCP, parking, conditions of course, and repairs required. Also liaised with Road Safety Officer to have notifications on social media regarding event changed traffic conditions.

Frostival Goulburn – This new event will be held from 26-28 August 2022. There will be a partial road closure in Montague Street the week of the event, where an ice rink (10x25m) will be situated for the duration of the event. Local food businesses were approached in the hope that the event will help support them and that they in turn support this new community event.

On Saturday from 12pm-9pm, Belmore Park will come alive with all local food businesses setting up stalls in Foodies Lane. There will be a range of kid’s activities, live entertainment and the Frostival Bar as well as the ice skating rink, concluding with a Fire Show. A flyer is being delivered to local businesses asking them to get involved with a workshop or class, a Frostival Goulburn inspired menu, extended trading hours during the event weekend, or dressing their shop windows with a Frostival Goulburn theme.

Visitor Services

Two local ‘Famil’ (familiarisation) tours were organised for staff to visit local tourism operators,

and to gain firsthand experiences to assist with visitor enquiries and recommendations. The first

tour took place on 24th June with the team visiting Yarralaw Springs Winery, The Loaded Dog

Hotel, and Our Creative Collection, housing both the Corang Winery Cellar Door and the Tarago

Arts & Craft Centre. The next familiarisation will take the team to see tourism operators in

Tallong, Towrang, and Marulan.

A new webpage was created within the Goulburn Australia Website for Frostival Goulburn, to

outline what the event is and the activities that will take place. This will be used in marketing

activities promoting the new event.

More than 35 new event listings were created for the Goulburn Australia website during June for

events that will occur throughout the remainder of 2022.

More than 20 local business listings have been updated on the Goulburn Australia website during

June, 10 of which involved creation of new listings within the Australian Tourism Data Warehouse

(ATDW). This work is part of the 2022/23 Goulburn Australia Marketing Membership renewal

process.

Ongoing assistance provided to Destination Southern NSW, involving an audit of tourism

operators within the Goulburn Mulwaree region, and creating or editing ATDW listings

accordingly, as part of the Tablelands Trails project.

The Goulburn Australia website has witnessed a slight drop when comparing sessions from June

2022 to May 2022, with a decrease of 8.11% or 964 sessions (a session being the period of time

a user is actively engaged with any page on the website). For context, the website had 10,922

sessions throughout June 2022.

Year on year for the same period a marginal decrease of 6.57% or 768 sessions was witnessed

when comparing June 2022 to June 2021. When compared to June 2020 though, the increase was

substantial with an increase of 55.32% or an additional 3,890 sessions.

Of note, the ‘Visit and Explore’ pages on the Goulburn Australia website have continued to grow

with an approximate increase of 160% showing interest in Tourism is still strong. The decreases




15

in sessions are coming from people exclusively looking at the ‘Live and Work’ pages, such as

‘Finding a House’ and ‘Finding a Job’ seeing decreases in traffic of approximately 50%.

Within the Visitor Information Centre (VIC), we continue to see an increase in visitation. The trend is also continuing of visitors tending to be first-time visitors to Goulburn, with many commenting that they have driven past many times and are generally amazed by what there is to see and do here in Goulburn. A recent couple from Victoria – after viewing some of our local videos shown in the VIC –

commented: “And this is why we come into Visitor Information Centres”!!

POSTCODES COLLECTED AT VIC

June 2022

Total postcodes collected 1,174

Local Residents 139

New South Wales 741

Victoria 125

Queensland 56

South Australia 15

Northern Territory 2

Australian Capital Territory 36

Western Australia 10

Tasmania 21

Overseas/International 29

DOOR STATISTICS COLLECTED

2021 2022 Variance

June Walk-in Visitors 1,793 2,189 396 22.1%

Yearly Total Walk-in Visitors (until end of June) 14,557 15,051 494 3.4%




16

6.2 Museums

Volunteer News Waterworks Café works continue… Waterworks volunteers are continuing with the works on the

Waterworks Café. Whilst waiting for external contractors to

fabricate a new access ramp to the verandah, the volunteers

have removed and are stripping back and repairing the beautiful

original Café building door. New mouldings have been ordered

for some sections and once all is back in place the door will be

repainted and hung in a new configuration to ensure the Café is

fully accessible to all visitors.

Rocky Hill Volunteer BBQ

Rocky Hill volunteers extended an invitation to the Mayor and

Councillors to attend their birthday BBQ for the month of June.

Our sincere thanks to those who could make it on the day –

volunteers and staff really enjoyed getting together with the

Mayor and Councillors to sing Happy Birthday and eat sausages

and cake!

Museum Volunteer hours

Whilst down on 2020/2021 annual

hours due to the Covid shut down in

2021, Museums volunteers still

managed to contribute an amazing

2,874 work hours in the past year.

Museums simply could not operate

without all the work that our

volunteers do – we are extremely

grateful for their time, their expertise,

and their company onsite each week.

Thank you to all our volunteers!

0

1000

2000

3000

4000

Annual Volunteer Hours

Rocky Hill Waterworks St Clair Total




17

Rocky Hill

The Edward Gray Woodhart Donation Kathy and Bryan welcomed Jenny Paterson the

great, great niece of Edward Gray Woodhart to

Rocky Hill War Memorial Museum on the 11th of

June (Edward Gray was the son of EJ Woodhart,

Goulburn Waterworks Engineer in the early 1900s

who worked on the Appleby Engine and Pumping

station at the time). Jenny generously donated

several family objects from WW1 including this

postcard, dated exactly 105 years since “Eddie”

filled out the card to let his family know he was

alive. Jenny has further items to donate to the

museum in the future, it’s wonderful to have such

an important human connection between Rocky

Hill and the Waterworks Museums.

Goulburn Public School visit

Goulburn Public School Students were accompanied by

their teachers to visit Rocky Hill War Memorial Museum

on the 10th of June. Upon arrival the group was welcomed

by Kathy and Mark and took part in the Daily Service of

Remembrance. The group enjoyed looking through the

Memorial Museum and searching on the Local Faces

interactive screen, they were then taken on a tour

through the Cottage Museum and the Memorial Tower by

Mark.

Rocky Hill Annual Visitor Numbers

A stark reminder of the impact of

Covid on Museum visitor numbers

with annual visitor numbers of 24560

sitting at around half in comparison to

the 2020/2021 financial year.

As we work towards our next

exhibition opening in November we

look forward to getting those numbers

up over 50,000 again.

0

10000

20000

30000

Rocky Hill Annual Visitor Numbers

Museum Tower Total




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Rocky Hill Visitor Book Comments June 2022

NSW Absolutely fabulous building. Great exhibits and presentation.

Unknown Great building & artifacts

Unknown Lovely…Great history display

Unknown

We thoroughly enjoyed our time here and it was great to have my son see so much history

living within these walls. Thank you

ACT Small, very thoughtful exhibition. Really felt the situations & soldiers through exhibits

NSW Very well selected items. Volunteer guide Bryan very curious & knowledgeable

NSW

First class display of our WW1 heroes. Am so grateful to see their sacrifices acknowledged

in such a way - preserved for our future. Bless

NSW Very well done!! A great display of history thanks so much for making this available

QLD Great place to honour our soldiers

NSW Fabulous memorial and memories

Unknown Will be in our hearts forever wonderful memorial

NSW Very informative exhibition, especially Selavang barracks. Well worth the wait

NSW Very educational

NSW Very interesting & informative

NSW Well worth a visit. Very informative

NSW Very informative - well worth the visit




19

Goulburn Historic Waterworks

Waterworks Annual Visitor Numbers

Our annual visitor numbers have

remained on par with last years’ annual

figures of around 20,000. This is not

surprising given the large number of

grounds visitors the Waterworks

attracts and the tendency for people to

move around outdoors more during

Covid to compensate for indoor

shutdowns.

Waterworks Visitor Book Comments June 2022

Unknown Bruce Macdonald should have received a knighthood. Thanks to Molly for showing us around. We will recommend a visit – Andrea & Mal

Unknown Nice experience of history and the way it used to work in early centuries. Nice staff and special thanks to Kathy for the warm welcome and sharing knowledge

Unknown Very interesting. Thank you for looking after our history

NSW the garden is looking good – Joel

Unknown Wonderful tour with Mark! Thanks and keep the engines rolling – Grant & Susan

Adelaide Very informative tour guide (Mark Porter). So glad we came from Adelaide to investigate Goulburn’s history

Unknown Amazing machines, really felt great to see the piece of history so well preserved – Syed Imran Raza

Netherlands Wonderful museum of technology – Daniel

St Clair Villa

Museums Advisor Visit

Museums Coordinator, Kerry Ross, spent 3 days onsite with History Goulburn Members and

Museums Advisor, Gay Hendriksen from the 1st to the 3rd of June. This was a very successful visit

with History Goulburn being supported in their transition to eHive as their online collection

management system and a Workshop of developing an Exhibition Plan. Progress was also made on

furthering the work to re-organise and re-house the collection.

Conservation update

Reported under separate cover.

0

10000

20000

30000

Waterworks Annual Visitor Numbers

Museum Grounds Total




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6.3 Library

Monthly Statistics

Activity April 2022

May 2022

June 2022

Loans and renewals main library and web 8650 9807 9510

Loans and renewals mobile library 111 97 100

Loans and renewals eBook, eAudio, eMagazine 2441 2447 2535

TOTAL loans and renewals 11202 12351 12145

New physical collection items received 341 481 733

New electronic collection items received 2145 2174 2153

TOTAL new collection items received 2486 2655 2886

Visitors 5558 5636 5992

Internet sessions 552 644 642

New members 89 88 82

Local studies enquiries 25 14 21

Children’s programs attendance 599 979 1060

Adult’s programs attendance 677 134 80

Social media engagement (Facebook & Instagram) 3197 3909 2719

Thanks and Feedback “Thank you so much for having me. A wonderful Library!”

“Such an amazing, heartfelt talk. Thank you to the team at Goulburn Mulwaree Library for continually bringing such great events to town for our community.”

Third Thursday Book Club The Library’s Third Thursday Book Club (TTBC) celebrated their 10th anniversary in June, commencing in 2012 and still going strong today. Sharon, from the TTBC thanked the Library with these wonderful sentiments: “The TTBC met for the first time on Thursday, 21st June 2012. Our first book to discuss was 2 1/2 Pillars of Wisdom by Alexander McCall Smith - a Read and Connect Kit available at the time from our favourite library, Goulburn Mulwaree Library of course! Ray Smith together with his late wife, Sheila, were responsible for starting the Book Club as part of the Goulburn Mulwaree U3A. Some of the original group are still part of the TTBC. What I particularly love about our Book Club can be summed up in two words: Read and Connect. We READ a book, one of my favourite downtime activities. We consider the questions in the discussion guide, provided with each Read and Connect Kit. Then we CONNECT with each other as we offer our individual viewpoints on each question. We listen to gain further insights into the book that we did not notice. It’s a very enriching process as we tend to gain new perspectives on the chosen book. Sometimes I’ve been known to walk out of our hour and a half discussion reversing my opinion on a book I did not enjoy. The TTBC has enriched my life. I’ve met amazing people who are now good friends whose company I enjoy. I’ve even read books I would have avoided previously as ‘not my cup of tea’! It was a life changing decision to join the TTBC.”




21

Third Thursday Book Club members celebrating their 10th anniversary in the Library.

Library Activities

Library staff participated in children’s literacy training in June, including Let’s Read and Diverse Children’s Picture Books. This training is highly valuable in ensuring our staff continue to provide the very best services to our young community members, in encouraging reading and assisting with improving literacy skills.

Goulburn Library staff are participating on the working party to the NSW fiction stock quality health check. The health check is a state-wide audit of Library fiction collections, aiming to ensure the highest quality collections are maintained. Goulburn Library staff will assist with the development of stock checklists and audits.

The Library hosted a work experience student from Bega High School during June. The student learnt about providing Library customer services, assisted with running children’s programs, and assisted with administrative tasks such as receiving and processing new materials, and processing donations and deletions.

The Library was honoured to receive donations of four new book club kits in June. The kits are comprised of 10 copies of a book and discussion questions. The total value of the donated kits is approximately $800

The Library’s local studies webpages were overhauled in June, with new information on research convict ancestors, accessing historical newspapers, and additional information on researching house and building history all now available online. The Library also launched an online local studies donations page, soliciting community members to donate their historical materials to the Library. The new content is available on the Library website: https://goulburn.spydus.com/cgi-bin/spydus.exe/MSGTRNGEN/WPAC/LOCALSTUDIES

The Library welcomed two new casual library assistants to the team in June. Both new staff members undertook training on various aspects of providing Library services, and will be working on the circulation desk from early July.




22

The Library’s programming and promotions team participated in a team planning day in late June, refreshing workflows and updating procedures etc., as well as looking more generally at the Library’s promotions strategies and planning for future events and programs.

10 new laptops have been purchased, thanks to Be Connected grant funds from the Office of the eSafety Commissioner. The laptops will be used to provide technology training to seniors and to run after school and holiday programs for children.

Programs and Events

The Library welcomed author Carol Major to talk about her book, The Asparagus Wars, to a grateful audience of attendees. Feedback from the talk was very positive, with all in attendance, including author Carol Major, praising the Library for providing high quality literary events for the community.




23

The Library celebrated Reconciliation Week in June, with a special visit from Alfie Walker. Alfie spoke to our Wednesday afternoon after school program participants about Reconciliation and the group made their very own message sticks. Over 50 students attended the sessions.

The Library hosted over 100 students from Bradfordville Primary School from 8-10 June. The students visited the Library to enjoy some story time and craft activities and learn all about public libraries and the services we provide.

Our digital mentoring sessions have re-commenced after a brief hiatus. Our NBN ambassador visits the Library once a month for a day of individual training and mentoring sessions with community members. The 30 minute sessions have proved extremely popular, and community members are able to receive free assistance with setting up and using their laptops, phones, and tablets.

The Library welcomed two new community groups in June, who are both holding regular open meetings and workshops in the Library. The new Goulburn Branch of the Fellowship of Australian Writers are welcoming new members and meet in the Library monthly. The new Goulburn Mulwaree Model Group is a social group for all modelling enthusiasts, and meets in the Library fortnightly. We are very proud to host these wonderful community groups.




24

Mighty Playwrights 2022

The Library’s Mighty Playwrights 2022 program commenced in June, with a group workshop for this year’s 7 Mighty Playwrights and their mentors, followed by their individual mentoring sessions.

This year we welcome students from Windellama Public School, Goulburn North Public School, Tirranna Public School, Wollondilly Public School, Tallong Public School, The Crescent School, and St Joseph’s Primary School.

We also welcome back our returning mentors Greg Angus, Monique Hayes, Danielle McDonald, and Michelle McAleer, along with new mentors Alfie Walker, Clare Jones, and Andy Picker.

The 2022 Mighty Playwrights and their mentors.

2022 program sees all schools in the LGA having participated in the Mighty Playwrights program. This is a wonderful achievement, and a testament to the power of the program for our young community members.

In 2022 the gala stage performances of the written works will be performed at the Goulburn Performing Arts Centre and will include special performances for school groups for the first time. The program is also expanding to include more groups of young people in our region, with students from Hume Conservatorium composing original pieces of music for each play, and art club students from Goulburn Regional Art Gallery creating original illustrations for each play.

The 2022 Mighty Playwrights program is supported by the Children and Young People Wellbeing Initiative Project, jointly funded by the Commonwealth and the New South Wales Government under the Disaster Recovery Funding Arrangements.

Getting warmed up and ready to start writing!




25

6.4 Art Gallery

HIGHLIGHTS

The Gallery has supported 115 artists in 2022 to date.

Instagram is now at 4,271 followers.

The Gallery continues to host sold-out events for people of all ages and stages – from Art

Teenies for young children and their parents and/or carers to classes for adults, recently

holding an introduction to watercolour class

The 2022 Goulburn Art Award engaged a large cohort of artists located within a 120km radius

of Goulburn and was very popular amongst visitors.

School groups have resumed their visits to the Gallery with great gusto with 5+ groups visiting

per week. The variety of works on display was extremely engaging for these budding young

artists and art lovers.

Voting for the 2022 Goulburn Art Award people’s choice has been counted and Kate Butler was

the winner with her artwork ‘The unsettled holds the future' (2021)

The Gallery has recently hosted a variety of engaging programs including an evening of jazz

with local musician Keva Abotomey. Patrons commented it was lovely to see music and art

come together.

The Old Workshop has been painted vivid white, another step in transforming the space from a

thoroughfare/workspace into a potential new exhibition space. Further work is intended to

create a false wall for hanging works of art, update the lighting from industrial lights to gallery

appropriate lights, and to insert white skirting boards to this space to ensure that it can be

used safely, adequately and effectively to showcase more work than has ever been possible

with the Gallery’s previous total linear meters. Staff are investigating grant funding to help

facilitate these further works.




26

EXHIBITIONS ON TOUR

The Gallery’s exhibition Barbara Cleveland Thinking Business will tour from July 2021 – September

2023 through Museums and Galleries NSW to the following venues:

Penrith Regional Gallery, Home of the Lewers Bequest, NSW

Redland Art Gallery, QLD

Pine Rivers Art Gallery, QLD

Gosford Regional Gallery, NSW

Bank Art Museum Moree, NSW

Somerset Regional Art Gallery – The Condensery, QLD

Goldfields Arts Centre, WA This tour has been funded by the Australia Council for the Arts, and has acquired further funding to create a digital web version of the tour for each venue impacted by COVID 19 restrictions.

EXHIBITIONS

13 May 2022 – 18 June 2022

The 2022 Goulburn Art Award closed to the public on the 18th of June. The exhibition included

finalists selected by Danny Lacy Director of Mornington Peninsula Regional Gallery. The

exhibition included 72 artists residing in a 120km radius of the Gallery, and highlighted a

multitude of contemporary art practices nuanced in their approaches to materiality and

thought.

Heath Knock’s exhibition in Gallery 2 titled Tablelands also closed to the public on the 18th of

May. The Tallong-based artist’s show presented large, figurative oil paintings that hint at

Knock’s concurrent practice as a tattoo artist, as well as landscape to be found within our

locale.




27

The Window, curated by local photographer and arts and community advocate Tina Milson,

closed to the public on 18 May. Her choice of works included photography from Katthy

Cavaliere and and early piece by Del Kathryn Barton – two extraordinary women artists whose

practices have been extremely formative to many practitioners in Australian contemporary art.

UPCOMING EXHIBITIONS 1 JULY 2022 – 8 OCTOBER 2022: All light, all air, all space Gallery 2 Julie Monro-Allison The Window curated by Lily Cummins PUBLIC PROGRAMS:

15/06/2022 Library staff exhibition tour

17/06/2022 Curators talk with Tina Milson, curator of The Window

17/06/2022 Closing with Jazz

PERMANENT COLLECTION

The Gallery is in conversation with select artists and collectors about forthcoming donations and

cultural gifts to add to the collection.

Cultural Gifts Program donation from Dean Cross, Cataclysm, 2021, inkjet print on canvas has been

submitted for approval.

Cultural Gifts program donation from Janet Laurence, What happens in glass 1, 2008, duraclear on

mirror, What happens in glass 2, 2008, duraclear on mirror and Lace Gardening, thee panels, 2015

duraclear on acrylic and oil glaze on acrylic has been submitted for approval to the Australian

Government under the Cultural Gift Program scheme.

Both acquisitions are provisional until they have been approved by the department.

EDUCATION

1 June Goulburn West KB visit

2 June Goulburn West 1/2N visit

3 June Goulburn West KO visit

6 June Goulburn West 3/4L visit

7 June Art Teenies Goulburn West 3/4W visit

8 June Bradfordville Year 1 visit x 2 groups

9 June Goulburn West 3/4C visit Bradfordville Kindergarten visit x 2 groups

10 June Bradfordville Year 2 visit x 2 groups

14 June Art Teenies

16 June Goulburn West 3/4R visit

24 June Final Afternoon Art Club for Term 2




28

Afternoon Art Club Afternoon Art Club is a nine week program and is delivered Wednesday, Thursday and Friday each school term. Term two concluded on Friday 24 June. Final projects for the term employed sewing, drawing and painting skills in creating a soft sculpture. Afternoon Art Club for term three will commence on Wednesday 20 July. Art Teenies Art Teenies is a free Gallery based program for children under 5 and their parent or carer, every Tuesday morning during exhibitions. Two Art Teenies sessions were conducted in June for the exhibitions headlined by 2022 Goulburn Art Award. Participants were led through the current exhibitions for a brief tour, before enjoying a story time and practical activity in the Education Studio. Activities this month included collage and sculpture. Art Teenies sessions for All light, all air, all space will commence on 5 July.

School visits June was a busy month in the Gallery for school groups. The Gallery hosted thirteen classes from two schools, Goulburn West Public and Bradfordville Public Schools. These classes were treated to a mediated tour through exhibitions 2022 Goulburn Art Award, Heath Nock Tablelands and The Window. Each tour concluded with a Gallery based sketching activity in which the children were asked to respond to the exhibitions through drawing and writing. Schools as Community Centres (SaCC) Outreach This month Janet Gordon, Outreach Officer, has been exploring varies techniques of stamping using a variety of recycled materials. The children created vehicles, animals and patterns using round, square and textured bottles. Following on from the children's interest in creepy crawls, Gordon and the children explored ants and bugs whilst making Ant Headbands. The children practiced their scissor skills giving sheep, chickens and Lego people haircuts. Gordon shared many stories and familiar songs with the children, as well as learning new ones.




29

AUDIENCES AND REACH

1- 30 June 2022 (closed for install 19 - 30 June)

FEEDBACK ‘Lovely exhibition! Wide range of pieces and glad we made the trip from Canberra to see a wonderful showcase of regional art. Many thanks to the lovely staff’ ‘Great exhibition’ ‘Excellent variety of work’ ‘Nice space and interesting work. Love the idea of The window’ ‘A true alchemist. Can’t wait to view this work again’ ‘Loved the show, Heath’ ‘Thanks Heath’ ‘Ah! An outing with refreshments. The perfect way to end the week’ ‘OMG - thank you’

251, 19%

300, 23%

126, 10%50, 4%

121, 9%

449, 35%

Total attendance 1 - 30 June 2022

General attendance, Gallery

Primary school students

Workshops, Young people

Gallery Public Programs

SACC Outreach

Digital Broadcast




30

2022 Young Artist Award finalists exhibited alongside 2022 Goulburn Art Award, featuring Nolan O’Flynn, Man, 2022, Jessika Morris, The illusion of free will, 2022 and Joshua Cassa R.I.P Kobe, 2022, courtesy Goulburn Regional Art Gallery. Photography: Silversalt Photography.


Item 15.37 Page 604

15.37 MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD ON 9 JUNE 2022



Attachments: 1. Minutes of the Traffic Committee Meeting held on 9 June 2022

RECOMMENDATION

That

1. The report from Acting Director Operations in regard to the Traffic Committee minutes from Thursday 9 June 2022 be received.

2. The apology received from Cr a Banfield be accepted and leave of absence granted.

3. The following items be accepted into the meeting as late information and discussed in General Business:

a. Request from Cr Ruddell, for traffic calming devices for roundabouts in Goulburn and associated signs be accepted into the meeting as late information;

b. Information on the 5T load limit on Red Hills Road and associated signs, be accepted into the meeting as late information

c. Request from Tallong Park Committee to install slow down signs be accepted into the meeting as late information.

4. The Traffic Committee minutes from Thursday 17 February 2022 be confirmed.

5. The report from the Road Safety and Traffic Officer on the Ongoing Task List be received and the information noted.

The items marked as completed be removed from the task list

6. The report on the programs and activities of the Road Safety and Traffic Officer for March to May 2022 be reviewed and received.

7. The report from the Road Safety and Traffic Officer on the on the request for an extra disabled car park to be installed in front of the community Health Centre be received.

The request for an extra disabled car park to be installed in front of the community Health Centre, be further investigated and reported back to the committee, including the addition of technical drawings.

The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting.

8. The report from the Road Safety and Traffic Officer on the on the request for an extra disabled car park to be installed in front of the dentist at 67 Goldsmith Street be received.

The request for an extra disabled car park to be installed in front of the dentist at 67 Goldsmith Street, be further investigated and reported back to the committee, including the addition of technical drawings.

The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting

9. That the request for traffic calming speed humps be trialled at the following intersections:

a. Bourke and Clifford Streets and

b. Bourke and Goldsmith Streets

10. That the report from the Road Safety and Traffic Officer on the request for 5T Loat Limit signs to be installed on Red Hills Road and be monitored by South East Weight of Loads.


Item 15.37 Page 605

11. The report from the Road Safety and Traffic Officer on the request for Tallong Park Committee to install slow down signs be received.

That the request to install slow down signs in Tallong Park be declined.

That the Tallong Park Committee be advised that private signs are not approved and if they wish, Council provide standard animal working signs as a replacement.

REPORT

Find attached the minutes of the Traffic Committee from its meeting 9 June 2022 .

The recommendations from the Committee meeting are as follows and come to Council because the Committee does not have delegated authority to make any decisions:

That

1. The report from Acting Director Operations in regards to the Traffic Committee minutes from Thursday 9 June 2022 be received.

2. The apology received from Cr a Banfield be accepted and leave of absence granted.

3. The following items be accepted into the meeting as late information and discussed in General Business:

a. Request from Cr Ruddell, for traffic calming devices for roundabouts in Goulburn and associated signs be accepted into the meeting as late information;

b. Information on the 5T load limit on Red Hills Road and associated signs, be accepted into the meeting as late information

c. Request from Tallong Park Committee to install slow down signs be accepted into the meeting as late information.

4. The Traffic Committee minutes from Thursday 17 February 2022 be confirmed.


The items marked as completed be removed from the task list

6. The report on the programs and activities of the Road Safety and Traffic Officer for March to May 2022 be reviewed and received.

7. The report from the Road Safety and Traffic Officer on the on the request for an extra disabled car park to be installed in front of the community Health Centre be received.

The request for an extra disabled car park to be installed in front of the community Health Centre, be further investigated and reported back to the committee, including the addition of technical drawings.

The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting.

8. The report from the Road Safety and Traffic Officer on the on the request for an extra disabled car park to be installed in front of the dentist at 67 Goldsmith Street be received.

The request for an extra disabled car park to be installed in front of the dentist at 67 Goldsmith Street, be further investigated and reported back to the committee, including the addition of technical drawings.

The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting

9. That the request for traffic calming speed humps be trialled at the following intersections:

a. Bourke and Clifford Streets and


Item 15.37 Page 606

b. Bourke and Goldsmith Streets

10. That the report from the Road Safety and Traffic Officer on the request for 5T Loat Limit signs to be installed on Red Hills Road and be monitored by South East Weight of Loads.

11. The report from the Road Safety and Traffic Officer on the request for Tallong Park Committee to install slow down signs be received.

That the request to install slow down signs in Tallong Park be declined.

That the Tallong Park Committee be advised that private signs are not approved and if they wish, Council provide standard animal working signs as a replacement.

Traffic Committee Meeting Minutes 9 June 2022

Page 607

MINUTES

Traffic Committee Meeting

9 June 2022


Page 608

Order Of Business

1 Apologies ............................................................................................................................. 4




4.1 Minutes of the Traffic Committee Meeting held on 17 February 2022 ....................... 5

5 Items for Consideration ....................................................................................................... 5

5.1 Ongoing Task List .................................................................................................... 5

5.2 Road Safety and Traffic Officers Report for Programs March to May 2022 .............. 5

5.3 Request for an Extra Disabled Car Park in front of the Community Health Centre ...................................................................................................................... 6

5.4 Request for Disabled Car Park in Front of the Dentist at 67 Goldsmith Street ......... 6


Page 609

MINUTES OF GOULBURN MULWAREE COUNCIL TRAFFIC COMMITTEE MEETING

HELD AT THE HETHERINGTON STREET WORKS DEPOT, WINDELLAMA ROOM ON THURSDAY, 9 JUNE 2022 AT 9.00AM

PRESENT: Cr Steven Ruddell (Chairperson), Mr Blair Oliver - Transport for NSW, Mrs Tracey Norberg - Road Safety Officer, Mr Matthew Hinton - Inspector In Charge Head of Hume District Police, Sergeant Adam Churchill – Goulburn Police,

IN ATTENDANCE:

Mayor Cr Peter Walker, Mr Adam Kiss (Acting Director Operations), Ms Stacey Scott – PBC Buses and Mrs Kayleen Pagett (Administration Officer)

1 APOLOGIES

COMMITTEE RESOLUTION 2022/14

Moved: Mr Blair Oliver - Transport for NSW Seconded: Cr Matthew Hinton - Inspector In Charge

That the apology received from Cr Andrew Banfield be accepted and leave of absence granted.

CARRIED

2 LATE ITEMS / UREGENT BUSINESS

ACCEPT LATE ITEM


Moved: Mr Blair Oliver - Transport for NSW Seconded: Snr Constable Terry George

That the following items be accepted into the meeting as late information and discussed in General Business:

Request from Cr Ruddell, for traffic calming devices for roundabouts in Goulburn and associated signs be accepted into the meeting as late information;

Information on the 5T load limit on Red Hills Road and associated signs, be accepted into the meeting as late information

Request from Tallong Park Committee to install slow down signs be accepted into the meeting as late information.

CARRIED


NIL


Page 610


4.1 MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD ON 17 FEBRUARY 2022


Moved: Mr Blair Oliver - Transport for NSW Seconded: Sergeant Adam Churchill

That the Traffic Committee minutes from Thursday 17 February 2022 be confirmed.

CARRIED

5 ITEMS FOR CONSIDERATION

5.1 ONGOING TASK LIST


Moved: Mr Matthew Hinton - Inspector In Charge Seconded: Mr Blair Oliver - Transport for NSW

That:


2. Items marked as completed will be removed from the task list

CARRIED

5.2 ROAD SAFETY AND TRAFFIC OFFICERS REPORT FOR PROGRAMS MARCH TO MAY 2022



That the report on the programs and activities of the Road Safety and Traffic Officer for March to May 2022 be reviewed and received.

CARRIED


Page 611

5.3 REQUEST FOR AN EXTRA DISABLED CAR PARK IN FRONT OF THE COMMUNITY HEALTH CENTRE


Moved: Mr Matthew Hinton - Inspector In Charge Seconded: Sergeant Adam Churchill

That:

1. The report from the Road Safety and Traffic Officer on the request for an extra disabled car park to be installed in front of The Community Health Centre be received.

2. The request for an extra disabled car park to be installed in front of the Community Health Centre, be further investigated and reported back to the committee, including the addition of technical drawings.

3. The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting.

CARRIED

5.4 REQUEST FOR DISABLED CAR PARK IN FRONT OF THE DENTIST AT 67 GOLDSMITH STREET



That:

4. The report from the Road Safety and Traffic Officer on the request for a Disabled Car Park in Front of the Dentist at 67 Goldsmith Street be received.

5. The request for a disabled car park in front of the dentist at 67 Goldsmith Street, be further investigated and reported back to the committee, including the addition of technical drawings.

6. The updated investigation and technical drawings be sent out to committee members, so the committee can make recommendations to commence work prior to next meeting.

CARRIED

5.5 REQUEST FOR TRAFFIC CALMING DEVISES FOR ROUNDABOUTS IN GOULBURN



That the request from Cr Steve Ruddell on the request for traffic calming ‘speed humps’ be trialled at the following intersections:-

1. Bourke and Clifford Streets and 2. Bourke and Goldsmith Streets

CARRIED


Page 612

5.6 REQUEST FOT 5T LIMIT SIGNS ON RED HILLS ROAD



That the report from the Road Safety and Traffic Officer on the request for 5T Limit Signs to be installed in on Red Hills Road and to be monitored by South East Weight of Loads.

CARRIED

5.7 REQUEST FOR TALLONG PARK COMMITTEE TO INSTALL SLOW DOWN SIGNS



That:

1. The report from the Road Safety and Traffic Officer on the request for the Tallong Park Committee to install slow down signs be received.

2. The request to install slow down signs in Tallong Park be declined.

3. The Tallong Park Committee to be advised that private signs are not approved and if they wish, Council can provide standard animal warning signs as a replacement.

Note: Mr Blair Oliver – Transport for NSW does not endorse this request.

CARRIED

6 GENERAL BUSINESS

The following items were raise in General Business

Goulburn Police - Sergeant Adam Churchill

Parking/Loading Zones in CBD for delivery trucks. A request to have this investigated particularly, on the western side of Auburn Street. Confirmation required on locations for investigation.

Cr Steve Ruddell

Requested an update on the timed parking in front of General Store locations (Kinghorne St and Auburn Street).

A business owner enquired about bollards/cones at the back entrance to 98 Home/Thai restaurant

Intersection Bradley/Sloane/Grafton Street’s line marking is disappearing, would like to have it remarked. Cr Ruddell and Blair Oliver to investigate after meeting.

Garroorigang Road/Sloane Street underpass, would like to see the electric signs moved back towards Sloane Street to advise travellers/drivers of low height.

Mayor Peter Walker

Request to investigate a pedestrian crossing to be installed in Bourke Street at Council


Page 613

Chambers/Library to Merino Fuels.

Would like to know if any resolution on the Hume Highway at Marulan with upgrade?

7 ACTION LIST FROM CURRENT MEETING

RECOMMENDATION

Officer Task Description Due

Road Safety Traffic Officer (RSTO)

Liaise with Goulburn High School regarding the concept design of the requested pedestrian crossing in Clifford Street.

4 August 2022 meeting

RSTO Arrange installation of Mobile Speed Signs in Progress and Bishop Streets.


RSTO Trial speed humps at roundabouts at the Bourke/Clifford St & Bourke /Goldsmith St


RSTO Techincal Drawings of Disabled Car Parks required and sent out to committee to discuss and make decision.

1 July 2022

RSTO Contact Tallong Park Committeee and advises approved road signs are only to be used.

10 June 2022

RSTO Investigate the installation of a pedestrian crossing on Bourke Street in front of the Civic Centre.

October 2022

The Meeting closed at 9.49am.

The minutes of this meeting were confirmed at the Traffic Committee Meeting held on 4 August 2022.

...................................................

Cr Steve Ruddell

Acting CHAIRPERSON


Item 15.38 Page 614

15.38 EXTERNAL MEETING MINUTES



Attachments: 1. Gullen Range Wind Farm Community Consultative Committee Minutes 6 April 2022 ⇩

Link to


27. Our Civic Leadership CL3 Collaborate and cooperate to achieve efficiencies and a greater voice in regional decision-making, and encourage similar cooperation across other sectors and community groups.

Cost to Council: There are no financial implications for this report


RECOMMENDATION

That the report from the Acting General Manager on the Gullen Range Wind Farm Community Consultative Committee Minutes 6 April 2022 be received.

REPORT

Please find attached the minutes from the Gullen Range Wind Farm Community Consultative Committee meeting held 6 April 2022.

These minutes are attached for your information and no Council decision is required other than noting the minutes.




Minutes _GRWF CCC __March 2021 1

Community Consultative Committee (CCC) Meeting Minutes

Gullen Range Wind Farm

Date: Wednesday 6 April 2022

Location: CWA Meeting Rooms, Crookwell

Time: 5pm to 6pm

Attendance: Peter Gordon (PG) Chair Dimity Taylor (DT) Community Representative

Councillor Paul Culhane (PC) Upper Lachlan Shire Council

Michael McNally (MM) GRWF

Ian Lawrence (IL) GRWF

Apologies: Scott Martin - Goulburn Mulwaree Council

Introduction by Chair

Conflicting and Pecuniary Interests

• None

Minutes of Previous Meeting

• Minutes from the previous meeting were accepted out of session and are available on the project website

ACTION items from Previous Minutes

• None

Items raised by community representatives

• PC explained

Correspondence

• PG reported that Charley Barber had resigned from the CCC. Discussion followed regarding recruitment of new members. PC and DT agreed to ask around. IL will include a reference to the vacancy in forthcoming newsletters

Company Reports and Overview of Activities (Leo Pearce and Isabel Nelson)

• Clean Energy Program (CLEP) update:

• 81 installations completed to date for Stage 2 of the program, four approved since the last

meeting with a further 2 applications to be processed.



Minutes _GRWF CCC __March 2021 2

• Community Fund:

o Applications closed for the 2022 round of funding on 1 April.

o No update from Council regarding the number of applications received, although a

number of local organisations mentioned they had submitted applications.

o Meeting to recommend projects for support expected in May

o Approx. $100,000 available for groups to share this year, due to shortfall of

applications the previous year

• Monitoring and Environmental Performance:

o MM introduced himself and his role as site manager for Gullen Range.

o Compensatory Habitat Package Annual Report concluded since the last meeting and

submitted to DPIE. This relates to the 500 hectare offset area

o Annual Environmental Report, effectively an audit of the wind farm’s performance

against consent conditions, also submitted to DPIE and posted to project website

o Upcoming works include component replacement at four turbines, scheduled for May,

which will require a crane on-site

o The annual substation outage will follow this work and see the turbines temporarily

off-line.

• Community Complaints and Response to Complaints:

o No complaints have been received since the last meeting

General business

• Co-operation with other wind farm CCCs in Upper Lachlan Shire

o The committee agreed that the next meeting could involve a period where

discussion was widened to include the Crookwell 2 and 3 committees

Next Meeting

• The proposed date for the next meeting is Wednesday, 24 August 2022 at 5pm.


Page 617

16 CLOSED SESSION

Council must resolve to move into Closed Session to deal with any items under s10 Local Government Act 1993.


17 CONCLUSION OF THE MEETING

The Mayor will close the meeting.

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